Coronavirus (Covid-19)

Find the latest local information and advice from Buckinghamshire Council

Visit NHS England for health information on Coronavirus (Covid-19)

The Stoke Poges Good Neighbour Scheme is ready and willing to provide assistance to parishioners who are self-isolating. Their advice is to try online shopping in the first instance but if you cannot then contact: SPGNS [Email address: SPGNS #AT# outlook.com - replace #AT# with @ ] or 07591 350159

Pinewood Nurseries farm shop (Wexham Street) is offering a pre-order and delivery service for food supplies. It may be useful for relatives who live some distance from Stoke Poges to make arrangements for parishioners. Follow the link below for further information and a downloadable order form.

http://pinewoodnurseries.co.uk/farmshop/

If you are an individual experiencing financial hardship you may wish to contact the Stoke Poges Charities

If you have a business and need information on government help and support visit Bucks Business First

If you wish to contact Stoke Poges Parish Council please use the form below

Agenda Planning Committee Monday 18 January 2021 at 7.30pm via Zoom:- https://zoom.us/j/99549813605?pwd=UFhFc0w2NWx5N2cwakdjL0RJOFo4QT09 Meeting Id:- 995 4981 3605 Passcode:- 647181

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on 18 January 2021 at 7.30pm Via Zoom – Meeting Link:-  https://zoom.us/j/99549813605?pwd=UFhFc0w2NWx5N2cwakdjL0RJOFo4QT09

Meeting ID:-  995 4981 3605     Password:-  647181

Julie Simmonds

Clerk

13 January 2021

                                                                                                                       

056/PL/21           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

057/PL/21            Apologies for Absence

058/PL/21          Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

059/PL/21           Minutes

Approval of the Minutes of the Planning Meeting held on 14 December 2020 (previously circulated)              

060/PL/21           Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

061/PL/21           Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

062/PL/21           Outstanding Enforcements See Appendix 4.

063/PL/21           Correspondence.

None

064/PL/21           Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  21 February 2021

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/20/3875/FA                  The Copse, West End Lane, Stoke Poges, Bucks, SL2 4NA

Construction of a two storey side extension (part retrospective)

PL/20/4075/FA                  153 Vine Road, Stoke Poges, Bucks, SL2 4DH

Upgrading existing UPVc single glazed windows on the first floor flat and door at the front of the property.

PL/20/4146/FA                  132 Rogers Lane, Stoke Poges, Bucks, SL2 4LN

Single storey read/side/front extension including porch.

PL/20/4228/FA                  11 Hazell Way, Stoke Poges, Bucks, SL2 4BW

Single storey side extension.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/20/3222/FA                  Magnolia Cottage, Wexham Street, Stoke Poges, Bucks, SL3 6NB

Single storey side extension

Parish Comments: – No comments so long as that does not breach the Green Belt 50% rules.

Hereby Permits

PL/20/3226/FA                  The Chimes, Chapel Lane, Stoke Poges, Bucks, SL2 4QJ

Extension of existing dropped kerb and resurfacing of existing driveway and front garden.

Parish Comments:-  Object, This property is in a Lane in the Green Belt which has certain character properties in line with the Woodland Townscape Character Study, and we do not feel it necessary to remove a complete verge as it would become an urbanising feature, a dropped kerb would be enough.  This will have a detrimental impact on the neighbours, and they will have no-where to place their refuse bins weekly.

Hereby Permits

PL/20/0995/FA – Jasmine Lodge, Keens Acre, Stoke Poges, Bucks, SL2 4QA

Parish Comments:- No comment

Hereby Refuse Permission

PL/20/3069/FA                  11 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Part two storey/part first floor side extension, first floor rear extension, front porch, changes to doors and windows, demolition of garage and removal of chimney.

Parish Comments:-  The proposal, by virtue of its constrained plot size is not of a form of development which is compatible with the scale and spacious pattern of development in the surrounding area. As such, the proposal would adversely impact upon this existing character and appearance of the area, contrary to policies EP3 and H9 of the South Bucks District Local Plan (Adopted March 1999) refer).

Hereby Refuse Permission

PL/20/2990/FA                  8 Rogers Lane, Stoke Poges, Bucks, SL2 4LD

Single storey rear and side extension.

