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Minutes Full Parish Council 10 February 2020

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 10 FEBRUARY 2020 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Present:-Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Fox, Cllr Hoskins, Cllr Knox-Scott & Cllr Lynch   

In attendance:-Mrs J Simmonds (Clerk)

Also Present: – Two members of public.          

___________________________________________________________________________

MINUTES

225/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

One member of public was at the meeting to explain the need for space as covered under item 236.  It was agreed to bring item 236 and 237 forward.

226/PC/20 – Apologies for Absence

APOLOGIES were received from Cllr Finan.

227/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 232 as Chairman of the District Council Planning Committee he would

take part but not vote and item 236 as a personal friend of the member of public present for this item.

228/PC/20 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 13 January 2020 which were signed by the Chairman.

236/PC/20 –Stoke Poges Fete

RESOLVED to agree all in favour to see if the Parish Council can help with storage ideas for the fete’s marquees and equipment and to decide if the container under item 237 can accommodate and be a solution.

237/PC/20 – Container/Sleigh

Cllr Carter proposed that two 20’ containers are purchased and owned by the Parish Council, and kept at the allotments,  however one of them be given over to the fete committee for exclusive use for as long as necessary, in thanks for all of their past and continuous help with Parish Council events.  The quote tabled be accepted for £3660 for both to be taken from the general fund, and the fete committee to pay for and arrange the infrastructure to house both containers and pay for the delivery of both, this was seconded by Cllr Crocker, RESOLVED to agree all in favour. 

229/PC/20 – County Councillor’s Report  

Cllr Bagge reported that he had sat on the following committees:-

Shadow Authority Budget Scrutiny task and finish group, which critiqued the draft budget for the new Buckinghamshire Council which is set for agreement by the Shadow Authority on 27.2.2020.

A Treasury Management review to ensure that the County’s cash balances are being invested effectively.

A Crisis Meeting to review progress to resolve an ICT problem which has slowed down the Council’s systems response times.

Property Board Meeting – the highlight being agreement to spend £500k on developing plans for a new residential respite care facility for the county, to be sited in Aylesbury, accommodating clients with learning disabilities and autism.

The Standing Committee for Religious Education in Bucks, which ensures that an agreed syllabus is taught in all primary and secondary schools in the county,

Also following three years of battling the bureaucracy, Cllr Bagge has finally secured the correct signage to be installed at the ends of Farthing Green Lane showing a weight restriction for vehicles.

230/PC/20 – District Councillors’ Report

South Bucks District Council has now adopted the community infrastructure levy (CIL) charge which is now live for all new planning applications.

Cllr Bagge has also been on the joint staffing committee for both Chiltern District Council and South Bucks District Council, both of which have been nominated for national awards in recognition of the councils’ work on mental health and wellbeing.

Cllr Bagge chaired the Pinewood Community Liaison meeting for Iver Heath/Iver/Fulmer and Pinewood have put in Planning Permission to widen Sevenhills Road, hopefully resulting in less traffic using Church Lane and Pinewood Green to get to the studios.

Cllr Bagge also attended South East England Councils’ all member meeting where Homes England presented on their work in delivering housing growth and a think tank (Localis) presented their report on how councils can be part of the solution to climate emergency.

231/PC/20 – Chairman’s Update from last meeting.

Cllr Bagge reported that the Stoke Poges News spring edition was complete and had been sent to the printers with a hopeful delivery date of 27 February 2020.

232/PC/20 – Khalsa School

Cllr Carter reported that Enforcement was now involved with the breaches being made on outside events being held at the school.

233/PC/20 – High Interest Account

Cllr Fox proposed that the 95 day Nationwide account be opened and £85k transferred in, this was seconded by Cllr Hoskins, RESOLVED to agree all in favour.

234/PC/20 – Gray’s Field

Cllr Bagge met with the Managing Director of Stoke Park regarding the maintenance of the field and the fence, they walked the whole site and it was agreed that work was required, and two cuts per year would be done at both ends of the growing season. The proposed access for the tractors would be via the Gray’s Monument car park.

235/PC/20 – Brockhurst Wood

Cllr Carter reported that the solicitor could write to each plot holder, total cost would be £650 this was proposed to be accepted by Cllr Crocker, seconded by Cllr Knox-Scott, RESOLVED to agree all in favour to be taken from the professional services/contingency budgets.

Cllr Hoskins proposed to accept the quote for obtaining photographic/video evidence, one day’s work in total approximated £480 to be taken from the Nettleship Wood maintenance budget, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

238/PC/20 – Local Area Forum

Cllr Bagge is trying to secure a meeting date with TfB for confirmation of Rogers Lane Feasibility Study to agree the scheme and costs to the Parish Council. Bring back to next meeting.

239/PC/20 – Defibrillator

Cllr Crocker is in touch with the SSE about siting the donated defibrillator on the substation on the Green.  RESOLVED to agree, all in favour to place it there if they agree and if not have it freestanding on the Green just in front of the substation.  RESOLVED to agree all in favour, to accept the funds raised from the Fox & Pheasant public house and purchase and own the defibrillator and be sited at the pub.  RESOLVED to agree all in favour to pay to have the sponsor details on each defibrillator at a nominal cost for each. 

240/PC/20 – Litter Picking

NOTED litter picking date of 7 March 2020.

241/PC/20 – Elections

NOTED elections have been called for on 7 May 2020 for Parish Councils and Unitary Authority.  Further information given by clerk as heard at a clerks meeting today. 

242/PC/20 – Reception/Cups

NOTED Reception date is Friday 20 March.  RESOLVED to agree all in favour to give the Jubilee Cup to ‘Friends of Bells Hill Green’ and the Caldecourt Cup to Bal Bahra from Hedgerail Pharmacy.

243/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

None

244/PC/20 – Finance

 (1) RECEIVED Financial Summary & Statement Cashbook – January 2020

 (2) RESOLVED to approve list of cheques/Bacs for signature January 2020 -£3984.94

 (3) RECEIVED & NOTED Bank reconciliations – January 2020

 (4) RECEIVED & NOTED Income & Expenditure Heading Detail/Budget Monitoring – January 2020

245/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

  • NOTED Letter Lloyds Bank – Gerrards Cross branch closing.

246/PC/20 – NOTED Dates of Future Meetings

Planning Meeting – 17 February 2020

Full Parish Council Meeting – 9 March 2020

247/PC/20 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

248/PC/20 – Tennis Club

NOTED Lease details agreed and being drafted for renewal by 1 May 2020.

Meeting ended:- 9.03pm

Agenda Planning Committee Monday 17 February 2020

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on Monday 17 February 2020 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges, SL2 4LP

Julie Simmonds

Clerk

12 February 2020

084/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

085/PL/20            Apologies for Absence

086/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

087/PL/20            Minutes

Approval of the Minutes of the Planning Meeting held on 20 January 2020 (previously circulated)

088/PL/20            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

089/PL/20            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

090/PL/20            Outstanding Enforcements See Appendix 4.

091/PL/20            Correspondence.

Update on letter being sent to highways regarding Red Lion Cottages as agree last month.

092/PL/20           Community Infrastructure Levy

Update from clerk.

093/PL/20            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  16 March 2020

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/2617/FA                   7 Red Lion Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HP

Vehicular Access, construction of hardstanding and gate posts (part retrospective)

Amendment:-

Change of description and red edge.

