All posts by Stoke Poges Parish Council

Minutes Full PArish Council Meeting Held 9 January 2023

MINUTES OF THE FULL COUNCIL MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 9 JANUARY 2023 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT

THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES BUCKS, SL2 4LP

Present:- Cllr Carter (Chair), Cllr Bassi, Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Flower, Cllr Moore & Cllr Pritchard.

In Attendance:- Mrs J Simmonds (Clerk)

Also Present:- 4 Members of public.

_______________________________________________________________________________

MINUTES

160/PC/23 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment on items on the agenda.

Three members of public asked about the consultation to put yellow lines on the Broom Hill junction which extend into Hollybush Hill and opposite Sefton Paddock.  They gave their concerns around the project and consultation process. Cllr Carter updated them as to why Highways deemed them necessary. Clerk to contact officer to update them with the concerns and feed any response back to residents.

161/PC/23 – Apologies for Absence

APOLOGIES were received from Cllr Bagge, Cllr Egleton and Cllr Knox-Scott.

162/PC/23 – Declarations of interest      

Members declare any personal interest in any item of business as defined in the Code of Conduct adopted 2021.  If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.

None.

163/PC/23 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 5 December 2022 which were signed by the Chairman.

164/PC/23 – Beeches Community Board

Cllr Egleton not present.  Cllr Carter had been contacted by the Beeches to ask if there were any projects that could benefit from funding, she has suggested The Friday Club, Sunshine Corner and Bucks Vision.  The officer is going to catch up with Cllr Carter later in the month.

165/PC/23 – Buckinghamshire Council Report  

No officer present.

166/PC/23 – Chairman’s/Councillor’s Update from last meeting.

Cllr Crocker asked for the council to see a proof of the plaque from the Horticultural Society before payment is made. Agreed.

Cllr Carter updated that she and the Clerk are about to start work on the Land Registry this week to then meet and discuss further with the solicitor.

Cllr Carter reported that The Friday Club are doing really well and it is very well supported.

Cllr Carter reported that Cllr Bagge has given notice on the editing of the Stoke Poges News Letter, and the Spring edition will be his last.  Bring back to February to decide what to do.

167/PC/23 – Neighbourhood Plan

Cllr Carter gave an update on where we are with the plan, ACOM are dealing with the HNA policy and the SEA Policy is also being dealt with by them.  The consultant will be having meetings in the next few weeks with each of the working parties to discuss their individual policies that they are working on.

168/PC/23 – Pond   

NOTED that the residents have offered three dates in January 2023, to be decided and then the Clerk will let everyone know.

169/PC/23 – School Traffic/Traffic Watch Update

Nothing to update from Cllr Carter on School/Traffic Watch/Enforcement and marshalling.

NOTED that a meeting with the Head has been arranged with the Head for 16 January 2023.

170/PC/23 – Pioneer Secondary Academy

Cllr Carter updated that the school has not responded to several emails asking for a meeting with residents. Cllr Carter will email one last time.

171/PC/23 – Carols on the Green 26 November 2022

NOTED £471.19 profits were made and will go to The Friday Club as agreed.

NOTED date for next year is Saturday 25 November 2023.

172/PC/23 – Plough Lane Recreation Ground

Further safety concerns around the opening onto Farthing Green Lane.  To discuss and decide if the area should be blocked off or a new swing gate installed.  Cllr Crocker proposed for Health and Safety reasons that the opening be blocked off and the quote for £295 be accepted, this was seconded by Cllr Cox, RESOLVED to agree all in favour.

173/PC/23 – Cllr Finan proposed that the Council Ratify decisions made by Finance & General Purposes on 8 December 2022.  (as below) Minutes previously distributed, this was seconded by Cllr Bassi, RESOLVED to agree all in favour.

015/F/22              Budget 2023/2024

RESOLVED to consider amounts to be included in the budgets for 2023/2024 and put forward a recommendation for the Parish Council Meeting to be held on 9 January 2023. Cllr Carter proposed to agree budget figures as discussed and that of the £90k from the General Fund agreed under item 013 that £30k be taken and added to the Christmas lights reserve, reducing the £90k for Plough Lane to £60k, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

016/F/22              Precept

           Cllr Carter proposed that the recommend Precept requirement for 2023/24 be reduced from last year’s figure by 5% to £202336.54 for approval by the Parish Council Meeting to be held on 9 January 2023, this was seconded by Cllr Moore, RESOLVED to agree all in favour.

174/PC/22 – Thames Valley Police Strategic Independent Advisory Group (SIAG)

NOTED Notification of reduction of Local Police Areas from 11 to 5 across the Thames Valley, no response.

175/PC/23 – Grass Cutting Contract

NOTED that the current contractor has given three months’ notice and will stop work on 31 March 2023. 

Discussed offer of the new owner who is happy to continue the next year at the same rate to be reviewed again in 2024.  Cllr Pritchard proposed that we continue for one year with the new owner on the same contract to be reviewed after six months to see how it is going, Clerk to arrange to meet with new owner prior to contract starting on 1/4/23, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

176/PC/23 – Bells Hill Green Rolling Contract

Cllr Finan proposed to agree to continue rolling on one further year from January 2023 being determined by the RPI for December of the preceding year as previously agreed, this was seconded by Cllr Cox, RESOLVED to agree all in favour.

177/PC/23 – Reception/Cups 2023

NOTED invitation is being worked on for the reception on 31 March 2023.

DISCUSSED and agreed that all councillors will think about potential recipients of the cups for awarding at the reception, and email details to clerk to be discussed and decided at February meeting.

178/PC/23 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes  21 November 2022 – Agreed/Signed 12 December 2022
  2. Finance & General Purposed 23 May 2022 – Agreed/Signed 8 December 2022

179/PC/23 – Finance

 (1) NOTED Financial Summary & Statement Cashbook – December 2022 – To be Circulated after the meeting

 (2) RESOLVED to approve list of cheques/Bacs for signature December 2022 – To be Circulated after the meeting.

 (3) NOTED Bank reconciliations – December 2022. To be Circulated after the meeting.

 (4) NOTED Income & Expenditure Heading Detail/Budget Monitoring – December 2022 – To be Circulated after the meeting.

180/PC/23 – NOTED Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

  1. Stoke Park – Update – Circulated.

181/PC/23 – NOTED Dates of Future Meetings

Planning Meeting – 16 January 2023

Full Parish Council Meeting – 13 February 2023

The meeting ended at 8.41pm.

Minutes Planning Committee Meeting Held Monday 16 January 2023

MINUTES

MINUTES OF THE PLANNING COMMITTEE MEETING HELD ON 16 JANUARY 2023 AT 7.30PM IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Present: – Cllr Carter (Chair), Cllr Bassi, Cllr Crocker, Cllr Finan, Mr Harris & Mr Rawlings.

In Attendance:- Mrs J Simmonds (Clerk)

MINUTES

087/PL/23           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

088/PL/23              Apologies for Absence

APOLOGIES for absence was received from Cllr Knox-Scott.

089/PL/23          Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

090/PL/23             Minutes

RESOLVED to Approve the Minutes of the Planning Meeting held on 12 December 2022 which were signed by the Chairman.

091/PL/23             Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

092/PL/23             NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

093/PL/23             Correspondence.

094/PL/23             Meeting Equipment

To discuss whether we need further equipment to run the planning meetings efficiently. Defer to February.

