Category Archives: Recreation and Environment Committee

Agenda for Recreation and Environment Committee, 26 October 2015

YOU ARE SUMMONED TO A MEETING OF THE RECREATION AND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 26 OCTOBER 2015 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE,

to deal with the following business:

Julie Simmonds

Clerk

21 October 2015

___________________________________________________________________________

A G E N D A

042/RE/15 Items by Members of Public Present 7.30pm-7.45pm

The meeting is open to the public and press and the first 15 minutes will be reserved, if

required, for public comment.  

043/RE/15 Apologies for absence.

044/RE/15 Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.

045/RE/15 Minutes

To approve the minutes of the R&E Committee held on 22 June 2015 (previously distributed)

046/RE/15 Football Bells Hill

To consider and decide annual rent costs for 2016/17 in new pavilion for budgets for all teams.

047/RE/15 Nettleship Wood

To Note that all further ditch clearance work has been carried out bringing the three year project to an

end and that a maintenance programme can now begin in year four 16/17.  To decide on how the

maintenance programme will run and to agree a budget amount for it, and to get update from Cllr Fox

who agreed to do quarterly checks on the ditches, and make any decision required from the update.

To consider and decide rent costs for grazing contracts and annual increase for 2016/17 for budget.

048/RE/15  Bells Hill and Plough Lane Recreation Grounds

Dog Fouling – To note that the double picks during the months of April through to August as agreed were very successful and that no reports were made to the clerk for dog fouling in the recs during the spring/summer.  To decide if this should be done every year.

To note however that the football team due to play at Plough Lane have pulled out of the agreement after just one match and one training session, due to the amount on dog mess on the pitch.

To note that the flooding soakaway work will start in Bells Hill today.

To discuss and decide on quote for tarmac work on car park and entrance to Bells Hill Rec. Quote to be tabled.  Previous quotes circulated at Full PC meeting.

To agree how much to put into a new reserve in the budget to replace the baby swings at Bells Hill Rec.

To note request from contractors on new builds in Sefton Close asked for the access to the recreation ground to be closed off.  Clerk written back to say no, public access, right of way and well used access etc.

049/RE/15 Pavilion

To consider and decide annual rent costs for 2016/17 in new pavilion for budgets for all uniformed

groups.

To discuss pavilion in general and make any decisions required regarding the building and how it is

running.

050/RE/15  Allotments

To note that the Clerk and Cllr Crocker have obtained from advice from SBDC but have been unable to

get a site meeting in place; however the officer has confirmed that the water table in that area is high,

and any amount of work to rectify the problem will almost certainly be a waste of money as it is an

impossible task , he confirmed that the ditches cannot cope with the amount of water coming off of the

common and down Templewood Lane.  No easy answer.

To note letter received from the Allotment Association on this subject with proposal for works to deal with the flooding issues and a request to settle the outstanding invoice discussed last time which was agreed to bring back to this meeting .  To decide on both proposals.

To discuss allotments in general and work carried out to improve them by the Cllr Cox and the Clerk, in

particular to decide on existing gates and access across the allotments and if gates should be removed

and vehicles being able to drive all the way around the plots, and park up rather than returning them to

the car park, both issues mentioned in the agreement but could be conflicting.

Willow Tree in car park causing a problem, email circulated giving details, to decide how to proceed.

To consider and decide rent costs and annual increase for 2016 for budget.

051/RE/14 Tennis Club

To consider and decide rent costs and annual increase for 2016/17 for budget.

052/RE/14  Playground Inspections/Litter Picking

To consider and decide on any annual increase for 2016/17 for budget.

053/RE/15 Best Kept Village

Deferred from last meeting.

054/RE/15  Working Party for Xmas Lights Ceremony/Bells Hill Green

To note that original event was cancelled due to lack of helpers.

To note that a new event is planned for Friday 11 December for a procession to take place from St

Andrews Church and then have carol singing back at St Andrews.  Update on administration for this

event from clerk and Cllr Crocker and to make any further decisions required to enable the event to go

smoothly.

