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Agenda Annual Meeting of Electorate Thursday 11 April 2019

To: All Electors of Stoke Poges

THE ANNUAL PARISH MEETING OF THE STOKE POGES PARISH COUNCIL WILL BE HELD AT 8PM ON THURSDAY 11 APRIL 2019

IN THE VILLAGE HALL AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, BUCKS, SL2 4LP

A Parish Meeting is an assembly in which all electors have a right to take part and its resolutions are an expression of the views of the community.   Only persons listed in the current Register of Electors are allowed to participate or vote at a Parish Meeting.

AGENDA

1          Apologies for absence

2          To confirm the minutes of the meeting held on 19 April 2018 previously circulated.

3           Chairman’s Annual Report.

4.         General Discussion and Question Time.

         

Ralph Bagge

Chairman

18 March 2018

Minutes Planning Committee 18 March 2019

MINUTES

MINUTES of the Meeting of the Planning Committee held on

Monday 18 March 2019 at 7.30pm in the Debbie Towart Room at the Village Centre,Rogers Lane, Stoke Poges

Present:-  Cllr Crocker (Chair), Mr Duncombe, Cllr Hoskins & Cllr Taylor

In Attendance:-  Mrs J Simmonds (Clerk)

095/PL/19            Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

096/PL/19            Apologies for Absence

APOLOGIES were received from Cllr Carter and Mr Harris.

097/PL/19        Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

098/PL/19            Minutes

RESOLVED to approve  the Minutes of the Planning Meeting held on 18 February 2018 which were signed by the Chairman.              

099/PL/19            Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

100/PL/19            NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

101/PL/19            NOTED Outstanding Enforcements See Appendix 4.

102/PL/19            Correspondence.

103/PL/19            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  15 April 2019

Meeting Ended at 8.50pm

d

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/0302/FA                   Rough Hey, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Vehicular Access (Retrospective)

Parish Comments:-  No Objection providing that the Highways instructions are carried out for safety reasons and it is only a construction access and is temporary.

PL/19/0454/FA                   6 Bunby Road, Stoke Poges, Bucks, SL2 4BP

Front Porch Extension

Parish Comments:-  No Comment

PL/19/0629/TP                   4 Vine Court, Vine Road, Stoke Poges, Bucks, SL2 4DR

T1 – Walnut – crown reduction by removal of up to 3 metres in crown height and crown width to previous reduction points, remove deadwood and hanging branches (SBDC TPO 15, 2013)

Parish Comments:-  No Objection subject to the arboriculturalist’s report.

PL/19/0018/HB                  Building A, Sefton Park, bells Hill, Stoke Poges, Bucks, SL2 4HD

Listed Building Application for: Internal alterations to facilitate removal of internal walls.

Parish Comments:-  No Comment

PL/18/4433/FA                   Brookdale, Bells Hill, Stoke Poges, Bucks, SL2 4ED

Redevelopment of site to provide 4 dwellings with associated parking and landscaping. Amended design and change in description.

Parish Comments:-  Object, There are no plans for the house to the East side of the development as you enter the site!!!. 

Our previous comments apply which were:-  We welcome a development of smaller housing stock in the village but have some concern over the lack of sufficient parking.  The B416 is a busy road with fast flowing traffic and there is nowhere for overflow parking.

Also it is overlooking and policies EP3 (a), (b), (d) and H9 (a) & (b) both apply.

18/00937/FUL                    Site of Linkswood, West End Lane, Stoke Poges, Bucks

Erection of brick wall and entrance gates on front boundary.  Amended proposal!

Parish Comments:-  Object, totally out of keeping.  Policies H9 (a) & (b) apply!  The South Bucks Townscape Character Study July 2015 item 3.3 applies as this is clearly a Woodland Road and this would not be in keeping, it should have a soft edge to the settlement, mature woodland and hedges are important and should be tall well maintained hedgerows only that are the dominant boundary.  This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development.

AMENDED PLANS FOR INFORMATION

NOTED APPENDIX 3

PLANNING DECISIONS

PL/18/4878/TP                   26 Freemans Close, Stoke Poges, Bucks, SL2 4ER

T2 Ash & T3 Oak – Remove (TPO 12, 2003)

Parish Comments:-  Object.  We object to removing any trees for no valid reason, this tree has no disease and also has a TPO.  It appears a completely healthy tree

Hereby Refuses Consent

PL/18/4724/TP                   Sefton Park, Bells Hill, Stoke Poges, Bucks

Work as per trees work schedule (SBDC TPO 12, 1998)

Parish Comments:-  No Objections subject to the arboriculturalists report.

