All posts by Stoke Poges Parish Council

Minutes Planning Committee 20 May 2019

MINUTES

You are summoned to attend a Meeting of the Planning Committee to be held onMonday 20 May 2019 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges

Present:-  Cllr Hoskins (Chair), Cllr Finan, Mr Harris & Cllr Taylor

In Attendance:-  Mrs J Simmonds

001/PL/19          To Elect a Chairman for the coming year.

Cllr Taylor proposed that Cllr Carter be Chairman for the coming year and that Cllr Carter had given written consent to take accept the post if no-one else came forward at the meeting, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

002/PL/19          To Elect a Vice Chairman for the coming year.

Cllr Finan proposed that Cllr Crocker be Vice Chairman for the coming year and that Cllr Crocker had given written consent to take accept the post if no-one else came forward at the meeting, this was seconded by Cllr Hoskins, RESOLVED to agree all in favour.

Cllr Finan proposed that Cllr Hoskins chair this meeting in the absence of Cllr Carter and Cllr Crocker, this was seconded by Cllr Taylor, RESOLVED to agree all in favour.

003/PL/19           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

004/PL/19            Apologies for Absence

APOLOGIES were received from Cllr Carter, Cllr Crocker and Mr Duncombe.

005/PL/19           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

006/PL/19            Minutes

RESOLVED to Approve the Minutes of the Planning Meeting held on 18 March 2018 & 15 April 2019 which were signed by the Chairman.

007/PL/19            Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

008/PL/19            NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

009/PL/19            NOTED Outstanding Enforcements See Appendix 4.

010/PL/19            Correspondence.

Preliminary Inquiry – Lampost 039, Stoke Poges Lane, SL1 3LQ

Upgrade information to 4G/5G. 

RESOLVED to agree all in favour to reply saying this is out of our jurisdiction because it is not in the South Bucks area.

011/PL/19            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  17 June 2019

Meeting ended:-  8.15pm

Chairman/Signed                                                                                               Dated

APPENDIX 1

APPROVED DELEGATED DECISIONS

PL/19/1068/TP                   26 Freemans Close, Stoke Poges, Bucks, SL2 4ER

T2 Ash – T3 – Oak – Remove (TPO 12, 2003)

Parish Comments:-  No objection subject to the arboriculturalists report.  We would ask that two other trees are planted in replacement.

PL/19/0872/KA                  Stoke Poges Memorial Garden, Church Lane, Stoke Poges, Bucks, SL2 4PB

Various tree works.

Parish Comments:-  No objection subject to the arboriculturalists report. 

PL/19/1184/KA                  Stoke Poges Memorial Gardens, Church Lane, Stoke Poges, Bucks, SL2 4PB 

T159, Copper Beech, Fagus Sylvatica, tree affected by Meripilus, crown reduction of up to 30% to reduce weight (Stoke Park Conservation Area).

Parish Comments:-  No objection subject to the arboriculturalists report. 

PL/19/0729/FA                   16 Neville Close, Stoke Poges, Bucks, SL2 4AQ

Demolition of existing conservatory and erection of a single storey rear, single storey side infill extension and alterations to front door, additional doors to the rear elevation and alternation to land levels in the rear garden including retaining walls.

Parish Comments:-  No Comment

PL/19/0846/VRC               36 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Variation of condition 3 of planning permission 17/02020/FUL (two storey front extension with front canopy, first floor side extension and single storey rear extension).

Parish Comments:-  Object the condition should remain.

PL/19/0891/TP                   Brocksgrove, Stoke Wood, Stoke Poges, Bucks, Sl2 4AU

T1 Beech (dead tree) – Fell, T3 Beech –Fell, T4/T5 2 x Holly-remove dead tops only but retain in the woodland (SBDC TPO 06, 1993)

Parish Comments:- No objection subject to the arboriculturalists report.  We would ask that new trees are planted in replacement.

PL/19/0867/FA                   Stoke End, West End Lane, Stoke Poges, Bucks, SL2 4NA

Part single/part two storey rear extension, single storey side extension, alterations to roof to include 2 side dormers, relocation of front door, erection of double garage with habitable roof space and demolition of existing conservatory and garage.

Parish Comments:-  Part single/ part two storey rear extension, single side extension, alterations to roof to include 2 side dormers, relocation of front door.

No comment

Erection of double garage with habitable roof space 

Object: Appendix 8 8.2 and 8.3

PL/19/1271/KA                  Farm Cottage, Park Road, Stoke Poges, Bucks, SL2 4PG

Notification of proposed works to trees in a conservation area. Works on trees according to submitted schedule (Stoke Park Conservation Area).

Parish Comments:-  No objection subject to the arboriculturalists report. 

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/1242/FA                   Thanet, Park Road, Stoke Poges, Bucks, SL2 4PG   

Erection of pool cover

Parish Comments:-  No Objection subject to the Green Belt 50% rules.

PL/19/1500/FA                   32 Deans Close, Stoke Poges, Bucks, SL2 4JX

Single storey rear extension.

Parish Comments:-  No comments

PL/19/1192/FA                   Fairfield Lodge, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Single storey side and rear extensions.

Parish Comments:-  No Objection subject to the Green Belt 50% rules.

PL/19/0594/FA                   Park House, Park Road, Stoke Poges, Bucks, SL2 4PA

Erection of boundary wall and gate and relocation of vehicle access.

Parish Comments:-  The original planning application n PL/18/3727/FUL was NEVER received by the Parish Council so no comments were submitted, however we have looked at both applications and NOTHING has changed.  Therefore we Object for all of the same reasons given in the officers report for the first application:-

The brick wall, railings and gates would have an angular, hard edged and artificial built form that would be at odds with the natural openness and rural character of the area. As such, it is considered that the proposal is a form of development detrimental to the openness of the Green Belt and would constitute inappropriate development in the Green Belt. Furthermore, the proposal would appear out of keeping with the semi-rural character and would detract from the amenity of the area. No very special circumstances exist to outweigh the harm to the Green Belt and other harm identified. The proposal therefore conflicts with policies GB1 and EP3 and fails to accord with advice set out in Section 13 of the NPPF (2018).

AMENDED PLANS FOR INFORMATION

APPENDIX 3

NOTED PLANNING DECISIONS

PL/19/0018/HB                  Building A, Sefton Park, bells Hill, Stoke Poges, Bucks, SL2 4HD

Listed Building Application for: Internal alterations to facilitate removal of internal walls.

Parish Comments:-  No Comment

Hereby Refuse Listed Building Consent

PL/18/4043/HB                  The Red Lion, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed Building application for 1 no. aluminium A-board, 4 no. tray signs, wall lantern, 1 no illuminated post stand, 1 no. double sided folded tray panel with led flood light, and 1 no. tray sign written direct to wall.

Parish Comments:-  No Comment

Hereby Grants Listed Building Consent

PL/19/0115/FA                   Claremont House, Gerrards Cross Road, Stoke Poges, Bucks, SL2 4EL

Two Storey Side Extension

Parish Comments:-  No Comment

Hereby Permits

PL/19/0104/FA                   91 Rogers Lane, Stoke Poges, Bucks, SL2 4LP

Single storey side extension and conversion of garage to habitable accommodation.

