MINUTES OF THE ANNUAL MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 09 MAY 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

Present:- Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Finan & Cllr Fox.

In Attendance:- Mrs J Simmonds (Clerk)

Also Present:- 1 member of public.

__________________________________________________________________________

MINUTES

 

001/PC/16 – To Elect a Chairman for the coming year.

Cllr Finan proposed that Cllr Bagge be Chairman for the coming year, this was seconded by Cllr Fox, RESOLVED to agree, all in favour and Cllr Bagge signed the declaration of acceptance of office.

 

002/PC/16 –         To Elect a Vice Chairman for the coming year.

Cllr Bagge proposed that Cllr Carter be Vice Chairman for the coming year, this was seconded by Cllr Crocker, RESOLVED to agree, all in favour and Cllr Carter signed the declaration of acceptance of office.

 

003/PC/16 – Police

RECEIVED a report from the police which was tabled.

 

004/PC/16 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

One member of public was present to listen to item number 016/PC/16.

 

005/PC/16 – Apologies for Absence

APOLOGIES were received from Cllr Hoskins, Cllr Huntley, Cllr Lynch, Cllr Taylor and the Police.

 

006/PC/16 – Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 015. As a member and Leader of SBDC he would chair this item but would not express views or take part in any vote.

 

 

007/PC/16 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 11 April 2016 which were signed by the Chairman.

 

008/PC/16 – Review of Standing Orders and Financial Regulations and Financial Risk   Assessment for 16/17.

RESOLVED AND AGREE no changes to any of the above, all in favour.

 

009/PC/16 –         RESOLVED TO AGREE To Appoint Committees and keep the same as last year as below, all in favour:-

(a)     Recreation & Environment Committee

(6 members plus Chairman ex officio)

Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Huntley, Cllr Lynch, & Cllr Bagge (ex officio)

 

(b)     Planning Committee

(6 members plus Chairman ex officio)

Cllr Carter, Cllr Crocker, Mr Duncombe, Mr Harris, Cllr Hoskins, Cllr Taylor & Cllr Bagge (ex officio)

RESOLVED to agree, all in favour, to co-opt the current two residents of Stoke Poges who sit on this committee, all in favour.

 

(c)     Finance & General Purposes Committee

(6 members plus Chairman ex officio)

Cllr Carter, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Hoskins Cllr Lynch & Cllr Bagge (ex officio).

 

010/PC/16 – RESOLVED TO AGREE Fix times of meetings, all in favour:-

(Every month except August at 7.30pm.)

Full Council – second Monday except July and December (first Monday) and if a bank holiday falls on second Monday then it will be previous week.

 

Planning Committee – Every third Monday at 7.30pm (possibly August)

Recreation and Environment committee – fourth Monday at 7.30pm (3 per year)

Finance Committee – fourth Monday (2/3 per year)

 

RESOLVED to agree any changes to other bodies as below, all in favour:-

Footpath Watch – Cllr Cox, Cllr Lynch & Cllr Taylor.

Allotment Representative – Cllr Cox

Memorial Gardens – Heather Huntley

Heritage Walk – Heather Huntley

Webmaster – Ralph Bagge

Website Liaison – Ralph Bagge

Parish Newsletter – Ralph Bagge

Flagmaster – Jim Budd

Tree Wardens – Alan Fox

Beeches LAF – Cllr Lynch

MVAS Rota and Co-ordination – Cllr Taylor

Duke of Edinburgh – Cllr Finan

Chiltern & South Bucks Strategic Partnership – Cllr Lynch

Stoke Poges Village Hall Committee – Cllr Finan & Cllr Fox

 

011/PC/16 – New Parish Plan

RESOLVED to agree to Cllr Carter and Cllr Crocker to look into what is involved in starting the process by declaring Stoke Poges as a Neighbourhood Area prior to starting a new parish plan, to bring back to June 16 meeting.

 

012/PC/16 – County Councillor’s Report

Councillor Egleton was not present.

 

013/PC/16 – District Councillors’ Report

Cllr Bagge reported that the Annual Meeting of the District Council was due to be held on 10 May. A multi-story car park is being considered for Station Road, Gerrards Cross.

 

014/PC/16 – Chairman’s Update from last meeting.

Cllr Bagge was pleased to report that the lighting of the beacon on 21 April for the Queens 90th birthday was a success, many thanks to Cllr Finan for his help with the arrangements, this was followed by the Annual Parish Meeting, which was well attended.

 

015/PC/16 – Khalsa School  

Cllr Carter reported that they are still waiting for the judge to say if the case can proceed to court or not!

         

016/PC/16 – Bells Hill Green

No update from SBDC after Parish proposal to take responsibility for the footpath and railings out of the agreement. SBDC taking decision back to cabinet. Unable to make any decision on response!  Bring back to June 16 meeting.

 

017/PC/16 – Pavilion

No update on progress on employing an on-call manager for the pavilion for when the alarm is sounded Cllr Bagge to advertise in the next SPN.

