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Minutes Planning Committee Meeting Monday 16 November 2020 at 7.30pm Via Zoom.

MINUTES

MINUTES of the Meeting of the Planning Committee held on 16 November 2020 at 7.30pm Via Zoom – Meeting Link: – https://zoom.us/j/93178056615?pwd=VU5SOEl6SlE4andOOUlCcy9uWjFOZz09

Meeting ID: – 931 7805 6615     Password: –  520539

Present: – Cllr Carter (Chair), Cllr Crocker, Mr Duncombe, Cllr Finan & Cllr Knox-Scott

In Attendance: – Mrs J Simmonds (Clerk)

Absent: – Mr J Harris                                                                               

038/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

039/PL/20            Apologies for Absence

None

040/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

041/PL/20           Minutes

RESOLVED to approve the Minutes of the Planning Meeting held on 19 October 2020 which will be signed by the Chairman.

042/PL/20           Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus, amended plans for information only.

043/PL/20           NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

044/PL/20           NOTED Outstanding Enforcements See Appendix 4.

045/PL/20           Correspondence.

NOTED Acknowledgement receipt of comments regarding planning application PL/20/3280/OA – Land South of Pinewood Studios, Pinewood Road, Iver Heath, Bucks, SL0 0HN – Circulated.

046/PL/20           Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 RESOLVEDto exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items: – To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  14 December 2020

Meeting ended at 8.18pm

Signed/Chairman                                                                                                                      Dated

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/20/3222/FA                  Magnolia Cottage, Wexham Street, Stoke Poges, Bucks, SL3 6NB

Single storey side extension

Parish Comments: – No comments so long as that does not breach the Green Belt 50% rules.

PL/20/3226/FA                  The Chimes, Chapel Lane, Stoke Poges, Bucks, SL2 4QJ

Extension of existing dropped kerb and resurfacing of existing driveway and front garden.

Parish Comments:-  Object, This property is in a Lane in the Green Belt which has certain character properties in line with the Woodland Townscape Character Study, and we do not feel it necessary to remove a complete verge as it would become an urbanising feature, a dropped kerb would be enough.  This will have a detrimental impact on the neighbours, and they will have no-where to place their refuse bins weekly.

PL/20/2990/FA                  8 Rogers Lane, Stoke Poges, Bucks, SL2 4LD

Single storey rear and side extension.

Parish Comments: – No Comment.

PL/20/3451/FA                  Woodlands, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

New dormer window at front and raise the ridge height of roof at rear.

Parish Comments:-  We have concerns about the plans submitted as they do not fully explain the layout of this and the adjoining properties, the plans allude to a detached property which it is not, and it is therefore unclear and very difficult to comment.

17/01905/FUL                   Stoke Court, Rogers Lane, Stoke Poges, Bucks, SL2 4LY

Part demolition at the rear and residential conversion of the existing Stoke Court mansion house and re-development of site to provide 61 residential units and associated access, parking and landscaping.

Additional Plans & Images

Parish Comments: – No Comment

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/20/2544/FA                  4 Journeys End, Stoke Poges, Bucks, SL2 4NT

Part two storey, part single storey front extension and alterations to the vehicular access.

Parish Council Comments:   No Comment.

Hereby Permits

PL/19/4068/FA                  Arbory Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Single storey rear infill extension, replacement of side window and door with bi-fold doors, formation of a new window opening to side and replace existing extension pitched roof with a flat roof.

Parish Comments: – No Comment.

Herby Permits

PL/20/2466/FA                  70 Vine Road, Stoke Poges, Bucks, SL2 4DN

New Timber boundary fence and gates (to replace existing) at side/front/rear of existing house.

Parish Council Comments:   No Comment.

Withdrawn

PL/20/1990/FA                  Heather Ridge, Lakeside Drive, Stoke Poges, Bucks, SL2 4LX

Erection of an indoor swimming pool to the rear of the property. (amendment to Planning permission on PL/20/0857/FA)

Parish Comments: – No Comment

Hereby Permits

PL/20/1529/FA                  The Cedars, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Single storey side extensions.

Parish Comments:-  Object, based on the fact that the original building is still standing and has not been demolished, and the applicant has not been asked to demolish the building, therefore the new property and its extension will breach the GB 50% rules!

Hereby Permits

PL/20/3005/KA                 East Lodge, Park Road, Stoke Poges, Bucks, SL2 4PG

T1 – Davidia involucrate – reduce crown by 1 meter (conservation areas Stoke Park)

Parish Comments: – No objection subject to the tree officers report.

TO TPO required, works can go ahead.

PL/20/2710/FA                  14 Rogers Lane, Stoke Poges, Bucks, SL2 4LD

Two storey rear infill extension with alterations to roof, doors and windows including addition of rear dormer and front rooflight.

Parish Comments: – No Comment

Hereby Permits

PL/20/2757/SA                  The Ledgers, Park Road, Stoke Poges, Bucks, SL2 4PG

Application for Certificate of Lawfulness for proposed: Single storey rear extension and the insertion of side facing dormer window and enlargement of dormer window.

Refusal of Certificate of Lawfulness

PL/20/2973/PNE               22 Pennylets Green, Stoke Poges, Bucks, SL2 4BT

Single storey rear extension (depth extending from the original rear wall of 4.0 metres, maximum height 3.35 metres, eaves height 2.7 metres.

Prior Approval Not Required.

PL/20/2758/SA                  The Annexe, The Ledgers, Park Road, Stoke Poges, Bucks, SL2 4PG

Application for Certificate of Lawfulness for proposed: Single storey side extension and the insertion of two side facing dormer windows.

Refusal of Certificate of Lawfulness/Planning Permission Application Required.      

PL/20/3054/FA                  Stoke Park Ltd, Stoke Park House, Stoke Poges, Bucks

Construction of Security Gatehouse, entrance gates, re-aligned driveway and estate fencing.

Parish Comments: – No Comment

Hereby Permits

APPEALS

PL/19/1634/FA & PL/19/3599/FA               Macs Farm, Farthing Green Lane, Stoke Poges, Bucks, SL2 4JQ

Change of use of the existing ancillary outbuilding to an independent dwelling (Use Class C3).

Parish Comments: – Our previous comments still apply which were: – Subject to waiving of previous approval: PL/18 4398 FA also subject to confirmation that the conversions have not been undertaken.

Also, the proposal constitutes inappropriate development within the Green Belt, which by definition is harmful. No very special circumstances have been advanced sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (Protecting Green Belt Land) of the NPPF.

Refusal of Permission

Appeal Lodged 27/4/2020 – APP/N0410/W/20/3245197

Parish Comments to Appeal Process and Planning Inspectorate: –

Amendment written reps to original comments by 1st June 2020. As this is an appeal, we believe our previous comments as above are still valid.

This proposal constitutes inappropriate development within the Green Belt, which by definition is harmful. No very special circumstances have been demonstrated sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (Protecting Green Belt Land) of the NPPF. 2.

26/10/2020 – Virtual Hearing Date 10am on 10 November 2020, anticipated to last two days.

27/10/2020 – Hearing deferred due to exceptional circumstances.

PL/18/3787/OA                 Land on the North Side of Templewood lane, Stoke Poges, Bucks

Outline application for siting of 8 gypsy and traveller pitches (all matters reserved)

Parish Council comments: Object GB1, TR5c, NPPF 143-146. There is no caravan currently on the site. This development will lead to a multi occupancy and is not a minor intensification. The applicant has not demonstrated any special circumstances. There is no public transport along Templewood Lane.

Under the Townscape Policy para 3.3this lane is classed as a Woodland lane, it is a semi natural landscape that should be protected against intensification and other forms of development. There is no mature tree line along the curtilage so no obscurity can be offered. Traffic lights were installed to ease the volume and speed of the traffic approaching the B416 as this lane is used as a cut through to avoid Slough.

Refusal of Permission

Appeal Lodged 27/4/2020 – APP/N0410/W/20/3244183

Parish Comments to Appeal Process and Planning Inspectorate: –

Written Reps – By 1 June 2020; Our previous comments still apply which were as follows: –

Object GB1, TR5c, NPPF 143-146. There is no caravan currently on the site. This development will lead to a multi occupancy and is not a minor intensification. The applicant has not demonstrated any special circumstances. There is no public transport along Templewood Lane. Under the Townscape Policy para 3.3this lane is classed as a Woodland lane, it is a semi natural landscape that should be protected against intensification and other forms of development. There is no mature tree line along the curtilage so no obscurity can be offered. Traffic lights were installed to ease the volume and speed of the traffic approaching the B416 as this lane is used as a cut through to avoid Slough. 

Appeal Dismissed.

Minutes Finance & General Purposes Meeting Following Full Parish Council Meeting at 9.10pm on Monday 9 November 2020 Via Zoom.

