YOU ARE SUMMONED TO ATTEND THE STOKE POGES PARISH COUNCIL MEETING TO BE HELD ON MONDAY 8 NOVEMBER 2021 AT 7.30 P.M. IN LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP
The meeting will be on Zoom for viewing only:
Meeting ID: – 879 3792 0213 Password: – 168557
We have a duty of care to our members. Please DO NOT attend if you or anyone in your household has had COVID-19 symptoms in the last 7 days. The main symptoms of COVID are – • A high temperature – this means you feel hot to the touch on your chest or back (you do not need to measure your temperature) • A new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours. • A loss of change to your sense of smell or taste – this means you have noticed you cannot smell or taste anything, or things smell or taste different to normal. This meeting follows Covid-secure rules. All participants will be requested to use hand sanitizer when entering and leaving the building and to wear a mask, doors and windows will be open and masks optional once seated. Please consider whether it is necessary to attend in person.
Clerk to the Council
3 November 2021
To deal with the following business: –
119/PC/21 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment. As per instructions in summons above.
120/PC/21 – Apologies for Absence
121/PC/21 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
122/PC/21 – Minutes
To approve the minutes of the Council meeting held on 11 October 2021 (previously circulated).
123/PC/21 – Beeches Community Board
Update from Cllr Egleton
To note that the scheme for roundels on Hollybush Hill has been put forward.
124/PC/21 – Buckinghamshire Council Report
125/PC/21 – Chairman’s Update from last meeting.
126/PC/21 – Equality Policy/Non-Disclosure Agreement
To resolve to agree to the adoption of the equality policy as suggested by our solicitor. Circulated.
127/PC/21 – Neighbourhood Plan
Update on Neighbourhood Plan and meetings held with working party.
128/PC/21 – Email Addresses
Update from Cllr Bagge/Clerk on council email addresses
129/PC/21 – Footpath to Recreation Ground alongside Aldridge Place
Update from Cllr Bagge. Brought back from last meeting.
130/PC/21 – Signage
Update. To note that the clerk has spoken to the resident who requested this item and they have suggested the round signs with requests on that might be added to existing street furniture rather than new entry signs. Clerk has requested this with officer from County to see if possible.
131PC/21 – Carols on the Green
Further update and final full written report from Cllr Bassi and working party and to make any final decisions around the event on 27 November 2021. To agree any additional spend.
132/PC/21 – Queens Jubilee 2022
Brought back from last meeting for further discussion/decision on what to do on Sunday 5 June 2022.
133/PC/21 – Remembrance 11 November 2021 and 14 November 2021
To note arrangements for the 11/11 day at the flagpole, meet at 10.45am, sound system in place, Chairman to say a few words and the Vicar attending and Rose and Crown offering tea and coffee afterwards.
To note that on 14 November the Church members will be walking from the green to the church for their service and Cllrs Bagge, Carter and Finan will Marshall the event.
134/PC/21 – Finance Committee
To note that the committee have agreed to cancel the meeting due this evening after this Full Parish Council meeting and recall it for Monday 22 November 2021, to agree to have these meetings on a separate date going forward, meaning the next meeting will be June/July 2022.
135/PC/21 – Zoom
To decide whether to continue streaming meetings on Zoom, and to decide whether to continue with the Zoom subscription.
136/PC/21 – Litter Picking
To note agreed dates by Recreation & Environment committee for next years Litter Picks.
137/PC/21 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
- Planning Committee Minutes 20 September 2021 – Agreed/Signed 18 October 2021.
- Recreation & Environment Minutes 19 July 2021 – Agreed/Signed 25 October 2021.
138/PC/21 – Finance
(1) Financial Summary & Statement Cashbook – October 2021 circulated.
(2) To approve list of cheques/Bacs for signature October 2021 circulated. (Subject to additions)
(3) Bank reconciliations – October 2021 circulated.
(4) Income & Expenditure Heading Detail/Budget Monitoring – October 2021 circulated.
139/PC/21 – Website
To note that the website is being looked at and will take some time to be fully updated to being compliant and accessible but the developers hope to do so as quickly as possible.
140/PC/21 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
141/PC/21 – Dates of Future Meetings
Planning Meeting – 15 November 2021
Finance & General Purposes – 22 November 2021.
Full Parish Council Meeting – 6 December 2021
142/PC/21 – Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960. To Resolve to exclude the press and public from the
following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
143/PC/21 – Decision under proposed/adopted equality policy.