Parish Comments:-  No Comment

Hereby Permits

PL/18/4100/FA                   Hollybush Farm, Hollybush Hill, Stoke Poges, SL2 4QN

Construction of outbuildings and retaining walls.  Alterations to ground levels, hard surfacing, fencing, landscaping and tree planting (Part Retrospective)

Parish Comments:-  Pertaining to the retaining walls, alterations to ground levels, hard surfacing, fencing, landscaping we Object.  Policies GB1 (g) (i) & (ii) & GB2 apply.  The application clearly states that no trees or hedging has been removed, unfortunately a significant number of trees and hedgerow have already been removed which is not in keeping with the general locality and we and other residents have previously sent in photographic evidence of this.  This road is classed as a Woodland Road as it fits all the characteristics under the South Bucks Townscape Character Study and refers to the boundary treatment of tall well maintained dominated hedgerows and therefore the boundary treatment proposed does not comply with the Townscape study guidelines.  Under these guidelines retaining walls as given as an example of a threat to the character, and the proposed limestone cladding is totally out of character.  Policies GB1 & 2 and EP4 apply.

This proposal in completely out of keeping with the existing character of the surrounding area and is also contrary to the NPPF 12 section 127 (a) (b) & (c).

If minded to approve conditions should be made for re-planting.  No tree survey has been undertaken and submitted as part of this application.

Hereby Permits

PL/19/0209/FA                   The Bungalow, Wexham Street, Stoke Poges, Bucks, SL3 6PA

First floor side extension.

Parish Comments:-  No Comment

Hereby Refuse Permission

PL/19/0321/FA                   Duffield Cottage, Park Road, Stoke Poges, Bucks, SL2 4PA

Single storey rear infill extension and replacement of bay window with door and window within the existing opening.

Parish Comments:-  No Comment

Hereby Permits

PL/18/4443/VRC               The Cedars, Hollybush Hll, Stoke Poges, Bucks, SL2 4QN

Variation of condition of PP 17/02213/FUL (Replacement dwelling with detached garage) to reposition the house to facilitate piles foundation.

Parish Comments:-  No Comment

Hereby Permits

PL/18/4433/FA                   Brookdale, Bells Hill, Stoke Poges, Bucks, SL2 4ED

Redevelopment of site to provide 4 dwellings with associated parking and landscaping. Amended design and change in description.

Application Withdrawn

PL/19/0404/FA                   Challow, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Part single and part two storey side and front extensions, replacement of thatched roofs to house and garage with tiled roofs.

Parish Comments:-  No Objection subject to the Green Belt 50% rules and subject to the arboriculturalists report.

Hereby Permits

18/00582/FUL                    Stoke Park Ltd, Park Road, Stoke Poges, Bucks

Redevelopment of site to provide 2 detached dwellings and 6 apartments with associated hardstanding and landscaping.

Parish Comments:-  No objections subject to the 50% Green Belt rules.

Application Withdrawn

PL/18/2687/HB                  Hockley, Farthing Green Lane, Stoke Poges, SL2 4JH

Listed Building Consent for Part single storey/part two storey extension.

Parish Comments:-  No Comment

Hereby Permits Listed Building Consent

PL/18/2686/FA                   Hockley Farthing Green lane, Stoke Poges, Bucks, SL2 4JH

Part single storey/Part two storey rear extension.

Parish Comments:-  No Comments

Hereby Permits

17/02245/FUL                    120 Rogers lane, Stoke Poges, Bucks, SL2 4LN

Single storey rear extension incorporating roof lantern.

Parish Comments:-  No Comment

Application Withdrawn

17/02246/LBC                    120 Rogers Lane, Stoke Poges, Bucks, SL2 4LN

Listed Building Application for:- Single storey rear extension incorporating roof lantern and loft conversion incorporating front and rear rooflights.

Parish Comments:-  No Comment

Application Withdrawn

PL/19/0454/FA                   6 Bunby Road, Stoke Poges, Bucks, SL2 4BP

Front Porch Extension

Parish Comments:-  No Comment

Hereby Permits

PL/18/4551/SA                   18 Sefton Close, Stoke Poges, Bucks, SL2 4LJ

Certificate of Lawfulness for proposed vehicle access.

Hereby Refuse to Certify.

PL/19/0629/TP                   4 Vine Court, Vine Road, Stoke Poges, Bucks, SL2 4DR

T1 – Walnut – crown reduction by removal of up to 3 metres in crown height and crown width to previous reduction points, remove deadwood and hanging branches (SBDC TPO 15, 2013)

Parish Comments:-  No Objection subject to the arboriculturalist’s report.

Hereby Grants Consent

PL/19/0872/KA                  Stoke Poges Memorial Garden, Church Lane, Stoke Poges, Bucks, SL2 4PB

Various tree works.

Parish Comments:-  No objection subject to the arboriculturalists report. 

No TPO Required

PL/19/0903/PNE                                38 Rogers Lane, Stoke Poges, Bucks, SL2 4LE

GPD Order for single storey rear extension, depth extension from original rear wall 6.0m, maximum height 2.35m, eaves height 2.3m.

Prior Approval Not Required

PL/19/0905/PNE                                38 Rogers Lane, Stoke Poges, Bucks, SL2 4LE

GPD for single storey rear extension, depth extending from orginal rear wall 5.0m, maximum height 2.35m, eaves height 2.3m.

Prior Approval Not Required

PL/19/0904/SA                   38 Rogers Lane, Stoke Poges, Bucks, SL2 4LE

Certificate of Lawfulness for proposed: Single storey rear extension

Certificate of Lawfulness/Prior Planning Permission Not Required

PL/19/0729/FA                   16 Neville Close, Stoke Poges, Bucks, SL2 4AQ

Demolition of existing conservatory and erection of a single storey rear, single storey side infill extension and alterations to front door, additional doors to the rear elevation and alternation to land levels in the rear garden including retaining walls.

Parish Comments:-  No Comment

Hereby Permits

PL/19/0302/FA                   Rough Hey, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Vehicular Access (Retrospective)

Parish Comments:-  No Objection providing that the Highways instructions are carried out for safety reasons and it is only a construction access and is temporary.

Hereby Permits

PL/19/0846/VRC               36 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Variation of condition 3 of planning permission 17/02020/FUL (two storey front extension with front canopy, first floor side extension and single storey rear extension).

Parish Comments:-  Object the condition should remain.

Hereby Permits

PL/18/3759/FA                   The Red Lion, Stoke Green, Stoke Poges, Bucks, SL2 4HN

External alterations including repainting gable end and repairs to windows and drainpipes.  Internal alterations to public house and repair and maintenance.

Parish Comments:-  No Comment

Hereby Permits

PL/18/3760/HB                  The Red Lion, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed Building application for external alterations including repainting gable end and repairs to windows and drainpipes.  Internal alterations to public house and repair and maintenance.

Parish Comments:-  No Comment

Listed Building Consent Granted

TREE PRESERVATION ORDERS

NOTED APPEALS

PL/18/4056/FA                   Heatherset, Farthing Green Lane, Stoke Poges, SL2 4JH

First floor front extensions and roof alterations.

Parish Comments:-  No comment subject to the Green Belt 50% rules.

Hereby Refuses Permission

Written Reps by 25 April 2019

Appeal Dismissed

Minutes Full Parish Council Annual Meeting 13 May 2019

MINUTES OF THE ANNUAL MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 13 MAY 2019 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

Present:-  Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Finan, Cllr Fox, Cllr Lynch & Cllr Taylor

In Attendance:-  Mrs J Simmons (Clerk)

Also present:- 2 members of public

___________________________________________________________________________

MINUTES

001/PC/19- To Elect a Chairman for the coming year.