MINUTES OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL  HELD ON MONDAY 9 NOVEMBER 2020 AT 9.10 P.M. FOLLOWING THE FULL PARISH COUNCIL MEETING, VIA ZOOM USING THIS LINK:-  https://zoom.us/j/99439924865?pwd=Z2trcWhUYWRBVW9MdFk4WnJwb1FnUT09

Meeting ID: – 994 3992 4865 Password: – 862145

Present: – Cllr Fox (Chair), Cllr Bagge, Cllr Carter, Cllr Crocker, Cllr Finan & Cllr Lynch

_______________________________________________________________________________

                                                                                         MINUTES

008/F/20              Public Session Time (15 Minutes)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

None

009/F/20              Apologies for Absence

 None

010/F/20              Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

None

011/F/20              Minutes

RESOLVED to approve the minutes of the meeting held on 11 November 2019 which will be signed by the chairman.

012/F/20              Projects/Reserves/General Fund

RESOLVED to consider monies held in the General Fund and Reserves & Consider any new projects.  To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held. Circulated.          (Note already decided at last meeting:- Cllr Bagge proposed that £70k from the general fund at the end of March 2020 be transferred into the Green Belt Protection Fund Reserve, he also proposed that £10k from the general fund at the end of March 2020 be transferred into the Pavilion maintenance fund, these were seconded by Cllr Carter, RESOLVED to agree all in favour.)  

Cllr Carter proposed that £20k be added to the reserved under Playground Replacement and another £10k be added to the Green Belt Protection Fund, this was seconded by Cllr Bagge, RESOLVED to agree all in favour.  

013/F/20              Toddler Playground Fencing        

Both recreation ground toddler areas need the fencing and gates replaced as per several years of playground reports, there is a reserve in place of £10000.

Quote to replace both areas with like for like fencing but using composite posts and including replacement of all gates is approximately £22000.  To agree to add extra to the reserve or to add a new budget line for 2021-2022 and agree to the work being carried out. Cllr Bagge proposed to accept the quotation circulated and add £15000 to the budget for next year to cover the costs, this was seconded by Cllr Carter, RESOLVED to agree all in favour.

014/F/20              Bank Accounts

Cllr Bagge proposed that the funds should be transferred into further accounts in £85k blocks to spread the risk, Cllr Bagge agreed to ask at County what organisation’s they use and it should be agreed on email to go ahead and open as soon as possible, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.

015/F/20              Budget 2021/2022

CONSIDERED amounts to be included in the budgets for 2021/2022, Cllr Bagge proposed a recommendation be put forward for the Parish Council Meeting to be held on 7 December 2020, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

016/F/20              Precept

Cllr Finan proposed that the recommended Precept requirement for 2021/22 be £212985.83 and put forward for approval by the Parish Council Meeting to be held on 7 December 2020, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.

017/F/20              Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

018/F/20              Clerks Appraisal

NOTED clerk’s appraisal has been carried out successfully

019/F/20              Clerks Salary

RESOLVED to agree honorarium for services in 2020, all in favour.

NOTED Date of next meeting: -May 2021 (after election) date to be decided.

Meeting ended at 10.05pm

Minutes Full PArish Council Meeting Monday 9 November 2020 Via Zoom.

MINUTES OF THE MEETING OF THE

STOKE POGES PARISH COUNCIL TO BE HELD ON

MONDAY 9 NOVEMBER 2020 AT 7.30 P.M. VIA ZOOM USING THIS LINK: – https://zoom.us/j/98967170647?pwd=Z0FVT1l0a3VDNUJtVjlhaHJrSGdwdz09

Meeting ID:-  989 6717 0647  Password:-  460165

Present:- Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Egleton, Cllr Finan, Cllr Fox, Cllr Knox-Scott & Cllr Lynch.

In Attendance:-  Mrs J Simmonds (Clerk)

Also present:- 3 Members of Public.

_______________________________________________________________________________

MINUTES

090/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

One member of public read out a statement in relation to agenda item 097.  Cllr Bagge reminded her that the R & E committee were tasked with working on the item and it would be brought back to the next R & E meeting in February 2021.

One member of public asked the council about speed limits on Hollybush Hill and what could be done to reduce speed, Cllr Bagge explained that a Community Speedwatch Group was set up but unable to function at present due the data not being uploaded to the police due to Covid-19.  Cllr Cox would look up data from the MVAS on Hollybush Hill.

091/PC/20 – Apologies for Absence

None

092/PC/20 – Declarations of interest      

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

None

093/PC/20 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 12 October 2020 which will be signed by the Chairman.

094/PC/20 – Buckinghamshire Council Report

Cllr Egleton reported:-

  1. The Council have responded to the Governments consultation on “Planning For the Future” and a press release was issued today with the brief details on the proposed reforms and the Council’s response which are mainly negative and express their grave concern on the centralising nature of these and the pro development approach without any regard to the local views or protection for residents. The only good news is that the duty to cooperate with neighbouring authorities to assist in their housing need is to be abolished. We await to see if this is finally included in legislation.
  2. The Pinewood Experience Hub planning application will be decided by the Strategic Sites Planning Committee and has been called in by two Iver Councillors so it will go to the committee and be heard in public. Cllr Egleton has registered to speak at the committee meeting and awaits to see how many councillors are allowed to speak. The Wexham & Ivers Community Board have set up a Pinewood Working Group to consider what mitigation we would like to see should the application be approved. It will comprise representation from Buckinghamshire Councillors, adjoining Parishes, Iver resident groups and Pinewood employees. I have been appointed Chairman and Stoke Poges Parish are invited to send a representative.
  3. The Beeches Community Board has asked the members to ratify setting up an emergency fund of £20,000 to provide supplies and support to vulnerable residents in our area during the current lockdown with a maximum grant of £2000 per request. It will be reviewed by the chairman and support officer so to avoid any delay I suggest Ralph and myself apply for a grant for the Stoke Poges store cupboard and delivery service thus avoiding going through the process with the Parish Council as the news was too late for the agenda.
  4. The Buckinghamshire Council has started the process of developing a council wide Local Plan and briefing for members are scheduled for the near future. A working party has been set up to oversee the process and I have been invited to be a member.
  5. The South Buckinghamshire Planning Committee last meeting refused a planning application for five houses on land south of Rowley Lane in the green belt, supported the officer’s recommendation to refuse an infill house in the green belt in Burnham. Clearly demonstrating that the committee is taking any development proposals in South Bucks Green Belt very seriously and that they are opposed to its development. We are throughout the area now seeing increasing challenges to the boundaries of the green belt by developers as our local plan has been withdrawn.

Cllr Bagge reported:-

  1.  The Beeches board for infrastructure and highways subcommittee group have invited me to Chair the committee.  Two items discussed at the last meeting were flooding on the roads, and major highways improvements required which can’t be funded from community board funds. The subgroup is asking representatives to notify the coordinator of recurring flooding locations and to submit details of transformational road schemes which can be assessed for developer infrastructure payments. The board coordinator will compile a register.
  2. An application has been submitted for the Covid Relief Fund on behalf of the Stoke Poges Store Cupboard.

095/PC/20 – Chairman’s Update from last meeting.

Next year the Stoke Poges Society will be commemorating the 250th anniversary of Thomas Gray’s death in 1771, and Art Exhibition is planned to be hosted at St Giles’ Church.

Wreaths and posies were laid at the church on Remembrance Sunday 8 November and another wreath will be laid at the flagpole on Wednesday 11November.  All socially distanced.

096/PC/20 – Zoom Meeting Rules

Complaint received from a member of the Planning Committee about behaviour and conduct by a member of public at the last Planning Meeting.  Cllr Carter proposed that during Zoom meetings unless dialling in from a telephone the video of attendees must be on and must show the person and not be a blank screen, failure to do so will result in that person being put back into the waiting room by the host. That conduct must be the same as expected in a face to face meeting and will remain respectful, this was seconded by Cllr Egleton, RESOLVED to agree all in favour.

097/PC/20 –Allotment Contract.

NOTED that this item is being worked on by members of the Recreation & Environment Committee and as per last month’s decision will be taken back to the next Recreation & Environment meeting which is in February 2021 for further discussion and a decision/proposal from the committee to be taken back to the following Full Parish Council meeting. NOTED Work is on going

098/PC/20 – Allotment Agreement

Cllr Cox proposed to resolve to agree to ratify wording changes to item 14, 18, 18.1, 18.2, 23 and 25.5 also Schedule 1 and Schedule 2, as agreed to change by the Recreation and Environment committee in time for the allotment renewals in January 2021, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.

099/PC/20 – Making Councillors’ addresses public’

DISCUSSED about councillors’ information being public including notice boards and the directory in SPN. Cllr Finan proposed that phone numbers, addresses and email addresses no longer be published on the website, notice boards or in the SPN, and anyone wanting to contact a Parish Council must contact the Clerk in the first instance, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

100/PC/20 – Notice of Withdrawal of the Publication Version of the Chiltern and South Bucks Local Plan 2036.

NOTED.

101/PC/20 – Neighbourhood Plan

DISCUSSED and DECIDED to invite the consultants that Denham and Iver Parish Councils used to come to a meeting with a proposal to develop a Neighbourhood Plan, RESOLVED to agree all in favour.