095/PL/23             Neighbourhood Plan

No Updates since last meeting.

096/PL/23             Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 RESOLVEDto exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items: To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

097/PL/23             NOTED Outstanding Enforcements See Appendix 4.

AGREED by all to write to head of Enforcement about non receipt of replies to emails and updates.

098/PL/23             NOTED Next meeting date:  20 February 2023

Meeting ended at 8.55pm

Signed/Chairman                                                                                                                          Dated:

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/22/4092/FA                    Hornbeam Cottage, Rickmans Lane, Stoke Poges, Bucks, SL2 4AF

Single storey side extension and alteration of roof line to change from hip to gable with the addition of a dormer window to north elevation.

Parish Comments: – No Comment

PL/22/4139/FA                    March Cottage, Bells Hill, Stoke Poges, Bucks, SL2 4DY

Part two, part first floor side/rear extension, new entrance door and front porch extension and window/door alterations, the addition of a roof light to rear elevation and removal of existing car port and the removal of the front elevation roof light.

Parish Comments:- No Objection subject to the Green Belt 50% rules.

PL/22/4135/FA                    1 Pennylets Green, Stoke Poges, Bucks, SL2 4BU

Part two, part single storey rear and side and front porch extensions.

Parish Comments: – No Comment

PL/22/3464/FA                    99 Rogers Lane, Stoke Poges, Bucks, SL2 4LP

Flat green roofed detached double garage, retaining walls, new vehicular entrance gates and picket fence to front and sides of drive.

Parish Comments: – No Comment

PL/22/4210/VRC                 Autologic Systems, Brockhurst Park, Rickmans Lane, Stoke Poges, Bucks, SL2 4AF

Variation of condition 8 (approved plans) of pp PL/19/3391/DE (App for reserved matters following outline pp 17?01996/OUT, Redevelopment of the site to provide three detached dwellings with detached garages) for access appearance, landscaping, layout and scale) to allow for changes to landscaping and the addition of fencing, brick walls and gates.

Parish Comments:-  Object, Policies GB1 (1) & (2), EP3 (a), (b), (c), (d) & (e), and EP4 all apply.

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

The application is therefore contrary to Core Policy CP9 of the South Bucks Core Strategy (adopted February 2011) and the guidance set out of the NPPF.

PL/22/4222/FA                    16 Wakefield Crescent, Stoke Poges, Bucks, SL2 4DF

Erection of front extension, side facing dormer over existing garage, single storey side and rear extensions and first floor rear extension with internal alterations.

Parish Comments: – No Comment

PL/22/4264/FA                    The Copse, West End Lane, Stoke Poges, Bucks, SL2 4NA

Erection of a 4-bedroom detached dwelling with integral garage.

Parish Comments:- Object Policy EP3 (a) & (b) Applies.  Overdevelopment of site.

PL/22/4293/TP                     17 Freemans Close, Stoke Poges, Bucks, SL2 4ER

T1 Lime – remove (TPO/SBDC/2003/12)

Parish Comments: – No Objection subject to the Tree Officer report.

PL/22/4288/FUL                  3 Home Farm Way, Wexham, Bucks, SL3 6NZ

First floor side extension and ground floor store conversion to habitable space.

Parish Comments: – No Comment

PL/22/4341/TP                     32 Freemans Close, Stoke Poges, Bucks, SL2 4ER

T1 Scots Pine – fell; T2 Scots Pine – fell: T3 Scots Pine – fell. (SBDC, TPO No 12, 2003, G7)

Parish Comments: – Object to the loss of three perfectly healthy trees, there is no information to that they are not healthy so we refer to the Tree Officers report.

PL/22/4342/TP                     6 Fircroft Close, Stoke Poges, Bucks, SL2 4DS

T1 Douglas Fir Tree – Remove lower limb (SBDC TPO No. 12, 1974)

Parish Comments:-  No Objection subject to the Tree Officers report.

PL/22/4256/HB                    Stoke Green Farmhouse, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed building consent for single storey ground floor rear extension.

Parish Comments: – No Comment

PL/22/4083/FA                    Stoke Green Farmhouse, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Single storey ground floor rear extension.

Parish Comments: – No Comment

AMENDED PLANS

NOTED TREE PRESEERVATION ORDER

TPO/2022/0006/SOUTH     Land at Meadow View, Duffield Lane, Stoke Poges, Bucks, SL2 4AH

Tree Preservation Order 2022, No 0006 of 2022 South, Notice of Confirmation

NOTED APPENDIX 3

PLANNING DECISIONS

PL/22/3359/PAHAS             Heatherset, Farthing Green Lane, Stoke Poges, Bucks, SL2 4JH

Notification under the Town and Country Planning (General Permitted Development) Order 2015, Amendment to Part 1 of Schedule 2 Class AA for additional storey to existing dwellinghouse (maximum height increase 2.7 meters)

Parish Comments: – Object. Totally out of keeping, Policies GB10 (a) (b) (c) & (d) apply as well as EP3. 

By way of design, in the context of the sites surroundings, the proposed replacement dwelling and gates would adversely affect the character and amenities of the street scene and the locality in general, and would fail to respond positively to the features of the site itself and the surrounding context.  The proposal would therefore fail to comply with policies EP3 and H9 of the South Bucks District Local Plan (adopted March 1999) as well as CP8 of the South Bucks Core Strategy Development Plan Document and would be contrary to the above provisions of the Local Plan, NPPF and National Design Guide.

This property is already extended and we would ask that you are mindful of the Green Belt 50% rules.

Hereby Refuses Prior Approval Permission

PL/22/3494/FA                    Barton Spinney, Church Lane, Stoke Poges, Bucks, SL2 4NZ

Demolition of existing garage/shed and roofs to garage areas, erection of a single storey side extension, single storey rear extension and replacing all windows similar as existing.

Parish Comments: – No Comment subject to the Green Belt 50% rules.

Herby Permits

PL/22/3670/FA                    24 Clevehurst Close, Stoke Poges, Bucks, SL2 4EP

Part two, part first floor side, part two, part single storey rear, single storey side and front porch extensions, new dormer to rear roof space.

Parish Comments: – No Comment

Hereby Permits

PL/22/3720/TP                     Clevehurst Lodge, Gerrards Cross Road, Stoke Poges, Bucks, SL2 4EJ

T1 incencse cedar – fell (TPO/SBDC/2008/12)

Parish Comments: – No Comment

used for a relative or employee.

Hereby Grants Consent

PL/22/3816/TP                     13 Freemans Close, Stoke Poges, Bucks, SL2 4ER

TP7, TP8, TP9 and TP10 birch – reduction and thinning (TPO No. 12, 2003).

Parish Comments:- No objection subject to the Tree Officer report.

Hereby Grants Consent

PL/20/2595/FA                    35 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Erection of 2-bedroom bungalow with vehicular access.

Parish Council Comments:   Object.  It is our belief that this proposal if permitted would be likely to act as a precursor.

for similar developments in the area.

 We believe that the new proposed access would have a detrimental impact on pedestrian and highway safety.  In addition, the existing property on the site already has an access point.  A second access point if permitted on the B416

would add to the danger and inconvenience on this busy road.  We are also extremely concerned about the loss of green space with regard to the grass verge on the B416 which is an urbanising feature in this road.

We would ask that you are mindful of Section 2.7.6 of the “Townscape Character Study”.