Hereby Grants Consent

Agenda Planning Committee Monday 18 March 2019

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held onMonday 18 March 2019 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges                                                                                                                               

Julie Simmonds                                                                                                                Clerk

13 March 2019

095/PL/19            Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

096/PL/19            Apologies for Absence

097/PL/19        Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

098/PL/19            Minutes

Approval of the Minutes of the Planning Meeting held on 18 February 2018 (previously circulated)

099/PL/19            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

100/PL/19            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

101/PL/19            Outstanding Enforcements See Appendix 4.

102/PL/19            Correspondence.

Bucks Minerals & Waste Local Plan Modification Consultation (circulated)

103/PL/19            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  15 April 2019

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/0302/FA                   Rough Hey, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Vehicular Access (Retrospective)

PL/19/0454/FA                   6 Bunby Road, Stoke Poges, Bucks, SL2 4BP

Front Porch Extension

PL/19/0629/TP                   4 Vine Court, Vine Road, Stoke Poges, Bucks, SL2 4DR

T1 – Walnut – crown reduction by removal of up to 3 metres in crown height and crown width to previous reduction points, remove deadwood and hanging branches (SBDC TPO 15, 2013)

PL/19/0018/HB                  Building A, Sefton Park, bells Hill, Stoke Poges, Bucks, SL2 4HD

Listed Building Application for: Internal alterations to facilitate removal of internal walls.

PL/18/4433/FA                   Brookdale, Bells Hill, Stoke Poges, Bucks, SL2 4ED

Redevelopment of site to provide 4 dwellings with associated parking and landscaping. Amended design and change in description.

18/00937/FUL                    Site of Linkswood, West End Lane, Stoke Poges, Bucks

Erection of brick wall and entrance gates on front boundary.  Amended proposal!

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/18/4878/TP                   26 Freemans Close, Stoke Poges, Bucks, SL2 4ER

T2 Ash & T3 Oak – Remove (TPO 12, 2003)

Parish Comments:-  Object.  We object to removing any trees for no valid reason, this tree has no disease and also has a TPO.  It appears a completely healthy tree

Hereby Refuses Consent

PL/18/4724/TP                   Sefton Park, Bells Hill, Stoke Poges, Bucks

Work as per trees work schedule (SBDC TPO 12, 1998)

Parish Comments:-  No Objections subject to the arboriculturalists report.

Hereby Grants Consent

TREE PRESERVATION ORDERS

APPEALS

Agenda Full Parish Council Monday 11 March 2019

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 11 MARCH 2019 AT 7.30 P.M. IN THE DEBBIE TOWART ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

To deal with the following business:

___________________________________________________________________________

AGENDA

248/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

249/PC/19 – Apologies for Absence

250/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

251/PC/19 – Minutes

To approve the minutes of the Council meeting held on 14 January 2019 (previously circulated). 

252/PC/19 – County Councillor’s Report  

253/PC/19 – District Councillors’ Report

254/PC/19 – Chairman’s Update from last meeting.

255/PC/19 – Khalsa School

Update from Cllr Carter.

256/PC/19  – Information Board 

Item brought back from last meeting.

257/PC/19 – Defibrillator

Update on permission from Persimmon to site the defibrillator on their land.

258/PC/19 – MUGA

To note that resident is unable to lock and unlock MUGA daily.  To decide whether to offer this out as voluntary work or paid.

259/PC/19 – Outdoor Cinema

To note that the Outdoor Cinema Company we used last year and had re-booked with has ceased trading, with the loss of our advance payment of £1800.  To decide whether to use another supplier or cancel.

260/PC/19 – Community Governance Review

To note decision to reduce Stoke Poges Parish Council from 13 to 11 Councillors.

261/PC/19 – Meeting Dates 2019/20

To receive and note meeting dates for new council year.            

262/PC/19 – School Traffic Working Party

Update

263/PC/19 – Allotments

To resolve issue at allotments with regards to the new walkway access next to the gate.

264/PC/19 – Budget 2019/20

To agree changes to budgets to present figures in the same format as required for the SBDC Council Tax leaflet.