102/PC/20 – Khalsa School

Cllr Carter reported that a response had been received to the letter that was sent to Dame Dethridge but received too late to circulate with the agenda.

103/PC/20 – Beeches Community Board

Update from Cllr Egleton. NOTED that the Application for funding for projects in 2021/22 was not applicable for the scheme suggested of supporting the elderly with technology, it was for highways and transport schemes only.  However the Beeches have other schemes and are happy to look at helping via another route.

104/PC/20 – Litter Picking

NOTED litter picking poster and dates for 2021.

105/PC/20 – Resurrection of home deliveries for the vulnerable.

NOTED working party have met to look at continued support during lockdown 2 and have recruited five new volunteers.

106/PC/20 – Carols on the Green

Update by Cllr Carter on ways to still make Christmas as special as possible – singing on doorstep on 28 November to be persued by Cllr Carter, as agreed at last meeting.

NOTED that a Christmas display is being erected on the green. Lights and Tree should all be lit around 18 November 2020. NOTED the admins of the We All Live in Stoke Poges Facebook Group have organised a virtual Christmas Market for Fri 20th Nov

107/PC/20 – 11/11 Service on Green

Cllr Bagge to lay a wreath at the flagpole on 11/11.

108/PC/20 – Buckinghamshire and Milton Keynes Association of Local Councils (BMKALC)

NOTED that Cllr Carter was unable to attend the last Parish Liaison meeting and is awaiting details of the next one.

109/PC/20 – Bus Service

Cllr Egleton not heard back yet about updating the timetables at the bus stops.

110/PC/20 – Grass Cutting/Maintenance Contract

Cllr Egleton proposed to accept that the current contractor who is happy to proceed on a yearly rolling contract with reduced rate of 1.5% increase to current charges for 2021 be accepted, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

111/PC/20 – Bells Hill Green Maintenance Contract

Cllr Cox proposed to accept that the current contractor happy to proceed on a yearly rolling contract with a 0% increase to current charges for 2021, and then continue on with the increase based on the RPI from each previous December, this was seconded by Cllr Egleton, RESOLVED to agree all in favour.

112/PC/20 – Weed Killing 2021/22

Cllr Bagge to update whether County are now carrying out this work, if not to agree to continue with verge weed killing twice yearly at £450 per application.  Quotation through current contractor and via our preferred method.  Agreed to bring back each October for decision. Cllr Bagge does not have the information yet, bring back to next meeting.

113/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes 21 September 2020 – Agreed/Signed 19 October 2020
  2. Recreation & Environment Minutes 6 July 2020 – Agreed/Signed 19 October 2020

114/PC/20 – Finance

 (1) RECEIVED & NOTED Financial Summary & Statement Cashbook – October 2020

 (2) RESOLVED to approve list of cheques/Bacs for signature October 2020 – £10862.10

 (3) RECEIVED & NOTED Bank reconciliations – October 2020

 (4) RECEIVED & NOTED Income & Expenditure Heading Detail/Budget Monitoring – October 2020

115/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence: –

None

116/PC/20 – NOTED Dates of Future Meetings

Planning Meeting – 16 November 2020

Full Parish Council Meeting – 7 December 2020

Meeting ended at:-9.05pm

Agenda Planning Committee Monday 16 November 2020 at 7.30pm Via Zoom:- https://zoom.us/j/93178056615?pwd=VU5SOEl6SlE4andOOUlCcy9uWjFOZz09 Meeting ID:- 931 7805 6615 Password:- 520539

AGENDA

038/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

039/PL/20            Apologies for Absence

040/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

041/PL/20           Minutes

Approval of the Minutes of the Planning Meeting held on 19 October 2020 (previously circulated)

042/PL/20           Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

043/PL/20           Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

044/PL/20           Outstanding Enforcements See Appendix 4.

045/PL/20           Correspondence.

Acknowledgement receipt of comments regarding planning application PL/20/3280/OA – Land South of Pinewood Studios, Pinewood Road, Iver Heath, Bucks, SL0 0HN – Circulated.

046/PL/20           Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  14 December 2020

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/20/3222/FA                  Magnolia Cottage, Wexham Street, Stoke Poges, Bucks, SL3 6NB

Single storey side extension

PL/20/3226/FA                  The Chimes, Chapel Lane, Stoke Poges, Bucks, SL2 4QJ

Extension of existing dropped kerb and resurfacing of existing driveway and front garden.

PL/20/2990/FA                  8 Rogers Lane, Stoke Poges, Bucks, SL2 4LD

Single storey rear and side extension.

PL/20/3451/FA                  Woodlands, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

New dormer window at front and raise the ridge height of roof at rear.

17/01905/FUL                   Stoke Court, Rogers Lane, Stoke Poges, Bucks, SL2 4LY

Part demolition at the rear and residential conversion of the existing Stoke Court mansion house and re-development of site to provide 61 residential units and associated access, parking and landscaping.

Additional Plans & Images

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/20/2544/FA                  4 Journeys End, Stoke Poges, Bucks, SL2 4NT

Part two storey, part single storey front extension and alterations to the vehicular access.

Parish Council Comments:   No Comment.

Hereby Permits

PL/19/4068/FA                  Arbory Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Single storey rear infill extension, replacement of side window and door with bi-fold doors, formation of a new window opening to side and replace existing extension pitched roof with a flat roof.

Parish Comments:-  No Comment.

Herby Permits

PL/20/2466/FA                  70 Vine Road, Stoke Poges, Bucks, SL2 4DN

New Timber boundary fence and gates (to replace existing) at side/front/rear of existing house.

Parish Council Comments:   No Comment.

Withdrawn

PL/20/1990/FA                  Heather Ridge, Lakeside Drive, Stoke Poges, Bucks, SL2 4LX

Erection of an indoor swimming pool to the rear of the property. (amendment to Planning permission on PL/20/0857/FA)

Parish Comments:-  No Comment

Hereby Permits

PL/20/1529/FA                  The Cedars, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Single storey side extensions.

Parish Comments:-  Object, based on the fact that the original building is still standing and has not been demolished, and the applicant has not been asked to demolish the building, therefore the new property and its extension will breach the GB 50% rules!

Hereby Permits

PL/20/3005/KA                 East Lodge, Park Road, Stoke Poges, Bucks, SL2 4PG

T1 – Davidia involucrate – reduce crown by 1 meter (conservation areas Stoke Park)

Parish Comments:-  No objection subject to the tree officers report.

TO TPO required, works can go ahead.

PL/20/2710/FA                  14 Rogers Lane, Stoke Poges, Bucks, SL2 4LD

Two storey rear infill extension with alterations to roof, doors and windows including addition of rear dormer and front rooflight.

Parish Comments:-  No Comment

Hereby Permits

PL/20/2757/SA                  The Ledgers, Park Road, Stoke Poges, Bucks, SL2 4PG

Application for Certificate of Lawfulness for proposed: Single storey rear extension and the insertion of side facing dormer window and enlargement of dormer window.

Refusal of Certificate of Lawfulness

PL/20/2973/PNE               22 Pennylets Green, Stoke Poges, Bucks, SL2 4BT

Single storey rear extension (depth extending from the original rear wall of 4.0 metres, maximum height 3.35 metres, eaves height 2.7 metres.

Prior Approval Not Required.

PL/20/2758/SA                  The Annexe, The Ledgers, Park Road, Stoke Poges, Bucks, SL2 4PG

Application for Certificate of Lawfulness for proposed: Single storey side extension and the insertion of two side facing dormer windows.

Refusal of Certificate of Lawfulness/Planning Permission Application Required.      

PL/20/3054/FA                  Stoke Park Ltd, Stoke Park House, Stoke Poges, Bucks

Construction of Security Gatehouse, entrance gates, re-aligned driveway and estate fencing.

Parish Comments:-  No Comment

Hereby Permits

APPEALS

PL/19/1634/FA & PL/19/3599/FA               Macs Farm, Farthing Green Lane, Stoke Poges, Bucks, SL2 4JQ

Change of use of the existing ancillary outbuilding to an independent dwelling (Use Class C3).

Parish Comments: – Our previous comments still apply which were: – Subject to waiving of previous approval: PL/18 4398 FA also subject to confirmation that the conversions have not been undertaken.

Also the proposal constitutes inappropriate development within the Green Belt, which by definition is harmful. No very special circumstances have been advanced sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (Protecting Green Belt Land) of the NPPF.

Refusal of Permission

Appeal Lodged 27/4/2020 – APP/N0410/W/20/3245197

Parish Comments to Appeal Process and Planning Inspectorate:-

Amendment written reps to original comments by 1st June 2020. As this is an appeal we believe our previous comments as above are still valid.

This proposal constitutes inappropriate development within the Green Belt, which by definition is harmful. No very special circumstances have been demonstrated sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (Protecting Green Belt Land) of the NPPF. 2.

