YOU ARE SUMMONED TO ATTEND THE STOKE POGES RECREATION & ENVIRONMENT MEETING TO BE HELD ON MONDAY 24 OCTOBER 2022 AT 7.30 P.M.IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP
Julie Simmonds
Clerk
19 October 2022
To deal with the following business: –
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AGENDA
016/RE/22 Items by Members of Public Present first 15 Minutes.
The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.
017/RE/22 Apologies for absence.
018/RE/22 Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a prejudicial interest as defined in the Code, the Member should withdraw from the meeting for that item.
019/RE/22 Minutes
To approve the minutes of the R&E Committee held on 6 July 2022 (previously distributed)
020/RE/22 Football Bells Hill
Update and any decisions necessary.
021/RE/22 Nettleship Wood
Update on Frank Solari field and other paddocks.
022/RE/22 Bells Hill and Plough Lane Recreation Grounds
Update and any decisions as required.
To note that the MUGA is scheduled to be cleaned and re-painted in Spring 2023.
To note the grant received from the Mobbs Memorial Trust of £5k towards new play equipment. To agree to purchase all new equipment as agreed at the last meeting. Items re-quoted and circulated.
Request from resident of Aldridge Place to have some planting done at the end of their garden (Rec side). To decide. Circulated.
023/RE/22 Pavilion
Update and any decisions as required.
024/RE/22 Allotments
Update from Cllr Cox on allotments. To make any decisions around this report.
To agree wording for additional clauses to the Allotment agreement lease, as agreed at the last meeting.
- A probation clause should be added for new tenants who do not work the plot within the first year, and the lease will be terminated.
- To add that rent increases will be implemented in January at the start of the new year and decided at the R & E budget setting meeting in October for the following year, in line with allotment regulations.
- To clarify the clause 4.
025/RE/22 Bells Hill Green
Update on Friends of Bells Hill working party.
026/RE/22 Carols on the Green
Update from working party on how event is coming along. To make any decision necessary.
To decide about the purchase of a Christmas Tree as usual supplier can no longer supply at the usual price. Quotes and information circulated.
027/RE/22 Speed Camera
To resolve to agree to spend £530 to repair the Speed Camera which has developed a fault. To be vired from the MVAS maintenance budget.
028/RE/22 – Scouts
To agree that the scouts can use the pavilion on 12 November 2022 for a race night to raise funds to send a member to the World Scout Jamboree in 2023, same format as the one they did in March 2019.
029/PC/22 Litter Picking Events
To agree next litter picking dates for 2023. (Suggested Dated Circulated).
030/RE/22 – To agree price increases for the following for the budgets for the financial year 2023/2024.
Football Teams
To consider and decide annual rent costs for 2023/24 for budgets for all teams.
Paddocks
To consider and decide rent costs for grazing contracts and annual increase for 2023/24 for budget.
Pavilion
To consider and decide annual rent costs for 2023/24 in new pavilion for budgets for all
Uniformed groups.
Allotments
To consider and decide rent costs and annual increase for 2023 for budget.
Tennis Club
To consider and decide rent costs and annual increase for 2023/24 for budget.
031/RE/22 – To agree any payment increases for the following for 2023/2024
Playground Inspections/Litter Picking
To consider and decide on any annual increase for 2023/24 for budget.
Pavilion Management
To consider and decide on any annual increase for 2023/24 for budget.
032/RE/22 – Finance Budgets 23/24
To note and agree budgets and any additions for 23/24. (Current rate of inflation 8.26%) Circulated.
033/RE/22 – 11/11
To note details of services for this year. 11/11 at the flagpole with the Church, tea and coffee at the Rose and Crown after. 13/11 at the Church but starting at the flagpole and walking to Church.
034/RE/22 – Date of next meeting: – 27 February 2023