Agenda Full PArish Council Meeting Monday 13th March 2023 at 7.30pm

YOU ARE SUMMONED TO ATTEND THE FULL COUNCIL MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 13 MARCH 2023 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES BUCKS, SL2 4LP

Julie Simmonds

Clerk to the Council

To deal with the following business:                                                           

8 March 2023

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AGENDA

205/PC/23 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment on items on the agenda.

206/PC/23 – Apologies for Absence

207/PC/23 – Declarations of interest      

Members declare any personal interest in any item of business as defined in the Code of Conduct adopted 2021.  If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.

208/PC/23 – Minutes

To approve the minutes of the Council meeting held on 13 February 2023 (previously circulated). 

209/PC/23 – Beeches Community Board

Update from Cllr Egleton

210/PC/23 – Buckinghamshire Council Report  

211/PC/23 – Chairman’s/Councillors’ Update from last meeting.

212/PC/23 – Neighbourhood Plan

Update on Neighbourhood Plan and meetings held with working party.

213/PC/23 – Pond   

Update of progression with surveys and additional quote for works and also letter received from an officer at County about Riparian Landowner Responsibilities, sent to all owners of the pond after a member of public contacted them about the pond. Circulated. Update on percentages.

214/PC/23 – School Traffic/Traffic Watch Update

Update from Cllr Carter and County on camera options.

215/PC/23 – Pioneer Secondary Academy

Update from meetings with Sikh Academies Trust. Response from Clerks request from last month circulated.

216/PC/23 – Reception/Cups 2023

Reminder about event being held on 31 March 2023, invitations have been sent, social club on board to open bar for the evening, microphone to be loaned by Terrafirma Sound and cup recipients attending.

217/PC/23 – Litter Picking           

Update on first litter pick on 4 March 2023.

218/PC/23 – Horticultural Show/Village Fete

Request from Chairman of the Horticultural Society and Trustee of the Fete Committee to use the recreation ground for parking at this year’s events on 10 June 2023 and 29July 2023. To decide.

219/PC/23 – HM Lord-Lieutenant’s Garden Party

A garden party being held for “unsung heroes”,  Invitation to nominate someone. To decide.

220/PC/23 – Website

To note that the new website should be up and running by 1 May 2023 to coincide with the new council year start.

221/PC/23 – Friday club

To decide to purchase coronation pins for members.

222/PC/23 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes  16 January 2023 – Agreed/Signed 20 February 2023
  2. Recreation & Environmental 6 July 2022 – Agreed/Signed 27 February 2023
  3. Recreation & Environmental 24 October 2022 – Agreed/Signed 24 October 2023

223/PC/23 – Finance

 (1)Financial Summary & Statement Cashbook – February 2023 Circulated.

 (2) To approve list of cheques/Bacs for signature February 2023 Circulated. (Subject to additions)

 (3) Bank reconciliations – February 2023 February 2023 Circulated

 (4) Income & Expenditure Heading Detail/Budget Monitoring – February 2023 Circulated.

 (5) To note and agree Financial Risk Assessment for audit purposes (circulated).

224/PC/23 – Bank Accounts         

To note that bank accounts are still being sought.

225/PC/23 – Accounts Package

Our five-year contract is up on 1st April 2023, to agree to renew the contract for a further 5 years. Quote circulated.

226/PC/23 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

227/PC/23 – Dates of Future Meetings

Planning Meeting – 20 March 2023

Parish Reception – 31 March 2023

Full Parish Council Meeting – 3 April 2023 Followed by

Annual Parish Meeting at 8.30pm

228/PC/23 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960. To Resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

229/PC/23 – Neighbourhood Plan

To discuss and make decisions on some of the policies.