Agenda Full PArish Council Meeting Monday 6 December 2021


We have a duty of care to our members. Please DO NOT attend if you or anyone in your household has had COVID-19 symptoms in the last 7 days. The main symptoms of COVID are – • A high temperature – this means you feel hot to the touch on your chest or back (you do not need to measure your temperature) • A new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours. • A loss of change to your sense of smell or taste – this means you have noticed you cannot smell or taste anything, or things smell or taste different to normal. This meeting follows Covid-secure rules. All participants will be requested to use hand sanitizer when entering and leaving the building and to wear a mask, doors and windows will be open and masks optional once seated.  Please consider whether it is necessary to attend in person.

Julie Simmonds

Clerk to the Council

1 December 2021

To deal with the following business: –              



144/PC/21 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment. As per instructions in summons above.

145/PC/21 – Apologies for Absence

146/PC/21 – Declarations of interest      

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

147/PC/21 – Minutes

To approve the minutes of the Council meeting held on 8 November 2021 (previously circulated). 

148/PC/21 – Beeches Community Board

Update from Cllr Egleton /Cllr Pritchard

149/PC/21 – Buckinghamshire Council Report  

150/PC/21 – Chairman’s Update from last meeting.

151/PC/21 – Neighbourhood Plan

Update on Neighbourhood Plan and meetings held with working party.

152/PC/21 – To Ratify decisions made by Finance & General Purposes on 22 November 2021.  Minutes previously distributed

016/F/21              Budget 2022/2023

CONSIDERED amounts to be included in the budgets for 2022/2023.

Cllr Carter proposed that an amount of £1100 be added to the budgets as recommended at Full Council under Reasonable Adjustments under the Equality Act for any Councillor or Clerk that might require support to carry out their role, this was seconded by Cllr Bagge, RESOLVED to agree all in favour.

Cllr Bagge proposed to put forward a recommendation of the final budget setting for the Parish Council Meeting to be held on 6 December 2021 this was seconded by Cllr Finan, RESOLVED to agree all in favour. Circulated.

017/F/21              Precept

Cllr Knox-Scott proposed that the precept should be frozen this year at £212985.83 due to the unprecedented worldwide financial pressures, even though costs have increased they should be adsorbed by the Parish Council this year, this was seconded by Cllr Bagge, RESOLVED to agree all in favour and to recommend the Precept requirement for 2022/23 for approval by the Parish Council Meeting to be held on 6 December 2021.

153/PC/21 – Website

Investigations have found that the website would be better if started from scratch. An offer from the new Webmasters would be to carry out all of the work to set up and continue ongoing maintenance work free of charge. Any ongoing costs for the package, plug ins and hosting cost should be no more than £500. The new site will be compliant and accessible and allow the Clerk to be able to update it easily. The website budget more than covers these costs. To resolve to agree to have a brand new website constructed.

154/PC/21 – Email Addresses

To see how everyone is getting one setting up their email address and to note that a new website could incur moving the domain name so that everything is in the same place, which will mean the Clerk and Council email address moving again. To resolve to agree.

155/PC/21 – Footpath to Recreation Ground alongside Aldridge Place

To note that the scheme for the railings at Rogers Lane/Aldridge Place has been put forward by the Clerk to Tfb and they will try to put it into this years schemes even though the deadline has passed.

156/PC/21 – National Conference 2022

To resolve to agree the Clerks attendance at the 2022 conference 1,2,3 November 2022.  Costs not available yet but are covered in the training budget.

157/PC/21 – Visual Awareness

Request from Cllr Flower that all members attend Visual Awareness Training (RNIB). To decide.

158/PC/21 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes 18 October 2021 – Agreed/Signed 15 November 2021.
  2. Finance Committee Minutes 7 June 2021 – Agreed/Signed 22 November 2021.

159/PC/21 – Finance

 (1) Financial Summary & Statement Cashbook – November 2021. To follow.

 (2) To approve list of cheques/Bacs for signature November 2021 circulated. (Subject to additions)

 (3) Bank reconciliations – November 2021. To follow

 (4) Income & Expenditure Heading Detail/Budget Monitoring – November 2021. To follow.

160/PC/21 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence: –

161/PC/21 – Dates of Future Meetings

Planning Meeting – 13 December 2021

Full Parish Council Meeting – 10 January 2022