265/PC/19 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 21 January 2019 – Signed 18 February 2019
  • Recreation & Environment – 22 October 2018 – Signed 25 February 2019

266/PC/19 – Finance

 (1) Statement of Accounts – February 2019. Circulated

 (2) To approve list of cheques/Bacs for signature February 2019 £11413.16  (subject to additions) Circulated

 (3) Bank reconciliations – February 2019 – Circulated

 (4) Budget monitoring – February 2019 – Circulated.

267/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

268/PC/19 – Dates of Future Meetings

Planning Meeting – 18 March 2019

Reception – 22 March 2019

Full Parish 8 April 2019

269/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

270/PC/19 – Tennis Club

Lease update

271/PC/19 – Allotments

Update on breaches.

Julie Simmonds

Clerk to the Council

6 March 2019

minutes full parish council 11 February 2019

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 11 FEBRUARY 2019 AT 7.30 P.M. IN THE DEBBIE TOWART ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

Present:-  Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Hoskins, Cllr Lynch and Cllr Taylor

In Attendance:-  Mrs J Simmonds (Clerk)

___________________________________________________________________________

MINUTES

223/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

None

224/PC/19 – Apologies for Absence

None

225/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared and interest in item 230 as Chairman of the District Council Planning Committee, he would take part but not vote, also item 237 and 229 as Chairman on the Village Centre.  Cllr Carter and Cllr Fox also declared an interest in the Chairman’s update regarding the Village Centre.

226/PC/19 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 14 January 2019 which were signed by the Chairman.

227/PC/19 – County Councillor’s Report  

Cllr Bagge reported that a budget meeting of the LAF was held and that they forgot to add the request for a Civil Enforcement Officer, the LAF apologised and resolved to allocate £5000 to Stoke Poges towards an officer.  It was discussed possibly sharing an officer with Burnham or Chalfont St Peter.

There is an airspace consultation taking place on Heathrow airspace.

228/PC/19 – District Councillors’ Report

Cllr Bagge reported that SBDC had decided to join forces with Wycombe District Council and Chiltern District Council and request a legal challenge over the decision to have a Unitary Council

229/PC/19 – Chairman’s Update from last meeting.

The Lionel Rigby Room insurance claim was coming along, the brickwork and plasterers had been completed, the doors were being made and new carpet and chairs were on order.

An accident took place in the Parish Office by a Village Centre employee which had caused £3600 damage to the alarm system, Cllr Bagge requested that this be brought back to the next meeting to discuss the Parish Council contributing to the costs, all agreed.

230/PC/19 – Khalsa School

Cllr Carter is trying to organise a meeting regarding the school traffic problems with the head teacher and police and other interested parties.  The noise management scheme is still not complete, Cllr Bagge is having a meeting this week with South Bucks Enforcement Manager regarding its progress and several other controversial breaches of planning control.

231/PC/19  – Information Board 

AGREED to defer due to illness to next meeting.

232/PC/19 – Defibrillator

Cllr Crocker updated that permission from Persimmon to site the defibrillator on their land was declined, it was agreed for Cllr Crocker to continue to try and escalate higher.  Cllr Bagge offered the balance required to purchase the defibrillator from his BCC Community Leader Grant.

233/PC/19 – MUGA

Brought back from last meeting regarding MUGA and noise issues.  It was agreed all in favour to trial locking the MUGA at 8pm or dusk whichever is earlier, however only if we could find someone to volunteer to take on the role. 

234/PC/19 – Office

Brought back from last meeting after agreeing to purchase new furniture but clerk to obtain quotes.  NOTED that the clerk has purchased second hand furniture for the office within the stationary and equipment budget.

235/PC/19 – Apology Request

Item requested by Cllr Hoskins with regards to seeking an apology from the Round Robin administrator after criticising all councils and in particular one named Parish Councillor.  It was agreed  all in favour that an item would be written and included in the next SPN by the Chairman on this subject.

236/PC/19 – Edge IT Systems Year End

NOTED that the clerk has signed up for an all-day Webinar on 7 March 2019 to learn the year end procedure for the accounts system.  Additional help which may be needed is charged at £45 per hour.

237/PC/19 – Green Belt Settlement Review – Wexham Street

NOTED and agreed all in favour No Comment.