We feel that the following clauses apply with regard to this application EP3 b and f and H9 a and b.

WITHDRAWN

PL/22/3260/VRC                 99 Rogers Lane, Stoke Poges, Bucks, SL2 4LP

Variation of condition 18 (approved plans) of PP PL/22/1796/VRC – Variation of condition 17 (approved plans of PP PL/22/0466/FA (Demolition of bungalow and garage and erection of detached dwelling with new access and drive position with surface parking and boundary fences) to increase roof pitch and width to allow for: alterations to the roof to include rooflights and dormer windows.

Parish Comments: – Object.  This property has already had a previous planning application PL/21/2797/FA turned down.  We believe the comments we made still apply to this current application which were: –

Object Policies C1, EP3 and H9 all apply.  The new house would appear over dominant, obtrusive and as such would have an impact on the street scene and the visual amenities of the area.  We note there is no SUDS report – NPPF 156.  This proposal would be likely to act as a precursor for similar types of development which the local authority would find it increasingly difficult to resist.

We would draw your attention to the Officers refusal comments regarding application PL/21/2797/FA which we feel still apply to this current application, his comments were: –

Having regard to the scale and bulky appearance of the proposed dwelling, it is considered that in terms of height, scale, form and design it represents a form of development incompatible with, and unsympathetic to, the character and appearance of neighbouring development. The proposed dwelling would appear overscale and out of keeping in the street scene, in conflict with the principles set out in policies EP3 and H9 of the South Bucks District Local Plan (1999) and failing to accord with advice in the National Planning Policy Framework (2021). 2. The scale and bulk of the proposed dwelling would result in a form of development that would appear overscale and out of keeping with the area in which it is set, and the excessive depth of span, use of a flat crown roof and high eaves line are significant elements that contribute to the inappropriately bulky appearance of the proposal. The proposed dwelling would therefore fail to maintain or enhance the character and appearance of the Conservation Area, but rather would detract from the significance of the heritage asset. The harm to the heritage asset is considered ‘less than substantial harm’ having regard to the fact that the development is restricted to a single residential curtilage within the Conservation Area, however no public benefit has been identified sufficient to outweigh the harm that would be caused. The proposed development therefore conflicts with guidance set out in Section 16 of the National Planning Policy Framework (2021) and fails to accord with policy C1 of the South Bucks District Local Plan (1999).

It is our view that this new application for a variation looks remarkably similar to the refused application.  With regard the accommodation in the roof we feel Appendix 7.2 and 7.3 apply and have grave concerns about the overlooking and privacy aspect.  We also believe Appendix 2 applies.

Hereby Permits

PL/22/2776/FA – Langdale Grays Park Road Stoke Poges Buckinghamshire SL2 4JG

Proposal: Demolition of dwellinghouse and erection of detached dwelling with parking and amenities

Objections submitted – two neighbours.

Highways – no objection

Parish Comments: – Object:

Policy H9 (a) Not in keeping with the street scene.

H10 (e) – the character is not compatible to the properties within the vicinity.

GB 11 (d) Property is in greenbelt and building material should be in keeping with neighbouring properties.

EP5 (b) – the property will cause a loss of daylight to adjacent property.

WITHDRAWN

PL/21/3790/FA                    Land to the rear of 35 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

AMENDED PLANS

Erection of dwellinghouse, 1 meter boundary fence, access gate and new vehicular access to Bells Hill.

Parish Comments: – Object, previous comments apply which were: –

Object our previous comments still apply which were:- It is our belief that this proposal if permitted would be likely to act as a precursor for similar developments in the area. We believe that the new proposed access would have a detrimental impact on pedestrian and highway safety. In addition the existing property on the site already has an access point which could be share.  A second access point if permitted on the B416 would add to the danger and inconvenience on this busy road. We are also extremely concerned about the loss of green space with regard to the grass verge on the B416 which is an urbanising feature in this road, we believe that on entering the village there should be the softness of a verge. We would ask that you are mindful of Section 2.7.6 of the “Townscape Character Study”. We feel that the following clauses apply with regard to this application EP3 b and f and H9 a and b. In addition to these comments the design is not in keeping with house in Penn Meadow. The Design and Access statement does not correlate with the drawings. There is mention solar panels but they are missing from the plans, we also still strongly object to the loss of green space on the grass verge on the B416 as mentioned above. Policies as mentioned above all still apply. H9, H13 & EP3 all apply.

The proposed development would result in the introduction of a detached dwelling and the subdivision of the existing plot. The proposed dwelling would be set adjacent to the southern flank boundary, and the proposed retained dwelling would also be set adjacent to the flank boundary. This would result in a loss of spaciousness to the site, and a resultant cramped appearance. Moreover, the dwelling would be set behind the existing building line and would fail to accord with the uniform appearance of this part of Penn Meadow which is an important characteristic of the locality. Consequently, the development would appear as incongruous within the street scene and would erode the spacious and consistent character of the site. The proposed scheme would therefore fail to accord with the design aspirations of part 12 of the National Planning Policy Framework (2021), C1 of the National Design Guide, Core policy CP8 of South Bucks District Core Strategy (2011), the South Bucks Residential Design Guide (2008), the principles of the Chiltern and South Bucks Townscape Character Study (2017) and policies EP3 and H9 of the South Bucks District Local Plan (1999)

Herby Permits

ENFORCEMENTS

APPEAL

Agenda Planning Committee Meeting Monday 16 January 2023 at 7.30pm

AGENDA YOU ARE SUMMONED TO ATTEND THE PLANNING COMMITTEE MEETING ON

16 JANUARY 2023 AT 7.30PM IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Julie Simmonds

Clerk

11 January 2023                                                                                            

AGENDA

087/PL/23           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

088/PL/23              Apologies for Absence

089/PL/23          Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

090/PL/23             Minutes

Approval of the Minutes of the Planning Meeting held on 12 December 2022 (previously circulated)

091/PL/23             Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

092/PL/23             Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

093/PL/23             Correspondence.

094/PL/23             Meeting Equipment

To discuss whether we need further equipment to run the planning meetings efficiently. To decide.

095/PL/23             Neighbourhood Plan

Updates and to make any decisions following scoping meetings.

096/PL/23             Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items: To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

097/PL/23             Outstanding Enforcements See Appendix 4.

098/PL/23             Next meeting date:  20 February 2023

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/22/4092/FA                    Hornbeam Cottage, Rickmans Lane, Stoke Poges, Bucks, SL2 4AF

Single storey side extension and alteration of roof line to change from hip to gable with the addition of a dormer window to north elevation.

PL/22/4139/FA                    March Cottage, Bells Hill, Stoke Poges, Bucks, SL2 4DY

Part two, part first floor side/rear extension, new entrance door and front porch extension and window/door alterations, the addition of a roof light to rear elevation and removal of existing car port and the removal of the front elevation roof light.

PL/22/4135/FA                    1 Pennylets Green, Stoke Poges, Bucks, SL2 4BU

Part two, part single storey rear and side and front porch extensions.

PL/22/3464/FA                    99 Rogers Lane, Stoke Poges, Bucks, SL2 4LP

Flat green roofed detached double garage, retaining walls, new vehicular entrance gates and picket fence to front and sides of drive.