Parish Comments: – No Comment.

Hereby Permits

PL/20/3187/SA                  Duffield Cottage, Park Road, Stoke Poges, Bucks, SL2 4PA

Certificate of Lawfulness for proposed outbuilding to replace existing shed.

Hereby Certify – Planning Permission not required.

APPEALS

PL/20/1590/FA                  Stoke Grange, Fir Tree Avenue, Stoke Poges, Bucks, SL2 4NN

Subdivision of plot and erection of dwelling house with detached garage.

Parish Comments:-  Object, Contrary to GB1

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

Hereby Refuses Permission

Appeal received against refusal – Written Reps by 18 January 2021

Agenda Full PArish Council Meeting Monday 11 January 2021 via Zoom:- https://zoom.us/j/97357210574?pwd=NDdtTklGVGUwR3NzaFRaM3JuYXpiQT09 Meeting ID: – 973 5721 0574 Password: – 303062

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE

STOKE POGES PARISH COUNCIL TO BE HELD ON

MONDAY 11 JANUARY 2021 AT 7.30 P.M. VIA ZOOM USING THIS LINK: –    https://zoom.us/j/97357210574?pwd=NDdtTklGVGUwR3NzaFRaM3JuYXpiQT09

Meeting ID: – 973 5721 0574 Password: – 303062

To deal with the following business: –              

_______________________________________________________________________________

AGENDA

139/PC/21 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

140/PC/21 – Apologies for Absence

141/PC/21 – Declarations of interest      

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

142/PC/21 – Minutes

To approve the minutes of the Council meeting held on 7 December 2020 (previously circulated). 

143/PC/21 – Buckinghamshire Council Report  

144/PC/21 – Chairman’s Update from last meeting.

145/PC/21 – Khalsa School

Update from Cllr Carter

146/PC/21 – Beeches Community Board

Update from Cllr Egleton.

147/PC/21 – Neigbourhood Plan

As agreed at last meeting quotation to carry out Neighbourhood Plan circulated, to agree. To note that Clerk has obtained permission from Buckinghamshire County Policy department to carry out the plan, circulated.  Also, Clerk has applied for grant funding to cover the cost of the quotation.

148/PC/21 – Email Addresses

To note that the email migration is still in progress.

149/PC/21 – Defibrillator

Update from Cllr Crocker on location for 4th Defibrillator.

150/PC/21 – Bus Lanes Slough    

Response from resident on how they recommend we deal with rat run, circulated, to decide.

151/PC/21 – Bank Accounts         

Update from Cllr Bagge/Clerk, to note that one account is in the process of being opened others to follow.

152/PC/21 – Pinewood Studios Planning Application

Update on what mitigation this Parish Council would like to see in the village if and when this application is decided, brought back from last meeting.

153/PC/21 – Pond

Update from Cllr Carter on investigations on the pond and to agree work to be carried out on the Parish Council part of the pond, circulated.

154/PC/21 – Rose & Crown Public House

To note that the Rose & Crown Public House has been registered as an asset of community value, circulated.  Clerk to start work on the Fox & Pheasant.

155/PC/21 – Reception 2021

To agree that the reception cannot take place this year on March 26, 2021.  To agree what to do about cups.

156/PC/21 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes 16 November 2020 – Agreed/Signed 14 December 2020

157/PC/21 – Finance

 (1) Financial Summary & Statement Cashbook – December 2020 circulated.

 (2) To approve list of cheques/Bacs for signature December 2020    circulated. (subject to additions)

 (3) Bank reconciliations – December 2020 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – December 2020 circulated.

157/PC/21 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence: –

None

158/PC/21 – Dates of Future Meetings

Planning Meeting – 18 January 2021

Full Parish Council Meeting/Recreation & Environment – 8 February 2021

Julie Simmonds

Clerk to the Council

6 January 2021

Minutes Full Parish Council Meeting 7 December 2021 Via Zoom.