238/PC/19 – SLCC Conference

RESOLVED to agree, all in favour, proposed by Cllr Bagge and seconded by Cllr Carter that the clerk may attend this year’s conference 1-3 October 2019.  Total cost to be taken from the training budget of £515

239/PC/19 – Reception 22 March 2019/Reception Cups

DISCUSSED & DECIDED, all in favour recipients of cup winners for reception. Mr Nigel Lowe for the Caldecourt Cup, and The Bell Ringers for the Jubilee Cup.  AGREED Clerk to inform recipients.

AGREED arrangements for reception are the same as previous years and that invitations can be sent out.

240/PC/19 – Outdoor Cinema

AGREED, all in favour four possible films.  Hairspray, Mamma Mia, Mary Poppins, Greatest Showman.  Clerk to find out which are available and to bring back for final decision.

241/PC/19 – Bucks Rights of Way Improvement Plan

NOTED survey and agree any response from the Parish Council

242/PC/19 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 10 December 2018 – Signed 21January  2019

243/PC/19 – Finance

 (1) NOTED Statement of Accounts – January 2019.

 (2) RESOLVED to approve list of cheques/Bacs for signature January 2019 £3735.12.

 (3) RECEIVED Bank reconciliations – January 2019

 (4) NOTED Budget monitoring – January 2019

244/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

245/PC/19 – NOTED Dates of Future Meetings

Planning Meeting – 18 February 2019

Recreation & Environment – 25 February 2019

Full Parish Council11 March 2019

246/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

247/PC/19 – Tennis Club

The Clerk updated the council on the new lease options from the solicitors.

Meeting ended at 8.49pm.

minutes recreation & environment 25 February 2019

MINUTES OF THE MEETING OF THE RECREATIONAND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 25 FEBRUARY 2019 AT 7.30 P.M.IN THE DEBBIE TOWART ROOM AT THE VILLAGE CENTRE, ROGERS LANE,

Present:-  Cllr Cox (Chair), Cllr Bagge, Cllr Crocker, Cllr Fox & Cllr Lynch.

In Attendance:-  Mrs J Simmonds (Clerk)

___________________________________________________________________________

MINUTES

042/RE/19       Items by Members of Public Present 7.30pm-7.45pm

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.         

None

043/RE/19  Apologies for absence.

APOLOGIES were received from Cllr Carter & Cllr Hoskins.

044/RE/19  Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.

None

045/RE/19  Minutes

RESOLVED to approve the minutes of the R&E Committee held on 22 October 2018 which were signed by the Chairman.

046/RE/19  Football Bells Hill

NOTED that the update meeting held with Football Manager went well and the trial of teas and coffees being supplied at games has been successful with no issues.  They are now set up with the FA to promote kids football and have requested to use the Plough Lane pitch.  To agree an amount per game to charge for the pitch use.  Cllr Bagge proposed that they use the Plough lane pitch at a charge of £25 per game, provided they ensure that the parking in the area is policed and that the verges are not used, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.

NOTED possible change of goal posts at Bells Hill Recreation ground to be removed after each game and stored behind the pavilion, all at clubs cost.

047/RE/19  Nettleship Wood

NOTED a possible tenant has come forward, the Clerk and Cllr Carter will meet to discuss further and bring back.

048/RE/19           Bells Hill and Plough Lane Recreation Grounds

Nothing to report.

049/RE/19  Pavilion

NOTED nothing to report, all maintenance up to date.  Storage has been placed at the rear of the pavilion for the uniformed groups leaving space for the football team.

050/RE/19  Bells Hill Green

NOTED that the group will be starting work again soon, and replacing all soil around the trees which is poor quality.

051/RE/19           Allotments

Cllr Cox reported that on the whole the allotments are very tidy.

NOTED that the gate is now being kept closed and locked during the day as requested, since the clerks letter went out before Christmas making the change to the allotment agreement.

052/RE/19  Tree works on Duffield Lane

NOTED that tree works have been completed.  AGREED that they be inspected again every two years so 2020 and onwards.

053/RE/19           Christmas Lights Ceremony/Bells Hill Green

NOTED and confirmed date of this year’s event is 29 November 2019.  Event to follow same procedure as 2018.

RESOLVED to agree to bring this decision to refurbish the sleigh and agree an amount to spend to full council once there is a plan of works or items to purchase.