26/10/2020 – Virtual Hearing Date 10am on 10 November 2020, anticipated to last two days.

27/10/2020 – Hearing deferred due to exceptional circumstances.

PL/18/3787/OA                 Land on the North Side of Templewood lane, Stoke Poges, Bucks

Outline application for siting of 8 gypsy and traveller pitches (all matters reserved)

Parish Council comments: Object GB1, TR5c, NPPF 143-146. There is no caravan currently on the site. This development will lead to a multi occupancy and is not a minor intensification. The applicant has not demonstrated any special circumstances. There is no public transport along Templewood Lane.

Under the Townscape Policy para 3.3this lane is classed as a Woodland lane, it is a semi natural landscape that should be protected against intensification and other forms of development. There is no mature tree line along the curtilage so no obscurity can be offered. Traffic lights were installed to ease the volume and speed of the traffic approaching the B416 as this lane is used as a cut through to avoid Slough.

Refusal of Permission

Appeal Lodged 27/4/2020 – APP/N0410/W/20/3244183

Parish Comments to Appeal Process and Planning Inspectorate:-

Written Reps – By 1 June 2020; Our previous comments still apply which were as follows:-

Object GB1, TR5c, NPPF 143-146. There is no caravan currently on the site. This development will lead to a multi occupancy and is not a minor intensification. The applicant has not demonstrated any special circumstances. There is no public transport along Templewood Lane. Under the Townscape Policy para 3.3this lane is classed as a Woodland lane, it is a semi natural landscape that should be protected against intensification and other forms of development. There is no mature tree line along the curtilage so no obscurity can be offered. Traffic lights were installed to ease the volume and speed of the traffic approaching the B416 as this lane is used as a cut through to avoid Slough. 

Appeal Dismissed.

Agenda Finance & general Purposes Meeting Monday 9 November 2020 at Approximately 8.30pm After The Full PArish Council Meeting Via Zoom:- https://zoom.us/j/99439924865?pwd=Z2trcWhUYWRBVW9MdFk4WnJwb1FnUT09 Meeting ID:- 994 3992 4865 Password:- 862145

YOU ARE SUMMONED TO ATTEND A MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL

TO BE HELD ON MONDAY 9 NOVEMBER 2020 AT APPROXIMATELY 8.30 P.M. FOLLOWING THE FULL PARISH COUNCIL MEETING, VIA ZOOM USING THIS LINK:-  https://zoom.us/j/99439924865?pwd=Z2trcWhUYWRBVW9MdFk4WnJwb1FnUT09

Meeting ID:- 994 3992 4865 Password:-  862145

to deal with the following business:-                                                                        

Julie Simmonds

 Clerk

 4 November 2020

_______________________________________________________________________________

                                                                                       A G E N D A

008/F/20              Public Session Time (15 Minutes)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

009/F/20              Apologies for Absence

010/F/20              Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

011/F/20              Minutes

To approve the minutes of the meeting held on 11 November 2019 – previously circulated.

012/F/20              Projects/Reserves/General Fund

To consider monies held in the General Fund and Reserves & Consider any new projects.  To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held. Circulated. (Note already decided at last meeting:- Cllr Bagge proposed that £70k from the general fund at the end of March 2020 be transferred into the Green Belt Protection Fund Reserve, he also proposed that £10k from the general fund at the end of March 2020 be transferred into the Pavilion maintenance fund, these were seconded by Cllr Carter, RESOLVED to agree all in favour.)  To decide any further changes.   

013/F/20              Toddler Playground Fencing        

Both recreation ground toddler areas need the fencing and gates replaced as per several years of playground reports, There is a reserve in place of £10000.

Quote to replace both areas with like for like fencing but using composite posts and including replacement of all gates is approximately £22000.  To agree to add extra to the reserve or to add a new budget line for 2021-2022 and agree to the work being carried out.

014/F/20              Bank Accounts

To decide on transferring funds from Lloyds account elsewhere to spread the risk.

015/F/20              Budget 2021/2022

To consider amounts to be included in the budgets for 2021/2022 and put forward a recommendation for the Parish Council Meeting to be held on 7 December 2020. Circulated.

016/F/20              Precept

To decide the recommended Precept requirement for 2021/22 for approval by the Parish Council Meeting to be held on 7 December 2020.

017/F/20              Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To Resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

018/F/20              Clerks Appraisal/Update

019/F/20              Clerks Salary/To decide

Date of next meeting:- May 2021 (after election) date to be decided.

Agenda Full PArish Council Meeting Monday 9 November 2020 at 7.30pm Via Zoom:- https://zoom.us/j/98967170647?pwd=Z0FVT1l0a3VDNUJtVjlhaHJrSGdwdz09 Meeting ID:- 989 6717 0647 Password:- 460165

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 9 NOVEMBER 2020 AT 7.30 P.M. VIA ZOOM USING THIS LINK: – https://zoom.us/j/98967170647?pwd=Z0FVT1l0a3VDNUJtVjlhaHJrSGdwdz09

Meeting ID:-  989 6717 0647  Password:-  460165

To deal with the following business: –              

_______________________________________________________________________________

AGENDA

090/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

091/PC/20 – Apologies for Absence

092/PC/20 – Declarations of interest      

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

093/PC/20 – Minutes

To approve the minutes of the Council meeting held on 12 October 2020 (previously circulated). 

094/PC/20 – Buckinghamshire Council Report  

095/PC/20 – Chairman’s Update from last meeting.

096/PC/20 – Zoom Meeting Rules

Complaint received from a member of the Planning Committee about behaviour and conduct by a member of public at the last Planning Meeting.  To decide that during Zoom meetings unless dialling in from a telephone the video of attendees must be on and must show the person and not be a blank screen, failure to do so will result in that person being put back into the waiting room by the host. That conduct must be the same as expected in a face to face meeting and will remain respectful

097/PC/20 –Allotment Contract.

To note that this item is being worked on by members of the Recreation & Environment Committee and as per last month’s decision will be taken back to the next Recreation & Environment meeting which is in February 2021 for further discussion and a decision/proposal from the committee to be taken back to the following Full Parish Council meeting. Work is on going

098/PC/20 – Allotment Agreement

To resolve to agree to ratify wording changes to item 14, 18, 18.1, 18.2 and 25.5 also Schedule 1 and Schedule 2.  As agreed to change by the Recreation and Environment committee in time for the allotment renewals in January 2021. Circulated.

099/PC/20 – Making Councillors’ addresses public’

To discuss and decide about councillors’ information being public including notice boards and the directory in SPN.

100/PC/20 – Notice of Withdrawal of the Publication Version of the Chiltern and South Bucks Local Plan 2036.

To note. Circulated.

101/PC/20 – Neighbourhood Plan

To discuss and decide whether to develop a Neighbourhood Plan, some work around this and figures have been circulated.

102/PC/20 – Khalsa School

Update from Cllr Carter

To note that a letter was sent to Dame Dethridge as agreed.

103/PC/20 – Beeches Community Board

Update from Cllr Egleton.

To Note that the Application for funding for projects in 2021/22 was not applicable for the scheme suggested of supporting the elderly with technology, it was for highways and transport schemes only.  However the Beeches have other schemes and are happy to look at helping via another route. Circulated.

104/PC/20 – Litter Picking

To note litter picking poster and dates for 2021 – Circulated.

105/PC/20 – Resurrection of home deliveries for the vulnerable.

To note working party have met to look at continued support during lockdown 2

106/PC/20 – Carols on the Green

Update by Cllr Carter on ways to still make Christmas as special as possible 

Note that a Christmas display is being erected on the green. Lights and Tree should all be lit around 18 November 2020. To note the admins of the We All Live in Stoke Poges FaceBook Group have organised a virtual Christmas  Market for Fri 20th Nov

107/PC/20 – 11/11 Service on Green

Update by Cllr Carter on poppies in windows and knitted poppies on Green idea.

108/PC/20 – Buckinghamshire and Milton Keynes Association of Local Councils (BMKALC)

To note that Cllr Carter was unable to attend the last Parish Liaison meeting and is awaiting details of the next one.

109/PC/20 – Bus Service

Update from Cllr Egleton and Cllr Bagge about updating the timetables at the bus stops.

110/PC/20 – Grass Cutting/Maintenance Contract

Brought back from last meeting.  Contract ends 31 December 2020, current contractor happy to proceed on a yearly rolling contract with reduced rate of 1.5% increase to current charges for 2021.  To decide. Circulated

111/PC/20 – Bells Hill Green Maintenance Contract

Brought back from last meeting. Contract ends 31 December 2020, current contractor happy to proceed on a yearly rolling contract with a 0% increase to current charges for 2021, and then continue on with the increase based on the RPI from each previous December. To decide. Circulated.

112/PC/20 – Weed Killing 2021/22

Brought back from last meeting, Cllr Bagge to update whether County are now carrying out this work, if not to agree to continue with verge weed killing twice yearly at £450 per application.  Quotation through current contractor and via our preferred method.  Agreed to bring back each October for decision.

