MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 14 MARCH 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.
Present:- Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Fox, Cllr Hoskins, Cllr Huntley, Cllr Lynch & Cllr Taylor.
In Attendance:- Mrs J Simmonds (Clerk)
Also present:- Cllr Egleton and seven members of public.
242/PC/16 – Police
The police were unable to attend and a written report was tabled.
243/PC/16 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
Six member of public were present to see observe the debate and decision on item 250/PC/16.
One member of public asked about the communications for the Local Plan Meeting held on 29 February.
244/PC/16 – Apologies for Absence
APOLOGIES were received from Cllr Finan.
245/PC/16- Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
Cllr Bagge declared an interest in item 250. As a member and Leader of SBDC he would chair this item but would not express views or take part in any vote.
246/PC/16 – Minutes
RESOLVED to approve the minutes of the Council meeting held on 8 February 2016 which were signed by the Chairman.
247/PC/16 – County Councillor’s Report
Councillor Egleton reported that budgets were being sorted at cabinet level and the council were moving to being paperless to save money. The Chief Executive is retiring and it will take three to six months for a replacement to be appointed.
248/PC/16 – District Councillor’s Report
Councillor Bagge reported that a good budget had been set for next year making lots of savings through the joint partnership with Chiltern DC. SBDC is busy with the Khalsa school issue and the Local Plan.
249/PC/16 – Chairman’s Update from last meeting.
GLL had requested to use the grass for walking football and not the MUGA, bring back to April for decision.
250/PC/16 – Khalsa School
Councillor Carter reported that information had been received from the Parish Council’s barrister. Acting on this advice the Parish Council are seeking leave to challenge the SoS decision in court
251/PC/16 – Bells Hill Green
Any update from SBDC after Parish proposal to take responsibility for the footpath and railings out of the agreement. To make any decision on response. Deferred from February 2016.
SBDC still have no decision and are taking the decision back to Cabinet. Bring back to April 2016.
252/PC/16 – Beacon Lighting 21 April 2016
Agreed to bring back for further discussion from last meeting, falls on same evening as the APM. Deferred from February 2016.
Parish Council still waiting for a time, bring back to April for clarification.
253/PC/16 – Chiltern & South Bucks Joint Local Plan
Update from the public meeting held on 29 February and confirmation that Parish comments were submitted in time for consultation end as delegated to the working party.
150 plus people were present at the meeting, the working party had written their comments which were returned to SBDC in time for the deadline.
254/PC/16 – Parish Reception
NOTED Reminder about reception to be held on 18 March 2016.
255/PC/16 – Barrett & Thomson
NOTED letter from solicitors regarding a bequest made to the Parish Council.
256/PC/16 – Tubwell/Bench
RESOLVED to agree, all in favour to change previously agreed location of replacement bench to Bells Hill Green back to Tubwell Road, no conditions applied.
257/PC/16 – Website
Cllr Bagge reported that he had moved the website to a new host and it was up and working fine. Cll Bagge to show the clerk how to upload simple documents and some members of council to be trained in sending out email bulletins to the database.
258/PC/16 – Pavilion
Agreed to employ an on call manager for the pavilion for when the alarm is sounded, and to have a back- up plan, Clerk to ask Centre Manager if interested in being on call, bring back to April 2016.
DISCUSSED & DECIDED to seek legal advice and costs to transfer the Pavilion to the Bells Hill Recreation Ground Charity to minimise Business Rate liability, Cllr Bagge proposed to get costs, this was seconded by Cllr Carter RESOLVED to agree, all in favour.
Councillor Carter informed the council that she had negotiated the cost of the tarmac drive down to £27k. Members noted their thanks.
259/PC/16 – Beeches LAF/Dropped Kerbs and Bollards
NOTED Notification of an increase in costs on previously agreed match funded work on Rogers Lane and Bells Hill Green. DECIDED, all in favour to still support the scheme and match fund the projects as no extra costs to Parish.
RESOLVED. to agree, all in favour to request to the LAF to specify a scheme for Vine Road for SPPC to be priced up for consideration of funding the scheme by the Parish Council.
260/PC/16 – Waldon Telecom Ltd
Notification of a proposed telecom mast and seeking our comments prior to making a Planning Application. Take to Planning.
261/PC/16 – Bells Hill Recreation Ground/Swings
Cllr Carter proposed to buy a Tango swing to hang on a new baby swing frame which is on order as agreed by R & E. New rules have become available since the meeting was held which would allow the swing to hang in a metal frame alongside another baby swing, cost £600 which is within the budget set, seconded by Cllr Fox, RESOLVED to agree, all in favour.
262/PC/16 – Meeting Dates 16/17
RESOLVED to agree meeting dates for 16/17, all in favour.
263/PC/16 – Horticultural Society
RESOLVED to agree to allow parking on Bells Hill Recreation Ground at the show in July, all in favour.
264/PC/16 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:
- Recreation & Environment Minutes – 26 October 2015 – Signed 22 February 2016
265/PC/16 – Finance
(1) NOTED Statement of Accounts – February 2016
(2) RESOLVED to approve list of bacs & cheques for signature February 2016
(3) RECEIVED Bank reconciliations, February 2016
(4) NOTED Budget monitoring, February 2016
(5) NOTED Fighting Fund.
266/PC/16 – NOTED Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting. None.
267/PC/16 – NOTED Dates of Future Meetings
Parish Reception – 18 March 2016
Planning Committee – 21 March 2016
Full Parish Council – 11 April 2016
Meeting Ended at 8.44pm