054/RE/19  Litter Picking Event

NOTED litter picking dates are:-

Saturday March 9 – 10am – 12noon

Wednesday May 15 – 6pm – 8pm

Saturday July 13 – 10am – 12 noon

Wednesday September 10 – 6pm – 8pm

055/RE/19  Outdoor Cinema 7 September 2019

NOTED that the contract is signed for 7 September 2019. Film choices been taken to Full Council for decision.

056/RE/19  125 Year Anniversary – Picnic in the park.

AGREED that the poster will be taken to Full Council for agreement before advertising.

057/RE/19  NOTED Date of next meeting:- 

24 June 2019.

Meeting ended at 7.56pm

Signed/Chairman                                                                             Dated

agenda recreation & environment 25 February 2019

YOU ARE SUMMONED TO A MEETING OF THE RECREATION

AND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL TO BEHELD ON MONDAY 25 FEBRUARY 2019 AT 7.30 P.M. IN THE DEBBIE TOWART ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES SL2 4LP

to deal with the following business:                         Julie Simmonds

                                                                                                          Clerk                                                                                                                  20 February 2019

___________________________________________________________________________

A G E N D A

042/RE/19       Items by Members of Public Present 7.30pm-7.45pm

The meeting is open to the public and press and the first 15 minutes will be reserved, ifrequired, for public comment.         

043/RE/19  Apologies for absence.

044/RE/19  Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.

045/RE/19  Minutes

To approve the minutes of the R&E Committee held on 22 October 2018 (previously distributed)

046/RE/19  Football Bells Hill

To note that the update meeting held with Football Manager went well and the trial of teas and coffeesbeing supplied at games has been successful with no issues.  They are now set up with the FA to promote kids football and have requested to use the Plough Lane pitch.  To agree an amount per gameto charge for the pitch use.  Possible change of goal posts to be removed after each game and stored behind the pavilion.

047/RE/19  Nettleship Wood

Update on Frank Solari field.  A possible tenant has come forward, the Clerk and Cllr Carter will meet to discuss further and bring back.

048/RE/19           Bells Hill and Plough Lane Recreation Grounds

Nothing to report.

049/RE/19  Pavilion

Nothing to report, all maintenance up to date.  Storage has been placed at the rear of the pavilion for the uniformed groups leaving space for the football team.

050/RE/19  Bells Hill Green

Update on Friends of Bells Hill working party, to note that the group will be starting work again soon,and replacing all soil around the trees which is poor quality.

051/RE/19           Allotments

Update from Cllr Cox on allotments.

To note that the gate is now being kept closed and locked during the day as requested.

052/RE/19  Tree Inspections on Duffield Lane

To note that tree works have been completed.  To agree that they be inspected again every two years so 2020 and onwards.

053/RE/19           Christmas Lights Ceremony/Bells Hill Green

To note and confirm date of this year’s event.  Event to follow same procedure as 2018.

To decide to refurbish the sleigh and agree an amount to spend.

To decide any further action.

054/RE/19  Litter Picking Event

To note litter picking dates are:-

Saturday March 9 – 10am – 12noon

Wednesday May 15 – 6pm – 8pm

Saturday July 13 – 10am – 12 noon

Wednesday September 10 – 6pm – 8pm

055/RE/19  Outdoor Cinema 7 September 2019

To note that the contract is signed for 7 September 2019. Film choices been taken to Full Council for decision.

056/RE/19  125 Year Anniversary – Picnic in the park.

To make any further decisions for 7 July 2019.

057/RE/19  Date of next meeting:- 

28 October 2019 TBC

Minutes planning committee 18 February 2019

MINUTES

MINUTES of the Meeting of the Planning Committee held on

Monday 18 Feburary 2019 at 7.30pm in the DEBBIE TOWART Room at the Village Centre,Rogers Lane, Stoke Poges

Present:-  Cllr Carter (Chair), Mr Harris, Cllr Hoskins & Cllr Taylor

In Attendance:-  Mrs J Simmonds (Clerk)

086/PL/19            Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

087/PL/19            Apologies for Absence

APOLOGIES were received from Cllr Crocker & Mr Duncombe.

088/PL/19        Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

089/PL/19            Minutes

RESOLVED to approve the Minutes of the Planning Meeting held on 21 January 2018 which were signed by the Chairman.

090/PL/19            Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

091/PL/19            NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

092/PL/19            NOTED Outstanding Enforcements See Appendix 4.

093/PL/19            Correspondence.

NOTED Bucks Minerals & Waste Local Plan Modification Consultation.