PL/22/4210/VRC                 Autologic Systems, Brockhurst Park, Rickmans Lane, Stoke Poges, Bucks, SL2 4AF

Variation of condition 8 (approved plans) of pp PL/19/3391/DE (App for reserved matters following outline pp 17?01996/OUT, Redevelopment of the site to provide three detached dwellings with detached garages) for access appearance, landscaping, layout and scale) to allow for changes to landscaping and the addition of fencing, brick walls and gates.

PL/22/4222/FA                    16 Wakefield Crescent, Stoke Poges, Bucks, SL2 4DF

Erection of front extension, side facing dormer over existing garage, single storey side and rear extensions and first floor rear extension with internal alterations.

PL/22/4264/FA                    The Copse, West End Lane, Stoke Poges, Bucks, SL2 4NA

Erection of a 4-bedroom detached dwelling with integral garage.

PL/22/4293/TP                     17 Freemans Close, Stoke Poges, Bucks, SL2 4ER

T1 Lime – remove (TPO/SBDC/2003/12)

PL/22/4288/FUL                  3 Home Farm Way, Wexham, Bucks, SL3 6NZ

First floor side extension and ground floor store conversion to habitable space.

PL/22/4341/TP                     32 Freemans Close, Stoke Poges, Bucks, SL2 4ER

T1 Scots Pine – fell; T2 Scots Pine – fell: T3 Scots Pine – fell. (SBDC, TPO No 12, 2003, G7)

PL/22/4342/TP                     6 Fircroft Close, Stoke Poges, Bucks, SL2 4DS

T1 Douglas Fir Tree – Remove lower limb (SBDC TPO No. 12, 1974)

PL/22/4256/HB                    Stoke Green Farmhouse, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed building consent for single storey ground floor rear extension.

AMENDED PLANS

TREE PRESEERVATION ORDER

TPO/2022/0006/SOUTH     Land at Meadow View, Duffield Lane, Stoke Poges, Bucks, SL2 4AH

Tree Preservation Order 2022, No 0006 of 2022 South, Notice of Confirmation

APPENDIX 3

PLANNING DECISIONS

PL/22/3359/PAHAS             Heatherset, Farthing Green Lane, Stoke Poges, Bucks, SL2 4JH

Notification under the Town and Country Planning (General Permitted Development) Order 2015, Amendment to Part 1 of Schedule 2 Class AA for additional storey to existing dwellinghouse (maximum height increase 2.7 meters)

Parish Comments: – Object. Totally out of keeping, Policies GB10 (a) (b) (c) & (d) apply as well as EP3. 

By way of design, in the context of the sites surroundings, the proposed replacement dwelling and gates would adversely affect the character and amenities of the street scene and the locality in general, and would fail to respond positively to the features of the site itself and the surrounding context.  The proposal would therefore fail to comply with policies EP3 and H9 of the South Bucks District Local Plan (adopted March 1999) as well as CP8 of the South Bucks Core Strategy Development Plan Document and would be contrary to the above provisions of the Local Plan, NPPF and National Design Guide.

This property is already extended and we would ask that you are mindful of the Green Belt 50% rules.

Hereby Refuses Prior Approval Permission

PL/22/3494/FA                    Barton Spinney, Church Lane, Stoke Poges, Bucks, SL2 4NZ

Demolition of existing garage/shed and roofs to garage areas, erection of a single storey side extension, single storey rear extension and replacing all windows similar as existing.

Parish Comments: – No Comment subject to the Green Belt 50% rules.

Herby Permits

PL/22/3670/FA                    24 Clevehurst Close, Stoke Poges, Bucks, SL2 4EP

Part two, part first floor side, part two, part single storey rear, single storey side and front porch extensions, new dormer to rear roof space.

Parish Comments: – No Comment

Hereby Permits

PL/22/3720/TP                     Clevehurst Lodge, Gerrards Cross Road, Stoke Poges, Bucks, SL2 4EJ

T1 incencse cedar – fell (TPO/SBDC/2008/12)

Parish Comments: – No Comment

used for a relative or employee.

Hereby Grants Consent

PL/22/3816/TP                     13 Freemans Close, Stoke Poges, Bucks, SL2 4ER

TP7, TP8, TP9 and TP10 birch – reduction and thinning (TPO No. 12, 2003).

Parish Comments:- No objection subject to the Tree Officer report.

Hereby Grants Consent

PL/20/2595/FA                    35 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Erection of 2-bedroom bungalow with vehicular access.

Parish Council Comments:   Object.  It is our belief that this proposal if permitted would be likely to act as a precursor

for similar developments in the area.

 We believe that the new proposed access would have a detrimental impact on pedestrian and highway safety.  In addition, the existing property on the site already has an access point.  A second access point if permitted on the B416

would add to the danger and inconvenience on this busy road.  We are also extremely concerned about the loss of green space with regard to the grass verge on the B416 which is an urbanising feature in this road.

We would ask that you are mindful of Section 2.7.6 of the “Townscape Character Study”.

We feel that the following clauses apply with regard to this application EP3 b and f and H9 a and b.

WITHDRAWN

PL/22/3260/VRC                 99 Rogers Lane, Stoke Poges, Bucks, SL2 4LP

Variation of condition 18 (approved plans) of PP PL/22/1796/VRC – Variation of condition 17 (approved plans of PP PL/22/0466/FA (Demolition of bungalow and garage and erection of detached dwelling with new access and drive position with surface parking and boundary fences) to increase roof pitch and width to allow for: alterations to the roof to include rooflights and dormer windows.

Parish Comments: – Object.  This property has already had a previous planning application PL/21/2797/FA turned down.  We believe the comments we made still apply to this current application which were:-

Object Policies C1, EP3 and H9 all apply.  The new house would appear over dominant, obtrusive and as such would have an impact on the street scene and the visual amenities of the area.  We note there is no SUDS report – NPPF 156.  This proposal would be likely to act as a precursor for similar types of development which the local authority would find it increasingly difficult to resist.

We would draw your attention to the Officers refusal comments regarding application PL/21/2797/FA which we feel still apply to this current application, his comments were:-

Having regard to the scale and bulky appearance of the proposed dwelling, it is considered that in terms of height, scale, form and design it represents a form of development incompatible with, and unsympathetic to, the character and appearance of neighbouring development. The proposed dwelling would appear overscale and out of keeping in the street scene, in conflict with the principles set out in policies EP3 and H9 of the South Bucks District Local Plan (1999) and failing to accord with advice in the National Planning Policy Framework (2021). 2. The scale and bulk of the proposed dwelling would result in a form of development that would appear overscale and out of keeping with the area in which it is set, and the excessive depth of span, use of a flat crown roof and high eaves line are significant elements that contribute to the inappropriately bulky appearance of the proposal. The proposed dwelling would therefore fail to maintain or enhance the character and appearance of the Conservation Area, but rather would detract from the significance of the heritage asset. The harm to the heritage asset is considered ‘less than substantial harm’ having regard to the fact that the development is restricted to a single residential curtilage within the Conservation Area, however no public benefit has been identified sufficient to outweigh the harm that would be caused. The proposed development therefore conflicts with guidance set out in Section 16 of the National Planning Policy Framework (2021) and fails to accord with policy C1 of the South Bucks District Local Plan (1999).

It is our view that this new application for a variation looks remarkably similar to the refused application.  With regard the accommodation in the roof we feel Appendix 7.2 and 7.3 apply and have grave concerns about the overlooking and privacy aspect.  We also believe Appendix 2 applies.