To note that the Christmas Tree and lights should be in and on in time for 1st December 2015 as previous

years.  To note that quotes and work will be carried out to update the lights next year and install new

lights onto Bells Hill Green.

To agree to transfer any money left in the Christmas Lights budget at the end of this financial year 15/16

into the Christmas Lights Reserve.

Update on replacing/repairing Santa’s sleigh.

055/RE/15 Finance Budgets 16/17

To note and agree budgets for 16/17.

056/RE/15 Date of next meeting:- 

22 February 2016

Agenda for Recreation and Environment Committee – Monday 22 June 2015 at 7.30 pm

YOU ARE SUMMONED TO A MEETING OF THE RECREATION AND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 22 JUNE 2015 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE,

to deal with the following business:

Julie Simmonds

Clerk

17 June 2015 ________________________________________________________________________

001/RE/15 To Elect a Chairman for R&E for the coming year 15/16.

002/RE/15 To Elect a Vice Chairman for R&E for the coming year 15/16.

003/RE/15 Items by Members of Public Present 7.30pm-7.45pm The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

004/RE/15 Apologies for absence.

005/RE/15 Declarations of interest Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.

006/RE/15 Minutes To approve the minutes of the R&E Committee held on 23 February 2015 (previously distributed)

007/RE/15 Football Bells Hill To note that Stoke Rovers and Wycombe Wanderers Ladies teams both intend on returning to the Bells Hill facilities in August 15. To agree to meet with the managers of each team pre-season to explain how to upkeep the pavilion. To note that the new lease will be signed before they return, the same as the uniformed groups lease, but to decide on rent costs for both teams and agree if what was budgeted in November 14 is the final amount for this season. To discuss and decide on work requested from the football clubs to get the pitch in shape before the new season. (copy circulated). To note enquiries have come in for using the Plough Lane football pitch, clerk has explained that pitch marking can be done by us but will be charged on to the teams, and that they must provide their own goal nets. To decide on an amount to charge per game if they decide to use it.

008/RE/15 Nettleship Wood Update and any decisions to be made on Nettleship Wood in general. To note all drainage work and ditch work now complete at Nettleship Wood, and now it is ongoing maintenance that needs to take place from next year as agreed to keep it good.

009/RE/15 Bells Hill and Plough Lane Recreation Grounds Dog Fouling – To note that litter picks have doubled and will continue during the months of April through to August as agreed, no reports of dog fouling so far this spring/summer. Flooding – Update from Cllr Carter and to discuss and decide a way forward. To note RoSPA inspections have been carried out and reports received. To agree any works arising from the reports, and to note that the baby swings in Bells Hill have three years life left in them maximum so to agree to budget for replacement.

010/RE/15 Allotments Update from Cllr Carter regarding water table issues and allotments in general. No meeting took place with an expert, however the situation has got better. To discuss and decide how to move forward and make any decisions on spending to sort the flooding out, and to decide whether or not to pay for an invoice given to the clerk from an allotment holder for drainage piping which the Parish Council had not authorised.

011/RE/15 Best Kept Village Deferred from last meeting.

012/RE/15 Working Party for Xmas Lights Ceremony/Bells Hill Green To note that feeder pillar and electricity supply is being organised. To resolve to agree the cost of the feeder pillar, quote to be tabled.

013/RE/15 Date of next meeting:- 26 October 2015

R&E Committee Meeting 1 March 2011

Recreation and Environment Committee Meeting

The Recreation and Environment (R&E) Committee of the Parish Council meets on Tuesday 1 March at 8 pm in the Lionel Rigby room of the Village Centre. The public is welcome to attend – a 15 minute session is set aside at the start of the meeting for questions and comments.

The R&E Committee has a wide remit – it is responsible for the recs, allotments, bus shelters, dog waste bins, litter picking, etc.

Items on this month’s agenda include: cutting new plots at the allotments; improvements to the recs; and proposals for working parties for Best Kept Village and Jubilee/Olympics street parties. The agenda will be available to download from 24 February and will be displayed on parish notice boards.

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