Minutes Finance Committee Thursday 8 December 2023

MINUTES OF THE STOKE POGES FINANCE COMMITTEE MEETING HELD ON THURSDAY 8 DECEMBER 2022 AT 7.30PM, IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Present:-  Cllr Bagge (Chair), Cllr Carter, Cllr Crocker, Cllr Finan & Cllr Moore.

In Attendance:- Mrs J Simmonds (Clerk)                                                                                                                                         

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                                                                                         MINUTES

Cllr Crocker asked the committee if Cllr Bagge could Chair the meeting for personal reasons, this was AGREED by all.

009/F/22              Public Session Time (15 Minutes)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment on items on the agenda.

None

010/F/22              Apologies for Absence

APOLOGIES were received from Cllr Knox-Scott

011/F/22              Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2021.  If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 015 as he receives a payment for laying out Stoke Poges News.  Cllr Bagge also gave notice that he would not be continuing editing Stoke Poges News after the Spring 2023 edition.

012/F/22              Minutes

RESOLVED to approve the minutes of the meeting held on 23 May 2022 which were signed by the Chairman.

013/F/22              Projects/Reserves/General Fund

RESOLVED to consider monies held in the General Fund and Reserves & Consider any new projects.  To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held.

Cllr Finan proposed that £90k be transferred from the General Fund as of 31 March into a New Reserve called Plough Lane Recreation Ground Improvements, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

014/F/22              Bank Accounts

RESOLVED to agree all in favour for the Clerk to continue to find other options to transfer funds from Lloyd’s account elsewhere to spread the risk, to bring to Full Council for approval.

015/F/22              Budget 2023/2024

RESOLVED to consider amounts to be included in the budgets for 2023/2024 and put forward a recommendation for the Parish Council Meeting to be held on 9 January 2023. Cllr Carter proposed to agree budget figures as discussed and that of the £90k from the General Fund agreed under item 013 that £30k be taken and added to the Christmas lights reserve, reducing the £90k for Plough Lane to £60k, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

016/F/22              Precept

Cllr Carter proposed that the recommend Precept requirement for 2023/24 be reduced from last year’s figure by 5% to £202336.54 for approval by the Parish Council Meeting to be held on 9 January 2023, this was seconded by Cllr Moore, RESOLVED to agree all in favour.

017/F/22              Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

018/F/22              Equality item to be reviewed.

RESOLVED to continue this budget item with no increase.

019/F/22              Staff Costs/To decide

A recommendation was made and RESOLVED to agree all in favour.

020/F/22              Staff Pension/To decide

 A recommendation was made and RESOLVED to agree all in favour.

021/F/22              Staff Appraisal/Update

NOTED Update given from Cllr Crocker and Cllr Carter on appraisal.

022/F/22              NOTED Date of next meeting:- TBA

Meeting ended at 8.37pm