Hereby Permits

PL/22/2776/FA – Langdale Grays Park Road Stoke Poges Buckinghamshire SL2 4JG

Proposal: Demolition of dwellinghouse and erection of detached dwelling with parking and amenities

Objections submitted – two neighbours

Highways – no objection

Parish Comments: – Object:

Policy H9 (a) Not in keeping with the street scene.

H10 (e) – the character is not compatible to the properties within the vicinity.

GB 11 (d) Property is in greenbelt and building material should be in keeping with neighbouring properties.

EP5 (b) – the property will cause a loss of daylight to adjacent property.

WITHDRAWN

PL/21/3790/FA                    Land to the rear of 35 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

AMENDED PLANS

Erection of dwellinghouse, 1 meter boundary fence, access gate and new vehicular access to Bells Hill.

Parish Comments: – Object, previous comments apply which were: –

Object our previous comments still apply which were:- It is our belief that this proposal if permitted would be likely to act as a precursor for similar developments in the area. We believe that the new proposed access would have a detrimental impact on pedestrian and highway safety. In addition the existing property on the site already has an access point which could be share.  A second access point if permitted on the B416 would add to the danger and inconvenience on this busy road. We are also extremely concerned about the loss of green space with regard to the grass verge on the B416 which is an urbanising feature in this road, we believe that on entering the village there should be the softness of a verge. We would ask that you are mindful of Section 2.7.6 of the “Townscape Character Study”. We feel that the following clauses apply with regard to this application EP3 b and f and H9 a and b. In addition to these comments the design is not in keeping with house in Penn Meadow. The Design and Access statement does not correlate with the drawings. There is mention solar panels but they are missing from the plans, we also still strongly object to the loss of green space on the grass verge on the B416 as mentioned above. Policies as mentioned above all still apply. H9, H13 & EP3 all apply.

The proposed development would result in the introduction of a detached dwelling and the subdivision of the existing plot. The proposed dwelling would be set adjacent to the southern flank boundary, and the proposed retained dwelling would also be set adjacent to the flank boundary. This would result in a loss of spaciousness to the site, and a resultant cramped appearance. Moreover, the dwelling would be set behind the existing building line and would fail to accord with the uniform appearance of this part of Penn Meadow which is an important characteristic of the locality. Consequently, the development would appear as incongruous within the street scene and would erode the spacious and consistent character of the site. The proposed scheme would therefore fail to accord with the design aspirations of part 12 of the National Planning Policy Framework (2021), C1 of the National Design Guide, Core policy CP8 of South Bucks District Core Strategy (2011), the South Bucks Residential Design Guide (2008), the principles of the Chiltern and South Bucks Townscape Character Study (2017) and policies EP3 and H9 of the South Bucks District Local Plan (1999)

Herby Permits

ENFORCEMENTS

APPEAL

Agenda Full Parish Council Meeting Monday 9 January 2023 at 7.30pm

YOU ARE SUMMONED TO ATTEND THE FULL COUNCIL MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 9 JANUARY 2023 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES BUCKS, SL2 4LP

Julie Simmonds

Clerk to the Council

4 January 2023

To deal with the following business:                                                           

_______________________________________________________________________________

AGENDA

160/PC/23 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment on items on the agenda.

161/PC/23 – Apologies for Absence

162/PC/23 – Declarations of interest      

Members declare any personal interest in any item of business as defined in the Code of Conduct adopted 2021.  If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.

163/PC/23 – Minutes

To approve the minutes of the Council meeting held on 5 December 2022 (previously circulated). 

164/PC/23 – Beeches Community Board

Update from Cllr Egleton

165/PC/23 – Buckinghamshire Council Report  

166/PC/23 – Chairman’s/Councillor’s Update from last meeting.

167/PC/23 – Neighbourhood Plan

Update on Neighbourhood Plan and meetings held with working party.

168/PC/23 – Pond   

To note that the residents are still to offer a meeting date in January 2023.

169/PC/23 – School Traffic/Traffic Watch Update

Update from Cllr Carter on School/Traffic Watch/Enforcement and marshalling.

To Note that a meeting with the Head has been arranged for 16 January 2023.

170/PC/23 – Pioneer Secondary Academy

Update from meetings with Sikh Academies Trust.

171/PC/23 – Carols on the Green 26 November 2022

To note £471.19 profits were made and will go to The Friday Club as agreed.

To note date for next year is Saturday 25 November 2023.

172/PC/23 – Plough Lane Recreation Ground

Further safety concerns around the opening onto Farthing Green Lane.  To discuss and decide if the area should be blocked off or a new swing gate installed.  Quotations circulated for both.

173/PC/23 – To Ratify decisions made by Finance & General Purposes on 8 December 2022.  Minutes previously distributed

015/F/22              Budget 2023/2024

RESOLVED to consider amounts to be included in the budgets for 2023/2024 and put forward a recommendation for the Parish Council Meeting to be held on 9 January 2023. Cllr Carter proposed to agree budget figures as discussed and that of the £90k from the General Fund agreed under item 013 that £30k be taken and added to the Christmas lights reserve, reducing the £90k for Plough Lane to £60k, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

016/F/22              Precept

           Cllr Carter proposed that the recommend Precept requirement for 2023/24 be reduced from last year’s figure by 5% to £202336.54 for approval by the Parish Council Meeting to be held on 9 January 2023, this was seconded by Cllr Moore, RESOLVED to agree all in favour.

174/PC/22 – Thames Valley Police Strategic Independent Advisory Group (SIAG)

Notification of reduction of Local Police Areas from 11 to 5 across the Thames Valley, to discuss and make any decision about a response. Previously Circulated.

175/PC/23 – Grass Cutting Contract

To note that the current contractor has given three months notice and will stop work on 31 March 2023. 

To discuss and decided on replacement. The business has been sold as an ongoing concern and the new owner is happy to continue the next year at the same rate to be reviewed again in 2024, or we go out to tender.Circulated.

176/PC/23 – Bells Hill Green Rolling Contract

To agree to continue rolling on one further year from January 2023 being determined by the RPI for December of the preceding year as previously agreed.

177/PC/23 – Reception/Cups 2023

To note invitation is being worked on for the reception on 31 March 2023.

To discuss/decide potential recipients of the cups for awarding at the reception.

178/PC/23 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes  21 November 2022 – Agreed/Signed 12 December 2022
  2. Finance & General Purposed 23 May 2022 – Agreed/Signed 8 December 2022

179/PC/23 – Finance

 (1) Financial Summary & Statement Cashbook – December 2022 – To be Circulated prior to the meeting.

 (2) To approve list of cheques/Bacs for signature December 2022 – To be Circulated prior to the meeting. (Subject to additions)

 (3) Bank reconciliations – December 2022. To be Circulated prior to the meeting.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – December 2022 – To be Circulated prior to the meeting.

180/PC/23 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

  1. Stoke Park – Update – Circulated.

181/PC/23 – Dates of Future Meetings

Planning Meeting – 16 January 2023

Full Parish Council Meeting – 13 February 2023

Minutes Planning Committee Meeting Monday 12 December 2022

MINUTES

MINUTES OF THE  PLANNING COMMITTEE MEETING HELD ON 12 DECEMBER 2022 AT 7.30PM IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Present:- Cllr Carter (Chair), Cllr Bassi, Cllr Crocker & Cllr Finan

MINUTES

075/PL/22           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

076/PL/22              Apologies for Absence

APOLOGIES were received from Cllr Knox-Scott, Mr Harris, Mr Rawling and Mrs Simmonds (Clerk).