PL/20/0226/FA                   12 Mobbs Close, Stoke Poges, Bucks, SL2 4FF

Re-location of front door and addition of a new front window and rear bi-fold doors and internal changes.

PL/20/0216/OA                  Spring Cottage, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Outline planning permission for construction of two detached dwellings (all matters reserved).

PL/20/0213/TP                   Copperfield House, Stoke Court Drive, Stoke Poges, Bucks, SL2 4LU

T1-Cedar – Fell. T5-Horse Chestnut – Crown Reduction. (SBDC TPO 02/1963)

PL/20/0139/FA                   Beltrees, Park Road, Stoke Poges, bucks, SL2 4PA

Amendments to front porch and single storey rear infill extensions (Retrospective)

PL/20/0187/FA                   Land of Pinewood Nurseries, Wexham Street, Stoke Poges, Bucks, SL3 6NB

New agricultural building and glasshouse.

PL/20/0193/FA                   12 Fircroft Close, Stoke Poges, bucks, SL2 4DS

Demolition of garage and construction of single storey front side and rear extension.

PL/19/4443/TP                   Montebello, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Beech T5 Fell.  Sliver Birch T21 Fell. (SBDCTPO 18.2013)

PL/20/0420/FA                   23 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Single storey front/side extension and first floor side/rear extension.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/19/2876/TP                   Woodlands, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Works to trees subject to a TPO.  T1 Oak – Lighten split stem/branch by at least 50% (SBDC TPO 04, 1956)

Parish Comments: – No Objection subject to the arboriculturalists report.

Hereby Grants Consent

PL/19/3473/FA                   Woodside, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Single storey side/rear extension, front canopy and window changes following demolition of garage and front porch.

Parish Comments: – Object, Policies EP3 (d) & (e), GB1 (3), H9 (a) & (b), H11 (a) (b) & (c) all apply.  Also concerns that this does not comply with the Green Belt 50% rules.

Hereby Permits

PL/19/3599/FA                   Macs Farm, Farthing Green Lane, Stoke Poges, Bucks, SL2 4JQ

Change of use of the existing ancillary outbuilding to an independent dwelling (Use Class C3).

Parish Comments: – Our previous comments still apply which were: – Subject to waiving of previous approval: PL/18 4398 FA also subject to confirmation that the conversions have not been undertaken.

Also the proposal constitutes inappropriate development within the Green Belt, which by definition is harmful. No very special circumstances have been advanced sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (Protecting Green Belt Land) of the NPPF.

Hereby Refuse Permission

PL/19/3604/FA                   The Hermitage, West End Lane, Stoke Poges, Bucks, SL2 4ND

Demolition of existing and erection of a new dwelling, external alterations to existing detached garage.

Parish Comments: – Object Policies EP3 (a) (b) (c) (d) & (f), H9 (a) & (b) all apply.  Also the South Bucks Townscape Character Study Part 2 Revision A, July 2015 says West End Lane falls within the definition of a Woodland Road under section 3.3.  Also falls under section 3.3.2 

This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and

the aims and objectives of the Green Belt Policy.

The application has failed to provide adequate survey information relating to bats and reptiles on the site. As such it has not possible to properly assess the impact of the proposed development on these protected species. In addition the application has failed to demonstrate how net gain for biodiversity will be obtained. The application is therefore contrary to Core Policy CP9 of the South Bucks Core Strategy (adopted February 2011) and the guidance set out of the NPPF.

Hereby Refuse Permission

PL/19/3648/FA                   68 Vine Road, Stoke Poges, Bucks, SL2 4DP

Erection of a detached outbuilding.

Parish Comments: – Object, Policies EP3 & H9 & H13 (b) (c) (d) & (f) all apply.  We note residents’ concerns over trees, and the building appears larger than a cumulative size of the main dwelling.

Hereby Permits

PL/19/3784/FA                   Purbeck, 4 Stoke Court Drive, Stoke Poges, Bucks, SL2 4LT

Single storey front and rear extensions, extension to front dormer, replacement of doors, windows and front canopy, cladding of dormers.

Parish Comments: – No Comment

Hereby Permits

PL/19/3809/KA                  Stoke Poges Memorial Gardens, Church Lane, Stoke Poges, Bucks, SL2 4PB

Tree works.

Parish Comments: – No Objection subject to the arboriculturalists report.

No TPO Required, work can commence.

PL/19/3831/FA                   Top Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4PX

Demolition of existing cottage and garage and erection of a new dwelling and outbuilding.

Parish Comments: – Object GB11 (b), (c), (d) & (e) As well as:-                 

South Bucks Townscape Character Study Part 2 Revision A.

The location of the proposed development falls within the village of Stoke Poges, identified on pages 18 and 19 of the above document. Although the road itself is short, it reflects the characteristics of Woodland Road within which the architectural styles are defined as being asymmetrical and informal. The proposed design is perfectly symmetrical and is out of character both with the existing architecture of neighbouring properties and threatens the character of the road. Furthermore, should this proposal be approved, it would set an unfortunate precedent for other developments which will threaten the character of the village.

South Bucks District Local Plan – Policy EP3 The Use, Design and Layout of Development.

The proposed development fails to comply with Policy EP3 in several respects. The most significant, however, is in relation to section (d) Building Form, Design and Fenestration. This proposal clearly fails to respect and harmonise with surrounding properties and buildings which in the main are diverse in design and asymmetrical in nature. The regimented form of this proposal is wholly out of keeping in this location and fails to respect adjacent properties and the locality in general.

South Bucks District Local Plan – Policy H9 Residential Layout and Design.

The proposed development fails to comply with Policy H9 sections (a) & (b) in that the development is not compatible with the character of the surrounding area  in terms of layout and design and would adversely affect the character and amenity of nearby properties.

Hereby Refuses Permission

PL/19/3844/TP                   42 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Robina Tree – Remove Tree (SBDC TPO 12, 2003)

Parish Comments: – No Objection subject to the arboriculturalists report.

Hereby Grants Consent

PL/19/3968/FA                   Hollybush Farm, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Demolition of existing single storey rear, erection of a replacement single storey rear extension with balcony, erection of a two storey front elevation porch, garage conversion, additional and alterations/changes to fenestration/doors.

Parish Comments: – Object The proposals would be detrimental to the character and appearance of the dwelling, the street scene and the visual amenities of the locality in general and as such are contrary to Policies EP3 and H11 of the South Bucks District Local Plan (adopted March 1999), Core Policy 8 of the Core Strategy (adopted February 2011) as well as the recommendations of the Townscape Character Study Part 2 adopted July 2015.

Policies EP3 (a), (d), (f).  H9 (a) & GB10 (A), (b) & (d) also apply.

Hereby Permits

PL/19/3956/RM                 Singh Sabha Sports Ground, Stoke Poges lane, Stoke Poges, Bucks

Installation of a 17m lattice tower supporting 6 antennas and 2 dishes, the installation of 3 cabinets and a meter cabinet within a fenced equipment compound and ancillary development.

Parish Comments: – No Comment

Refused

PL/19/3975/SA                   The Lodge, Fir Tree Avenue, Stoke Poges, Bucks, SL2 4NN

Application for Certificate of Lawfulness:- Log Cabin

Hereby Refuse to Certify.  Planning Permission Required.

PL/19/4093/TP                   Sefton Park, bells Hill, Stoke Poges, Bucks

T29 – Red oak – Remove major deadwood, crown lift to 3 meters and reduce back from property giving 2.5m clearance (SBDC TPO 12, 1998).