 

018/PC/16 – Fete

DISCUSSED and AGREED, all in favour not to have any involvement with this year’s fete on 4 June 2016, or future fetes but to attend and enjoy them.

 

019/PC/16 – Road Naming Hollybush Hill

Request from developer to name a new road off of Hollybush Hill ‘Tudor Court’.

Cllr Carter proposed Mayer Close, Cllr Crocker seconded, vote showed 2 for and 3 against, 1 abstention.

Cllr Fox proposed Allhusen Place and Dorothy House, seconded by Cllr Finan, vote showed 4 for and 2 abstentions, vote carried.

 

020/PC/16 – Request for a contribution

Request from Stoke Poges Events Committee for a donation to a Grand Tea for residents who are 90 in this year, towards a gift for each of a commemorative coin. Cllr Bagge proposed that we pass this to Cllr Smith Chairman of South Bucks District Council and ask him to fund this from his Chairman’s fund, seconded by Cllr Crocker, RESOLVED to agree all in favour.

 

021/PC/16 – Virgin Media bringing Ultrafast Broadband to Stoke Poges

NOTED Information received and an offer of a short presentation in the next few weeks.

 

022/PC/16 RECEIVED and ADOPTED minutes from previous meetings of sub committees and     working parties:

1. Planning Minutes – 21 March 2015 – Signed 18 April 2015023/PC/16 – Finance
2.  

(1) NOTED Statement of Accounts – April 2016.

(2) RESOLVED to approve list of cheques/Bacs for signature April 2016

(3) RECEIVED & NOTED Bank reconciliations, April 2016

(4) RECEIVED & NOTED Budget monitoring, April 2016

(5) NOTED Fighting Fund report

(6) NOTED that Internal Audit has started.

 

024/PC/16 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

(1). NOTED Iver Parish Council – Notification of application to declare Iver Parish as a Neighbourhood Area.

 

025/PC/16 – NOTED Dates of Future Meetings

Planning Committee –16 May 2016

Finance Committee – 23 May 2016

Fete – 4 June 2016

Queens Garden Party – 12 June 2016

Full Parish Council – 13 June 2016

 

 

 

 

Meeting ended at 8.37pm.

 

 

YOU ARE SUMMONED TO ATTEND A MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 23 MAY 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, STOKE POGES, SL2 4LP

 to deal with the following business:-

Julie Simmonds

Clerk

18 May 2016

___________________________________________________________________________

A G E N D A

 

001/F/16          To Elect a Chairman for Finance for the coming year 16/17.

 

002/F/16          To Elect a Vice Chairman for Finance for the coming year 16/17.

 

003/F/16          Apologies for Absence

        

004/F/16          Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

 

005/F/16          Minutes

To approve the minutes of the meeting held on 23 November 2015 – previously circulated.

 

006/F/16          Accounts for Year Ended 31^st March 2016

(1) Receive, approve and sign the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising, To be signed by the Chairman of Finance or the Chairman of the Council and the RFO. Circulated.

 

(2) Receive and approve the annual return to be signed by the Chairman of  Finance or the Council and the RFO and  receive and approve bank reconciliation and statement of significant variations. Circulated

(3) To Resolve to transfer funds from the Pavilion Reserve back into the General Fund or      vice versa.

(4)  To note status of fighting fund at 31 March 16

 

007/F/16          Projects/Reserves/General Fund

         To note reserves and finances following the audit. To make any changes or cancellation of any existing Reserves and / or any changes to the sums held. Circulated.

 

008/F/16          Fighting Fund

         To resolve to vire any funds if required from the general fund at the end of March 2017 up to £50k for statutory challenge costs if required.

 

009/F/16          Charity Bank

To note that an application to this bank resulted in not receiving any replies even though it was chased several times.

 

010/F/16          Online Banking

To note that since the audit the internal auditor has asked that we review internal controls of online banking, suggesting that another cheque signatory authorises online payments. Clerk to check with Lloyds and Barclays to see what can be put in place.

 

011/F/16          Visit to France in October – Etricourt-Manancourt                        

To note that travel and accommodation/meal expenses can be paid for under section 137 and CAB Section G Twinning part 27.11. To agree to go this route and bring back to full council for complete approval.

 

012/F/16          Date of next meeting:- 28 November 2016.

 

 

 

 

 

MINUTES

MINUTES of the Meeting of the Planning Committee  held on Monday 16 May 2016 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges

 Present:- Cllr Carter (Chair), Cllr Crocker, Mr Duncombe & Cllr Taylor

In attendance:- Mrs J Simmonds (Clerk)

001/PL/16 – To Elect a Chairman for the coming year.

Cllr Cocker proposed that Cllr Carter be Chairman for the coming year, this was seconded by Cllr Taylor. RESOLVED to agree, all in favour

002/PL/16 –         To Elect a Vice Chairman for the coming year.

Cllr Taylor proposed that Cllr Crocker be Vice Chairman for the coming year, this was seconded by Cllr

Carter. RESOLVED to agree, all in favour.