077/PL/22          Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

078/PL/22             Minutes

RESOLVED to approve the Minutes of the Planning Meeting held on 21 November 2022 which were signed by the Chairman.

079/PL/22             Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

080/PL/22             NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

081/PL/22             Correspondence.

082/PL/22             Meeting Equipment

To discuss whether we need further equipment to run the planning meetings efficiently. Defer to next meeting.

083/PL/22             Neighbourhood Plan

Cllr Carter gave an update to the committee.

084/PL/22             Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 RESOLVEDto exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items: To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

085/PL/22             NOTED Outstanding Enforcements See Appendix 4.

086/PL/22             NOTED Next meeting date:  16 January 2022

Meeting ended at 8.42pm.

Signed/Chairman                                                                                                           Dated

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/22/3829/VRC                 Spring Cottage, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Variation of condition 11 (approved plans) of PP PL/21/4616/FA (Demolition of existing house and erection of new dwelling) to allow repositioning of new dwelling and changes to design.

Parish Comments: – Object.  Building a new house and leaving the existing is contrary to GB11.  We have insufficient information because there is no location plan showing where the proposed house will be sited. Should the council be minded to approving the variation who will ensure the existing house is demolished and the plot not subdivided.

PL/22/3850/FA                    Land East of Bells Hill and opposite Freemans Close, Stoke Poges, Bucks,

Change of use of land to dog exercise area with associated shelter, car parking and fencing.

Parish Comments: – Object, policies GB4, GB5 and TR5 apply. 

We consider this would be urbanisation of the Green Belt by reason of the introduction of fencing, parking and activity facilitated by the proposed use.

We are fortunate enough to have many fields available for dog walking.  We have four doggy day care facilities already in the village.

We would point out that this is a landfill site where, we understand, there are possible contaminants.

No exceptional circumstances have been demonstrated for change of use from Green Belt to commercial.

The proposed fencing would introduce an intense industrial appearance to this designated Green Belt area.  The existing fencing is sympathetic to Green Belt area.

The applicant states there is existing parking for two vehicles but to our knowledge there is no such parking.

If the authority is minded to approve we believe this will act as a precursor to similar applications and an encroachment on

the Green Belt.

AMENDED PLANS

TREE PRESEERVATION ORDER

NOTED APPENDIX 3

PLANNING DECISIONS

PL/22/3369/FA                    Seven Latches, Park Road, Stoke Poges, Bucks, SL2 4PG

Demolition and reconstruction of roof including height increase, loft conversion to habitable space, garage conversion to habitable space, changes to windows and doors.

Parish Comments: – No Comment.

Hereby Refuses Permission

PL/22/3245/FA                    Hollybush Farm, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Demolition of existing single storey front elevation porch, first floor side extension, conversion of a garage to living space and alterations and changes to window and doors.

Parish Comments: – No Comments, however this property is already extended and we would ask that you are mindful of the Green Belt 50% rules.

Herby Permits

PL/22/3018/VRC –               Willows Stoke Court Drive Stoke Poges Buckinghamshire SL2 4LU

Proposal: Variation of condition 4 (approved plans) of planning permission PL/21/3212/FA (Demolition of existing garage and single storey element. Proposed single storey extension with accommodation in the roof space, balcony to rear elevation, 4 roof lights and 3 dormer windows. Alterations to main roof.) to allow for changes to garage layout and an increase in the garage loft accommodation.

Parish Comments: – Object – Our Previous comments apply.

Approval of Condition

PL/22/2742/FA                    Ambleside, Wexham Street, Stoke Poges, Bucks, SL3 6NW

Single storey side and rear extension.

Parish Comments: – No Comment

Hereby Permits

PL/22/2802/FA                    5 Chapel Cottages, Chapel Lane, Stoke Poges, Bucks, SL2 4QL

Demolition of existing garage, outbuildings and garden structures and erection of single storey dwellinghouse.

Parish Comments: –  Object Policy GB1 (i) & (ii) apply.  This is totally out of keeping with its surroundings and the street scene,  Can we draw your attention to the Core Strategy Core Policy 9 which applies.

By way of design, in the context of the sites surroundings, the proposed replacement dwelling and gates would adversely affect the character and amenities of the street scene and the locality in general, and would fail to respond positively to the features of the site itself and the surrounding context.  The proposal would therefore fail to comply with policies EP3 and H9 of the South Bucks District Local Plan (adopted March 1999) as well as CP8 of the South Bucks Core Strategy Development Plan Document and would be contrary to the above provisions of the Local Plan, NPPF and National Design Guide.

Hereby Refuses Permission

PL/22/3679/KA                    Manor House, Park Road, Stoke Poges, Bucks, SL2 4PG

T1 conifer – fell (Stoke Park Conservation Area).

Parish Comments: – Object on the basis that there is no Tree Officer report to state the reasons to fell a perfectly healthy tree.  The Core Strategy CP9 applies.

No TPO Required

PL/22/3295/FA                    8 Elderfield Road, Stoke Poges, Bucks, SL2 4DE

Part garage conversion to living space with change to middle side window.

Parish Comments: – Object, Policy H12 (e).  This could easily be sub-let rather than used for a relative or employee.

Hereby Permits

ENFORCEMENTS

APPEALS

Minutes Finance Committee Thursday 8 December 2023

MINUTES OF THE STOKE POGES FINANCE COMMITTEE MEETING HELD ON THURSDAY 8 DECEMBER 2022 AT 7.30PM, IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Present:-  Cllr Bagge (Chair), Cllr Carter, Cllr Crocker, Cllr Finan & Cllr Moore.

In Attendance:- Mrs J Simmonds (Clerk)                                                                                                                                         

_______________________________________________________________________________

                                                                                         MINUTES

Cllr Crocker asked the committee if Cllr Bagge could Chair the meeting for personal reasons, this was AGREED by all.

009/F/22              Public Session Time (15 Minutes)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment on items on the agenda.

None

010/F/22              Apologies for Absence

APOLOGIES were received from Cllr Knox-Scott

011/F/22              Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2021.  If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 015 as he receives a payment for laying out Stoke Poges News.  Cllr Bagge also gave notice that he would not be continuing editing Stoke Poges News after the Spring 2023 edition.

012/F/22              Minutes

RESOLVED to approve the minutes of the meeting held on 23 May 2022 which were signed by the Chairman.

013/F/22              Projects/Reserves/General Fund

RESOLVED to consider monies held in the General Fund and Reserves & Consider any new projects.  To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held.

Cllr Finan proposed that £90k be transferred from the General Fund as of 31 March into a New Reserve called Plough Lane Recreation Ground Improvements, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

014/F/22              Bank Accounts

RESOLVED to agree all in favour for the Clerk to continue to find other options to transfer funds from Lloyd’s account elsewhere to spread the risk, to bring to Full Council for approval.

