YOU ARE SUMMONED TO ATTEND THE FULL COUNCIL MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 13 FEBRUARY 2023 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES BUCKS, SL2 4LP
Clerk to the Council
To deal with the following business:
8 February 2023
182/PC/23 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment on items on the agenda.
183/PC/23 – Apologies for Absence
184/PC/23 – Declarations of interest
Members declare any personal interest in any item of business as defined in the Code of Conduct adopted 2021. If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.
185/PC/23 – Minutes
To approve the minutes of the Council meeting held on 9 January 2023 (previously circulated).
186/PC/23 – Beeches Community Board
Update from Cllr Egleton
Update on Rogers Lane and Hollybush Hill parking schemes. Notes circulated.
187/PC/23 – Buckinghamshire Council Report
188/PC/23 – Chairman’s/Councillors’ Update from last meeting.
189/PC/23 – Neighbourhood Plan
Update on Neighbourhood Plan and meetings held with working party.
190/PC/23 – Pond
Update on meeting that took place on 25 January 2023. Notes circulated. To make any decisions necessary around this discussion.
To agree on quotes for jetting pond as soon as possible. Circulated.
191/PC/23 – School Traffic/Traffic Watch Update
Update from Cllr Carter on School/Traffic Watch/Enforcement and marshalling, following meeting held with the Head and other school members.
192/PC/23 – Pioneer Secondary Academy
Update from meetings with Sikh Academies Trust.
193/PC/23 – Grass Cutting Contract
To note that the new contractor has signed for one year starting 1st April 2023 as agreed at the last meeting.
194/PC/23 – Reception/Cups 2023
To note invitation is being worked on for the reception on 31 March 2023.
To discuss/decide on recipients of the cups for awarding at the reception.
195/PC/23 – Litter Picking
To note the first litter picking date is 4 March 2023. Circulated.
196/PC/23 – Food Festival 8 July 2023
Request from PTA of the school to use the recreation ground for parking at this year’s food festival from 12-4.30pm on 8 July 2023. To decide.
197/PC/23 – Stoke Poges News
Following on from last month’s update that the current editor is retiring from the role after the spring edition, one person has come forward with an offer to trial the next edition on the same basis, providing a proper handover is given, and they would then see if it is feasible to continue. To decide on this or another way forward.
198/PC/23 – Meeting Dates 2023/2024
Meeting dates for the next Council year to be noted and agreed. Circulated.
199/PC/23 – SLCC Conference 2023
To note that due to a bereavement the 2022 conference was not attended by the Clerk and a full refund was obtained, and to note that the clerk will attend the 2023 conference 10, 11, & 12, October 2023.
200/PC/23 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
- Planning Committee Minutes 12 December 2022 – Agreed/Signed 17 January 2023
201/PC/23 – Finance
(1)Financial Summary & Statement Cashbook – December 2022 (circulated last month late) January 2023
(2) To approve list of cheques/Bacs for signature December 2022 – (circulated last month late) January 2023 Circulated. (Subject to additions)
(3) Bank reconciliations – December 2022. (circulated last month late). January 2023 Circulated
(4) Income & Expenditure Heading Detail/Budget Monitoring – (circulated last month late). January 2023
202/PC/23 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
203/PC/23 – Dates of Future Meetings
Planning Meeting – 20 February 2023
Recreation & Environment Meeting – 27 February 2023
Full Parish Council Meeting – 13 March 2023
204/PC/23 – Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960. To Resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.