Cllr Carter proposed Cllr Bagge to be Chairman which was seconded by Cllr Fox, RESOLVED to agree all in favour.  Cllr Bagge  RECEIVED and signed the declaration of acceptance of office which was countersigned by the Clerk.

002/PC/19 –   To Elect a Vice Chairman for the coming year.

Cllr Fox proposed Cllr Carter to be Vice Chairman which was seconded by Cllr Finan, RESOLVED to agree all in favour.  Cllr Carter  RECEIVED and signed the declaration of acceptance of office which was countersigned by the Clerk.

003/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

One member of public informed the council that the yellow lines at Pennylets Green/Bunby Road were being breached.  Cllr Bagge agreed to inform the Civil Enforcement team.  The same resident also asked if a zebra crossing could be place near the doctors/Pennylets Green for children exiting the school bus at the bus stop.  Cllr Carter explained that the area had recently been risk assessed by Highways as being safe. Cllr Bagge added that a zebra crossing is very costly – £150k plus, and maybe the children needed to be educated to walk to the crossing with the centre island or down across Hollybush and then use the traffic lights crossing.

004/PC/19 – Apologies for Absence

APOLOGIES were received from Cllr Crocker.

005/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 013 as Chairman of the District Council Planning Committee, he would take part but not vote, also item 030 as Chairman of the District Council Planning Committee, he would take part but not vote.

006/PC/19 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 8 April 2019 which were signed by the Chairman. 

007/PC/19 – Review of Standing Orders, Financial Regulations, Financial Risk Assessment for 19/20.

REVIEWED and AGREED NO changes to any of the above, all in favour.

008/PC/19 –   To Appoint Committees

(a)        Recreation & Environment Committee

             (6 members plus Chairman ex officio)

Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Fox, Cllr Lynch , Vacancy plus Cllr Bagge (ex officio)

(b)        Planning Committee

             (6 members plus Chairman ex officio)

Cllr Carter, Cllr Crocker, Mr Duncombe, Mr Harris, Cllr Finan, Cllr Hoskins plus Cllr Bagge (ex officio)

RESOLVED to agree to co-opt current two residents of Stoke Poges who sit on this committee.

(c)        Finance & General Purposes Committee

          (6 members plus Chairman ex officio)

Cllr Carter, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Hoskins, Cllr Lynch plus Cllr Bagge (ex officio)                     

009/PC/19 – RESOLVED to AGREE, all in favour to Fix times of meetings (every month except August at 7.30pm.)

Full Council – second Monday except July and December (first Monday) and if a bank holiday falls on second Monday then it will be previous week.

Planning Committee – Every third Monday at 7.30pm (possibly August)

Recreation and Environment committee – fourth Monday at 7.30pm (3 per year)

Finance Committee – to follow a Full Parish Council Meeting (2/3 per year)

RESOLVED to agree theses changes to other bodies, all in favour.

Footpath Watch – Cllr Cox, Cllr Lynch

Allotment Representative – Cllr Cox

Webmaster – Ralph Bagge

Website Liaison – Ralph Bagge

Parish Newsletter – Ralph Bagge

Flagmaster – Jim Budd

Tree Wardens – Alan Fox

Beeches LAF – Cllr Lynch

MVAS Rota and Co-ordination – Cllr Cox

Chiltern & South Bucks Strategic Partnership – Cllr Lynch

Stoke Poges Village Hall Committee – Cllr Carter and Cllr Fox

010/PC/19 – County Councillor’s Report

Cllr Bagge reported that the Civil Enforcement Officer is now operating and patrolling our area, which was agreed last year to part fund.

011/PC/19 – District Councillors’ Report

Cllr Bagge reported that there was a Full Council meeting tomorrow to agree the Draft Local Plan to go through to consultation stage.

012/PC/19 – Chairman’s Update from last meeting.

Cllr Bagge reported that the Community Speedwatch activity had been high and the group had been going out most weeks.  He also said that the traffic week at the school had been very hands-on and had been a huge successful operation.  Another will take place in early June.

013/PC/19 – Khalsa School

Cllr Carter, Cllr Bagge and a resident from School Lane had met with the head of the Khalsa School to discuss the parking and traffic issues affecting the local residents.  The head explained that he was unaware of any outstanding planning enforcements and that all decisions for the school were taken by the trustees and governors.  He agreed to take everything back to them and meet again in June with an update.  A separate meeting was held last night with the residents only who were also concerned about when the sixth form in School Lane opens and the huge impact that will also be on them then.

014/PC/19  – Information Board 

Cllr Carter has drawn up a consultation questionnaire and was going to start consulting with residents at the Green.  To bring back.

015/PC/19 – Defibrillator

Update from requests made to Village Centre and Co-op.  No update as yet bring back.

016/PC/19 – School Traffic Working Party

A patrol was set up by the party and supported well by the Police who were grateful at the amount of time being given by the Parish Council.  A voluntary one-way system may be implemented during the summer term to trial, and a low key name and shame campaign with parents will be in place.  A public meeting is to be held on 18 June 2019 at 7.30pm in the Main Hall at the Village Centre.

017/PC/19 – Merchant Navy Day 3 September 2019   

Cllr Carter reported that the Church were happy to just fly the flag for this day.

018/PC/19 – Community Speedwatch

Request from Burnham Parish Council to share equipment with Iver and Fulmer Parish Councils.  RESOLVED to agree all in favour that the equipment could be shared, but the Beeches LAF members should always have first priority and that the other Parishes should be looking to purchase their own equipment through the LAF funding scheme for themselves.

019/PC19 –   Grassed area at corner of Duffield and Rogers Lane

Request from resident for help with top soiling and grass seeding area and maybe some planters. RESOLVED to agree all in favour that the Bells Hill Green working party would be able to donate any materials that they had over-ordered on this occasion.

020/PC/19  – Bells Hill Green

NOTED that £100 has been spent from the planting budget on flowers for the working party to plant on 14 May.

021/PC/19 – Brockhurst Woods

AGREED  all in favour to investigate further with the help of our solicitor, Cllr Finan proposed to spend up to £1000 towards any costs to be vired from the General Fund, this was seconded by Cllr Taylor. RESOLVED to agree all in favour.

022/PC/19 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 18 March 2019 – Signed 15 April 2019 – Cancelled-defer to next meeting
  • Annual Parish Meeting – 19 April 2018 – Signed 11 April 2019

023/PC/19 – Finance

 (1) RECEIVED & NOTED Financial Summary & Statement Cashbook – April 2019.

 (2) RESOLVED to approve list of cheques/Bacs for signature April 2019 £10126.92 

 (3) RECEIVED & NOTED Bank reconciliations – April 2019

 (4) RECEIVED & NOTED Income & Expenditure Heading Detail/Budget Monitoring – April 2019

024/PC/18 – Accounts for Year Ended 31st March 2019

1)  RECEIVED, APPROVED and SIGNED by the Chairman and the Clerk/RFO the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising.  Cllr Bagge thanked the Clerk for completing the accounts so quickly.

(2)  RECEIVED and APPROVED the annual return which was signed by the Chairman and the Clerk/RFO and RECEIVED and APPROVED bank reconciliation and statement of significant variations.

025/PC/19 – NOTED Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

026/PC/19 – NOTED Dates of Future Meetings

Planning Meeting – 20 May 2019

Parish Council Meeting Followed by Finance Meeting – 10 June 2019

027/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED  to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

028/PC/19 – Tennis Club

Lease update – Meeting date proposed for 13 June 2019, bring back.