015/F/22              Budget 2023/2024

RESOLVED to consider amounts to be included in the budgets for 2023/2024 and put forward a recommendation for the Parish Council Meeting to be held on 9 January 2023. Cllr Carter proposed to agree budget figures as discussed and that of the £90k from the General Fund agreed under item 013 that £30k be taken and added to the Christmas lights reserve, reducing the £90k for Plough Lane to £60k, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

016/F/22              Precept

Cllr Carter proposed that the recommend Precept requirement for 2023/24 be reduced from last year’s figure by 5% to £202336.54 for approval by the Parish Council Meeting to be held on 9 January 2023, this was seconded by Cllr Moore, RESOLVED to agree all in favour.

017/F/22              Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

018/F/22              Equality item to be reviewed.

RESOLVED to continue this budget item with no increase.

019/F/22              Staff Costs/To decide

A recommendation was made and RESOLVED to agree all in favour.

020/F/22              Staff Pension/To decide

 A recommendation was made and RESOLVED to agree all in favour.

021/F/22              Staff Appraisal/Update

NOTED Update given from Cllr Crocker and Cllr Carter on appraisal.

022/F/22              NOTED Date of next meeting:- TBA

Meeting ended at 8.37pm

Minutes Full PArish Council Meeting Monday 5 December 2022

MINUTES OF THE FULL COUNCIL MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 5 DECEMBER 2022 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES BUCKS, SL2 4LP

Present:- Cllr Carter (Chair), Cllr Bassi, Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Flower,  Cllr Moore & Cllr Pritchard.

In Attendance:- Mrs J Simmonds (Clerk)

Also Present:- One member of the Public & Cllr Hogg.

_______________________________________________________________________________

MINUTES

143/PC/22 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment on items on the agenda.

None

144/PC/22 – Apologies for Absence

APOLOGIES were received from Cllr Bagge, Cllr Egleton & Cllr Knox-Scott.

145/PC/22 – Declarations of interest      

Members declare any personal interest in any item of business as defined in the Code of Conduct adopted 2021.  If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.

None

146/PC/22 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 14 November 2022 which were signed by the Chairman.

147/PC/22 – Beeches Community Board

Cllr Egleton was not present.  Cllr Carter reported that the formal consultation for the Rogers Lane/Broom Hill/Sefton Paddock highways schemes is going ahead for four weeks starting December.

148/PC/22 – Buckinghamshire Council Report  

County Councillors were not present.

149/PC/22 – Chairman’s Update from last meeting.

Cllr Carter reported in Cllr Bagge’ absence that the letter under correspondence about flooding around the MUGA area of Bells Hill Recreation Ground be agreed that the Parish Council have done all that they can around the situation.  Extra drainage was installed along with French drains and extra soakaways. Historically there has always been flooding in that part of the recreation ground. The area is on a hill hence the name Bells Hill and the water runs down from the top of Bells Hill.  It is a high flood plain area.  The jogging path was built as high as possible in that area without making it go uphill.  As a Parish Council it was AGREED by all that they have done all they can.  Cllr Cox reported that the hydrology report on Stoke Common recently showed the water table level was up by 1-2 meters from the previous month, typically the water levels are within 1 meter of the surface.  This is they lay of the land in the whole area.

150/PC/22 – Neighbourhood Plan

Cllr Carter updated on Neighbourhood Plan. A company has now been assigned to discuss housing needs.  The consultant wants a sub meeting with each working party member to go through their individual policies.

151/PC/22 – Pond   

NOTED residents have responded again. NOTED the clerk has requested a face to face meeting again! A reply was received today giving two dates for meetings which clash with Parish Council meetings.  It was AGREED by all to request meeting dates for January 2023 as it is so close to Christmas.

At 7.45pm the meeting was deferred to allow Cllr Hogg to speak as he arrived after the meeting had started and missed the public session item.  AGREED by all.

Cllr Hogg asked about the calling in of Top Cottage which he was asked to do sometime ago, he was directed to the planning portal to gather the Parish Council reasons for calling in the application.  Cllr Hogg agreed to call it in this evening.

Cllr Hogg said he was the assigned officer for Buckinghamshire Design Code and offered any help with the Neighbourhood Plan design code.  Cllr. Hogg requested to see the work done to date on Design Codes. It was explained that it was very much in the draft stage and still with our consultants

Cllr Hogg was asked by Councillors to explain the pothole system which he made.

Meeting re-convened at 8.53pm.

152/PC/22 – School Traffic/Traffic Watch Update

Cllr Carter reported that Cllr Bagge had been told that Buckinghamshire had a plan to spend £110k on live cameras but not in Stoke Poges, Cllr Bagge is following this up to find out why.

NOTED Clerk has requested a meeting with the Head.

153/PC/22 – Pioneer Secondary Academy

Cllr Carter has requested several meetings with the school and residents but the school are not responding, she will keep trying.

154/PC/22 – Carols on the Green 26 November 2022

Update and debrief from event.

The final figures should be ready for January 2023.  Cllr Cox said and everyone agreed that Cllr Carter and the working party had done a fabulous job with organising the event, it was the biggest crowd ever, so well

attended.  Thanks were given to everyone involved from setting up to clearing up and helping on the day. 

Individual letters of thanks have been sent. Cllr Carter has already done a stock take ready for next year and has put together a manual for future events.  One gazebo needs replacing but it was 12 years old. 

NOTED profits will go to The Friday Club.

155/PC/22 – Good Neighbour Scheme

NOTED & AGREED that the Post-Christmas Tea Party will take place on 17 January 2023 in the Pavilion, Clerk has given permission.

156/PC/22 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

1. Planning Committee Minutes  17 October 2022 – Agreed/Signed 21 November 2022

157/PC/22 – Finance

 (1) RECEIVED Financial Summary & Statement Cashbook – November 2022

 (2) RESOLVED To approve list of cheques/Bacs for signature November 2022 – £9534.14

 (3) RECEIVED Bank reconciliations – November 2022.

 (4) RECEIVED  Income & Expenditure Heading Detail/Budget Monitoring – November 2022

158/PC/22 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

  1. NOTED Response from Polish Club to letter sent regarding parking issues
  2. NOTED Correspondence from resident regarding the Bells Hill Recreation Ground – Clerk to respond as per item 149/PC/22

159/PC/22 – NOTED Dates of Future Meetings

Planning Meeting – 12 December 2022

Finance & General Purposes Meeting – 8 December 2022

Full Parish Council Meeting – 9 January 2023

The meeting ended at 8.18pm.

Agenda Planning Committee Meeting Monday 12 December 2022 at 7.30pm

AGENDA

YOU ARE SUMMONED TO ATTEND THE PLANNING COMMITTEE MEETING ON 12 DECEMBER 2022 AT 7.30PM IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Julie Simmonds

Clerk

7 December 2022                                                                                                          

AGENDA

075/PL/22           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

076/PL/22              Apologies for Absence

077/PL/22          Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

078/PL/22             Minutes

Approval of the Minutes of the Planning Meeting held on 21 November 2022 (previously circulated)

079/PL/22             Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

080/PL/22             Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

081/PL/22             Correspondence.

082/PL/22             Meeting Equipment

To discuss whether we need further equipment to run the planning meetings efficiently. To decide.

083/PL/22             Neighbourhood Plan

Updates and to make any decisions following scoping meetings.

084/PL/22             Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items: To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

085/PL/22             Outstanding Enforcements See Appendix 4.

086/PL/22             Next meeting date:  16 January 2022

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/22/3829/VRC                 Spring Cottage, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Variation of condition 11 (approved plans) of PP PL/21/4616/FA (Demolition of existing house and erection of new dwelling) to allow repositioning of new dwelling and changes to design.