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 7 DECEMBER 2020 AT 7.30 P.M. VIA ZOOM USING THIS LINK: –  https://zoom.us/j/99398328679?pwd=VnNGSDRHcDMvUGw4RTV3Y205TXlKdz09

Meeting ID: – 993 9832 8679 Password: – 050015

Present: – Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Egleton, Cllr Finan, Cllr Fox, Cllr Knox-Scott & Cllr Lynch.

In Attendance: – Mrs J Simmonds (Clerk)

Also Present: – 7 Members of public

_______________________________________________________________________________

MINUTES

117/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

Brief presentation given from Oneill Homer on Neighbourhood Plans and questions answered from members and public.

118/PC/20 – Apologies for Absence

None

119/PC/20 – Declarations of interest      

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

None

120/PC/20 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 9 November 2020 which were signed by the Chairman.

121/PC/20 – Neigbourhood Plan

Following the presentation from consultancy (in Public Session Time) regarding Neighbourhood Plans. Cllr Egleton proposed that Stoke Poges Parish Council agree to carry out a Neighbourhood Plan and request that oneill homer provide a quotation to be agreed at the next meeting, this was seconder by Cllr Carter, RESOLVED to agree all in favour.

122/PC/20 – Buckinghamshire Council Report  

Cllr Egleton reported that the Beeches were proceeding and putting into action and operation mode work to help the Old and Vulnerable at these times.

There will be Covid-19 Marshalls patrolling in South Bucks this week.

Last month there were 0 call ins for planning applications, concern that Councillors are not fully aware of the call-in procedure.

Cllr Bagge reported that the Council had received over 1000 policy change notifications from central government which was proving difficult to manage.

Members are being briefed on the new Local Plan.

The Budget Scrutiny committee will be producing budgets to the cabinet in the next few weeks.

123/PC/20 – Chairman’s Update from last meeting.

Cllr Bagge reported that members personal details have now been removed from the website and noticeboards and will not be given out and members of public will need to go through the Clerk.  Email addresses are being sought.

124/PC/20 – Khalsa School

Cllr Carter reported that a Teams meeting was held between herself, the Clerk, Cllr Egleton and a member of the working party with 3 senior members of the Department of Education to discuss the new in coming Trust.  It transpires current that the trust are challenging the DfE’s decision, with a possible Judicial Review which is pending. The current Trust has taken out an injunction again the new in coming Trust and the DfE. Because of this no engagement can take place. 

125/PC/20 – Beeches Community Board

Nothing new to update from Cllr Egleton.

Cllr. Bagge proposed a scheme for crossing improvements be put forward to the Community Boards. Cllr Carter asked a question about whether or not we would be committing to anything and Cllr Bagge confirmed that we would not be committed but a scheme would be given to us with costings to decide later.  Cllr Finan proposed to Ratify and Agree that an Application for funding for pedestrian-friendly measures on Hollybush Hill be put forward as a project in 2021/22, the deadline for applications has been extended until 31 December 2020, this was seconded by Cllr Knox-Scott, RESOLVED to agree. 4 agreed, 2 disagreed, 3 abstained.

126/PC/20 – Email Addresses

RESOLVED to agree all in favour costs of £150 to terminating existing mail provider to enable domain name for emails to be transferred.

127/PC/20 – Paperless

RESOLVED to agree all in favour to go paperless as much as possible.

128/PC/20 – Thames Valley Heartbeat

NOTED Donation of another Defibrillator from Thames Valley Heartbeat to be sited on Wexham Street side of the Village, a massive thank you to them from the Council.  A decision on where to place the defib needs to be decided. It was agreed that the Clerk will contact the Estates Department at BC to discuss a suggested location. Cllr Carter proposed that up to £600 be allocated from the general fund to pay the difference and installation costs, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.  

129/PC/20 – Bus Lanes     

NOTED Request from resident to asking for Councillors thoughts on Slough’s recent introduction of the bus lane on the A4.  AGREED to reply to resident asking forthoughts in their professional experience on how to approach Slough Borough Council for mitigation.

130/PC/20 – Bus Service

NOTED that bus timetables have been updated at the bus stops.

131/PC/20 – Cllr Carter proposed to Ratify decisions made by Finance & General Purposes on 9 November 2020.  Minutes previously distribute, this was seconded by Cllr Lynch, RESOLVED to agree all in favour, three items below.