029/PC/19 – Allotments

Update given on breaches, Cllr Hoskins proposed accept proposed amount offered by resident towards rat infestation, seconded by Cllr Finan, RESOLVED to agree 5-2.

030/PC/19 – Community Library/Hub

DISCUSSED update on possibility of moving forward with a Community Library/Hub, RESOLVED to agree not to pursue potential site offered and to keep reserve whilst further plans are developed.

Meeting ended at 9.23pm

Agenda Planning Committee Monday 20 May 2019 7.30pm

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on Monday 20 May 2019 at 7.30pm in the Lionel Rigby Room at the Village Centre                                                                                                                               

Julie Simmonds                                                                                                 Clerk                                                                                                                              

15 May 2019

001/PL/19          To Elect a Chairman for the coming year.

002/PL/19          To Elect a Vice Chairman for the coming year.

003/PL/19           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

004/PL/19            Apologies for Absence

005/PL/19           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

006/PL/19            Minutes

Approval of the Minutes of the Planning Meeting held on 18 March 2018 & 15 April 2019 (cancelled) (previously circulated)

007/PL/19            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

008/PL/19            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

009/PL/19            Outstanding Enforcements See Appendix 4.

010/PL/19            Correspondence.

Preliminary Inquiry – Lampost 039, Stoke Poges Lane, SL1 3LQ

Upgrade information to 4G/5G.  To respond. (Circulated)

011/PL/19            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  17 June 2019

APPENDIX 1

DELEGATED DECISIONS

PL/19/1068/TP                   26 Freemans Close, Stoke Poges, Bucks, SL2 4ER

T2 Ash – T3 – Oak – Remove (TPO 12, 2003)

Parish Comments:-  No objection subject to the arboriculturalists report.  We would ask that two other trees are planted in replacement.

PL/19/0872/KA                  Stoke Poges Memorial Garden, Church Lane, Stoke Poges, Bucks, SL2 4PB

Various tree works.

Parish Comments:-  No objection subject to the arboriculturalists report. 

PL/19/1184/KA                  Stoke Poges Memorial Gardens, Church Lane, Stoke Poges, Bucks, SL2 4PB 

T159, Copper Beech, Fagus Sylvatica, tree affected by Meripilus, crown reduction of up to 30% to reduce weight (Stoke Park Conservation Area).

Parish Comments:-  No objection subject to the arboriculturalists report. 

PL/19/0729/FA                   16 Neville Close, Stoke Poges, Bucks, SL2 4AQ

Demolition of existing conservatory and erection of a single storey rear, single storey side infill extension and alterations to front door, additional doors to the rear elevation and alternation to land levels in the rear garden including retaining walls.

Parish Comments:-  No Comment

PL/19/0846/VRC               36 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Variation of condition 3 of planning permission 17/02020/FUL (two storey front extension with front canopy, first floor side extension and single storey rear extension).

Parish Comments:-  Object the condition should remain.

PL/19/0891/TP                   Brocksgrove, Stoke Wood, Stoke Poges, Bucks, Sl2 4AU

T1 Beech (dead tree) – Fell, T3 Beech –Fell, T4/T5 2 x Holly-remove dead tops only but retain in the woodland (SBDC TPO 06, 1993)

Parish Comments:- No objection subject to the arboriculturalists report.  We would ask that new trees are planted in replacement.

PL/19/0867/FA                   Stoke End, West End Lane, Stoke Poges, Bucks, SL2 4NA

Part single/part two storey rear extension, single storey side extension, alterations to roof to include 2 side dormers, relocation of front door, erection of double garage with habitable roof space and demolition of existing conservatory and garage.

Parish Comments:-  Part single/ part two storey rear extension, single side extension, alterations to roof to include 2 side dormers, relocation of front door.

No comment

Erection of double garage with habitable roof space 

Object: Appendix 8 8.2 and 8.3

PL/19/1271/KA                  Farm Cottage, Park Road, Stoke Poges, Bucks, SL2 4PG

Notification of proposed works to trees in a conservation area. Works on trees according to submitted schedule (Stoke Park Conservation Area).

Parish Comments:-  No objection subject to the arboriculturalists report. 

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/1242/FA                   Thanet, Park Road, Stoke Poges, Bucks, SL2 4PG   

Erection of pool cover

PL/19/1500/FA                   32 Deans Close, Stoke Poges, Bucks, SL2 4JX

Single storey rear extension.

PL/19/1192/FA                   Fairfield Lodge, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Single storey side and rear extensions.

PL/19/0594/FA                   Park House, Park Road, Stoke Poges, Bucks, SL2 4PA

Erection of boundary wall and gate and relocation of vehicle access.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/19/0018/HB                  Building A, Sefton Park, bells Hill, Stoke Poges, Bucks, SL2 4HD

Listed Building Application for: Internal alterations to facilitate removal of internal walls.

Parish Comments:-  No Comment

Hereby Refuse Listed Building Consent

PL/18/4043/HB                  The Red Lion, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed Building application for 1 no. aluminium A-board, 4 no. tray signs, wall lantern, 1 no illuminated post stand, 1 no. double sided folded tray panel with led flood light, and 1 no. tray sign written direct to wall.

Parish Comments:-  No Comment

Hereby Grants Listed Building Consent

PL/19/0115/FA                   Claremont House, Gerrards Cross Road, Stoke Poges, Bucks, SL2 4EL

Two Storey Side Extension

Parish Comments:-  No Comment

Hereby Permits

PL/19/0104/FA                   91 Rogers Lane, Stoke Poges, Bucks, SL2 4LP

Single storey side extension and conversion of garage to habitable accommodation.

Parish Comments:-  No Comment

Hereby Permits

PL/18/4100/FA                   Hollybush Farm, Hollybush Hill, Stoke Poges, SL2 4QN

Construction of outbuildings and retaining walls.  Alterations to ground levels, hard surfacing, fencing, landscaping and tree planting (Part Retrospective)

Parish Comments:-  Pertaining to the retaining walls, alterations to ground levels, hard surfacing, fencing, landscaping we Object.  Policies GB1 (g) (i) & (ii) & GB2 apply.  The application clearly states that no trees or hedging has been removed, unfortunately a significant number of trees and hedgerow have already been removed which is not in keeping with the general locality and we and other residents have previously sent in photographic evidence of this.  This road is classed as a Woodland Road as it fits all the characteristics under the South Bucks Townscape Character Study and refers to the boundary treatment of tall well maintained dominated hedgerows and therefore the boundary treatment proposed does not comply with the Townscape study guidelines.  Under these guidelines retaining walls as given as an example of a threat to the character, and the proposed limestone cladding is totally out of character.  Policies GB1 & 2 and EP4 apply.

This proposal in completely out of keeping with the existing character of the surrounding area and is also contrary to the NPPF 12 section 127 (a) (b) & (c).

If minded to approve conditions should be made for re-planting.  No tree survey has been undertaken and submitted as part of this application.

Hereby Permits

PL/19/0209/FA                   The Bungalow, Wexham Street, Stoke Poges, Bucks, SL3 6PA

First floor side extension.

Parish Comments:-  No Comment

Hereby Refuse Permission

PL/19/0321/FA                   Duffield Cottage, Park Road, Stoke Poges, Bucks, SL2 4PA

Single storey rear infill extension and replacement of bay window with door and window within the existing opening.