113/PC/20 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes 21 September 2020 – Agreed/Signed 19 October 2020
  2. Recreation & Environment Minutes 6 July 2020 – Agreed/Signed 19 October 2020

114/PC/20 – Finance

 (1) Financial Summary & Statement Cashbook – October 2020 circulated.

 (2) To approve list of cheques/Bacs for signature October 2020    circulated. (subject to additions)

 (3) Bank reconciliations – October 2020 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – October 2020 circulated.

115/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence: –

None

116/PC/20 – Dates of Future Meetings

Planning Meeting – 16 November 2020

Full Parish Council Meeting – 7 December 2020

Julie Simmonds

Clerk to the Council

4 November 2020

Minutes Full Parish Council Meeting Held Monday 12 October 2020 Via Zoom.

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 12 OCTOBER 2020 AT 7.30 P.M. VIA ZOOM USING THIS LINK: – https://zoom.us/j/94983422017?pwd=SU5KNm00aWY4blRkNGxOd2syQXYyQT09

Meeting ID: – 949 8342 2017 Password: – 394962

Present: – Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Egleton, Cllr Finan, Cllr Fox, Cllr Knox-Scott & Cllr Lynch.

In Attendance: – Mrs. J Simmonds (Clerk)

Also, present: – 14 Members of public and 3 members of BMKALC

_______________________________________________________________________________

MINUTES

064/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

The members of BMKALC addressed the council with their description of what being a member of BMKALC would entail and why it would benefit the Council.  They offered a discounted rate of £221 for the remainder of this year providing that the Parish Council take out full membership next year.  Cllr Carter asked if the Parish Council could attend a meeting first to gauge more of what it is about, which was agreed.  Agreed to bring item 078 forward.

Three members of public spoke and gave statements regarding item 070.

065/PC/20 – Apologies for Absence

None

066/PC/20 – Declarations of interest      

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

None

067/PC/20 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 7 September 2020 which will be signed by the Chairman. 

078/PC/20 – Buckinghamshire and Milton Keynes Association of Local Councils (BMKALC)

RESOLVED to agree to attend a Parish Liaison meeting and bring back for decision on whether or not to join.

068/PC/20 – Buckinghamshire Council Report

Cllr Egleton raised the issue of a Neighbourhood Plan for Stoke Poges which is being promoted by one of the cabinet members who is recommending that these are prepared. Cllr Egleton believes that Stoke Poges would benefit from its own plan to feed into the proposed Buckinghamshire Council Local Plan.

Cllr Egleton reported that The Pinewood Experience planning application is now registered and will be decided by the Buckinghamshire Strategic Sites Planning Committee. It is an extremely large development on a Greenbelt Site which has a visitor attraction etc that has 2500 carparking spaces and he believes this will impact adversely on the traffic situation on our local roads.

Cllr Egleton said there has been an increase in planning applications in our local greenbelt such as a major housing estate on Wexham Golf Course and several smaller applications encroaching onto the edges of the green belt.

Cllr Egleton reported that the levels of Covid cases are increasing in South Buckinghamshire and we should be prepared to recommence delivery of deliveries to our vulnerable residents.

Cllr Egleton said that The Beeches Community Board is meeting to firm up proposals for community resilience, street wardens and Christmas activities. Bids for funding are required asap

Cllr Egleton also reported that we have an ever increasing problem with in our area with houses in multi occupation with residents who are recovering drug addicts, alcohol and mental health problems with the resultant serious anti-social behavior impacting on neighbours as these are located in normal residential roads. Cllr Egleton has been in contact with the Cabinet Member for Regulatory Services who is addressing the problem by setting up a multi-disciplinary approach with the appropriate Council Departments and partner organisations.

Cllr Bagge reported that at the next Full Council meeting (21 October) there will be an item for Council to agree to withdraw the Chiltern and South Bucks Local Plan from examination and put its resources into developing the new Buckinghamshire Plan. The reason is that the covid-19 delays mean that if the joint plan is adopted it will have a life of only one year before the new Buckinghamshire Plan supersedes it.

Cllr Bagge acknowledged comments from members about the lack of time to review the Bucks response to the consultation on government’s proposals on the methodology for calculating housing need, however, he believed that it was a robust and comprehensive response to a flawed proposal.

069/PC/20 – Chairman’s Update from last meeting.

Cllr Bagge reported that the autumn edition of the SPN has been delivered today, it was late being produced due to unforeseen circumstance, and he also want to include an obituary for Martin Wood.  The winter SPN will be published in January 2021.

070/PC/20 – Request from individual plot holder to change conditions on allotment contract.

After much discussion Cllr Carter proposed that the R & E committee go away and research the implications involved in allowing the request and to look into safeguarding and the costs involved, and to ask Cllr Fox to give over which Parish Councils he has found that have implemented this into their agreements and bring back to the next R & E meeting.  AGREED unanimously.

There was a suggestion from another councillor to ask the allotment association to cover the council’s additional costs. Another suggestion for a poll/survey of plot holders to possibly take place. 

071/PC/20 – Khalsa School

Nothing to update but it was NOTED that the Headmaster who had arranged with the Clerk to attend this meeting to talk to the Council did not attend.

072/PC/20 – Beeches Community Board

NOTED that the community board have approved the Rogers Lane parking bay scheme with the Parish Councils 50% match funding already agreed. Circulated.

Applications for funding for project is 2021/22 are now open, deadline is 31 October 2020 – AGREED that Councillor Egleton and Councillor Lynch would investigate options to do with helping the elderly and email them to all Councillors and them to the Clerk for submission by 24 October 2020.

073/PC/20 – Litter Picking

NOTED that 5 councillors turned up and 1 member of public.  AGREED to hold future events next year on Saturday mornings only to attract more people to help.

074/PC/20 – Recreation & Environment Committee

Cllr Bagge proposed to agree to co-opt Cllr Egleton onto the committee which has a vacancy seconded by Cllr Carter, RESOLVED to agree all in favour.

075/PC/20 – Resurrection of home deliveries for the vulnerable.

NOTED Cllr Egleton has suggested that this might have to start up again.  Clerk to email the Vicar to ask what was left over from last time to ensure that we are ready to go.

076/PC/20 – Carols on the Green

Cllr Carter has suggested an alternative of singing carols on doorsteps on 28 November 2020.  RESOLVED to agree all in favour.

077/PC/20 – 11/11 Service on Green

DISCUSSED and RESOLVED to agree all in favour not to hold any event this year due to Covid-19 and social distancing issue on advice from the Clerk Any event held will be Church led.  AGREED that poppies in windows would be a great idea and the knitted poppies put back on the Green.

079/PC/20 – Bus Service

Cllr Bagge had contacted the Service Director at County; no consultation is required as bus companies are deregulated (outside of London) and can start or stop services at the own discretion.  The timetables at the bus stops are out of date and Cllr Egleton is trying to resolve this. Cllr Bagge will also put the timetables into the next SPN.

080/PC/20 – Annual Return/Audit

NOTED that the Annual Return has been approved by the external auditors with no comments, and the notice of completion placed on the website and boards.

081/PC/20 – Plaque on Green

RESOLVED to agree all in favour to go with a plaque on the bench.  Clerk to liaise with requester.

082/PC/20 – Grass Cutting/Maintenance Contract

Contract ends 31 December 2020, current contractor happy to proceed on a yearly rolling contract with a 3% increase to current charges for 2021.  Cllr Finan proposed not to accept this increase, seconded by Cllr Crocker. RESOLVED to agree all in favour not to accept an increase of 3% and for the Clerk to go back and ask for a reduction based on the cost of living

083/PC/20 – Bells Hill Green Maintenance Contract

Contract ends 31 December 2020, current contractor happy to proceed on a yearly rolling contract with a 3% increase to current charges for 2021.  Cllr Finan proposed not to accept this increase, seconded by Cllr Crocker. RESOLVED to agree all in favour not to accept an increase of 3% and for the Clerk to go back and ask for a reduction based on the cost of living

084/PC/20 – Weed Killing 2021/22

AGREED to defer until next meeting so that Cllr Bagge can check with County to see if they are now carrying out this work.

085/PC/20 – Enforcement Officer

Cllr Carter proposed to resolve to agree to part fund the officer for 2021/22 at a cost of £20600.00 per annum, with a caveat that we are updated with monthly statistics and performance, this was seconded by Cllr Finan, RESOLVED to agree, all in favour.