003/PL/16       Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for

public comment.

None

004/PL/16       Apologies for Absence

APOLOGIES were received from Cllr Hoskins and Mr Harris.

005/PL/16         Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007. If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None 

006/PL/16       Minutes

RESOLVED to approvr the Minutes of the Planning Meeting held on 18 April 2016 which were signed by the Chairman.       

007/PL/16       Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting. See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

008/PL/16       NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting. See Appendix 3.

009/PL/16       NOTED Outstanding Enforcements See Appendix 4.                                 

010/PL/16       Correspondence

None

011/PL/16       Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date: 20 June 2016

 APPENDIX 1

DELEGATED DECISIONS

 APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

 

16/00679/CAN                        79 Rogers Lane, Stoke Poges, Bucks, SL2 4LW

(T1) – Black Locust – fell

Parish Comments:- No objection subject to the arboriculturalists report, however due to this being in the Conservation Area we would prefer not to have the loss of a tree and would ask that a replacement is replanted.

16/00574/CLUED       Firs Field, Duffield Lane, Stoke Poges, Bucks

App for Cert of Lawfulness for:- Use of existing building on site as general storage facility (Class B8).

Parish Comments:- Object: Greenbelt and bordered on two sides by SSSI.

This is a contentious site as the previous owner wanted to build a house and could not obtain planning consent. The owner then set about erecting corrugated iron sheets which has never been a building or a store and using it as a dump in an endeavour to make to site unattractive.

The Parish Council have endeavoured on more than one occasion to get the site cleared, on the last attempt 4/5 years ago, the portfolio holder refused to get involved. We do not believe that there is evidence that the site is used as a store and there is no proper access. There has been an attempt in the last few months to fix the corrugated sheet. We do not believe that the photos submitted are a true reflection of the site.

We believe the current applicant has purchased the land in the hope of building a house

16/00557/FUL             Rough Hey, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Proposed temporary site access for construction vehicles from Templewood Lane.

Parish Council:- In principle we have no objection, but any damage caused should be made good at the end of the build and the removal of hedgerows and trees should be re-instated.

16/00640/FUL             Land adjoining Hollybush Farm, Hollybush Hill, Stoke Poges, SL2 4QN

Replacements cladding to roof and walls. Alterations to door and window to facilitate conversion of barn to residential use as approved under PP 15/02390/PNOT

Parish Council:- We cannot comment as there are contradictions between the plans and the drawings and we can’t tell if they are existing or proposed.

16/00636/FUL             Land adjacent St Andrews Church Centre, Rogers Lane, Stoke Poges, SL2 4LN

Two semi-detached dwellinghouses.

Parish Comments:- Object, This location is congested already and removing parking spaces is ludicrous, TR7 (a) appendix 6 applies.

We have witnessed parking issues which spill out on to the narrow road whilst the church is in use for worship and for commercial rentals. This is next to the school which already has major parking and congestion problems. 

Planning permission 09/00329/FUL contained permission for two dwellings for church workers, both of these dwellings have always been rented our commercially so we would question why the church requires additional accommodation for church workers when they are not using their existing accommodation from this original planning permission application.

EP3 (b), (d) & (f) all apply and this is in or adjacent to the Conservation Area.

16/00695/FUL             The Old Post Office, Hollybush Hill, Stoke Poges, SL2 4PW

Construction of brick wall and sliding electric gate.

Parish Comments:- Object to the wall and to the height this is out of keeping with that area and we object to the loss of the hedgerow.  This corner has houses of character with low walls and an abundance of hedgerows.  We believe that the application could still install electric gates by stepping it in allowing the vehicle to stay off of a busy highway and junction whilst maintaining the hedgerow.  EP3 (f), EP4 (b) & (d) apply.

16/00165/TPO                        48 Freemans Close, Stoke Poges, Bucks, SL2 4ER

(T1) Cherry – fell (TPO no 12, 2003)

Parish Comments:- Object based on the conditions attached to previous application 13/01227/TPO which have not been adhered to where a replacement tree for T52 was supposed to be planted and has not been!

T52 tree has already been cut back in such a way that it is severely damaged and before it is allowed to be removed T53 should be replaced and there should be provision for T52 to be replaced as well.

16/00671/FUL             25 Broom Hill, Stoke Poges, Bucks, SL2 4PU

Two storey rear and first floor side extensions.

Parish Comments:- No Comment

16/00705/FUL             77 Vine Road, Stoke Poges,Bucks, SL2 4DQ

Single storey front extension.

Parish Comments:- The loss of parking will add to an already congested on street parking problem.

AMENDED PLANS FOR INFORMATION

 NOTED APPENDIX 3

PLANNING DECISIONS 

16/00299/FUL             9 Tubwell Road, Stoke Poges, Bucks, SL2 4JT

Single storey front/side/rear extension.

Parish Comments:- No Comments apart from awareness of the Green Belt 50% rules.

Full Planning Permission

16/00114/ADV                        The Acadamy, The South Buckinghamshire, Park Road, Stoke Poges

Two facility entrance signs.