Parish Comments:-  No Comment

Hereby Permits

PL/18/4443/VRC               The Cedars, Hollybush Hll, Stoke Poges, Bucks, SL2 4QN

Variation of condition of PP 17/02213/FUL (Replacement dwelling with detached garage) to reposition the house to facilitate piles foundation.

Parish Comments:-  No Comment

Hereby Permits

PL/18/4433/FA                   Brookdale, Bells Hill, Stoke Poges, Bucks, SL2 4ED

Redevelopment of site to provide 4 dwellings with associated parking and landscaping. Amended design and change in description.

Application Withdrawn

PL/19/0404/FA                   Challow, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Part single and part two storey side and front extensions, replacement of thatched roofs to house and garage with tiled roofs.

Parish Comments:-  No Objection subject to the Green Belt 50% rules and subject to the arboriculturalists report.

Hereby Permits

18/00582/FUL                    Stoke Park Ltd, Park Road, Stoke Poges, Bucks

Redevelopment of site to provide 2 detached dwellings and 6 apartments with associated hardstanding and landscaping.

Parish Comments:-  No objections subject to the 50% Green Belt rules.

Application Withdrawn

PL/18/2687/HB                  Hockley, Farthing Green Lane, Stoke Poges, SL2 4JH

Listed Building Consent for Part single storey/part two storey extension.

Parish Comments:-  No Comment

Hereby Permits Listed Building Consent

PL/18/2686/FA                   Hockley Farthing Green lane, Stoke Poges, Bucks, SL2 4JH

Part single storey/Part two storey rear extension.

Parish Comments:-  No Comments

Hereby Permits

17/02245/FUL                    120 Rogers lane, Stoke Poges, Bucks, SL2 4LN

Single storey rear extension incorporating roof lantern.

Parish Comments:-  No Comment

Application Withdrawn

17/02246/LBC                    120 Rogers Lane, Stoke Poges, Bucks, SL2 4LN

Listed Building Application for:- Single storey rear extension incorporating roof lantern and loft conversion incorporating front and rear rooflights.

Parish Comments:-  No Comment

Application Withdrawn

PL/19/0454/FA                   6 Bunby Road, Stoke Poges, Bucks, SL2 4BP

Front Porch Extension

Parish Comments:-  No Comment

Hereby Permits

PL/18/4551/SA                   18 Sefton Close, Stoke Poges, Bucks, SL2 4LJ

Certificate of Lawfulness for proposed vehicle access.

Hereby Refuse to Certify.

PL/19/0629/TP                   4 Vine Court, Vine Road, Stoke Poges, Bucks, SL2 4DR

T1 – Walnut – crown reduction by removal of up to 3 metres in crown height and crown width to previous reduction points, remove deadwood and hanging branches (SBDC TPO 15, 2013)

Parish Comments:-  No Objection subject to the arboriculturalist’s report.

Hereby Grants Consent

PL/19/0872/KA                  Stoke Poges Memorial Garden, Church Lane, Stoke Poges, Bucks, SL2 4PB

Various tree works.

Parish Comments:-  No objection subject to the arboriculturalists report. 

No TPO Required

PL/19/0903/PNE                                38 Rogers Lane, Stoke Poges, Bucks, SL2 4LE

GPD Order for single storey rear extension, depth extension from original rear wall 6.0m, maximum height 2.35m, eaves height 2.3m.

Prior Approval Not Required

PL/19/0905/PNE                                38 Rogers Lane, Stoke Poges, Bucks, SL2 4LE

GPD for single storey rear extension, depth extending from orginal rear wall 5.0m, maximum height 2.35m, eaves height 2.3m.

Prior Approval Not Required

PL/19/0904/SA                   38 Rogers Lane, Stoke Poges, Bucks, SL2 4LE

Certificate of Lawfulness for proposed: Single storey rear extension

Certificate of Lawfulness/Prior Planning Permission Not Required

PL/19/0729/FA                   16 Neville Close, Stoke Poges, Bucks, SL2 4AQ

Demolition of existing conservatory and erection of a single storey rear, single storey side infill extension and alterations to front door, additional doors to the rear elevation and alternation to land levels in the rear garden including retaining walls.

Parish Comments:-  No Comment

Hereby Permits

PL/19/0302/FA                   Rough Hey, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Vehicular Access (Retrospective)

Parish Comments:-  No Objection providing that the Highways instructions are carried out for safety reasons and it is only a construction access and is temporary.

Hereby Permits

PL/19/0846/VRC               36 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Variation of condition 3 of planning permission 17/02020/FUL (two storey front extension with front canopy, first floor side extension and single storey rear extension).

Parish Comments:-  Object the condition should remain.

Hereby Permits

PL/18/3759/FA                   The Red Lion, Stoke Green, Stoke Poges, Bucks, SL2 4HN

External alterations including repainting gable end and repairs to windows and drainpipes.  Internal alterations to public house and repair and maintenance.

Parish Comments:-  No Comment

Hereby Permits

PL/18/3760/HB                  The Red Lion, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed Building application for external alterations including repainting gable end and repairs to windows and drainpipes.  Internal alterations to public house and repair and maintenance.

Parish Comments:-  No Comment

Listed Building Consent Granted

TREE PRESERVATION ORDERS

APPEALS

PL/18/4056/FA                   Heatherset, Farthing Green Lane, Stoke Poges, SL2 4JH

First floor front extensions and roof alterations.

Parish Comments:-  No comment subject to the Green Belt 50% rules.

Hereby Refuses Permission

Written Reps by 25 April 2019

Appeal Dismissed

Agenda Annual Parish Meeting Monday 13 May 2019

YOU ARE SUMMONED TO ATTEND THE ANNUAL MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 13 MAY 2019 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

To deal with the following business:

___________________________________________________________________________

AGENDA

001/PC/19- To Elect a Chairman for the coming year.

and to receive declaration of acceptance of office.

002/PC/19 –   To Elect a Vice Chairman for the coming year.

and to receive declaration of acceptance of office.

003/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

004/PC/19 – Apologies for Absence

005/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

006/PC/19 – Minutes

To approve the minutes of the Council meeting held on 8 April 2019 (previously circulated). 

007/PC/19 – Review of Standing Orders, Financial Regulations, Financial Risk Assessment for 19/20.

To review and agree any changes to any of the above.  Circulated by email.

008/PC/19 –   To Appoint Committees

(a)        Recreation & Environment Committee

             (6 members plus Chairman ex officio)

(b)        Planning Committee

             (6 members plus Chairman ex officio)

To resolve to agree to co-opt current two residents of Stoke Poges who sit on this committee.

(c)        Finance & General Purposes Committee

          (6 members plus Chairman ex officio)                                  

009/PC/19 – Fix times of meetings (every month except August at 7.30pm.)

Full Council – second Monday except July and December (first Monday) and if a bank holiday falls on second Monday then it will be previous week.

Planning Committee – Every third Monday at 7.30pm (possibly August)

Recreation and Environment committee – fourth Monday at 7.30pm (3 per year)

Finance Committee – to follow a Full Parish Council Meeting (2/3 per year)

To agree any changes to other bodies:- (Existing representatives listed)

Footpath Watch – Cllr Cox, Cllr Lynch and Cllr Taylor.