086/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes 17 August 2020 – Agreed/Signed 21 September 2020

087/PC/20 – Finance

 (1) RECEIVED & NOTED Financial Summary & Statement Cashbook

 (2) RESOLVED to approve list of cheques/Bacs for signature September 2020 

 (3) RECEIVED & NOTED Bank reconciliations – September 2020

 (4) RECEIVED & NOTED Income & Expenditure Heading Detail/Budget Monitoring

088/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence: –

None

089/PC/20 – NOTED Dates of Future Meetings

Planning Meeting – 19 October 2020

Full Parish Council Meeting – 9 November 2020 followed by

Finance & General Purposes Meeting – 9 November 2020

Meeting ended at 9.51pm

Minutes Planning Committee Meeting Held 19 October 2020 at 7.30pm Via Zoom

MINUTES

MINUTES of the Meeting of the Planning Committee held on

19 October 2020 at 7.30pm Via Zoom – Meeting Link:- https://zoom.us/j/99565827209?pwd=aTVLaVIvK3ZKOFdtaE85M1RjZ3NiUT09

Meeting ID:-  995 6582 7209     Password:-  506938

Present:-  Cllr Carter (Chair), Cllr Crocker, Mr Duncombe, Cllr Finan, Mr Harris & Cllr Knox-Scott

In Attendance:- Mrs J Simmonds (Clerk)

Also Present:- 3 members of Pinewood Studios and 5 members of public.                                                                 

029/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for

public comment.

3 members of Pinewood Studios attended the meeting to give a presentation on the Pinewood Studios outline planning

application and to answer any questions.

030/PL/20            Apologies for Absence

None

031/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

032/PL/20           Minutes

RESOLVED to Approve the Minutes of the Planning Meeting held on 21 September 2020 which will be signed by the Chairman.

033/PL/20           Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

034/PL/20           NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

035/PL/20           NOTED Outstanding Enforcements See Appendix 4.

036/PL/20           Correspondence.

NOTED AND DISCUSSED Buckinghamshire Council – Call in Process Update for Towns and Parishes – Agreed all in favour to call in 35 Penn Meadow.

037/PL/20           Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 RESOLVEDto exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  16 November 2020

Meeting ended at 9.04pm

Signed/Chairman                                                                                                       Dated

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/20/2007/HB                 The Clock House, Park Road, Stoke Poges, Bucks, SL2 4PE

Listed building consent for: Repair of ground floor timber beam

Parish Comments:-  No Comment

PL/20/1620/FA                  30 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Subdivision of plot, erection of detached dwelling served by existing vehicular access and formation of a new access to serve the existing dwelling.

Design and Siting of dwelling amended, submission of tree survey details.

Parish Comments:-  Our previous comments still apply which were:- Object, Policies EP3 (a), (b), (d) & (f), HP (a) & (b) and NPPF section 12 all apply.  The proposed development, by virtue of a combination of its size, scale, massing, style and proximity to the sites flank boundaries, would appear over dominant, obtrusive and out of keeping, as well as appearing as a cramped overdevelopment of the site. As such, it would have an adverse impact on the street scene and the character and visual amenities of the area. Therefore the proposal is contrary to policies H9 and EP3 of the South Bucks District Local Plan (adopted March 1999), and policy CP8 of the South Bucks Core Strategy (adopted February 2011), and the NPPF. Furthermore, the proposed development would not reflect the form or height of existing buildings on this designated Formal Suburban Road, to the detriment of its appearance and character and contrary to the content of the South Bucks Townscape Character Study.

PL/20/2902/FA                  Somerville, Duffield Park, Stoke Poges, Bucks, SL2 4HY

Single storey rear extension and garage conversion.

Parish Comments:-  No comment subject to the Green Belt 50% rules.

PL/20/2836/FA                  Luxters, West End Lane, Stoke Poges, Bucks, SL2 4ND      

Alterations to the front elevation and attached garage including raiding of roof heigh, single storey front infill extension, replacement porch.

Parish Comments:-  No Comment

PL/20/3005/KA                 East Lodge, Park Road, Stoke Poges, Bucks, SL2 4PG

T1 – Davidia involucrate – reduce crown by 1 meter (conservation areas Stoke Park)

Parish Comments:-  No objection subject to the tree officers report.

PPL/20/2710/FA               14 Rogers Lane, Stoke Poges, Bucks, SL2 4LD

Two storey rear infill extension with alterations to roof, doors and windows including addition of rear dormer and front rooflight.

Parish Comments:-  No Comment

PL/20/3054/FA                  Stoke Park Ltd, Stoke Park House, Stoke Poges, Bucks

Construction of Security Gatehouse, entrance gates, re-aligned driveway and estate fencing.

Parish Comments:-  No Comment

PL/20/3140/TP                  29 Freemans Close, Stoke Poges, Bucks, SL2 4ER

T1 Oak, Crown reduce by a third or 2-5 meters (SBDC TPO 12 of 2003)

Parish Comments:-  No objection subject to the tree officers report.

PL/20/3069/FA                  11 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Part two storey/part first floor side extension, first floor rear extension, front porch, changes to doors and windows, demolition of garage and removal of chimney.

Parish Comments:-  The proposal, by virtue of its constrained plot size is not of a form of development which is compatible with the scale and spacious pattern of development in the surrounding area. As such, the proposal would adversely impact upon this existing character and appearance of the area, contrary to policies EP3 and H9 of the South Bucks District Local Plan (Adopted March 1999) refer).

PL/20/2985/FA                  Khalsa Secondary Acadamy, Pioneer House, Hollybush Hill, Stoke Poges SL2 4QB

New pedestrian access into and out of the Academy grounds which is compatible with Disability legislation.  The proposed scheme widens, straightens and levels this path and extends it through to the cark park up to the Academy building entrance.  The works also include changes to the existing railings and gates needed to accommodate the upgraded path.

Parish Comments:-  We do not object to having a disabled access but we do object to the loss of trees.  The tree report is from 2017 supporting a previous application we would recommend re-planting to replace the loss of trees on this sensitive green belt site.  Proposed fencing is an urbanising feature and not compatible with the Green Belt.

AMENDED PLANS FOR INFORMATION

NOTED APPENDIX 3

PLANNING DECISIONS

PL/20/2014/FA                  Rosslyn House, Park Road, Stoke Poges, Bucks, SL2 4PE

Single storey rear and double storey side extension and first floor side dormer.

Parish Comments:-  No Objection subject to the Green Belt 50% rule

WITHDRAWN

PL/20/2540/KA                 Manor House, Park Road, Stoke Poges, Bucks, SL2 4PG

T1 – Tilia Cordata, crown reduction by 30%. T2 – Tilia Cordata, crown pollard 50%. (SB Stoke Park Conservation Area).

Parish Comments:-  No Objection subject to the Tree Officer report.

No TPO Required

PL/20/2120/FA                  18 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Single storey side extension and changes to windows and doors.

Parish Comments:-  No Comment

Hereby Permits

PL/20/2309/RM                Singh Sabha Sports Ground, Stoke Poges Lane, Stoke Poges, Bucks

Installation of a 17.5m monopole supporting 6 antennas and 2 300mm dishes, the installation of 2 cabinets and 1 meter cabinet and ancillary development.

Parish Comments:-  Object, the proposed telecom mast would be cited in a prominent location visible within the open countryside in a sensitive Green Belt location.  The Height and bulk form would be highly visible when viewed from the surrounding area appearing visibly intrusive, it also forms an intrusion of the skyline particularly from the new Country Park and will adversely affect the appearance of this area.  Policies GB1, EP3, EP18 and section 15 of the NPPF apply.

Refused

PL/20/2207/FA                  25 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Part single/part two storey side extension, single storey front extension, porch canopy/garage conversion and widening of existing vehicular access.

Parish Comments:-  No Comment

Herby Permits

PL/20/0216/OA                 Spring Cottage, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Outline planning permission for construction of two detached dwellings (all matters reserved).

Parish Comments:-  Object, policy GB1 and GB11 apply as well as NPPF Clause 144 & 145.  This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.  This proposal would, by virtue of the resultant size and scale of the buildings when considered in relation to the original buildings and its potential intrusive impact upon its setting in the landscape, contribute to the erosion of the Green Belt which, individually and when considered in the context of an accumulation of similar proposals, would detrimentally affect the aims and objectives of the Green Belt. As such, the proposal is contrary to policies GB1 of the South Bucks District Local Plan (adopted March 1999) which seek to ensure that extensions to dwellings within the Green Belt are, inter alia, of a small scale in relation to the size of the original dwelling, and to section 9 of the NPPF (Protecting Green Belt Land). 

The application site is located within the Metropolitan Green Belt wherein there is a general presumption against inappropriate development except in very special circumstances.  The proposed conversion of the existing residential out building, into a self-contained dwelling house, and use of the surrounding land as a separate residential curtilage would cause harm to the openness of the Green Belt and the purposes of including land within it by virtue of the increase in the density of housing, and the associated siting of domestic paraphernalia, permanent boundary treatments, curtilage buildings, and an increase in the intensity at which the site would be used, including vehicular movements within the Green Belt, which by definition is harmful.  No very special circumstances have been advanced sufficient to warrant an exception to the normal operation of Green Belt policy.  As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (protecting Green Belt Land) of the NPPF.

We do not accept the argument set out within the planning statement, concerning either limited infilling in villages, nor do we accept the premise that the site is well connected to the village of Stoke Poges.  Stoke Wood is not physically a part of the village.  The suggestion it is a 30 minute walk from the village centre is an exaggeration for most people.