094/PL/19            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  18 March 2019

Meeting ended at 8.05pm.

Signed/Chairman                                                                                                                               Dated:

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/0115/FA                   Claremont House, Gerrards Cross Road, Stoke Poges, Bucks, SL2 4EL

Two Storey Side Extension

Parish Comments:-  No Comment

PL/19/0104/FA                   91 Rogers Lane, Stoke Poges, Bucks, SL2 4LP

Single storey side extension and conversion of garage to habitable accommodation.

Parish Comments:-  No Comment

PL/19/0313/FA                   Leven House, Park Road, Stoke Poges, Bucks, SL2 4PA

Demolition of existing dwelling and erection of a new dwelling, incorporating widening of vehicular access

Parish Comments:-  No Objection subject to the Green Belt 50% rules and subject to the arboriculturalists report.

PL/19/0209/FA                   The Bungalow, Wexham Street, Stoke Poges, Bucks, SL3 6PA

First floor side extension.

Parish Comments:-  No Comment

PL/18/4443/VRC               The Cedars, Hollybush Hll, Stoke Poges, Bucks, SL2 4QN

Variation of condition of PP 17/02213/FUL (Replacement dwelling with detached garage) to reposition the house to facilitate piles foundation.

Parish Comments:-  No Comment

PL/19/0321/FA                   Duffield Cottage, Park Road, Stoke Poges, Bucks, SL2 4PA

Single storey rear infill extension and replacement of bay window with door and window within the existing opening.

Parish Comments:-  No Comment

PL/19/0302/FA                   Rough Hey, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Vehicular Access (Retrospective)

Parish Comments:-  Object, policies GB1, TR5 and EP3 all apply.

PL/19/0404/FA                   Challow, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Part single and part two storey side and front extensions, replacement of thatched roofs to house and garage with tiled roofs.

Parish Comments:-  No Objection subject to the Green Belt 50% rules and subject to the arboriculturalists report.

AMENDED PLANS FOR INFORMATION

NOTED APPENDIX 3

PLANNING DECISIONS

PL/18/4056/FA                   Heatherset, Farthing Green Lane, Stoke Poges, SL2 4JH

First floor front extensions and roof alterations.

Parish Comments:-  No comment subject to the Green Belt 50% rules.

Hereby Refuses Permission

PL/18/4320/FA                   Retreat, Church Lane, Stoke Poges, Bucks, SL2 4NZ

Demolition of existing conservatory and erection of single storey rear extension.

Parish Comments:-  No Comment

Hereby Permits.

PL/18/4043/HB                  The Red Lion, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed Building application for 1 no. aluminium A-board, 4 no. tray signs, wall lantern, 1 no illuminated post stand, 1 no. double sided folded tray panel with led flood light, and 1 no. tray sign written direct to wall.

Parish Comments:-  No Comment

Hereby Grants Listed Building Consent.

PL/18/3804/AV                  The Red Lion, Stoke Green, Stoke Poges, Bucks, SL2 4HN

1 no. aluminium A-board, 4 no. tray signs, wall lantern, 1 no illuminated post stand, 1 no. double sided folded tray panel with led flood light, and 1 no. tray sign written direct to wall.

Parish Comments:-  No Comment

Hereby Grants Consent

PL/18/4528/TP                   27 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Pine (T1) – remove to near ground level (SBDC TPO no:12, 2003)

Parish Comments:-  Object.  We object to removing any trees for no valid reason, this tree has no disease and also has a TPO.  It appears a completely healthy tree.

Hereby Grants Consent

PL/18/4694/KA                  Hollybush House, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

T1 Chestnut – prune back lower bough by 4M, T2 Cypress – Crown lift up to 4m (conservation area Stoke Poges Framewood Road)

Parish Comments:-  No Objections subject to the arboriculturalists report.

Hereby Permits/ No TPO order to be made.

PL/18/4398/FA                   Macs Farm, Farthing Green Lane, Stoke Poges, Bucks, SL2 4JQ

Change of use of an existing agricultural building to provide two residential dwellings.

Parish Comments:-  No Objection subject to the Green Belt 50% Rules.

Hereby Permits

Pl/18/3502/EU                    Walter Davies Scouting Activity Centre, Duffield Lane, Stoke Poges, Bucks

Four internally linked buildings.

Certificate of Lawfulness for a existing use or development.