Allotment Representative – Cllr Cox

Webmaster – Ralph Bagge

Website Liaison –  Ralph Bagge

Parish Newsletter – Ralph Bagge

Flagmaster – Jim Budd

Tree Wardens – Alan Fox

Beeches LAF – Cllr Lynch

MVAS Rota and Co-ordination – Cllr Cox

Chiltern & South Bucks Strategic Partnership – Cllr Lynch

Stoke Poges Village Hall Committee – Cllr Carter and Cllr Fox

010/PC/19 – County Councillor’s Report  

011/PC/19 – District Councillors’ Report

012/PC/19 – Chairman’s Update from last meeting.

013/PC/19 – Khalsa School

Update from Cllr Carter.

014/PC/19  – Information Board 

Item brought back from last meeting.

015/PC/19 – Defibrillator

Update from requests made to Village Centre and Co-op.

016/PC/19 – School Traffic Working Party

Update and any decisions required.

017/PC/19 – Merchant Navy Day 3 September 2019   

Brought back from last meeting to decide whether to hold a small ceremony after consulting with the church.

018/PC/19 – Community Speedwatch

Request from Burnham Parish Council to share equipment with Iver and Fulmer Parish Councils, to decide.

019/PC19 –   Grassed area at corner of Duffield and Rogers Lane

Request from resident for help with top soiling and grass seeding area and maybe some planters. To decide.

020/PC/19  – Bells Hill Green

Update from Cllr Carter and to note that £100 has been spent from the planting budget on flowers for the working party to plant on 14 May.

021/PC/19 – Brockhurst Woods

Brought back from last meeting, Cllr Carter and Cllr Crocker investigating purchase of land, to make decision how to proceed.

022/PC/19 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 18 March 2019 – Signed 15 April 2019 – Cancelled-defer to next meeting
  • Annual Parish Meeting – 19 April 2018 – Signed 11 April 2019

023/PC/19 – Finance

 (1) Financial Summary & Statement Cashbook – April 2019. Circulated

 (2) To approve list of cheques/Bacs for signature April 2019 £10126.92  (subject to additions) Circulated

 (3) Bank reconciliations – April 2019 – Circulated

 (4) Income & Expenditure Heading Detail/Budget Monitoring – April 2019 – Circulated.

024/PC/18 – Accounts for Year Ended 31st March 2019

1)  Receive, approve and sign the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising, to be signed by the Chairman of the Council and the RFO. Circulated.

(2)  Receive and approve the annual return to be signed by the Chairman the Council and the RFO and receive and approve bank reconciliation and statement of significant variations. Circulated

025/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

026/PC/19 – Dates of Future Meetings

Planning Meeting – 20 May 2019

Parish Council Meeting Followed by Finance Meeting – 10 June 2019

027/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

028/PC/19 – Tennis Club

Lease update

029/PC/19 – Allotments

Update on breaches.

030/PC/19 – Community Library/Hub

To discuss update on possibility of moving forward with a Community Library/Hub.

Julie Simmonds

Clerk to the Council

7 May 2019

Litter Picking Events

Want to see a cleaner village?

JOIN US IN OUR

SPRING/SUMMER/AUTUMN CLEAN

LITTER PICKS

On

WEDNESDAY 15 MAY 2019 6PM-8PM

SATURDAY 13 JULY 2019 10AM-12NOON

WEDNESDAY 10 September 2019 6pm-8pm

The Village Centre car park

Adults & Children Welcome

Minutes Annual Parish Meeting 11 April 2019

MINUTES OF THE ANNUAL PARISH MEETING OF THE STOKE POGES PARISH COUNCIL WILL BE HELD AT 8PM ON THURSDAY 11 APRIL 2019 IN THE VILLAGE HALL AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, BUCKS, SL2 4LP

Present:-  Cllr Bagge (Chair), Cllr Carter, Cllr Crocker, Cllr Fox & Cllr Lynch

In attendance:-  Mrs J Simmonds (Clerk)

Also present:- 8 members of public

____________________________________________________________________

MINUTES

1          Apologies for absence

            APOLOGIES were received from Cllr Cox, Cllr Finan, Cllr Hoskins and Cllr Taylor

2          RESOLVED to confirm the minutes of the meeting held on 19 April 2018 which were signed by the Chairman.

3           Chairman’s Annual Report.

Cllr Bagge welcomed everyone to the meeting.  This year’s report would be in three   parts showing what was done last year, how it was done and the focus going forward. A slide show of photographs was shown throughout the report.

The Spirit of Victory event in July was remarkable and memorable.  The guests from Etricourt Manancourt arrived and laid flowers at the new memorial, followed by a huge event at the recreation ground, comprising of singing, dancing, a spitfire flypast, evening band and fireworks, and a wonderful playing of the last post by a pupil from Stoke Poges school.

Following last year’s successful open air cinema this is to be repeated again on Saturday 7 September 2019.

The 11/11 Act of Remembrance took place at the war memorial and again the last post was played by the same pupil from the school, followed by the lighting of the beacon in the evening.

The Carols event continues to grow and be successful each year with the visit of real reindeers and the Stoke Poges Singers sing the carols.

The jogging trail has been installed in Bells Hill recreation ground and is very well used.

Cllr Bagge explained that all of these things take place because of volunteers.  The current Parish Councillors go over and beyond their duties also as volunteers.  Cllr Bagge thanked the Councillors and the Clerk for their hard work during the year.  Also thanks to all of the residents who have helped in some way to make Stoke Poges a special place to live.

Litter Picks have been very successful and the Friends of Bells Hill Green have made the green sensational, Cllr Bagge thanked everyone involved.

MVAS Speed Indicators are totally controlled and run and rotated regularly by Cllr Cox, he does this religiously every other weekend and this should really be a two man plus job, he also downloads and circulates all of the data collected.   Cllr Bagge asked for the minutes to publicly thank Cllr Cox.

The Community Speedwatch machine records every speeding vehicle and records the data which then gets sent to the police who send a letter.  If caught three times this can generate a visit from an officer.  Cllr Bagge thanks Anne Frank who coordinates the rota and thanked the team.

2019/20 Plans

  1. Rogers Lane and Hollybush Hill School Traffic – Working with both schools, police and councils to make parking and traffic safer around the schools
  2. Civil Enforcement Officer – Plans in place to part fund and maybe share with another area.
  3. Community Library – Reserve already created – Safe warm meeting place to read papers, borrow books, dvds etc, and meet others.
  • Strategic Acquisition of Green Belt Land – Aim is to safeguard land.

4.         General Discussion and Question Time.

  1. One member of public commended Cllr Bagge on his French speech at the WW1 event.
  2. A member of public said it was impossible to walk to Black Park as there was 150 meters of missing footpath which means walking on the lane, dangerous and not advisable, can anything be done.  Cllr Bagge agreed to help if shown so he can discuss with rights of way team and transport for Bucks.
  3. One member of public thanked the council for the roadworks carried out in Duffield Lane.
  4. One member of public asked for a permanent sign to say who and where the sculpture was made.
  5. Another member of public thanked the council and working party for the wonderful village green.

Meeting ended at 8.34pm

Minutes Full Parish Council 8 April 2019

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 8 APRIL 2019 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

Present: – Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Finan & Cllr Fox.

In Attendance: –  Mrs J Simmonds (Clerk)

Also Present: – One Member of Public who arrived at 7.40pm.

___________________________________________________________________________

AGENDA

272/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

No comments

273/PC/19 – Apologies for Absence

APOLOGIES were received from Cllr Hoskins, Cllr Lynch and Cllr Taylor.