Parish Comments: – No objection subject to the arboriculturalists report.

Hereby Grants Consent

TREE PRESERVATION ORDERS

APPEALS

Agenda Recreation & Environment Committee Monday 10 February 2020 at Approx 8.30pm Following Full Parish Council

YOU ARE SUMMONED TO A MEETING OF THE RECREATION AND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 10 FEBRUARY 2020 AT APPROXIMATELY 8.30 P.M. FOLLOWING THE FULL PARISH COUNCIL MEETING IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, BUCKS, SL2 4LP

to deal with the following business:                                                                                        

Julie Simmonds

                                                                                                                                                       Clerk

                                                                                                                                                       5 February 2020

___________________________________________________________________________

A G E N D A

030/RE/20            Items by Members of Public Present 7.30pm-7.45pm

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.         

031/RE/20     Apologies for absence.

032/RE/20     Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.

033/RE/20     Minutes

To approve the minutes of the R&E Committee held on 10 October 2019 (previously distributed)

034/RE/20     Football Bells Hill

To discuss and make any decisions on the cleaning of changing rooms and mud issues caused by the teams now

playing on Saturdays and Sundays!  To note another team is interested in Sundays.

.

035/RE/20     Nettleship Wood

Update on Frank Solari field and other paddocks.  

036/RE/20     Bells Hill and Plough Lane Recreation Grounds

Update and any decisions as required.

037/RE/20     Pavilion

Update and any decisions as required.

Request to use jogging trail for kids running and storage at pavilion, to decide. 

038/RE/20     Allotments

Update from Cllr Cox on allotments.

To discuss and decide on incinerators and the decision that the site should have one allotment association incinerator only!  To keep this rule or change it!

039/RE/20     Playground Inspections

RoSPA training certificate runs out in February 2020.  To agree to book a new course for the inspector on June 9, cost £350.

040/RE/20     MUGA

To discuss and decide if a meeting should take place with our contractors to discuss upgrading the noise issues on the MUGA and also installing anti climb rollers!  Or to decide not to go ahead with either due to costs.  To decide when to start locking and unlocking the MUGA.

041/RE/20  Bells Hill Green

Update on Friends of Bells Hill working party.

.

042/RE/20     Christmas Lights Ceremony/Bells Hill Green

Update on event on Saturday 28 November 2020 and to decide any additions or changes.

043/RE/20     Litter Picking Event

To note litter picking dates are:-

Saturday 7 March 2020 – 10am – 12 noon

Wednesday 13 May 2020 6pm-8pm

Saturday 11 July 2020 10am-12 noon

Wednesday 9 September 2020 6pm-8pm

044/RE/20     Date of next meeting:- 

5 July 2020 tbc

Agenda Full PArish Council Meeting Monday 10 February 2020

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 10 FEBRUARY 2020 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM ATTHE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

To deal with the following business:-              

___________________________________________________________________________

AGENDA

225/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

226/PC/20 – Apologies for Absence

227/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

228/PC/20 – Minutes

To approve the minutes of the Council meeting held on 13 January 2020 (previously circulated). 

229/PC/20 – County Councillor’s Report  

230/PC/20 – District Councillors’ Report

231/PC/20 – Chairman’s Update from last meeting.

232/PC/20 – Khalsa School

Update

233/PC/20 – High Interest Account

To look at Nationwide account and decide, circulated.

234/PC/20 – Gray’s Field

Update from Cllr Bagge and Stoke Park regarding the maintenance of the field and the fence, brought back from January meeting.

235/PC/20 – Brockhurst Wood

Update from Cllr Carter and solicitor on writing to plot holders.  Quote for obtaining photographic/video evidence, circulated. To decide.

236/PC/20 –Stoke Poges Fete

Request for storage ideas for their marquees and equipment, to decide if the container under item 237 can accommodate! Or any other ideas!

237/PC/20 – Container/Sleigh

Brought back from last meeting to discuss and consider larger container and costs, to decide which size and agree to purchase. 

238/PC/20 – Local Area Forum

Brought back from January meeting, Cllr Bagge to update on another site meeting for confirmation of Rogers Lane Feasibility Study – To agree the scheme and costs to the Parish Council.

239/PC/20 – Defibrillator

Update from Cllr Crocker on donated defibrillator and to discuss where to site it/to decide location.  Update from Cllr Crocker regarding another defibrillator to be sited at the Fox & Pheasant public house, they have requested that they fund raise and donate the funds to the Parish Council to purchase and own the device, to decide if the Parish Council want this along with the ongoing costs.

240/PC/20 – Litter Picking

To note litter picking date of 7 March 2020.

241/PC/20 – Elections

To note elections have been called for on 7 May 2020 for Parish Councils and Unitary Authority.  Further information to be circulated by clerk as it is received.

242/PC/20 – Reception/Cups

To note Reception date is Friday 20 March.  To decide on cup winners.

243/PC/20 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

None

244/PC/20 – Finance

 (1) Financial Summary & Statement Cashbook – January 2020 circulated.

 (2) To approve list of cheques/Bacs for signature January 2020 circulated. (subject to additions)

 (3) Bank reconciliations – January 2020 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – January 2020 circulated.

245/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

  • Letter Lloyds Bank – Gerrards Cross branch closing.

246/PC/20 – Dates of Future Meetings

Planning Meeting – 17 February 2020

Full Parish Council Meeting – 9 March 2020

247/PC/20 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

248/PC/20 – Tennis Club

Lease update.

Julie Simmonds

Clerk to the Council

5 February 2020

Minutes Full Parish Council Monday 13 January 2020

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 13 JANUARY 2020 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Present:-Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Hoskins, Cllr Knox-Smith & Cllr Lynch.

In Attendance:-Mrs. J Simmonds (Clerk)

Also Present:-Cllr Egleton and 2 members of public.

___________________________________________________________________________

MINUTES

202/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

No comments.

203/PC/20 – Apologies for Absence

APOLOGIES were received from Cllr Fox.

204/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 209 as Chairman of the District Council Planning Committee; he would take part but not vote.

205/PC/20 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 2 December 2020 which were signed by the Chairman. 

206/PC/20 – County Councillor’s Report  

Cllr Bagge reported that there is a now a countdown until the Unitary starts on 1 April 2020.  He has been involved in the Shadow Authority Budget task and finish group for 4 days assessing the draft budget for soundness. He has also taken up a resident’s special educational needs cases with officers.

207/PC/20 – District Councillors’ Report

Cllr Bagge reported that an applicant had communicated their intention to appeal against the refusal of an application for a gypsy and traveller site at Templewood Lane, which will be communicated in due course.  A special Council meeting was being held to agree introducing a Community Infrastructure Levy (CIL).

208/PC/20 – Chairman’s Update from last meeting.

Cllr Bagge reported that the SPN Spring Edition deadline was 24 January 2020.

209/PC/20 – Khalsa School

Nothing more to update other than what is already in the public domain.

210/PC/20 – High Interest Account

Cllr Bagge confirmed that the BLME bank savers account is not open to Parish Councils. To keep looking.

211/PC/20 – Gray’s Field

Cllr Bagge reported that Stoke Park communicated that they had installed the barriers to stop unauthorised access to the land.  Members asked Cllr Bagge to go back and say that they need to do both, block the access but also maintain the land beyond it!  Bring back response.

