Agenda Full Parish Council Meeting Monday 9 January 2023 at 7.30pm

YOU ARE SUMMONED TO ATTEND THE FULL COUNCIL MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 9 JANUARY 2023 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES BUCKS, SL2 4LP

Julie Simmonds

Clerk to the Council

4 January 2023

To deal with the following business:                                                           

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AGENDA

160/PC/23 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment on items on the agenda.

161/PC/23 – Apologies for Absence

162/PC/23 – Declarations of interest      

Members declare any personal interest in any item of business as defined in the Code of Conduct adopted 2021.  If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.

163/PC/23 – Minutes

To approve the minutes of the Council meeting held on 5 December 2022 (previously circulated). 

164/PC/23 – Beeches Community Board

Update from Cllr Egleton

165/PC/23 – Buckinghamshire Council Report  

166/PC/23 – Chairman’s/Councillor’s Update from last meeting.

167/PC/23 – Neighbourhood Plan

Update on Neighbourhood Plan and meetings held with working party.

168/PC/23 – Pond   

To note that the residents are still to offer a meeting date in January 2023.

169/PC/23 – School Traffic/Traffic Watch Update

Update from Cllr Carter on School/Traffic Watch/Enforcement and marshalling.

To Note that a meeting with the Head has been arranged for 16 January 2023.

170/PC/23 – Pioneer Secondary Academy

Update from meetings with Sikh Academies Trust.

171/PC/23 – Carols on the Green 26 November 2022

To note £471.19 profits were made and will go to The Friday Club as agreed.

To note date for next year is Saturday 25 November 2023.

172/PC/23 – Plough Lane Recreation Ground

Further safety concerns around the opening onto Farthing Green Lane.  To discuss and decide if the area should be blocked off or a new swing gate installed.  Quotations circulated for both.

173/PC/23 – To Ratify decisions made by Finance & General Purposes on 8 December 2022.  Minutes previously distributed

015/F/22              Budget 2023/2024

RESOLVED to consider amounts to be included in the budgets for 2023/2024 and put forward a recommendation for the Parish Council Meeting to be held on 9 January 2023. Cllr Carter proposed to agree budget figures as discussed and that of the £90k from the General Fund agreed under item 013 that £30k be taken and added to the Christmas lights reserve, reducing the £90k for Plough Lane to £60k, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

016/F/22              Precept

           Cllr Carter proposed that the recommend Precept requirement for 2023/24 be reduced from last year’s figure by 5% to £202336.54 for approval by the Parish Council Meeting to be held on 9 January 2023, this was seconded by Cllr Moore, RESOLVED to agree all in favour.

174/PC/22 – Thames Valley Police Strategic Independent Advisory Group (SIAG)

Notification of reduction of Local Police Areas from 11 to 5 across the Thames Valley, to discuss and make any decision about a response. Previously Circulated.

175/PC/23 – Grass Cutting Contract

To note that the current contractor has given three months notice and will stop work on 31 March 2023. 

To discuss and decided on replacement. The business has been sold as an ongoing concern and the new owner is happy to continue the next year at the same rate to be reviewed again in 2024, or we go out to tender.Circulated.

176/PC/23 – Bells Hill Green Rolling Contract

To agree to continue rolling on one further year from January 2023 being determined by the RPI for December of the preceding year as previously agreed.

177/PC/23 – Reception/Cups 2023

To note invitation is being worked on for the reception on 31 March 2023.

To discuss/decide potential recipients of the cups for awarding at the reception.

178/PC/23 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes  21 November 2022 – Agreed/Signed 12 December 2022
  2. Finance & General Purposed 23 May 2022 – Agreed/Signed 8 December 2022

179/PC/23 – Finance

 (1) Financial Summary & Statement Cashbook – December 2022 – To be Circulated prior to the meeting.

 (2) To approve list of cheques/Bacs for signature December 2022 – To be Circulated prior to the meeting. (Subject to additions)

 (3) Bank reconciliations – December 2022. To be Circulated prior to the meeting.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – December 2022 – To be Circulated prior to the meeting.

180/PC/23 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

  1. Stoke Park – Update – Circulated.

181/PC/23 – Dates of Future Meetings

Planning Meeting – 16 January 2023

Full Parish Council Meeting – 13 February 2023