Parish Comments:- No Comment

Advertisment Consent

16/00224/FUL             Lanterns & Oak House & Land Rear of Chenies, Hollybush Hill, Stoke Poges

New access to Oak House, construction of access road and erection of one detached house with detached garage.

Parish Comments:- No Comment

Full Planning Permission 

16/00402/FUL             South Lodge, Rickmans Lane, Stoke Poges, Bucks, SL2 4AF

Part two storey, part single storey rear extension.

Parish Comments:- No objections, however this has been extended several times from the original dwelling and therefore ask that you are mindful of the GB 50% rules.

Full Planning Permission

 

16/00260/FUL             Pinewood Nurseries, Wexham Street, Stoke Poges, SL3 6NB

Construction of vehicular access.

Parish Comments:- No objection in principle however we are concerned about the amount of applications that are received on this site, mainly because of the proximity to the boundary of Slough and development by stealth.

Full Planning Permission

 

16/00396/FUL             The Rise, Park Road, Stoke Poges, Bucks, SL2 4PA

Single storey front/side extension and first floor side extension.

Parish Comments:- No comment so long as the GB 50% rules are adhered to.

Full Planning Permission

 16/00296/CLOPED    Arran, Wexham Street, Stoke Poges, Bucks, SL3 6NR

Roofllights located on existing roof and single storey side and two storey rear extension.

Consent granted in part. Rooflights lawful, extension not lawful.

16/00354/CAN                        Arbory Cottage, Stoke Green, Stoke Poges, SL2 4HN

Lime-Reduce by 2.3^rd (remove two secondary trunks) and remove rotten crown (SGCA)

No TPO to be made.

16/00651/NMA                       Stoke Lodge, Hollybush Hill, Stoke Poges, Bucks, SL2 4QB

Non material amendment to PP 15/01368/FUL for alterations to fenestration, doors, and rooflights and reduction in pitch of roof.

Non Material Amendment to PP

16/00661/GPDE          Greentyles, Duffield Lane, Stoke Poges, Bucks, SL2 4AH

Single storey rear extension

Prior Approval no required.

 

APPEALS

 

TREE PRESERVATION ORDERS

 

ENFORCEMENT ACTION

 

 

 

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on Monday 16 May 2016 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges

 Julie Simmonds

Clerk

 11 May 2016

 

001/PL/16 – To Elect a Chairman for the coming year.

002/PL/16 –         To Elect a Vice Chairman for the coming year.

003/PL/16       Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

004/PL/16       Apologies for Absence 

005/PL/16         Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007. If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item. 

006/PL/16       Minutes

Approval of the Minutes of the Planning Meeting held on 18 April 2016 (previously circulated)      

007/PL/16       Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting. See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

008/PL/16       Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting. See Appendix 3. 

009/PL/16       Outstanding Enforcements See Appendix 4.                                   

010/PL/16       Correspondence

 011/PL/16       Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date: 20 June 2016

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

 

16/00679/CAN                        79 Rogers Lane, Stoke Poges, Bucks, SL2 4LW

(T1) – Black Locust – fell

16/00574/CLUED       Firs Field, Duffield Lane, Stoke Poges, Bucks

App for Cert of Lawfulness for:- Use of existing building on site as general storage facility (Class B8).

16/00557/FUL             Rough Hey, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Proposed temporary site access for construction vehicles from Templewood Lane.

16/00640/FUL             Land adjoining Hollybush Farm, Hollybush Hill, Stoke Poges, SL2 4QN

Replacements cladding to roof and walls. Alterations to door and window to facilitate conversion of barn to residential use as approved under PP 15/02390/PNOT

16/00636/FUL             Land adjacent St Andrews Church Centre, Rogers Lane, Stoke Poges, SL2 4LN

Two semi-detached dwellinghouses.

16/00695/FUL             The Old Post Office, Hollybush Hill, Stoke Poges, SL2 4PW

Construction of brick wall and sliding electric gate.

16/00165/TPO                        48 Freemans Close, Stoke Poges, Bucks, SL2 4ER

(T1) Cherry – fell (TPO no 12, 2003)

16/00671/FUL             25 Broom Hill, Stoke Poges, Bucks, SL2 4PU

Two storey rear and first floor side extensions.

16/00705/FUL             77 Vine Road, Stoke Poges,Bucks, SL2 4DQ

Single storey front extension.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

16/00299/FUL             9 Tubwell Road, Stoke Poges, Bucks, SL2 4JT

Single storey front/side/rear extension.

Parish Comments:- No Comments apart from awareness of the Green Belt 50% rules.

Full Planning Permission

 

16/00114/ADV                        The Acadamy, The South Buckinghamshire, Park Road, Stoke Poges

Two facility entrance signs.

Parish Comments:- No Comment

Advertisment Consent

 

16/00224/FUL             Lanterns & Oak House & Land Rear of Chenies, Hollybush Hill, Stoke Poges

New access to Oak House, construction of access road and erection of one detached house with detached garage.