012/F/20              Projects/Reserves/General Fund

RESOLVED to consider monies held in the General Fund and Reserves & Consider any new projects.  To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held. Circulated.   (Note already decided at last meeting:- Cllr Bagge proposed that £70k from the general fund at the end of March 2020 be transferred into the Green Belt Protection Fund Reserve, he also proposed that £10k from the general fund at the end of March 2020 be transferred into the Pavilion maintenance fund, these were seconded by Cllr Carter, RESOLVED to agree all in favour.) 

Cllr Carter proposed that £20k be added to the reserved under Playground Replacement and another £10k be added to the Green Belt Protection Fund, this was seconded by Cllr Bagge, RESOLVED to agree all in favour.  

015/F/20              Budget 2021/2022

CONSIDERED amounts to be included in the budgets for 2021/2022, Cllr Bagge proposed a recommendation be put forward for the Parish Council Meeting to be held on 7 December 2020, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

016/F/20              Precept

           Cllr Finan proposed that the recommended Precept requirement for 2021/22 be £212985.83 and put forward for approval by the Parish Council Meeting to be held on 7 December 2020, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.

132/PC/20     Bank Accounts       

AGREED Cllr Bagge to work with Clerk on best accounts to open and bring back to next meeting.

133/PC/20     Carols on the Green

NOTED and AGREED that the lights and the little houses on the green look amazing, Clerk to thank the residents who have done the houses.  The Scouts have done a reindeer trail and there are 12 days of Christmas in windows of houses for children to find.

134/PC/20      Pinewood Planning Application

Cllr Egleton reported that we need to be proactive on deciding what mitigation this Parish Council would like to see in the village if and when this application is decided.  Cllr Bagge missed the last meeting and therefore has agreed to start a dialogue with Pinewood and the transport consultants and arrange a meeting for all Councillors to join if they wish, asap. 

135/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes 19 October 2020 – Agreed/Signed 16 November 2020
  2. Finance & General Purposed Minutes 8 June 2020 – Agreed/Signed 9 November 2020

136/PC/20 – Finance

 (1) RECEIVED Financial Summary & Statement Cashbook – November 2020.

 (2) RESOLVED to approve list of cheques/Bacs for signature November 2020   

 (3) RECEIVED Bank reconciliations – November 2020

 (4) RECEIVED & NOTED Income & Expenditure Heading Detail/Budget Monitoring – November 2020

137/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence: –

None

138/PC/20 – NOTED Dates of Future Meetings

Planning Meeting – 14 December 2020

Full Parish Council Meeting – 11 January 2021

Meeting ended at 9.20pm

Stoke Poges Neighbourhood Plan Acceptance from Buckinghamshire Council

Directorate for Planning, Growth & Sustainability
Planning and Environment
Service Director: Steve Bambrick
Buckinghamshire Council
The Gateway
Gatehouse Road
Aylesbury
HP19 8FF
Margret.haggerty [Email address: Margret.haggerty #AT# buckinghamshire.gov.uk - replace #AT# with @ ]
www.buckinghamshire.gov.uk

Julie Simmonds
Clerk to the Council
Stoke Poges Parish Council

23 December 2020

Dear Julie,
Stoke Poges Parish Council’s Application for a Neighbourhood Area Designation

Decision Notice
Thank you for your letter of 21 December 2020 to request that the entire Stoke Poges parish be designated as a Neighbourhood Area.

I am pleased to inform you that on 23 December 2020, the Director, Planning & Environment used his delegated power to declare that the whole of Stoke Poges Parish Council area has now been designated as a Neighbourhood Area in accordance with Regulation 5A of The Neighbourhood Planning (General) Regulations 2012 as amended.

We suggest that you publicise the designation to bring it to the attention of people living and working locally.

Yours sincerely
Margret Haggerty
Margret Haggerty Planning Policy Team
Planning and Environment, Planning, Growth & Sustainability

Minutes of the Planning Committee Meeting Held on Monday 14 December 2020 at 7.30p via Zoom.

