YOU ARE SUMMONED TO ATTEND THE FULL COUNCIL MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 10 OCTOBER 2022 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES BUCKS, SL2 4LP
Clerk to the Council
4 October 2022
To deal with the following business:
096/PC/22 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment on items on the agenda.
To receive a quick presentation from the Citizens Advice Bureau as agreed some months ago.
097/PC/22 – Apologies for Absence
098/PC/22 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct adopted 2021. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
099/PC/22 – Minutes
To approve the minutes of the Council meeting held on 4 July 2022 (previously circulated).
100/PC/22 – Beeches Community Board
Update from Cllr Egleton
To note that the consultation process has started and been sent out to residents involved for the Rogers Lane proposals. Clerk had a meeting with highways on 26 September to discuss results.
101/PC/22 – Buckinghamshire Council Report
102/PC/22 – Chairman’s Update from last meeting.
103/PC/22 – Neighbourhood Plan
Update on Neighbourhood Plan and meetings held with working party.
A further grant has been applied for by the Clerk for Technical Support from Localities.
104/PC/22 – Pond
To note residents have responded outlining a few points which the Clerk is checking with the pond company, to bring back to November for full discussion and decision. To note a complaint received from a neighbour. Circulated.
105/PC/22 – School Traffic/Traffic Watch Update
Update from Cllr Carter on School/Traffic Watch/Enforcement and marshalling.
106/PC/22 – Platinum Jubilee Event
To note the funds received from event amounting to £1057.00 which is to be split and donated to two charities as agreed. Alexander Devine Childrens Hospice and SSAFA – the Armed Forces charity, the Soldiers, Sailors, Airmen and Families Association Circulated.
107/PC/22 – Pioneer Secondary Academy
Update from meetings with Sikh Academies Trust.
108/PC/22 – Dangerous Lorries on Collum Green Road
Update. Complaints made has resulted in companies using authorised routes.
Request from a resident to have the speed review done on Collum Green Road, to discuss and decide.
109/PC/22 – Carols on the Green
110/PC/22 – Mobbs Memorial Fund Grant
To note that a grant of £5000 has been granted and paid to the Parish Council to go towards replacement play equipment in both recreation grounds, to be fully decided at Recreation & Environment on 24 October 2022.
111/PC/22 – Bollards on Pennylets Green
Request from resident to look at bollards layout. To discuss and decide. Circulated
112/PC/22 – Polish Club Parking Issues
Request from resident for the Parish Council to write to the Polish Club about parking issues. Circulated.
113/PC/22 – External Audit Option to Opt Out
External auditors are being determined for the next five year period. Option to opt out must be done by
28 October 2022. To decide. Circulated,
114/PC/22 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
1. Planning Committee Minutes 20 June 2022 – Agreed/Signed 15 August 2022
2. Planning Committee Minutes 18 July 2022 – Agreed/Signed 15 August 2022
3. Recreation & Environment Minutes 28 February 2022 – Agreed/Signed 6 July 2022
115/PC/22 – Finance
(1) Financial Summary & Statement Cashbook – July/August/September 2022 – Circulated
(2) To approve list of cheques/Bacs for signature July/August/September 2022 – Circulated. (Subject to additions)
(3) Bank reconciliations – July/August/September 2022. Circulated.
(4) Income & Expenditure Heading Detail/Budget Monitoring – July/August/September 2022 – Circulated
116/PC/22 – Annual Return/Audit 21/22
To note that the Annual Return has been approved by the external auditors with no comments, and the notice of completion placed on the website and boards.
117/PC/22 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
118/PC/22 – Dates of Future Meetings
Planning Meeting – 17 October 2022
Recreation & Environment Meeting – 24 October 2022
Full Parish Council Meeting – 4 November 2022