Parish Comments:- No Comment

Full Planning Permission

16/00402/FUL             South Lodge, Rickmans Lane, Stoke Poges, Bucks, SL2 4AF

Part two storey, part single storey rear extension.

Parish Comments:- No objections, however this has been extended several times from the original dwelling and therefore ask that you are mindful of the GB 50% rules.

Full Planning Permission

16/00260/FUL             Pinewood Nurseries, Wexham Street, Stoke Poges, SL3 6NB

Construction of vehicular access.

Parish Comments:- No objection in principle however we are concerned about the amount of applications that are received on this site, mainly because of the proximity to the boundary of Slough and development by stealth.

Full Planning Permission

16/00396/FUL             The Rise, Park Road, Stoke Poges, Bucks, SL2 4PA

Single storey front/side extension and first floor side extension.

Parish Comments:- No comment so long as the GB 50% rules are adhered to.

Full Planning Permission

16/00296/CLOPED    Arran, Wexham Street, Stoke Poges, Bucks, SL3 6NR

Roofllights located on existing roof and single storey side and two storey rear extension.

Consent granted in part. Rooflights lawful, extension not lawful.

16/00354/CAN                        Arbory Cottage, Stoke Green, Stoke Poges, SL2 4HN

Lime-Reduce by 2.3^rd (remove two secondary trunks) and remove rotten crown (SGCA)

No TPO to be made.

16/00651/NMA                       Stoke Lodge, Hollybush Hill, Stoke Poges, Bucks, SL2 4QB

Non material amendment to PP 15/01368/FUL for alterations to fenestration, doors, and rooflights and reduction in pitch of roof.

Non Material Amendment to PP

16/00661/GPDE          Greentyles, Duffield Lane, Stoke Poges, Bucks, SL2 4AH

Single storey rear extension

Prior Approval no required.

 

APPEALS

TREE PRESERVATION ORDER

ENFORCEMENT ACTION

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES OF THE ANNUAL PARISH MEETING OF THE STOKE POGES PARISH COUNCIL HELD AT 8PM ON THURSDAY 21 APRIL 2016 IN THE VILLAGE HALL AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, BUCKS, SL2 4LP

 Present:- Cllr Bagge. (Chair), Cllr Carter, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Hoskins, Cllr Lynch & Cllr Taylor.

In attendance:- Mrs J Simmonds (Clerk)

Also present:- 28 members of public.

___________________________________________________________________________

 MINUTES

1. Apologies for absence

APOLOGIES were received from Cllr Cox, Cllr Huntley and the Police.

2. RESOLVED to confirm the minutes of the meeting held on 23 April 2015 previously circulated, which were signed by the Chairman.

3. Chairman’s Annual Report.

Cllr Bagge welcomed everyone to the meeting and thanked those who attended the lighting of the beacon prior to the meeting for the Queen’s 90 Birthday.

Cllr Bagge gave an extensive report of the Parish Council’s priorities and work over the past twelve months, showing the main items of expenditure and achievements. This was a year of progress and consolidation, to include the finished pavilion, the re-surfaced drive and car park at Bells Hill Recreation Ground, the land drainage and soak aways near the MUGA and the continuation of the Good Neighbour Scheme.

A slide show was presented alongside the repor

Other items of update from Cllr Bagge:-

In February 2016 Greg Clarke decided that the Khalsa School could stay and so SBDC and the Parish Council are both challenging the decision.

The Carols on the Green is continuing and still successful, and this year there will be a party in the park at Bells Hill for the Queen’s 90th birthday on 12 June.

There was a special edition of the Stoke Poges News for the Thomas Gray Tercentenary, sponsored by Stoke Park. Cllr Bagge thanked them for this.

The website has had an overhaul and been refreshed.

There have been big cuts at BCC. SBDC are developing a new joint local plan with Chiltern District Council.  The Litter picking agreed at last year’s meeting was met          with challenging restrictions for health and safety and therefore the Parish Council    agreed to support the Friends of Stoke Common Clean for the Queen day instead.

The 2016 Precept has been frozen.

On behalf of all parishioners, Cllr Bagge thanked his fellow councillors for their hard work and especially Cllr Carter as his Vice Chairman for all her efforts on the above works and the ongoing campaign against the secondary school, and all councillors and residents involved in the working parties for both the school and the local plan.

Cllr Bagge also thanked the clerk for her hard work and commitment to the Parish.

4. General Discussion and Question Time.

Several questions were asked by members of the public and were satisfactorily answered by Cllr Bagge and other councillors in the room.

 

Meeting ended at 9.09pm.

 

 

 

 

 

 

 

 

YOU ARE SUMMONED TO ATTEND THE ANNUAL MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 09 MAY 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

To deal with the following business:

__________________________________________________________________________

AGENDA

 

001/PC/16 – To Elect a Chairman for the coming year.

and to receive declaration of acceptance of office.

002/PC/16 –         To Elect a Vice Chairman for the coming year.

and to receive declaration of acceptance of office.