MINUTES

MINUTES of the Meeting of the Planning Committee held on

14 December 2020 at 7.30pm Via Zoom – Meeting Link:-  https://zoom.us/j/95018495312?pwd=RUFwZGdWUVozbEN1cWwzYkdCR3ZYdz09

Meeting ID:-  950 1849 5312     Password:-  426513

Present:-  Cllr Carter (Chair), Cllr Crocker, Mr Duncombe, Mr Harris & Cllr Knox-Scott   

In Attendance:-  Mrs J Simmonds (Clerk)                                                                                         

047/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

048/PL/20            Apologies for Absence

APOLOGIES were received from Cllr Finan

049/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

050/PL/20           Minutes

RESOLVED to approve of the Minutes of the Planning Meeting held on 19 October 2020 which will be signed by the Chairman

051/PL/20           Planning Applications

(i) RESOLVED To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

052/PL/20           NOTEDPlanning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

053/PL/20           NOTED Outstanding Enforcements See Appendix 4.

054/PL/20           Correspondence.

NOTED Waldon Telecom Ltd – Upgrade to existing telecommunications site located at Brockhurst Wood, Templewood Lane, Stoke Poges, SL2 4DA

055/PL/20           Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 RESOLVEDto exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  18 January 2021

Meeting ended at 8.50pm

Signed/Chairman                                                                                                       Dated

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/20/1620/FA                  30 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Subdivision of plot, erection of detached dwelling served by existing vehicular access and formation of new access to serve the existing dwelling. 

Amended Plans:-  Revised parking layout.

Parish Comments:-  Object, our previous comments apply which were:-Object, Policies EP3 (a), (b), (d) & (f), HP (a) & (b) and NPPF section 12 all apply. The proposed development, by virtue of a combination of its size, scale, massing, style and proximity to the sites flank boundaries, would appear over dominant, obtrusive and out of keeping, as well as appearing as a cramped overdevelopment of the site. As such, it would have an adverse impact on the street scene and the character and visual amenities of the area. Therefore the proposal is contrary to policies H9 and EP3 of the South Bucks District Local Plan (adopted March 1999), and policy CP8 of the South Bucks Core Strategy (adopted February 2011), and the NPPF. Furthermore, the proposed development would not reflect the form or height of existing buildings on this designated Formal Suburban Road, to the detriment of its appearance and character and contrary to the content of the South Bucks Townscape Character Study.

In addition to these comments we would say that this is a cul-de-sac and already has congested parking, tandem parking is not ideal and will add to the existing parking congestion.

PL/20/2595/FA                  35 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Erection of 2 bedroom bungalow with vehicular access.

Amended Plans:-  Alteration to materials and amended application form.

Parish Comments:– Object our previous comments apply which were:-  Object.  It is our belief that this proposal if permitted would be likely to act as a precursor for similar developments in the area.

We believe that the new proposed access would have a detrimental impact on pedestrian and highway safety.  In addition the existing property on the site already has an access point.  A second access point if permitted on the B416 would add to the danger and inconvenience on this busy road.  We are also extremely concerned about the loss of green space with regard to the grass verge on the B416 which is an urbanising feature in this road.

We would ask that you are mindful of Section 2.7.6 of the “Townscape Character Study”.

We feel that the following clauses apply with regard to this application EP3 b and f and H9 a and b.

In addition to these comments the design is not in keeping with house in Penn Meadow.  The Design and Access statement does not correlate with the drawings and talk about a slate roof, but the drawings show a sheet metal roof, materials of which are not in keeping.  They mention solar panels but they are missing from the plans, we also still strongly object to the loss of green space on the grass verge on the B416 as mentioned above.  Policies as mentioned above all still apply.

PL/20/3700/EU                 126 Vine Road, Stoke Poges, Bucks, SL2 4DN

Lawful Developments certificate for an existing use or operation or activity including those in breach of a planning condition.

Certificate of Lawfulness for existing use of a single storey rear extension as bed/sitting room ancillary to main dwelling house.

Parish Comments:-  Object.  To our knowledge the request for buildings has always been for garages/storage space but are being used as habitable accommodation and is not in keeping with other houses in this road.  The planning permission in 1994 clearly states that these must be used for garage purposes only and they are now in breach of this planning permission by using it as habitable.  The accumulation of buildings is not in keeping with the street scene and all three buildings are being used for habitable accommodation or will be if allowed.