212/PC/20 – Brockhurst Wood

NOTED response from Arboriculturist on exactly what type of survey is required.  Agreed to get advice on how to carry out the survey.  Cllr Bagge reported that South Bucks District Council will not be writing to plot holders.  Cllr Carter offered to speak to our solicitor to see if he will do so.

213/PC/20 – Container/Sleigh

NOTED that a 20’x8’x8’ container is quoted at approximately £2568.  Cllr Carter to get a quote for a bigger container once the sleigh size is checked.

214/PC/20 – Website

Cllr Bagge updated the Council that he had given some training to the Clerk and that she was now able to upload and change certain documents on the site. Review and further training to take place in a few weeks.  

215/PC/20 – Local Area Forum

NOTED Confirmation of Rogers Lane Feasibility Study.  Cllr Bagge to go back to transport for Bucks and ask for another site meeting to include councillors so that they can discuss possible schemes first before committing to match funding.

216/PC/20 – Buckingham Town Council

NOTED Letter from this Town Council regarding the Buckinghamshire Unitary Authority: Community Boards and asking for a response.  AGREED all in favour to engage with the boards and see how it goes, it may mean more funding! See how it goes in the future.  Clerk to write.

217/PC/20 – Defibrillator

NOTED that a £420.88 surplus was made at the Carols event to go towards the cabinet. NOTED that the Manager of the Fox & Pheasant is going to self-fund a defibrillator outside the pub to facilitate that end of the village, and they will give any excess funds to the Parish Council to go towards the cabinet.

218/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 18 November  2019 – (December) Meeting Cancelled

219/PC/20 – Finance

 (1) NOTED Financial Summary & Statement Cashbook – November & December 2019

 (2) RESOLVED to approve list of cheques/Bacs for signature December 2019 £10179.37

 (3) RECEIVED Bank reconciliations – November & December 2019

 (4) RECEIVED Income & Expenditure Heading Detail/Budget Monitoring – November & December 2019

220/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

(1) NOTED Letter from resident regarding Red Lion Cottages, to be put on Planning Agenda.

221/PC/20 – NOTED Dates of Future Meetings

Planning Meeting – 20 January 2020

Full Parish Council Meeting & Recreation & Environment Meeting – 10 February 2020

222/PC/20 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

223/PC/20 – Tennis Club

No update received, Clerk to chase.

224/PC/20 – Brockhurst Wood

No update other than what is under item 212.

Meeting ended 8.25pm.

Minutes Planning Committee Monday 20 January 2020

MINUTES

Minutes of the Meeting of the Planning Committee held on Monday 20 January 2020 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges, SL2 4LP

Present:- Cllr Carter (Chair), Cllr Crocker, Mr Duncombe & Cllr Hoskins

In Attendance:-  Mrs J Simmonds (Clerk)

Also present:- 2 Members of public                                                                                                                              

075/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

One member of public was here to talk about application PL/19/2119/FA which the council agreed to bring forward on the agenda.  One member of public was here to talk about item 083/PL/20, it was also agreed to bring this item forward on the agenda.

076/PL/20            Apologies for Absence

APOLOGIES were received from Cllr Finan and Mr Harris.

077/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

078/PL/20            Minutes

RESOLVED to approve of the Minutes of the Planning Meeting held on 18 November 2019 and 9 December 2019 (MEETING CANCELLED) which were signed by the Chairman.

082/PL/20            Correspondence.

Letter from resident regarding Red Lion Cottages, to discuss and decide any further action from the Planning Committee.

It was agreed that members of the committee would meet later this week and bullet point any inacuricies on the correspondence sent to the Parish Council from highways regarding the application, and then the clerk will write back to the officers pointing them out and ask for a response, and copy in the planning officer and send a copy to the resident.

079/PL/20            Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

080/PL/20            NOTEDPlanning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

081/PL/20            NOTED Outstanding Enforcements See Appendix 4.

082/PL/20            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  17 February 2020

Meeting ended at 9.10pm

Signed/Chairman                                                                                                               Dated

APPENDIX 1

NOTED AND AGREED DELEGATED DECISIONS

PL/19/4093/TP                   Sefton Park, bells Hill, Stoke Poges, Bucks

T29 – Red oak – Remove major deadwood, crown lift to 3 meters and reduce back from property giving 2.5m clearance (SBDC TPO 12, 1998).

Parish Comments: – No objection subject to the arboriculturalists report.

PL/19/3956/RM                 Singh Sabha Sports Ground, Stoke Poges lane, Stoke Poges, Bucks

Installation of a 17m lattice tower supporting 6 antennas and 2 dishes, the installation of 3 cabinets and a meter cabinet within a fenced equipment compound and ancillary development.

Parish Comments: – No Comment

PL/19/3968/FA                   Hollybush Farm, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Demolition of existing single storey rear, erection of a replacement single storey rear extension with balcony, erection of a two storey front elevation porch, garage conversion, additional and alterations/changes to fenestration/doors.

Parish Comments: – Object The proposals would be detrimental to the character and appearance of the dwelling, the street scene and the visual amenities of the locality in general and as such are contrary to Policies EP3 and H11 of the South Bucks District Local Plan (adopted March 1999), Core Policy 8 of the Core Strategy (adopted February 2011) as well as the recommendations of the Townscape Character Study Part 2 adopted July 2015.

Policies EP3 (a), (d), (f).  H9 (a) & GB10 (A), (b) & (d) also apply.

PL/19/3831/FA                   Top Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4PX

Demolition of existing cottage and garage and erection of a new dwelling and outbuilding.

Parish Comments: – Object GB11 (b), (c), (d) & (e) As well as:-

South Bucks Townscape Character Study Part 2 Revision A.

The location of the proposed development falls within the village of Stoke Poges, identified on pages 18 and 19 of the above document. Although the road itself is short, it reflects the characteristics of  Woodland Road within which the architectural styles are defined as being asymmetrical and informal. The proposed design is perfectly symmetrical and is out of character both with the existing architecture of neighbouring properties and threatens the character of the road. Furthermore, should this proposal be approved, it would set an unfortunate precedent for other developments which will threaten the character of the village.

South Bucks District Local Plan – Policy EP3 The Use, Design and Layout of Development.

The proposed development fails to comply with Policy EP3 in several respects. The most significant, however, is in relation to section (d) Building Form, Design and Fenestration. This proposal clearly fails to respect and harmonise with surrounding properties and buildings which in the main are diverse in design and asymmetrical in nature. The regimented form of this proposal is wholly out of keeping in this location and fails to respect adjacent properties and the locality in general.

South Bucks District Local Plan – Policy H9 Residential Layout and Design.

The proposed development fails to comply with Policy H9 sections (a) & (b) in that the development is not compatible with the character of the surrounding area  in terms of layout and design and would adversely affect the character and amenity of nearby properties.

PL/19/4006/FA                   Carrillon, Hollybush Hill, Stoke Poges, Bucks, SL2 4PX

Erection of detached house and new vehicular access adjacent to existing house.

Parish Comments: – Object EP3 (a), (b), (c), (d), (e) & (f) and H9 (a), (b), (c), (d) & (e) all apply.

PL/19/4052/FA                   South Croft, Duffield Lane, Stoke Poges, Bucks, SL2 4AA

Two bay semi-detached garage with first floor study to replace existing garage.

PL/19/4051/FA                   Ashcroft, Duffield Lane, Stoke Poges, Bucks, SL2 4AA

Erection of two bay detached garage with first floor gymnasium to replace existing garage.