003/PC/16 – Police

To receive a report from the police.

004/PC/16 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

005/PC/16 – Apologies for Absence

 

006/PC/16 – Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

007/PC/16 – Minutes

To approve the minutes of the Council meeting held on 11 April 16 (previously circulated).

008/PC/16 – Review of Standing Orders and Financial Regulations and Financial Risk   Assessment for 16/17.

To review and agree any changes to any of the above. Circulated by email. 

009/PC/16 –         To Appoint Committees

(a)     Recreation & Environment Committee

(6 members plus Chairman ex officio)

(b)     Planning Committee

(6 members plus Chairman ex officio)

To resolve to agree to co-opt current two residents of Stoke Poges who sit on this committee.

(c)     Finance & General Purposes Committee

(6 members plus Chairman ex officio)

 

010/PC/16 – Fix times of meetings (every month except August at 7.30pm.)

Council – second Monday except July and December (first Monday) and if a bank holiday falls on second Monday then it will be previous week.

Planning Committee – Every third Monday at 7.30pm (possibly August)

Recreation and Environment committee – fourth Monday at 7.30pm (3 per year)

Finance Committee – fourth Monday (2/3 per year)

To agree any changes to other bodies:- (Existing representatives listed)

Footpath Watch – Cllr Cox, Cllr Lynch & Cllr Taylor.

Allotment Representative – Cllr Cox

Memorial Gardens – Heather Huntley

Heritage Walk – Heather Huntley

Village Fete Committee – Saera Carter

Allotment Cup – Horticultural Society and one Parish Councillor

Webmaster – Ralph Bagge

Website Liaison – Ralph Bagge

Parish Newsletter – Ralph Bagge

Flagmaster – Jim Budd

Tree Wardens – Alan Fox

Beeches LAF – Cllr Lynch

MVAS Rota and Co-ordination – Cllr Taylor

011/PC/16 – New Parish Plan

To agree to defer starting a new parish plan until the school’s location is finally determined.

012/PC/16 – County Councillor’s Report

Councillor Egleton to report.

013/PC/16 – District Councillors’ Report

014/PC/16 – Chairman’s Update from last meeting.

015/PC/16 – Khalsa School  

Update from Cllr Carter         

016/PC/16 – Bells Hill Green

Any update from SBDC after Parish proposal to take responsibility for the footpath and railings out of the agreement. SBDC taking decision back to cabinet. To make any decision on response!  No update as at April meeting, Cllr Bagge was asking Cllr Egleton to chase!  Deferred from April 2016.

017/PC/16 – Pavilion

Any update on progress on employing an on-call manager for the pavilion for when the alarm is sounded. 

018/PC/16 – Fete

To discuss and agree involvement with this year’s fete on 4 June 2016.

019/PC/16 – Road Naming Hollybush Hill

Request from developer to name a new road off of Hollybush Hill ‘Tudor Court’. To decide. Circulated.

020/PC/16 – Request for a contribution

Request from Stoke Poges Events Committee for a donation to a Grand Tea for residents who are 90 in this year, towards a gift for each of a commemorative coin. Circulated.

021/PC/16 – Virgin Media bringing Ultrafast Broadband to Stoke Poges

Information received and an offer of a short presentation in the next few weeks. Circulated.

022/PC/16 RECEIVE and ADOPT minutes from previous meetings of sub committees and     working parties:

1. Planning Minutes – 21 March 2015 – Signed 18 April 2015

023/PC/16 – Finance 

(1) Statement of Accounts – April 2016 to be tabled.

(2) To approve list of cheques/Bacs for signature April 2016 (subject to additions) to be tabled.

(3) Bank reconciliations, April 2016 – to be tabled.

(4) Budget monitoring, April 2016 – to be tabled.

(5) Fighting Fund report – to be tabled.

(6) To Note that Internal Audit has started.

024/PC/16 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

(1). Iver Parish Council – Notification of application to declare Iver Parish as a Neighbourhood Area. Circulated.

 

025/PC/16 – Dates of Future Meetings

Planning Committee –16 May 2016

Finance Committee – 23 May 2016

Fete – 4 June 2016

Queens Garden Party – 12 June 2016

Full Parish Council – 13 June 2016

 

 

 

 

Julie Simmonds

Clerk to the Council

3 May 2016

MINUTES of the Meeting of the Planning Committee held on Monday 18 April 2016 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges

 Present:- Cllr Carter (Chair),  Cllr Crocker, Mr Duncombe, Mr Harris & Cllr Taylor.

In Attendance:- Mrs J Simmonds

 

108/PL/16       Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

 

109/PL/16       Apologies for Absence

APOLOGIES were received from Cllr Hoskins.

 

110/PL/16         Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007. If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

 

111/PL/16       Minutes

RESOLVED to approve the Minutes of the Planning Meeting held on 21 March 2016 which were signed by the Chairman.       

 

112/PL/16       Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting. See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

 

113/PL/16       NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting. See Appendix 3.