PL/18/4708/SA                   107 Vine Road, Stoke Poges, Bucks, SL2 4DH

Single storey rear extension.

Certificate of Lawfulness for proposed: Single storey rear extension.

TREE PRESERVATION ORDERS

NOTED APPEALS

17/01886/FUL                    Landsdowne House, Templewood Lane, Stoke Poges, Bucks, SL2 4DA

Detached dwellinghouse.  Part two storey/part single storey side/rear extension to existing dwellinghouse.

Parish Comments:-  Object Policies GB1 & GB3 both apply, Overdevelopment in the Green Belt.

Written Reps by 19 December 2018

Appeal Dismissed

agenda planning committee Monday 18 February 2019

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on

Monday 18 Feburary 2019 at 7.30pm in the DEBBIE TOWART Room at the Village Centre,Rogers Lane, Stoke Poges

                                                                                                                    Julie Simmond

                                                                                                                      Clerk

                                                                                                               13 February 2019

086/PL/19            Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

087/PL/19            Apologies for Absence

088/PL/19        Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

089/PL/19            Minutes

Approval of the Minutes of the Planning Meeting held on 21 January 2018 (previously circulated)

090/PL/19            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

091/PL/19            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

092/PL/19            Outstanding Enforcements See Appendix 4.

093/PL/19            Correspondence.

Bucks Minerals & Waste Local Plan Modification Consultation (circulated)

094/PL/19            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  18 March 2019

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/0115/FA                   Claremont House, Gerrards Cross Road, Stoke Poges, Bucks, SL2 4EL

Two Storey Side Extension

PL/19/0104/FA                   91 Rogers Lane, Stoke Poges, Bucks, SL2 4LP

Single storey side extension and conversion of garage to habitable accommodation.

PL/19/0313/FA                   Leven House, Park Road, Stoke Poges, Bucks, SL2 4PA

Demolition of existing dwelling and erection of a new dwelling, incorporating widening of vehicular access

PL/19/0209/FA                   The Bungalow, Wexham Street, Stoke Poges, Bucks, SL3 6PA

First floor side extension.

PL/18/4443/VRC               The Cedars, Hollybush Hll, Stoke Poges, Bucks, SL2 4QN

Variation of condition of PP 17/02213/FUL (Replacement dwelling with detached garage) to reposition the house to facilitate piles foundation.

PL/19/0321/FA                   Duffield Cottage, Park Road, Stoke Poges, Bucks, SL2 4PA

Single storey rear infill extension and replacement of bay window with door and window within the existing opening.

PL/19/0302/FA                   Rough Hey, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Vehicular Access (Retrospective)

PL/19/0404/FA                   Challow, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Part single and part two storey side and front extensions, replacement of thatched roofs to house and garage with tiled roofs.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/18/4056/FA                   Heatherset, Farthing Green Lane, Stoke Poges, SL2 4JH

First floor front extensions and roof alterations.

Parish Comments:-  No comment subject to the Green Belt 50% rules.

Hereby Refuses Permission

PL/18/4320/FA                   Retreat, Church Lane, Stoke Poges, Bucks, SL2 4NZ

Demolition of existing conservatory and erection of single storey rear extension.

Parish Comments:-  No Comment

Hereby Permits.

PL/18/4043/HB                  The Red Lion, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed Building application for 1 no. aluminium A-board, 4 no. tray signs, wall lantern, 1 no illuminated post stand, 1 no. double sided folded tray panel with led flood light, and 1 no. tray sign written direct to wall.

Parish Comments:-  No Comment

Hereby Grants Listed Building Consent.

PL/18/3804/AV                  The Red Lion, Stoke Green, Stoke Poges, Bucks, SL2 4HN

1 no. aluminium A-board, 4 no. tray signs, wall lantern, 1 no illuminated post stand, 1 no. double sided folded tray panel with led flood light, and 1 no. tray sign written direct to wall.

Parish Comments:-  No Comment

Hereby Grants Consent

PL/18/4528/TP                   27 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Pine (T1) – remove to near ground level (SBDC TPO no:12, 2003)

Parish Comments:-  Object.  We object to removing any trees for no valid reason, this tree has no disease and also has a TPO.  It appears a completely healthy tree.

Hereby Grants Consent

PL/18/4694/KA                  Hollybush House, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

T1 Chestnut – prune back lower bough by 4M, T2 Cypress – Crown lift up to 4m (conservation area Stoke Poges Framewood Road)

Parish Comments:-  No Objections subject to the arboriculturalists report.