Parish Comments: – OBJECT: Policies EP3, EP5, EP6, C1, H9 & H12 all apply.

Over development/ Over dominant/ Out of character with the surrounding area

Loss of character to the conservation area

Loss of light and sunlight/ Loss of privacy to neighbouring property on Rogers Lane

Will lead to easier access to property on Rogers Lane, thus threat of crime.

Can be used as a separate dwelling as not attached or accessed to main houses.

Ashcroft has double yellow lines outside as do some of the terraced properties on Rogers Lane. meaning that these properties park on Duffield Lane on a dangerous bend. We believe that these proposals will lead to further parking on the road.

PL/19/4443/TP                   Montebello, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Beech (T5) fell.  Silver Birch (T21) fell.  (SBDC TPO 18/2013)

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/3473/FA                   Woodside, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Single storey side/rear extension, front canopy and window changes following demolition of garage and front porch.

Parish Comments: – Object, Policies EP3 (d) & (e), GB1 (3), H9 (a) & (b), H11 (a) (b) & (c) all apply.  Also concerns that this does not comply with the Green Belt 50% rules.

Herby Permits

Amendment:-

Reduction of extension

Parish Comments:- No Comment

PL/19/4350/KA                  The Old Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Acacia – remove.  Magnolia – prune.  Fir Tree – remove and replace with smaller tree not yet determined.  Remove limb from large fir tree.  (Conservation Area).

Parish Comments:-  No Objection subject to the arboriculture report.

PL/19/2119/FA                   Thames House, Bells Hill, Stoke Poges, Bucks, SL2 4EH

Demolition of the existing car showroom and the erection of a 2 and a half storey mixed use building comprising a car showroom at ground level, and 8 x 2 bed flats on the first and second floors.  Retention of existing workshop to the rear with 2 MOT bays.  Provision of car parking spaces, cycle storage area, and bin store.

Parish Comments: – Parish Comments: – OBJECT. 

Policies EP3 (a), (b), (c), (d) & (f), EP4 (c), EP5 (a) & (b), H9 (a), (b) & (c), TR 7 (d) EP16,  NPPF 124 all apply.

The applicant uses EP6 which we believe is NOT relevant to this application.

The proposed extensions would result in the creation of a large, bulky and unattractive structure of excessive depth, and with a large expanse of the roof at high level. The dwelling would be lacking in pleasing proportions and would fail to respect the traditional character. The excessive depth of the extended building would be apparent in angled views from the road, and would result in an unduly bulky appearance that would be at odds with the traditional proportions of the existing building and would be out of keeping with the general character of this residential area.

This is contrary to the NPPF 124, Not a good design and an urbanising feature, it is too far forward of the existing building line.

The size, bulk, height is incongruent with its surroundings and the design layout and fenestrations are in keeping with an urbanised development, Stoke Poges is classified as a semi-rural village.

EP16 does not fit with residential use from a safety perspective.  There are hazardous substances fundamental to the business such as oil storage etc., and there appears to be no fire escape other than the front entrance.

The lay of the land is on a hill so the development is over dominant in relation to the houses on Rogers Lane, 129, 127, 125, 123 & 121 leading to loss of amenity and privacy. 

The lack of landscaping will also contribute massively to the appearance of an urban development.

Amendment:-

Amended design and housing quantum.

Parish Comments: – Object.  Our previous comments apply as above with the addition of EP4 (a) & TR7 (b).  Existing dwellings in Thomas House and the other blocks of flats and Bells Hill Green resulting in over parking on the roads and the doctor’s surgery, where will they park?  Visitors parking would also encroach onto Bells Hill Green, where cars already have to park in the doctor’s surgery causing chaos.

The drawings are misleading and the rendered elevation drawings are not in perspective.

We believe elevation 3 showing the distance from Thomas House to the proposed flats is misleading and is not 18meters and needs to be clarified, it appears to us to be more like 11 meters!

We would query if there is any social housing stock included in this application?

The rear elevation 4 of the apartments at the back of the building hardly have any natural day light and will have obscured views of the existing workshop, we do not believe that this is properly represented in the drawings and is misleading.

PL/19/4467/KA                  The Old Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Felling of a eucalyptus tree (Framewood Road Conservation Area)

Parish Comments:-  No Objection subject to the arboriculture report.

PL/19/4336/FA                   Windward, Grays Park Road, Stoke Poges, Bucks, SL2 4JG

Part two storey part first floor side extension.

Parish Comments:-  No Comment

PL/19/4255/FA                   West End House, West End Lane, Stoke Poges, Bucks, SL2 4NE

Erection of a new projecting portico, alterations to fenestration and garage doors, roof alterations, addition of a dormer to front elevation of house, front and rear dormers and addition of a first floor to garage, single storey rear veranda and associated works.

Parish Comments:-  Object Policy H12 applies.  Concerned that this will form the basis of a self-contained annex.  Contrary to Appendix 8, 8.2 & 8.3

PL/19/4068/FA                   Arbory Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Single storey rear infill extension, replacement of side window and door with bi-fold doors, formation of a new window opening to side and replace existing extension pitched roof with a flat roof.

Parish Comments:-  No Comment.

PL/19/4069/HB                  Arbory Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed Building Consent for:-  Single storey rear infill extension, replacement of side window and door with bi-fold doors, formation of a new window opening to side and replace existing extension pitched roof with a flat roof.

Parish Comments:-  No Comment

PL/19/4130/FA                   16 Deans Close, Stoke Poges, Bucks, SL2 4JX

Erection of single storey rear/side extension.  Loft conversion incorporating rear dormer and front roof lights.  New front porch and new side window.

Parish Comments:-  Object to the dormer which is not in-keeping.  Policies GB10, H9 (a) & (b) and EP3 (a), (b) & (c) all apply.  This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and the aims and objectives of the Green Belt Policy.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

NOTED PLANNING DECISIONS

PL/19/3258/FA                   Somerville,  Duffield Park, Stoke Poges, Bucks, SL2 4HY

Single storey rear extension and garage conversion and alterations to windows and doors.  Erection of detached 3 car garage with habitable accommodation on the first floor.

Parish Comments:-  No Objection subject to the Green Belt 50% rules.

Withdrawn

PL/19/3077/FA                   14 Templewood Lane, Stoke Poges, Bucks, SL2 4BH

Replacement Garage and Garden Room

Parish Comments:-  The plans are very difficult to read and understand, we have no objections subject to the Green Belt 50% rules.

Hereby Permits

PL/19/3322/TP                   Noahs Ark, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Beech T15 in report – fell.  Large cavity on main stem likely to cause failure, Beech tree T18 in report – fell.  Large side branch is placing stress on the main stem and tree could fail,  Beech tree T19 in report – fell. Kretschmarie deusta identified at base and tree could fail (SBDC TPO SBDC 19, 1997).

Parish Comments:-  No objection subject to the arboriculturalist’s report.

report.

Hereby Grants Consent

PL/19/3205/FA                   Home Farm Barn, School Lane, Stoke Poges, Bucks, SL2 4QA

Alterations to dwelling approved under pp 14/00549/FUL to include enlarged kitchen and changes to windows.

Parish Comments:-  No Comment

Hereby Permits

PL/18/4806/FA                   Spring Cottage, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Erection of dwelling house, demolition of existing house and outbuildings.  Retention of existing garage.