 

114/PL/16       NOTED Outstanding Enforcements See Appendix 4.

                                   

115/PL/16       Correspondence

None

 

116/PL/16       Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

 

 

 

Next meeting date: 16 May 2016

 

Meeting ended at 8.50pm.

 

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 11 APRIL 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

 Present:- Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Hoskins, Cllr Huntley, Cllr Lynch & Cllr Taylor.

In Attendance:- Mrs J Simmonds

___________________________________________________________________________

MINUTES

268/PC/16 – Police

The police were not present and a report was tabled.

 

269/PC/16 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

None

 

270/PC/16 – Apologies for Absence

APOLOGIES were received from Cllr Finan, Cllr Fox and Cllr Egleton.

 

271/PC/16- Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 276. As a member and Leader of SBDC he would chair this item but would not express views or take part in any vote.

 

272/PC/16 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 14 March 2016 which were signed by the Chairman.

 

273/PC/16 – County Councillor’s Report

Councillor Egleton was not present.

 

274/PC/16 – District Councillor’s Report

Cllr Bagge reported that the District Council had decided to challenge in court the decision by the Secretary of State to allow the Khalsa school to stay on site.

 

Cllr Bagge reported that approximately 6000 responses were received to the Local Plan consultation.

 

275/PC/16 – Chairman’s Update from last meeting.

Nothing to report.

 

276/PC/16 – Khalsa School           

NOTED that the Parish Council lodge a court challenge on 24 March 2016. The government then asked for a ten day extension to the deadline of which the Parish Council have had to say yes.  The court have asked if the Parish Council and the District Council cases can be heard on the same day.  Cllr Carter informed the Council that a tabled press release would be sent out this week, some minor changes to be made but all in favour.

 

277/PC/16 – Bells Hill Green

Any update from SBDC after Parish proposal to take responsibility for the footpath and railings out of the agreement. SBDC taking decision back to cabinet. To make any decision on response!  Deferred from March 2016.

No update as yet, Cllr Bagge to ask Cllr Egleton to chase.

 

278/PC/16 – Beacon Lighting 21 April 2016

NOTED that the lighting time was agreed at 7.30pm but due to demand requests have been made to change to 8.30pm, however, any parish already organised for 7.30pm is fine to carry on with that time, to note that due the APM starting at 8pm the same evening, 7.30pm would be the best time to light the beacon.

 

279/PC/16 – Pavilion

NOTED progress on employing an on-call manager for the pavilion for when the alarm is sounded. Clerk sounded out Village Centre Manager, who was not interested in taking the role.

 

NOTED that seeking legal advice and costs to transfer the Pavilion to the Bells Hill Recreation Ground Charity to minimise Business Rate liability, was not necessary at this stage because the Budget introduced an exemption for small business premises with a rateable value below £6000 reducing the rates to zero for 15/16 and 16/17.

 

280/PC/16 – Etricourt-Manancourt

NOTED Invitation to a ceremony to be held in Etricourt-Mancourt, northern France, on 16 October 2016, to name the village square ‘Place du 11 Novembre – Stoke Poges’ in recognition of financial aid provided by villagers following World War I. Clerk to respond saying that there will be some representation from the Parish Council at the ceremony.

 

281/PC/16 – Speed Review on B416 Park Road

NOTED Results of speed review previously circulated, and that most speeding vehicles were late at night. Cllr Cox to set up data collection from the MVAS.

 

282/PC.16 – Subscription to Grammarly Service

Cllr Bagge proposed to resolve to agree to subscribe yearly to the Grammarly online proofreading service at a cost of approximately £100 to improve the efficiency of producing Stoke Poges News, this was seconded by Cllr Carter, RESOLVED to agree all in favour.

 

283/PC/16 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

 

284/PC/16 – Finance

(1) NOTED Statement of Accounts – March 2016, which were tabled.

(2) RESOLVED to approve list of bacs & cheques for signature March 2016 which were tabled.

(3) RECEIVED Bank reconciliations, March 2016 which were tabled.

(4) NOTED Budget monitoring, March 2016 which was tabled.

(5) NOTED Fighting Fund end of year  not completed to be forwarded at a later date.

 

285/PC/16 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:

None

 

286/PC/16 – NOTED Dates of Future Meetings

Planning Committee – 18 April 2016

Annual Meeting of Electorate and Beacon Lighting – 21 April 2016

Full Parish Council – 9 May 2016

 

 

 

Meeting ended at 9pm.

 

 

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on Monday 18 April 2016 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges

Julie Simmonds Clerk  13 April 2016

 

 

108/PL/16       Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

 109/PL/16       Apologies for Absence

 110/PL/16         Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007. If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

 

111/PL/16       Minutes

Approval of the Minutes of the Planning Meeting held on 21 March 2016 (previously circulated)    

 112/PL/16       Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting. See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

 113/PL/16       Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting. See Appendix 3.

 114/PL/16       Outstanding Enforcements See Appendix 4.