PL/22/3850/FA                    Land East of Bells Hill and opposite Freemans Close, Stoke Poges, Bucks,

Change of use of land to dog exercise area with associated shelter, car parking and fencing.

AMENDED PLANS

TREE PRESEERVATION ORDER

APPENDIX 3

PLANNING DECISIONS

PL/22/3369/FA                    Seven Latches, Park Road, Stoke Poges, Bucks, SL2 4PG

Demolition and reconstruction of roof including height increase, loft conversion to habitable space, garage conversion to habitable space, changes to windows and doors.

Parish Comments: – No Comment.

Hereby Refuses Permission

PL/22/3245/FA                    Hollybush Farm, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Demolition of existing single storey front elevation porch, first floor side extension, conversion of a garage to living space and alterations and changes to window and doors.

Parish Comments: – No Comments, however this property is already extended and we would ask that you are mindful of the Green Belt 50% rules.

Herby Permits

PL/22/3018/VRC –               Willows Stoke Court Drive Stoke Poges Buckinghamshire SL2 4LU

Proposal: Variation of condition 4 (approved plans) of planning permission PL/21/3212/FA (Demolition of existing garage and single storey element. Proposed single storey extension with accommodation in the roof space, balcony to rear elevation, 4 roof lights and 3 dormer windows. Alterations to main roof.) to allow for changes to garage layout and an increase in the garage loft accommodation.

Parish Comments: – Object – Our Previous comments apply.

Approval of Condition

PL/22/2742/FA                    Ambleside, Wexham Street, Stoke Poges, Bucks, SL3 6NW

Single storey side and rear extension.

Parish Comments: – No Comment

Hereby Permits

PL/22/2802/FA                    5 Chapel Cottages, Chapel Lane, Stoke Poges, Bucks, SL2 4QL

Demolition of existing garage, outbuildings and garden structures and erection of single storey dwellinghouse.

Parish Comments: –  Object Policy GB1 (i) & (ii) apply.  This is totally out of keeping with its surroundings and the street scene,  Can we draw your attention to the Core Strategy Core Policy 9 which applies.

By way of design, in the context of the sites surroundings, the proposed replacement dwelling and gates would adversely affect the character and amenities of the street scene and the locality in general, and would fail to respond positively to the features of the site itself and the surrounding context.  The proposal would therefore fail to comply with policies EP3 and H9 of the South Bucks District Local Plan (adopted March 1999) as well as CP8 of the South Bucks Core Strategy Development Plan Document and would be contrary to the above provisions of the Local Plan, NPPF and National Design Guide.

Hereby Refuses Permission

PL/22/3679/KA                    Manor House, Park Road, Stoke Poges, Bucks, SL2 4PG

T1 conifer – fell (Stoke Park Conservation Area).

Parish Comments: – Object on the basis that there is no Tree Officer report to state the reasons to fell a perfectly healthy tree.  The Core Strategy CP9 applies.

No TPO Required

PL/22/3295/FA                    8 Elderfield Road, Stoke Poges, Bucks, SL2 4DE

Part garage conversion to living space with change to middle side window.

Parish Comments: – Object, Policy H12 (e).  This could easily be sub-let rather than used for a relative or employee.

Hereby Permits

ENFORCEMENTS

APPEALS

Agenda Finance Committee Meeting THURSDAY 8 December 2022 at 7.30pm.

YOU ARE SUMMONED TO ATTEND THE STOKE POGES FINANCE COMMITTEE MEETING TO BE HELD ON THURSDAY 8 DECEMBER 2022 AT 7.30PM, IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Julie Simmonds (Clerk)

1 December 2022

To deal with the following business: –                                                                                     

______________________________________________________________________________

                                                                                       A G E N D A

009/F/22              Public Session Time (15 Minutes)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment on items on the agenda.

010/F/22              Apologies for Absence

011/F/22              Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2021.  If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.

012/F/22              Minutes

                              To approve the minutes of the meeting held on 23 May 2022 – previously circulated.

013/F/22              Projects/Reserves/General Fund

To consider monies held in the General Fund and Reserves & Consider any new projects.  To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held. Circulated.

014/F/22              Bank Accounts

                              To decide on transferring funds from Lloyd’s account elsewhere to spread the risk.

015/F/22              Budget 2023/2024

To consider amounts to be included in the budgets for 2023/2024 and put forward a recommendation for the Parish Council Meeting to be held on 9 January 2023. Circulated.

016/F/22              Precept

                              To decide the recommended Precept requirement for 2023/24 for approval by the Parish

                              Council Meeting to be held on 9 January 2023.

017/F/22              Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 To Resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

018/F/22              Equality item to be reviewed.

019/F/22              Staff Costs/To decide

020/F/22              Staff Pension/To decide

021/F/22              Staff Appraisal/Update

022/F/22              Date of next meeting:- 28 May 2023

Agenda Full Parish Council Monday 5 December 2022 at 7.30pm.

YOU ARE SUMMONED TO ATTEND THE FULL COUNCIL MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 5 DECEMBER 2022 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES BUCKS, SL2 4LP

Julie Simmonds

30 November 2022

Clerk to the Council

To deal with the following business:                                                           

_______________________________________________________________________________

AGENDA

143/PC/22 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment on items on the agenda.

144/PC/22 – Apologies for Absence

145/PC/22 – Declarations of interest      

Members declare any personal interest in any item of business as defined in the Code of Conduct adopted 2021.  If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.

146/PC/22 – Minutes

To approve the minutes of the Council meeting held on 14 November 2022 (previously circulated). 

147/PC/22 – Beeches Community Board

Update from Cllr Egleton

148/PC/22 – Buckinghamshire Council Report  

149/PC/22 – Chairman’s Update from last meeting.

150/PC/22 – Neighbourhood Plan

Update on Neighbourhood Plan and meetings held with working party.

151/PC/22 – Pond   

To note residents have responded again. Circulated.  The clerk has requested a face to face meeting again!

152/PC/22 – School Traffic/Traffic Watch Update

Update from Cllr Carter on School/Traffic Watch/Enforcement and marshalling.

To Note Clerk has requested a meeting with the Head.

153/PC/22 – Pioneer Secondary Academy

Update from meetings with Sikh Academies Trust.

154/PC/22 – Carols on the Green 26 November 2022

Update and debrief from event.

To note profits will go to The Friday Club.

155/PC/22 – Good Neighbour Scheme

To note that the Post-Christmas Tea Party will take place on 17 January 2023 in the Pavilion, Clerk has given permission.

156/PC/22 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties: 1. Planning Committee Minutes  17 October 2022 – Agreed/Signed 21 November 2022

157/PC/22 – Finance

 (1) Financial Summary & Statement Cashbook – November 2022 – To be circulated prior to the meeting.

 (2) To approve list of cheques/Bacs for signature November 2022 – Circulated. (Subject to additions)

 (3) Bank reconciliations – November 2022. To be circulated prior to the meeting.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – November 2022 – To be circulated prior to the meeting.

158/PC/22 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

  1. Response from Polish Club to letter sent regarding parking issues – Circulated
  2. Corresepondence from resident regarding the Bells Hill Recreation Ground – Circulated.

159/PC/22 – Dates of Future Meetings

Planning Meeting – 12 December 2022

Finance & General Purposes Meeting –

Full Parish Council Meeting – 9 January 2023