Parish Comments:-  We have no objection in theory, however we have concerns over the use of the applications permitted development buildings in calculation!  We believe that if planning permission is granted then the permitted development rights should be removed. 

We object to the style of the proposal which is contrary to the South Bucks Townscape Character Study dated July 2015 in particular to section 3.3 Woodland Roads.  The character of the homes within these settings are in general to be of an asymmetrical and informal architectural composition and this is not!!  Policies EP3 (f) and H9 (a) apply.

This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and the aims and objectives of the Green Belt Policy.

Hereby Refuse Permission

PL/19/3344/FA                   Fairfield Lodge, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Demolition of existing and erection of a new dwelling.

Parish Comments:-  No Comment

Hereby Refuse Permission

PL/19/3002/FA                   35 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Construction of chalet bungalow. Amended and Altered plans showing subdivision of plot for form new independent dwelling and to include the proposed access.

Parish Comments: – Object, our previous comments apply which were: – Parish Comments: – Object.  Policies H13 (a), (b), (c), (f) & (g) appendix 8.2 and 8.3 and EP3 all apply.  We have noted residents’ concerns and there appears to be another building already on the land exactly where they want to build this?

We have noted and object to the new access across Bells Hill Green highway and feel that the removal of the grass verge would be a loss of amenity.

Withdrawn

Agenda Planning Committee Monday 20 January 2020

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on Monday 20 January 2020 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges, SL2 4LP

Julie Simmonds

Clerk

15 January 2020

075/PL/19           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

076/PL/19            Apologies for Absence

077/PL/19           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

078/PL/19            Minutes

Approval of the Minutes of the Planning Meeting held on 18 November 2019 and 9 December 2019 (MEETING CANCELLED) (previously circulated)       

079/PL/19            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

080/PL/19            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

081/PL/19            Outstanding Enforcements See Appendix 4.

082/PL/19            Correspondence.

Letter from resident regarding Red Lion Cottages, to discuss and decide any further action from the Planning Committee.

083/PL/19            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  17 February 2020

APPENDIX 1

DELEGATED DECISIONS

PL/19/4093/TP                   Sefton Park, bells Hill, Stoke Poges, Bucks

T29 – Red oak – Remove major deadwood, crown lift to 3 meters and reduce back from property giving 2.5m clearance (SBDC TPO 12, 1998).

Parish Comments: – No objection subject to the arboriculturalists report.

PL/19/3956/RM                 Singh Sabha Sports Ground, Stoke Poges lane, Stoke Poges, Bucks

Installation of a 17m lattice tower supporting 6 antennas and 2 dishes, the installation of 3 cabinets and a meter cabinet within a fenced equipment compound and ancillary development.

Parish Comments: – No Comment

PL/19/3968/FA                   Hollybush Farm, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Demolition of existing single storey rear, erection of a replacement single storey rear extension with balcony, erection of a two storey front elevation porch, garage conversion, additional and alterations/changes to fenestration/doors.

Parish Comments: – Object The proposals would be detrimental to the character and appearance of the dwelling, the street scene and the visual amenities of the locality in general and as such are contrary to Policies EP3 and H11 of the South Bucks District Local Plan (adopted March 1999), Core Policy 8 of the Core Strategy (adopted February 2011) as well as the recommendations of the Townscape Character Study Part 2 adopted July 2015.

Policies EP3 (a), (d), (f).  H9 (a) & GB10 (A), (b) & (d) also apply.

PL/19/3831/FA                   Top Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4PX

Demolition of existing cottage and garage and erection of a new dwelling and outbuilding.

Parish Comments: – Object GB11 (b), (c), (d) & (e) As well as:-

South Bucks Townscape Character Study Part 2 Revision A.

The location of the proposed development falls within the village of Stoke Poges, identified on pages 18 and 19 of the above document. Although the road itself is short, it reflects the characteristics of  Woodland Road within which the architectural styles are defined as being asymmetrical and informal. The proposed design is perfectly symmetrical and is out of character both with the existing architecture of neighbouring properties and threatens the character of the road. Furthermore, should this proposal be approved, it would set an unfortunate precedent for other developments which will threaten the character of the village.

South Bucks District Local Plan – Policy EP3 The Use, Design and Layout of Development.

The proposed development fails to comply with Policy EP3 in several respects. The most significant, however, is in relation to section (d) Building Form, Design and Fenestration. This proposal clearly fails to respect and harmonise with surrounding properties and buildings which in the main are diverse in design and asymmetrical in nature. The regimented form of this proposal is wholly out of keeping in this location and fails to respect adjacent properties and the locality in general.

South Bucks District Local Plan – Policy H9 Residential Layout and Design.

The proposed development fails to comply with Policy H9 sections (a) & (b) in that the development is not compatible with the character of the surrounding area  in terms of layout and design and would adversely affect the character and amenity of nearby properties.

PL/19/4006/FA                   Carrillon, Hollybush Hill, Stoke Poges, Bucks, SL2 4PX

Erection of detached house and new vehicular access adjacent to existing house.

Parish Comments: – Object EP3 (a), (b), (c), (d), (e) & (f) and H9 (a), (b), (c), (d) & (e) all apply.

PL/19/4052/FA                   South Croft, Duffield Lane, Stoke Poges, Bucks, SL2 4AA

Two bay semi-detached garage with first floor study to replace existing garage.

PL/19/4051/FA                   Ashcroft, Duffield Lane, Stoke Poges, Bucks, SL2 4AA

Erection of two bay detached garage with first floor gymnasium to replace existing garage.

Parish Comments: – OBJECT: Policies EP3, EP5, EP6, C1, H9 & H12 all apply.

Over development/ Over dominant/ Out of character with the surrounding area

Loss of character to the conservation area

Loss of light and sunlight/ Loss of privacy to neighbouring property on Rogers Lane

Will lead to easier access to property on Rogers Lane, thus threat of crime.

Can be used as a separate dwelling as not attached or accessed to main houses.

Ashcroft has double yellow lines outside as do some of the terraced properties on Rogers Lane. meaning that these properties park on Duffield Lane on a dangerous bend. We believe that these proposals will lead to further parking on the road.

PL/19/4443/TP                   Montebello, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Beech (T5) fell.  Silver Birch (T21) fell.  (SBDC TPO 18/2013)

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/3473/FA                   Woodside, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Single storey side/rear extension, front canopy and window changes following demolition of garage and front porch.

Parish Comments: – Object, Policies EP3 (d) & (e), GB1 (3), H9 (a) & (b), H11 (a) (b) & (c) all apply.  Also concerns that this does not comply with the Green Belt 50% rules.

Herby Permits

Amendment:-

Reduction of extension

PL/19/4350/KA                  The Old Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Acacia – remove.  Magnolia – prune.  Fir Tree – remove and replace with smaller tree not yet determined.  Remove limb from large fir tree.  (Conservation Area).

PL/19/2119/FA                   Thames House, Bells Hill, Stoke Poges, Bucks, SL2 4EH

Demolition of the existing car showroom and the erection of a 2 and a half storey mixed use building comprising a car showroom at ground level, and 8 x 2 bed flats on the first and second floors.  Retention of existing workshop to the rear with 2 MOT bays.  Provision of car parking spaces, cycle storage area, and bin store.

Parish Comments: – Parish Comments: – OBJECT. 

Policies EP3 (a), (b), (c), (d) & (f), EP4 (c), EP5 (a) & (b), H9 (a), (b) & (c), TR 7 (d) EP16,  NPPF 124 all apply.