274/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 279 as Chairman of the District Council Planning Committee, he would take part but not vote, also item 283 as Chairman of the Village Centre.  Cllr Carter and Cllr Fox also declared an interest in item 283 as trustees of the Village Centre.

275/PC/19 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 11 March 2019 which were signed by the Chairman

276/PC/19 – County Councillor’s Report

Cllr Bagge reported that the winter roads programme was almost finished.  The legal challenge required to oppose the Unitary Authority was not something the District Council was going to appeal.

277/PC/19 – District Councillors’ Report

Nothing to report.

278/PC/19 – Chairman’s Update from last meeting.

Nothing to report.  Cllr Bagge was asked about the activity at Brockhurst Wood and it was agreed that Cllr Carter and Cllr Crocker would look into the purchase of plots and bring back to the next meeting their findings.

Cllr Bagge thanked the Clerk for organising the Parish Council Reception and thanked all councillors who helped out on the evening.  He reported that it was a very successful evening.

279/PC/19 – Khalsa School

Cllr Carter reported that a meeting with the Head teacher of the Khalsa School is taking place on 7 May 2019.

280/PC/19  – Information Board 

Agreed to defer item to the next meeting.

281/PC/19 – Defibrillator

Cllr Crocker updated the council on information given by the South Central Ambulance member and advice given.  Ideal locations would be the foyer at the Village Centre or outside the Co-op.  It was agreed for the clerk to formally ask the Village Centre and Cllr Crocker to ask the Co-op. Bring back.

282/PC/19 – School Traffic Working Party

Cllr Carter updated on the meeting held with the school, police and councillors.  A parking buddy scheme was suggested but so far no-one has come forward, the police are keen on this idea.  It was suggested that a letter goes to all surrounding relevant house which is endorsed by the Police, the school, County Council and the Parish Council.  Several schemes have been suggested such as a crocodile scheme, environmental scheme, children and adults in high visibility jackets to try to educate drivers.  The church has decided to turn their parking area into permit holders only. Cllr Bagge proposed to purchase 20 branded high visibility jackets for volunteer wardens and for children, cost £300 maximum, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

283/PC/19 – Village Centre

Cllr Finan proposed to ratify agreement made at last meeting under item 254 to pay the Village Centre £1800 towards the cost of the alarm system repair, this was seconded by Cllr Crocker, RESOLVED to agree, all in favour.

284/PC/19 – Merchant Navy Day 3 September 2019   

RESOLVED to agree all in favour to fly the flag on Merchant Navy Day, and Cllr Carter will speak to the vicar to discuss the possible small ceremony, and to bring back for decision.

285/PC/19 – Bells Hill Recreation Ground Grass

Recommendation from the grounds man contractors to re-seed the whole of the grass areas due to the extreme weather last year causing the grass to die and moss issues.  Football pitch is not good and needs to addressed.  Quote £2000 to include the machinery, labour and grass seed.  RESOLVED to agree all in favour that the grass is fine and should recover on its own, the football club to re-seed the pitch if required.

286/PC/19 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 18 February 2019 – Signed 18 March 2019

287/PC/19 – Finance

 (1) NOTED Statement of Accounts – March 2019.

 (2) RESOLVED to approve list of cheques/Bacs for signature March 2019 £11334.75.

 (3) RECEIVED Bank reconciliations – March 2019 

 (4) RECEIVED Budget monitoring – March 2019

 (5) 011/F/18        Projects/Reserves/General Fund

(FROM FINANCE NOVEMBER 2018) Meeting should have been held on 25 March to consider!

Cllr Bagge proposed to consider monies held in the General Fund and Reserves & Consider any new projects be re-discussed at an extra meeting next year on March 25 2019, to then make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held, this was seconded by Cllr Crocker, RESOLVED to agree all in favour

RESOLVED to agree all in favour not to make any changes.

 (6) RESOLVED to agree, all in favour the financial risk assessment for 2019/20.

288/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

  • NOTED Thank you card from residents regarding new benches in Bells Hill Recreation Ground

289/PC/19 – NOTED Dates of Future Meetings

Annual Meeting of Electorate – 11 April 2019

Planning Meeting – 15 April 2019

Annual Parish Meeting –13 May 2019

290/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

291/PC/19 – Tennis Club

NOTED meeting with Tennis Club not taken place yet.

292/PC/19 – Allotments

Update given on breaches, agreement to invoice holder for breaches.

Meeting ended at 8.42pm

Agenda Planning Committee Monday 15 April 2019

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on

Monday 15 April 2019 at 7.30pm in the Lionel Rigby Room at the Village Centre,

Rogers Lane, Stoke Poges

                                                                                                                                Julie Simmonds

                                                                                                                              Clerk

                                                                                                                                10 April 2019

104/PL/19            Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

105/PL/19            Apologies for Absence

106/PL/19        Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

107/PL/19            Minutes

Approval of the Minutes of the Planning Meeting held on 18 March 2018 (previously circulated)  

108/PL/19            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

109/PL/19            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

110/PL/19            Outstanding Enforcements See Appendix 4.

111/PL/19            Correspondence.

Bucks Minerals & Waste Local Plan Modification Consultation (circulated)

112/PL/19            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  20 May 2019

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/1068/TP                   26 Freemans Close, Stoke Poges, Bucks, SL2 4ER

T2 Ash – T3 – Oak – Remove (TPO 12, 2003)

PL/19/0872/KA                  Stoke Poges Memorial Garden, Church Lane, Stoke Poges, Bucks, SL2 4PB

Various tree works.

PL/19/1184/KA                  Stoke Poges Memorial Gardens, Church Lane, Stoke Poges, Bucks, SL2 4PB 

T159, Copper Beech, Fagus Sylvatica, tree affected by Meripilus, crown reduction of up to 30% to reduce weight (Stoke Park Conservation Area).

PL/19/0729/FA                   16 Neville Close, Stoke Poges, Bucks, SL2 4AQ

Demolition of existing conservatory and erection of a single storey rear, single storey side infill extension and alterations to front door, additional doors to the rear elevation and alternation to land levels in the rear garden including retaining walls.

PL/19/0846/VRC               36 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Variation of condition 3 of planning permission 17/02020/FUL (two storey front extension with front canopy, first floor side extension and single storey rear extension).

PL/19/0891/TP                   Brocksgrove, Stoke Wood, Stoke Poges, Bucks, Sl2 4AU

T1 Beech (dead tree) – Fell, T3 Beech –Fell, T4/T5 2 x Holly-remove dead tops only but retain in the woodland (SBDC TPO 06, 1993)

PL/19/0867/FA                   Stoke End, West End Lane, Stoke Poges, Bucks, SL2 4NA

Part single/part two storey rear extension, single storey side extension, alterations to roof to include 2 side dormers, relocation of front door, erection of double garage with habitable roof space and demolition of existing conservatory and garage.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/19/0018/HB                  Building A, Sefton Park, bells Hill, Stoke Poges, Bucks, SL2 4HD

Listed Building Application for: Internal alterations to facilitate removal of internal walls.

Parish Comments:-  No Comment

Hereby Refuse Listed Building Consent

PL/18/4043/HB                  The Red Lion, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed Building application for 1 no. aluminium A-board, 4 no. tray signs, wall lantern, 1 no illuminated post stand, 1 no. double sided folded tray panel with led flood light, and 1 no. tray sign written direct to wall.