 115/PL/16       Correspondence

 116/PL/16       Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date: 16 May 2016

 APPENDIX 1

DELEGATED DECISIONS

 

APPENDIX 2

NEW PLANNING APPLICATIONS RECEIVED

 

16/00402/FUL             South Lodge, Rickmans Lane, Stoke Poges, Bucks, SL2 4AF

Part two storey, part single storey rear extension.

 

16/00260/FUL             Pinewood Nurseries, Wexham Street, Stoke Poges, SL3 6NB

Construction of vehicular access.

 

16/00396/FUL             The Rise, Park Road, Stoke Poges, Bucks, SL2 4PA

Single storey front/side extension and first floor side extension.

 

16/00470/ADV                        The Rose & Crown, Hollybush Hill, Stoke Poges, SL2 4PW

Retrospective application for one non-illuminated fascia sign.

 

16/00469/ADV                        Stoke Poges Village Centre, 129 Rogers Lane, Stoke Poges, SL2 4LP

Retrospective application for two non-illuminated fascia signs.

 

16/00514/CLUED       Land at 2 Woodbine Cottages, Gerrards Cross Road, Stoke Poges

Application for a certificate of lawfulness for existing: Use of and outbuilding as a separate self-contained dwelling

 

16/00509/FUL             Farthing Green House, Farthing Green Lane, Stoke Poges SL2 4JQ

Front dormer, side rooflights and rear roof terrace.

 

16/00510/FUL             Benrath, Park Road, Stoke Poges, SL2 4PA

Extensions to roof incorporating front and rear dormers.

 

16/00503/FUL             87 Hazell Way, Stoke Poges, Bucks, SL2 4DG

First floor side extension.

 

16/00551/RVC                        Lanterns & Oak House, Hollybush Hill, Stoke Poges, SL2 4PX

Variation of condition 2 to PP 14/01475/FUL to enable a single storey rear projection to plots 2, 3 & 6.

 

16/00577/TPO                        7 Fircroft Close, Stoke Poges, Bucks, SL2 4DS

Douglas Fir x 3 – Reduction of lateral branches on the west side of the group by 2-3m. Removal of two lowest branches on the south side of the group.  Reduce lateral branches by extending north towards property by 1.2m.  Douglas Fir x 1 – Reduce limbs by 2-3m and reduce the two lowest southern branches by 1-1.5m (BD TPO No. 12, 1974).

 

16/00581/FUL             7 Fircroft Close, Stoke Poges, Bucks, SL2 4DS

Part two storey, part first floor side/rear extension.

 

16/00589/FUL             41 Pennylets Green, Stoke Poges, Bucks, SL2 4BX

Single Storey rear extension.

 

16/00544/FUL             Little Court, Farthing Green Lane, Stoke Poges, SL2 4JQ

Replacement dwelling house

AMENDED PLANS FOR INFORMATION

 APPENDIX 3

PLANNING DECISIONS

 

15/02124/FUL             3 Bunby Road, Stoke Poges, Bucks, SL2 4BS

Two storey side/single storey rear extension.

Parish Comments:- No objection

Full Planning Permission

 

16/00128/FUL             20 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Single storey side/rear extension.

Parish Comments:- No Comment

Full Planning Permission

 

15/01826/FUL             4 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Erection of fence.

Parish Comments:- No Comment

Full Planning Permission

 

16/00175/FUL             45 Sefton Close, Stoke Poges, Bucks, SL2 4LH

Two storey side/rear extension.

Parish Comments:- No Comment

Full Planning Permission

 

16/00190/FUL             1 Journeys End, Stoke Poges, Bucks, SL2 4NT

Single storey side extension and conversion of garage to habitable accomodation.

Parish Comments:- No Comment

Full Planning Permission

 

16/00243/FUL             Grays Mead, Park Road, Stoke Poges, Bucks, SL2 4PA

Part single storey/part two storey side extension and single storey side/rear extension.

Parish Comments:- No Comments apart from awareness of the Green Belt 50% rules.

Full Planning Permission

 

16/00027/FUL             Darbar, Fir Tree Avenue, Stoke Poges, Bucks, SL2 4NN

Replacement detached dwelling incorporating carport and double garage.

No Objection in principle to the size, however the design is out of scale and character, it does not respect the surrounding area. The columns and portico are not sympathetic to the Greenbelt. EP3 d.

Refusal of Planning Permission

 

16/00152/CLOPED    Little Court, Farthing Green Lane, Stoke Poges, SL2 4JQ

Two storey rear extension and side dormer windows.

Certificate of Lawfulness

 

16/00200/CLOPED    Clifton Cottage, Duffield Lane, Stoke Poges, SL2 4AD

Single storey side extension.

Certificate of Lawfulness granted in Part.

APPEALS

TREE PRESERVATION ORDERS

ENFORCEMENT ACTION

 

QUEEN ELIZABETH II 90th BIRTHDAY CELEBRATIONS

THURSDAY 21 APRIL 2016

 BEACON LIGHTING AT 7.30PM

AT BELLS HILL GREEN

ALL WELCOME