The applicant uses EP6 which we believe is NOT relevant to this application.

The proposed extensions would result in the creation of a large, bulky and unattractive structure of excessive depth, and with a large expanse of the roof at high level. The dwelling would be lacking in pleasing proportions and would fail to respect the traditional character. The excessive depth of the extended building would be apparent in angled views from the road, and would result in an unduly bulky appearance that would be at odds with the traditional proportions of the existing building and would be out of keeping with the general character of this residential area.

This is contrary to the NPPF 124, Not a good design and an urbanising feature, it is too far forward of the existing building line.

The size, bulk, height is incongruent with its surroundings and the design layout and fenestrations are in keeping with an urbanised development, Stoke Poges is classified as a semi-rural village.

EP16 does not fit with residential use from a safety perspective.  There are hazardous substances fundamental to the business such as oil storage etc., and there appears to be no fire escape other than the front entrance.

The lay of the land is on a hill so the development is over dominant in relation to the houses on Rogers Lane, 129, 127, 125, 123 & 121 leading to loss of amenity and privacy. 

The lack of landscaping will also contribute massively to the appearance of an urban development.

Amendment:-

Amended design and housing quantum.

PL/19/4467/KA                  The Old Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Felling of a eucalyptus tree (Framewood Road Conservation Area)

PL/19/4336/FA                   Windward, Grays Park Road, Stoke Poges, Bucks, SL2 4JG

Part two storey part first floor side extension.

PL/19/4255/FA                   West End House, West End Lane, Stoke Poges, Bucks, SL2 4NE

Erection of a new projecting portico, alterations to fenestration and garage doors, roof alterations, addition of a dormer to front elevation of house, front and rear dormers and addition of a first floor to garage, single storey rear veranda and associated works.

PL/19/4068/FA                   Arbory Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Single storey rear infill extension, replacement of side window and door with bi-fold doors, formation of a new window opening to side and replace existing extension pitched roof with a flat roof.

PL/19/4069/HB                  Arbory Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed Building Consent for:-  Single storey rear infill extension, replacement of side window and door with bi-fold doors, formation of a new window opening to side and replace existing extension pitched roof with a flat roof.

PL/19/4130/FA                   16 Deans Close, Stoke Poges, Bucks, SL2 4JX

Erection of single storey rear/side extension.  Loft conversion incorporating rear dormer and front roof lights.  New front porch and new side window.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/19/3258/FA                   Somerville,  Duffield Park, Stoke Poges, Bucks, SL2 4HY

Single storey rear extension and garage conversion and alterations to windows and doors.  Erection of detached 3 car garage with habitable accommodation on the first floor.

Parish Comments:-  No Objection subject to the Green Belt 50% rules.

Withdrawn

PL/19/3077/FA                   14 Templewood Lane, Stoke Poges, Bucks, SL2 4BH

Replacement Garage and Garden Room

Parish Comments:-  The plans are very difficult to read and understand, we have no objections subject to the Green Belt 50% rules.

Hereby Permits

PL/19/3322/TP                   Noahs Ark, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Beech T15 in report – fell.  Large cavity on main stem likely to cause failure, Beech tree T18 in report – fell.  Large side branch is placing stress on the main stem and tree could fail,  Beech tree T19 in report – fell. Kretschmarie deusta identified at base and tree could fail (SBDC TPO SBDC 19, 1997).

Parish Comments:-  No objection subject to the arboriculturalist’s report.

report.

Hereby Grants Consent

PL/19/3205/FA                   Home Farm Barn, School Lane, Stoke Poges, Bucks, SL2 4QA

Alterations to dwelling approved under pp 14/00549/FUL to include enlarged kitchen and changes to windows.

Parish Comments:-  No Comment

Hereby Permits

PL/18/4806/FA                   Spring Cottage, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Erection of dwelling house, demolition of existing house and outbuildings.  Retention of existing garage.

Parish Comments:-  We have no objection in theory, however we have concerns over the use of the applications permitted development buildings in calculation!  We believe that if planning permission is granted then the permitted development rights should be removed. 

We object to the style of the proposal which is contrary to the South Bucks Townscape Character Study dated July 2015 in particular to section 3.3 Woodland Roads.  The character of the homes within these settings are in general to be of an asymmetrical and informal architectural composition and this is not!!  Policies EP3 (f) and H9 (a) apply.

This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and the aims and objectives of the Green Belt Policy.

Hereby Refuse Permission

PL/19/3344/FA                   Fairfield Lodge, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Demolition of existing and erection of a new dwelling.

Parish Comments:-  No Comment

Hereby Refuse Permission

PL/19/3002/FA                   35 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Construction of chalet bungalow. Amended and Altered plans showing subdivision of plot for form new independent dwelling and to include the proposed access.

Parish Comments: – Object, our previous comments apply which were: – Parish Comments: – Object.  Policies H13 (a), (b), (c), (f) & (g) appendix 8.2 and 8.3 and EP3 all apply.  We have noted residents’ concerns and there appears to be another building already on the land exactly where they want to build this?

We have noted and object to the new access across Bells Hill Green highway and feel that the removal of the grass verge would be a loss of amenity.

Withdrawn

Agenda Full Planning Committee Monday 13 January 2020

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 13 JANUARY 2020 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

To deal with the following business:-              

___________________________________________________________________________

AGENDA

202/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

203/PC/20 – Apologies for Absence

204/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

205/PC/20 – Minutes

To approve the minutes of the Council meeting held on 2 December 2020 (previously circulated). 

206/PC/20 – County Councillor’s Report  

207/PC/20 – District Councillors’ Report

208/PC/20 – Chairman’s Update from last meeting.

209/PC/20 – Khalsa School

Update

210/PC/20 – High Interest Account

Brought back from December meeting, Cllr Bagge checking whether this account is open to Parish Councils.

211/PC/20 – Gray’s Field

Update from Cllr Bagge and Stoke Park regarding the maintenance of the field and the fence, brought back from December meeting.

212/PC/20 – Brockhurst Wood

Response from Arboriculturist on exactly what type of survey is required, to decide how to proceed.  Update from Cllr Bagge with regards to South Bucks District Council writing to plot holders.

213/PC/20 – Container/Sleigh

Brought back from last meeting to discuss and consider dependent on size and costs.

214/PC/20 – Website

Update from Cllr Bagge from  last meeting on Clerks training on the website, to make any further decisions.

215/PC/20 – Local Area Forum

Confirmation of Rogers Lane Feasibility Study – To agree the scheme and costs to the Parish Council.

216/PC/20 – Buckingham Town Council

Letter from this Town Council regarding the Buckinghamshire Unitary Authority: Community Boards and asking for a response, to decide.

217/PC/20 – Defibrillator

Update on donated defibrillator and to discuss where to site it.  To note that a £420.88 surplus was made at the Carols event to go towards the cabinet. The Manager of the Fox & Pheasant has expressed an interest in having a defibrillator outside the pub to facilitate that end of the village, to decide how the Parish Council feel about this, and discuss how they might help financially.

218/PC/20 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 18 November  2019 – (December) Meeting Cancelled

219/PC/20 – Finance

 (1) Financial Summary & Statement Cashbook – November & December 2019 circulated.

 (2) To approve list of cheques/Bacs for signature December 2019 circulated. £10179.37 (subject to additions)

 (3) Bank reconciliations – November & December 2019 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – November & December 2019 circulated.