Parish Comments:-  No Comment

Hereby Grants Listed Building Consent

PL/19/0115/FA                   Claremont House, Gerrards Cross Road, Stoke Poges, Bucks, SL2 4EL

Two Storey Side Extension

Parish Comments:-  No Comment

Hereby Permits

PL/19/0104/FA                   91 Rogers Lane, Stoke Poges, Bucks, SL2 4LP

Single storey side extension and conversion of garage to habitable accommodation.

Parish Comments:-  No Comment

Hereby Permits

PL/18/4100/FA                   Hollybush Farm, Hollybush Hill, Stoke Poges, SL2 4QN

Construction of outbuildings and retaining walls.  Alterations to ground levels, hard surfacing, fencing, landscaping and tree planting (Part Retrospective)

Parish Comments:-  Pertaining to the retaining walls, alterations to ground levels, hard surfacing, fencing, landscaping we Object.  Policies GB1 (g) (i) & (ii) & GB2 apply.  The application clearly states that no trees or hedging has been removed, unfortunately a significant number of trees and hedgerow have already been removed which is not in keeping with the general locality and we and other residents have previously sent in photographic evidence of this.  This road is classed as a Woodland Road as it fits all the characteristics under the South Bucks Townscape Character Study and refers to the boundary treatment of tall well maintained dominated hedgerows and therefore the boundary treatment proposed does not comply with the Townscape study guidelines.  Under these guidelines retaining walls as given as an example of a threat to the character, and the proposed limestone cladding is totally out of character.  Policies GB1 & 2 and EP4 apply.

This proposal in completely out of keeping with the existing character of the surrounding area and is also contrary to the NPPF 12 section 127 (a) (b) & (c).

If minded to approve conditions should be made for re-planting.  No tree survey has been undertaken and submitted as part of this application.

Hereby Permits

PL/19/0209/FA                   The Bungalow, Wexham Street, Stoke Poges, Bucks, SL3 6PA

First floor side extension.

Parish Comments:-  No Comment

Hereby Refuse Permission

PL/19/0321/FA                   Duffield Cottage, Park Road, Stoke Poges, Bucks, SL2 4PA

Single storey rear infill extension and replacement of bay window with door and window within the existing opening.

Parish Comments:-  No Comment

Hereby Permits

PL/18/4443/VRC               The Cedars, Hollybush Hll, Stoke Poges, Bucks, SL2 4QN

Variation of condition of PP 17/02213/FUL (Replacement dwelling with detached garage) to reposition the house to facilitate piles foundation.

Parish Comments:-  No Comment

Hereby Permits

PL/18/4433/FA                   Brookdale, Bells Hill, Stoke Poges, Bucks, SL2 4ED

Redevelopment of site to provide 4 dwellings with associated parking and landscaping. Amended design and change in description.

Application Withdrawn

PL/19/0404/FA                   Challow, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Part single and part two storey side and front extensions, replacement of thatched roofs to house and garage with tiled roofs.

Parish Comments:-  No Objection subject to the Green Belt 50% rules and subject to the arboriculturalists report.

Hereby Permits

18/00582/FUL                    Stoke Park Ltd, Park Road, Stoke Poges, Bucks

Redevelopment of site to provide 2 detached dwellings and 6 apartments with associated hardstanding and landscaping.

Parish Comments:-  No objections subject to the 50% Green Belt rules.

Application Withdrawn

PL/18/2687/HB                  Hockley, Farthing Green Lane, Stoke Poges, SL2 4JH

Listed Building Consent for Part single storey/part two storey extension.

Parish Comments:-  No Comment

Hereby Permits Listed Building Consent

PL/18/2686/FA                   Hockley Farthing Green lane, Stoke Poges, Bucks, SL2 4JH

Part single storey/Part two storey rear extension.

Parish Comments:-  No Comments

Hereby Permits

17/02245/FUL                    120 Rogers lane, Stoke Poges, Bucks, SL2 4LN

Single storey rear extension incorporating roof lantern.

Parish Comments:-  No Comment

Application Withdrawn

17/02246/LBC                    120 Rogers Lane, Stoke Poges, Bucks, SL2 4LN

Listed Building Application for:- Single storey rear extension incorporating roof lantern and loft conversion incorporating front and rear rooflights.

Parish Comments:-  No Comment

Application Withdrawn

TREE PRESERVATION ORDERS

APPEALS

PL/18/4056/FA                   Heatherset, Farthing Green Lane, Stoke Poges, SL2 4JH

First floor front extensions and roof alterations.

Parish Comments:-  No comment subject to the Green Belt 50% rules.

Hereby Refuses Permission

Written Reps by 25 April 2019

Agenda Full PArish Council Monday 8 April 2019

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE

STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 8 APRIL 2019 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

To deal with the following business:

___________________________________________________________________________

AGENDA

272/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

273/PC/19 – Apologies for Absence

274/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

275/PC/19 – Minutes

To approve the minutes of the Council meeting held on 11 March 2019 (previously circulated). 

276/PC/19 – County Councillor’s Report  

277/PC/19 – District Councillors’ Report

278/PC/19 – Chairman’s Update from last meeting.

279/PC/19 – Khalsa School

Update from Cllr Carter.

280/PC/19  – Information Board 

Item brought back from last meeting.

281/PC/19 – Defibrillator

Update from meeting with Cllr Crocker and Clerk with South Central Ambulance member and advice given, to make any further decisions.

282/PC/19 – School Traffic Working Party

Update and any decisions required. Proposal to purchase branded high visibility jackets for volunteer wardens (costs to be tabled).

283/PC/19 – Village Centre

To ratify agreement made at last meeting under item 254 to pay the Village Centre £1800 towards the cost of the alarm system repair, which was proposed by Cllr Carter and agreed by all.

284/PC/19 – Merchant Navy Day 3 September 2019   

To agree to fly the flag on Merchant Navy Day and decide whether to hold a small ceremony.

285/PC/19 – Bells Hill Recreation Ground Grass

Recommendation from the grounds man contractors to re-seed the whole of the grass areas due to the extreme weather last year causing the grass to die and moss issues.  Football pitch is not good and needs to addressed.  Quote £2000 to include the machinery, labour and grass seed.  To decide.

286/PC/19 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 18 February 2019 – Signed 18 March 2019

287/PC/19 – Finance

 (1) Statement of Accounts – March 2019. Circulated

 (2) To approve list of cheques/Bacs for signature March 2019 £11099.75  (subject to additions) Circulated

 (3) Bank reconciliations – March 2019 – Circulated

 (4) Budget monitoring – March 2019 – Circulated.

 (5) 011/F/18        Projects/Reserves/General Fund

(FROM FINANCE NOVEMBER 2018) Meeting should have been held on 25 March to consider!

Cllr Bagge proposed to consider monies held in the General Fund and Reserves & Consider any new projects be re-discussed at an extra meeting next year on March 25 2019, to then make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held, this was seconded by Cllr Crocker, RESOLVED to agree all in favour. Circulated

 (6) To resolve to agree the financial risk assessment for 2019/20. Circulated on email.

288/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

  • Thank you card from residents regarding new benches in Bells Hill Rec – Circulated.

289/PC/19 – Dates of Future Meetings

Annual Meeting of Electorate – 11 April 2019

Planning Meeting – 15 April 2019

Annual Parish Meeting –13 May 2019

290/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

291/PC/19 – Tennis Club

Lease update

292/PC/19 – Allotments

Update on breaches.

Julie Simmonds

Clerk to the Council

3 April 2019