Hereby Refuses Permission

PL/20/0412/FA                  The House, Larchmoor Park, Gerrards Cross Road, Stoke Poges, SL2 4EY

Vehicular access to Gerrards Cross Road.

Parish Comments:-  Object, policies TR5 (a) & (c) also EP3 (f) all apply.  

The development, if permitted, would lead to the creation of a new private access on a section of busy route, in an area that is devoid of such features. The slowing and turning of vehicles associated with the use of the access would lead to conflict and interference with the free flow of traffic on the highway and be detrimental to highway safety. 

The dwelling already enjoys a vehicular access and a second access at this point would unnecessarily add to the danger and inconvenience inherent in accesses to the highway. 

We believe this is also contrary to GB1 (i) by virtue of the part demolition of an antique brick wall.

Hereby Refuse Permission

PL/20/0656/FA                  27 Bunby Road, Stoke Poges, Bucks, SL2 4BS

Single storey side infill extension.

Parish Comments:-  Object.  The proposed development, by virtue of a combination of its size, scale, massing, style and proximity to the sites flank boundaries, would appear over dominant, obtrusive and out of keeping, as well as appearing as a cramped overdevelopment of the site. As such, it would have an adverse impact on the street scene and the character and visual amenities of the area. Therefore the proposal is contrary to policies H9 and EP3 of the South Bucks District Local Plan (adopted March 1999), and policy CP8 of the South Bucks Core Strategy (adopted February 2011), and the NPPF. Furthermore, the proposed development would not reflect the form or height of existing buildings on this designated Formal Suburban Road, to the detriment of its appearance and character and contrary to the content of the South Bucks Townscape Character Study.

Hereby Permits

PL/20/0682/FA                  43 Rogers Lane, Stoke Poges, Bucks, SL2 4LE

Retention of front brick boundary wall and brick piers.  Proposed hedge behind front wall.

Parish Comments:-  Object. Out of keeping.  The proposed front boundary wall, if permitted, would result in a visually intrusive road-side feature that would appear prominent in the street scene, the predominant existing roadside features of which are mostly soft vegetative boundaries rather than formal engineered structures.  This would have an urbanising impact on the locality and would have a detrimental impact on the character and appearance of the street scene.  As such it is considered that this element of the proposal is contrary to policy EP3 of the SBD local plan.

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Rogers Lane, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

Rogers Lane should be treated as a Woodland Road in accordance with the South Bucks Townscape Character Study, a wall of this nature does not respect vocabulary of the boundary treatment in such a Woodland Road

Hereby Permits

PL/20/0710/FA – 29 Vine Road, Stoke Poges, Bucks, SL2 4DW

Parish Comments:-  No comment.

Hereby Permits

PL/20/0785/FA                  Calladown, Fir Tree Avenue, Stoke Poges, Bucks, SL2 4NN

Part two storey/part single storey read and side extensions, rear balcony and new front porch extension with alterations to fenestration.

Parish Comments:- Object, inappropriate/inadequate design, plain unadorned elevation which is over dominant and fails to harmonise with the existing dwelling.  Green Belt so would question the 50% Green Belt Rules.

Hereby Refuse Permission

PL/20/1019/AV – Stoke Park, Park Road, Stoke Poges, Bucks, SL2 

Erection of 2 externally illuminated brick podium signs.

Parish Comments:-  If the Local Authority are minded to approve we are concerned that adding floodlights into a woodland road setting may not be fitting therefore request that that be turned off at a reasonable time.

Hereby Grants Consent.

PL/20/1114/FA                  West End Cottage, West End Lane, Stoke Poges, Bucks, SL2 4NE

Replacement of detached dwelling incorporating attic space with dormers, detached garage and construction of vehicular access.  Including the retention of existing garden room

Parish Comments:-  No comment subject to all of the previously applied conditions being retained.

Hereby Permits

PL/20/1169/FA                  Grays Mead, park Road, Stoke Poges, Bucks, SL2 4PA

Installation of 2m high Electric Gates at the front of the property.

Parish Comments:-  Object.  This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

This is also contrary to the ethos of the South Bucks Townscape Character Study section 3.3 – Woodland Roads.

Hereby Permits

PL/20/1261/FA – The Chimes, Chapel Lane, Stoke Poges, Bucks, SL2 4QJ

Parish Comments:- Object – Drawings are very hard to read, we believe better drawings should have been submitted for validation. Chapel Lane is a small quiet country lane with a mixed design of smaller houses that are in keeping with a village lane. If this development was permitted it would likely act as a pre curser for future developments which would change the character of this lane. The dormer window is likely to overlook the properties to the northeast. We have have concerns about the 2.0m high garden wall and its effect on the amenity of neighbouring properties. Policy EP3 Applies.

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

The proposed development, by virtue of a combination of its size, scale, massing, style and proximity to the sites flank boundaries, would appear over dominant, obtrusive and out of keeping, as well as appearing as a cramped overdevelopment of the site. As such, it would have an adverse impact on the street scene and the character and visual amenities of the area. Therefore the proposal is contrary to policies H9 and EP3 of the South Bucks District Local Plan (adopted March 1999), and policy CP8 of the South Bucks Core Strategy (adopted February 2011), and the NPPF. Furthermore, the proposed development would not reflect the form or height of existing buildings on this designated Formal Suburban Road, to the detriment of its appearance and character and contrary to the content of the South Bucks Townscape Character Study.

Hereby Refuse Permission

PL/20/1430/FA                  7 Journeys End, Stoke Poges, Bucks, SL2 4NT

Single storey side extension.

Parish Comments:-  No Comment

Hereby Permits

PL/20/1590/FA                  Stoke Grange, Fir Tree Avenue, Stoke Poges, Bucks, SL2 4NN

Subdivision of plot and erection of dwelling house with detached garage.

Parish Comments:-  Object, Contrary to GB1

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

Hereby Refuses Permission

PL/20/1697/FA                  46 Pennylets Green, Stoke Poges, Bucks, SL2 4BX

Single storey side and rear extensions.

Parish Comments:-  No comments apart from concerns around reducing parking spaces in the surrounding area.

Hereby Permits

PL/20/1727/FA                  40 Vine Road, Stoke Poges, Bucks, Sl2 4DP

New Vehicular Access and car hard standing to front elevation.

Parish Comments – No Comment

Hereby Permits

PL/20/1741/FA                  Gateside, Park Road, Stoke Poges, Bucks, SL2 4PG

Two storey side and rear extensions, changes to doors and windows including insertion of rear dormer and front and rear rooflights, render to external walls, change of roof covering to slate.  (amendment to PP PL/18/2117/FA)

Parish Comments:-  No objection subject to the 50% Green Belt rules.

Hereby Permits

PL/20/1770/FA                  35 Sefton Close, Stoke Poges, Bucks, SL2 4LH

35 Sefton Close, Stoke Poges, Bucks, SL2 4LH

Parish Comments:-  No Comment.

Hereby Permits

PL/20/1806/KA                 99 Rogers Lane, Stoke Poges, Bucks, SL2 4LP

Trees at T1 & T2 – laurel and hazel – remove.  T 3 – conifer – fell.  T 4 – laurel- fell.  T5 – conifers tip reduce overhang by 1.5m to boundary.  T6 – conifer hedge and laurels – remove.  (Stoke Poges West End Conservation Area).

Parish Comment:-  No objection subject to the tree officer report.

No TPO Required.

PL/20/1894/TP                  Copperfield House, Stoke Court Drive, Stoke Poges, Bucks, SL2 4LU

G1 – 2 x Cypress (either end of row of 4) – fell.  G2 – 8 x small diameter stemmed mixed species (predominantly Cypress) – fell.  T3 – Yew – Crown lift by removing two lowest limbs.  T3 – Cypress – fell.  (SBDC TPO 2 of 1963)

Parish Comments:-  No Objection subject to the tree officers report.

Hereby Grants Consent

PL/20/2016/FA                  Maple House, School Lane, Stoke Poges, Slough, Bucks, SL2 4QA

Single storey rear extensions and first floor extension above garage.

Parish Comments:-  No objection subject to the Green Belt 50% rule.

Hereby Permits

PL/19/4006/FA                  Carrillon, Hollybush Hill, Stoke Poges, Bucks, SL2 4PX

Erection of detached house and new vehicular access adjacent to existing house.

Parish Comments: – Object EP3 (a), (b), (c), (d), (e) & (f) and H9 (a), (b), (c), (d) & (e) all apply.

Hereby Permits

PL/20/1160/FA – The Hermitage, West End Lane, Stoke Poges, Bucks, SL2 4ND 

Demolition of existing building and erection of a new dwelling.

Parish Comments: No Comment

Hereby Permits

PL/20/2517/FA                  16 Pennylets Green, Stoke Poges, Bucks, SL2 4BT

Erection of an Outbuilding/Gym room ancillary to the main dwelling.