220/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

(1) Letter from resident regarding Red Lion Cottages

221/PC/20 – Dates of Future Meetings

Planning Meeting – 20 January 2020

Full Parish Council Meeting – 10 February 2020

222/PC/20 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

223/PC/20 – Tennis Club

Lease update.

224/PC/20 – Brockhurst Wood

Update

Julie Simmonds

Clerk to the Council

8 January 2020

Minutes Full Parish Council Meeting 2 December 2019

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 2 DECEMBER 2019 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Present: – Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Fox & Cllr Knox-Smith.

In Attendance: – Mrs J Simmonds (Clerk)

Also Present: – 3 members of public

___________________________________________________________________________

MINUTES

178/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

None

179/PC/19 – Apologies for Absence

APOLOGIES were received from Cllr Hoskins and Cllr Lynch

180/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 186 as Chairman of the District Council Planning Committee; he would

take part but not vote

181/PC/19 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 11 November 2019 which were signed by the Chairman.

182/PC/19 – Co-option

Cllr Bagge asked if the meeting should be adjourned for questions to and from the candidate, which was declined.  The candidate left the room.  Cllr Carter proposed that the candidate be considered for Co-Option, this was seconded by Cllr Finan, and a written ballot took place.  RESOLVED to Co-opt Maggie Knox-Smith as a councilor 5 for and one abstention.  Maggie Knox-Smith returned to the room, was welcomed by the Chairman, signed a declaration of acceptance of office and joined the committee.

183/PC/19 – County Councillor’s Report

Cllr Bagge updated the committee on his recent activity, including membership of the Council’s Pensions Committee. He had met with officers to prioritise the roads for resurfacing within the Council’s rolling Capital Maintenance Programme – Collum Green Road and the junction of Bells Hill/Hollybush Hill/Pennylets Green have been prioritised. Cllr Bagge has been appointed to the Heathrow Community Noise Forum where he will be influencing Heathrow Airport Limited’s noise mitigation policy which is a statutory requirement of the Development Consent Order for the airport’s expansion.

Cllr Bagge is a member of the Buckinghamshire Council Shadow Authority Overview and Scrutiny Committee. The committee has been busy preparing to scrutinise the draft budget for the new council, which comes into being in April 2020 – the budget scrutiny meetings are due to be held in January.

184/PC/19 – District Councillors’ Report

Cllr Bagge reported that at the Council’s most recent meeting, the Chief Constable and the Deputy Police and Crime Commissioner from Thames Valley Police presented. Overall crime figures are down and the Chief Constable is optimistic that government funding will provide additional officers on the beat. He is restructuring the service to move investigation back to the local areas (it was centralised by his predecessor). 

185/PC/19 – Chairman’s Update from last meeting.

Cllr Bagge reported that the Speedwatch Camera had been delivered.  The SPN had been circulated in time for the Carols event.  The Carols event was a big success and thanked Cllr Carter and all who helped to organise it!

186/PC/19 – Khalsa School

Cllr Carter reported that there seemed to be a lack of engagement now from the school with the Parish Council! Cllr Bagge agreed to follow up with SBDC Enforcement about a recent job advert intimating that the school plans to hold many functions at the school.

187/RE/19     Christmas Lights Ceremony/Bells Hill Green

Cllr Carter reported that the event was a huge success, very busy and all profits will go towards the defibrillator cabinet.  There was a need to re-think the event as it is so big now.  It was RESOLVED all in favour to hold the event on a Saturday next year and a date of 28 November 2020 was agreed.  Feedback came in on how wonderful Santa was, and again the reindeer.  It was agreed to cover the petrol costs of the kind participant who supplied the vehicle to tow the sleigh.

188/PC/19 – High Interest Account

New information came in and was tabled from Cllr Hoskins that the very best account is the BLME bank and that it should be re-considered.  Cllr Bagge agreed to check if it is eligible for Parish Councils, bring back to January meeting.

189/PC/19 – CCLA – SP Recreation Ground.

RESOLVED to agree, all in favour to leave the funds where they are as they are very likely to grow.

190/PC/19 – Grays Field

Cllr Bagge had contacted Stoke Park regarding the maintenance of the field and the fence, but has had no reply, to pursue and bring back to January meeting.

191/PC/19 – Brockhurst Wood

RESOLVED to agree that a quote to undertake a survey in the location of the plots sold is required.  Agreed to ask the arboriculturalist from SBDC the most cost effective and best way to catalogue what is on the plots.  Cllr Bagge to discuss with SBDC about writing to each plot holder.

192/PC/19 – Container/Sleigh

RESOLVED to agree to defer to next meeting to discuss and consider dependent on size and costs.

193/PC/19 – Website

DISCUSSED and Cllr Bagge confirmed that the website was compliant with the new legislation. AGREED that the clerk be fully trained to enable her to update the site at all times, Cllr Bagge agreed to carry out the training.  To be brought back to next meeting with an update.

194/PC/19 – Cllr Finan proposed to RATIFY decisions made by Finance & General Purposes on 11 November 2019, this was seconded by Cllr Carter, RESOLVED to agree all in favour.

012/F/19               Projects/Reserves/General Fund

            CONSIDERED monies held in the General Fund and Reserves & Consider any new projects. RESOLVED to AGREE to make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held as below:-

            Cllr Fox proposed to add two further reserves, Green Belt Protection and Anti-Littering Measurers to the list, as well as the agreed line at the June 2019 meeting for Jogging Trail Maintenance, this was seconded by Cllr Carter, RESOLVED to agree all in favour.

           Cllr Fox proposed to transfer £10k from the General Fund at the end of March 2019 into the Anti-Littering Measurers reserve, and transfer the remaining balance of £62641k from the General Fund at the end of March 2019 into the Green Belt Protection reserve along with the current balance at the end of March 2019 in the Community Library Fund of £94650k.  Thus cancelling the current arrangement to transfer the remainder of the General Fund each year into the Community Library reserve.  This was seconded by Cllr Lynch, RESOLVED to agree all in favour. 

013/F/19               Budget 2020/2021

RESOLVED to consider and agree amounts to be included in the budgets for 2020/2021 and put forward a recommendation for the Parish Council Meeting to be held on 2 December 2019. Circulated.

014/F/19               Precept

            Cllr Fox proposed to agree the Precept requirement for 2020/21 be £206782.36, this was seconded by Cllr Lynch, RESOLVED to agree all in favour and be put forward for approval by the Parish Council Meeting to be held on 2 December 2019.

195/PC/19 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 21 October  2019 – Signed 18 November 2019
  • Finance & General Purposes Minutes – 10 June 2019 – Signed 11 November 2019

196/PC/19 – Finance

 (1) Financial Summary & Statement Cashbook – November 2019 to be circulated with January 2020 agenda.

 (2) RESOLVED to approve list of cheques/Bacs for signature November 2019.  £15945.04

 (3) Bank reconciliations – November 2019. To be circulated with January 2020 agenda.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – November 2019. To be circulated with 2020 agenda.

197/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

198/PC/19 – NOTED Dates of Future Meetings

Planning Meeting – 9 December 2019

Full Parish Council Meeting – 13 January 2020

199/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

Cllr Carter proposed to RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business, seconded by Cllr Finan, RESOLVED to agree all in favour.

200/PC/19 – Tennis Club

Lease update given by the Clerk

201/PC/19 – Brockhurst Wood

Update given.

Meeting ended at 8.40pm