Hereby Permits/ No TPO order to be made.

PL/18/4398/FA                   Macs Farm, Farthing Green Lane, Stoke Poges, Bucks, SL2 4JQ

Change of use of an existing agricultural building to provide two residential dwellings.

Parish Comments:-  No Objection subject to the Green Belt 50% Rules.

Hereby Permits

Pl/18/3502/EU                    Walter Davies Scouting Activity Centre, Duffield Lane, Stoke Poges, Bucks

Four internally linked buildings.

Certificate of Lawfulness for a existing use or development.

PL/18/4708/SA                   107 Vine Road, Stoke Poges, Bucks, SL2 4DH

Single storey rear extension.

Certificate of Lawfulness for proposed: Single storey rear extension.

TREE PRESERVATION ORDERS

APPEALS

17/01886/FUL                    Landsdowne House, Templewood Lane, Stoke Poges, Bucks, SL2 4DA

Detached dwellinghouse.  Part two storey/part single storey side/rear extension to existing dwellinghouse.

Parish Comments:-  Object Policies GB1 & GB3 both apply, Overdevelopment in the Green Belt.

Written Reps by 19 December 2018

Appeal Dismissed

agenda full parish council Monday 11 February 2019

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE

STOKE POGES PARISH COUNCIL TO BE HELD ON

MONDAY 11 FEBRUARY 2019 AT 7.30 P.M. IN

THE DEBBIE TOWART ROOM AT

THE VILLAGE CENTRE, ROGERS LANE,

STOKE POGES.

To deal with the following business:

__________________________________________________________________________________

AGENDA

223/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

224/PC/19 – Apologies for Absence

225/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

226/PC/19 – Minutes

To approve the minutes of the Council meeting held on 14 January 2019 (previously circulated). 

227/PC/19 – County Councillor’s Report  

228/PC/19 – District Councillors’ Report

229/PC/19 – Chairman’s Update from last meeting.

230/PC/19 – Khalsa School

Update from Cllr Carter.

231/PC/19  – Information Board 

Item brought back from last meeting, to agree to defer due to illness.

232/PC/19 – Defibrillator

Update on permission from Persimmon to site the defibrillator on their land, and application to the Mobbs Memorial fund, brought back from last meeting.

233/PC/19 – MUGA

Brought back from last meeting regarding MUGA and noise issues.  To discuss and decide any further action.

234/PC/19 – Office

Brought back from last meeting after agreeing to purchase new furniture but clerk to obtain quotes.  To note that the clerk has purchased second hand furniture for the office with the stationary and equipment budget.

235/PC/19 – Apology Request

Item requested by Cllr Hoksins with regards to seeking an apology from the Round Robin administrator after criticising all councils and in particular one named Parish Councillor.

236/PC/19 – Edge IT Systems Year End

To note that the clerk has signed up for an all-day Webinar on 7 March 2019 to learn the year end procedure for the accounts system.  Additional help which may be needed is charged at £45 per hour.

237/PC/19 – Green Belt Settlement Review – Wexham Street

To discuss and decide on any response.

238/PC/19 – SLCC Conference

To agree that the clerk can attend this year’s conference 1-3 October 2019.  Total cost to be taken from the training budget of £515

239/PC/19 – Reception 22 March 2019/Reception Cups

To re-discuss and decide recipients of cup winners for reception, clerk to inform recipients.

To agree arrangements for reception are the same as previous years so that invitations can be sent out.

240/PC/19 – Outdoor Cinema

To agree film.

241/PC/19 – Bucks Rights of Way Improvement Plan

To note survey and agree any response from the Parish Council

242/PC/19 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 10 December 2018 – Signed 21January  2019

243/PC/19 – Finance

 (1) Statement of Accounts – January 2019. Circulated

 (2) To approve list of cheques/Bacs for signature January 2019 £ (subject to additions) Circulated

 (3) Bank reconciliations – January 2019 – Circulated

 (4) Budget monitoring – January 2019 – Circulated.

244/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

245/PC/19 – Dates of Future Meetings

Planning Meeting – 18 February 2019

Recreation & Environment – 25 February 2019

Full Parish Council11 March 2019

246/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

247/PC/19 – Tennis Club

Lease update

Julie Simmonds

Clerk to the Council

6 February 2019