Parish Council Comments:   No Comment.  However, we would ask that you be mindful of local knowledge.  We

understand that the public sewer runs along the rear of the gardens in this road.  In recent years the sewers have had to be

reconstructed due to intensification of previous extensions carried out in the road.  We would suggest that the Officer contacts Thames Water to obtain details.

Hereby Permits

PL/20/2580/SA                  Claremont House, Gerrards Cross Road, Stoke Poges, Bucks, SL2 4EL

Application for a Certificate of Lawfulness for proposed: Single Storey rear extension that is the full width of the house including the width of the side extension under approved PP PL/19/0115/FA

Hereby Refuse to Certify – An Application for PP is required.

PL/20/2430/PNE               The Poplars, Grays Park Road, Stoke Poges, Bucks, SL2 4JG

Notification under The Town and Country Planning (General Permitted Development) Order 2015, Part 1 of Schedule 2 Class A 4 for: single storey rear extension (depth extending from the original rear wall of 8.0 metres, maximum height 3.6 metres, eaves height 2.25 metres)

Prior Approval Not Required.

APPEALS

PL/18/4806/FA                  Spring Cottage, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Erection of dwelling house, demolition of existing house and outbuildings.  Retention of existing garage.

Parish Comments:-  We have no objection in theory, however we have concerns over the use of the applications permitted development buildings in calculation!  We believe that if planning permission is granted then the permitted development rights should be removed. 

We object to the style of the proposal which is contrary to the South Bucks Townscape Character Study dated July 2015 in particular to section 3.3 Woodland Roads.  The character of the homes within these settings are in general to be of an asymmetrical and informal architectural composition and this is not!!  Policies EP3 (f) and H9 (a) apply.

This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and the aims and objectives of the Green Belt Policy.

Hereby Refuse Permission

Appeal

Appeal Dismissed

Minutes Recreation & Environment Committee Meeting Monday 12 October 2020 at 8.55pm Held Via Zoom.

MINUTES OF THE MEETING OF THE RECREATION

AND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL

HELD ON MONDAY 12 OCTOBER 2020 AT 9.55 P.M. FOLLOWING THE FULL PARISH COUNCIL VIA ZOOM USING THIS LINK:- https://zoom.us/j/92884896522?pwd=WngrMjdMTVhwZkhVTmJ2aks2QUV3Zz09

Meeting ID:- 928 8489 6522 Password:-231644

Present:- Cllr Carter (Chair), Cllr Bagge, Cllr Cox, Cllr Crocker, Cllr Egleton, Cllr Fox & Cllr Lynch

In Attendance:- Mrs. J Simmonds (Clerk)

Also present:- One member of public.

MINUTES

015/RE/20           Items by Members of Public Present first 15 Minutes.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.        

None

016/RE/20     Apologies for absence.

None

017/RE/20     Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.

None

018/RE/20     Minutes

RESOLVED to approve the minutes of the R&E Committee held on 6 July 2020 which will be signed by the Chairman.

019/RE/20     Football Bells Hill

Update

NOTED games have re-started with social distancing measures in place and outside only. Pavilion toilets beingused only at present.

020RE/20      Nettleship Wood

NOTED no issues with tenant from Frank Solari field and other paddocks.  

021/RE/20     Bells Hill and Plough Lane Recreation Grounds

Update and any decisions as required.

NOTED playgrounds remain open at present.

Request from resident to look at the outer footpath in the recreation ground which they claim is in poor repair and difficult for people to walk on particularly elderly. RESOLVED to agree for Cllr Carter and Clerk to take a look and if necessary get quotes and bring back to Full Council.

Request from resident to fence off a piece of equipment in Bells Hill because toddlers can easily stray into its path. RESOLVED to agree all in favour that the Playbuilder Scheme grant was given for the equipment on the provision that the equipment was not fenced off and was left open, this was to encourage children to learn to play safely, AGREED that it would not be fenced off in any way.

Request from resident to have further work done on trees at the rear of their property even though we had them cut back this year. RESOLVED to agree for Cllr Carter and Clerk to take a look and if necessary get quotes and bring back to Full Council.

Request from contractor to cut hedge at rear of properties along Bells Hill down to about 3’ in height.  Reason being that the hedge flail catches their fences and shrubs which is unavoidable.  If cut down they can be cut by hand each year, this is part of the yearly contract. Cllr Crocker proposed to accept quote and go ahead, seconded by Cllr Cox, RESOLVED to agree all in favour.

Quotation circulated to cut back Willow Trees from PC part of the pond which are overhanging the recreation ground. Cllr Carter proposed to accept quotation, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.

DISCUSSED & DECICED to get quotes to replace the fencing around the toddler play areas in both recreation grounds and bring back to November meeting to agree to add an amount into the budgets for 2021/22.

Quote circulated for two different benches to be placed in the Plough Lane recreation ground.  Clerk was given a budget of £500 to spend.  Both benches including installation considerably more.  Cllr Bagge proposed to agree to spend £1300 to replace both benches in the recs as quoted for the first option, this was seconded by Cllr Carter RESOLVED  to agree all in favour.

022/RE/20     Pavilion

Update and any decisions as required.

NOTED Pavilion has been made Covid-19 secure by Clerk providing everyone adheres to the rules and regulations.  NOTED Uniformed groups are to return imminently.

NOTED Football team are using toilets only for the time being.

023/RE/20     Allotments

Cllr Cox reported that there were no major issued on allotments.

NOTED information received from Allotment Association following a meeting that they held.

NOTED letter received from plot holder.

Allotment Agreement:

CLARIFIED and AGREED all in favour that the agreement and rules regarding the locking of the gate at all time stand and must be adhered to!

Clause 14 – CLARIFIED and DECIDED that amendments are required to this clause regarding acceptable structures such as polytunnels and fruit cages.  AGREED that Sheds, Greenhouse, Polytunnels and Walk in Structures must all be classed as the same and be 6’ 4” and one per half plot agreed by the clerk.  Temporary netted structures which get removed are ok.  Clerk and Cllr Cox to re-word and bring back for agreement.

Clause 18 – CLARIFIED and DECIDED that amendments are required to this clause regarding acceptable fencing around plots. Clerk and Cllr Cox to re-word and bring back for agreement.

Clause 23 – CLARIFIED and DECIDED that amendments are required to this clause regarding children. Clerk and Cllr Cox to re-word and bring back for agreement

To look at report given to Full Council on 12 October 2020 and to consider any of the suggestions that they had agreed for R & E to take forward.  AGREED to go away and discuss with the Allotment Association and see if they can contribute or help with regards to additional costs that might be incurred for training and open days etc. 

RESOLVED to AGREE all in favour to add a clause that Councillors and the Clerk cannot be harassed by allotment holders and that notice can be given.  Clerk and Cllr Cox to word and bring back for agreement.

Cllr Egleton proposed to accept the quotation circulated to clear area of land where the plots are no longer used and to rotavate it and grass seed it for ongoing maintenance, this was seconded by Cllr Cox, RESOLVED to agree all in favour.  Cllr Cox and Clerk to liaise with allotment holder who has offered to supply and install an area for an incinerator which cannot be on these piece of land.

024/RE/20     MUGA

NOTED that work has now been able to take place on noise issues and anti-climb razor barb has been installed with warning signage all around to satisfy insurers.

025/RE/20  Bells Hill Green

No update on Friends of Bells Hill working party due to Covid-19.

Cllr Carter proposed to accept the quote to have the statue re-lacquered, this was seconded by Cllr Cox,

RESOLVED to agree all in favour.

026/RE/20 – Cllr Crocker proposed that price increases for the following should be frozen for next year 2021/2022, this was seconded by Cllr Egleton, RESOLVED to agree all in favour.

 Football Teams

 Paddocks

 Pavilion Uniformed Groups

Allotments

Cllr Crocker proposed that half plots should be increased by £1.00 and whole plots by £2.00 for 2021, this was seconded by Cllr Bagge, RESOLVED to agree all in favour.

Tennis Club

Cllr Crocker proposed that the club should be increased by £20.00 per year for 2021/2022, this was seconded by Cllr cox, RESOLVED to agree all in favour.

027/RE/20 – Cllr Carter proposed that payment increases for the following for 2021/2022 should increase by 3%, this was seconded by Cllr Egleton, RESOLVED to agree all in favour.

Playground Inspections/Litter Picking

Pavilion Management

028/PC/20 – Santa Sleigh

REOSLVED to agree to ask a couple of residents to look at the sleigh and decide an amount required to put into the budgets for 21/22 for repairing the Santa Sleigh and bring back to November meeting for budgets.  It was agreed that a couple of scaffold boards and breeze blocks would suffice as a ramp to the container, Cllr Carter to ask a local builder if he could donate the items.

029/PC/20  Finance Budgets 21/22

NOTED and AGREED that budgets and any additions for 21/22 to be decided at the Finance and General Purposes meeting in November.

030/RE/20     NOTED Date of next meeting: – 

8 February 2021

Meeting ended at 11.10pm.