PL/20/3791/FA                  Pinewood Nurseries, Wexham Street, Stoke Poges, Bucks, SL3 6NB

Change of use of land for the parking of private ambulances (retrospective).

Parish Comments:-  Object to another commercial business in the Green Belt, Policies GB1, GB4 GB9 (c) & EP3 (f) all apply.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/20/2902/FA                  Somerville, Duffield Park, Stoke Poges, Bucks, SL2 4HY

Single storey rear extension and garage conversion.

Parish Comments:-  No comment subject to the Green Belt 50% rules.

Hereby Permits

PL/20/2985/FA                  Khalsa Secondary Academy, Pioneer House, Hollybush Hill, Stoke Poges SL2 4QB

New pedestrian access into and out of the Academy grounds which is compatible with Disability legislation.  The proposed scheme widens, straightens and levels this path and extends it through to the cark park up to the Academy building entrance.  The works also include changes to the existing railings and gates needed to accommodate the upgraded path.

Parish Comments:-  We do not object to having a disabled access but we do object to the loss of trees.  The tree report is from 2017 supporting a previous application we would recommend re-planting to replace the loss of trees on this sensitive green belt site.  Proposed fencing is an urbanising feature and not compatible with the Green Belt.

Herby Permits

PL/20/3140/TP                  29 Freemans Close, Stoke Poges, Bucks, SL2 4ER

T1 Oak, Crown reduce by a third or 2-5 meters (SBDC TPO 12 of 2003)

Parish Comments:-  No objection subject to the tree officers report.

Hereby Grants Consent

PL/20/0985/FA                  Anvil House, Park Road, Stoke Poges, Bucks, SL2 4PG

Two storey front and side extension, single storey side extension, additional windows to side elevation and changes to fenestration/doors.

Parish Comments:-  No comments, but subject to the Green Belt 50% rules.

Hereby Permits

PL/20/2554/FA                  Little Oaks, West End Lane, Stoke Poges, Bucks, SL2 4ND

Two storey rear extension, front entrance canopy, loft conversion/extension with front/rear facing dormer/roof windows and alterations to fenestrations.

Parish Council Comments:   Object.  This proposed further extension to the property would result in a large,

bulky and unattractive structure of excessive depth.  The design is symmetrical and monolithic in its appearance

and would appear out of character in this woodland road.

We refer you to the “Built Form” section of the “Townscape Character Study” where the second bullet point states, “Range of individual architect designed houses of varied architectural styles, materials and detailing and generally an asymmetrical, informal architectural composition”.

We would also ask you to be mindful of the following clauses from the NPPF document:

 “Are visually attractive as a result of good architecture, layout and appropriate and effective landscaping”

 “Are sympathetic to local character and history, including the surrounding built environment and landscape setting, while not preventing or discouraging appropriate innovation change”.

 We believe the following policies to be relevant to this application EP3, EP5 a, b and c, H9 a and b and H11.

WITHDRAWN

Agenda Planning Committee Monday 14 December 2020 at 7.30pm via Zoom:- https://zoom.us/j/95018495312?pwd=RUFwZGdWUVozbEN1cWwzYkdCR3ZYdz09 Meeting ID:- 950 1849 5312 Password:- 426513

047/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

048/PL/20            Apologies for Absence

049/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

050/PL/20           Minutes

Approval of the Minutes of the Planning Meeting held on 19 October 2020 (previously circulated)

051/PL/20           Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

052/PL/20           Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

053/PL/20           Outstanding Enforcements See Appendix 4.

054/PL/20           Correspondence.

Waldon Telecom Ltd – Upgrade to existing telecommunications site located at Brockhurst Wood, Templewood Lane, Stoke Poges, SL2 4DA

055/PL/20           Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  18 January 2021

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/20/1620/FA                  30 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Subdivision of plot, erection of detached dwelling served by existing vehicular access and formation of new access to serve the existing dwelling. 

Amended Plans:-  Revised parking layout.

PL/20/2595/FA                  35 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Erection of 2 bedroom bungalow with vehicular access.

Amended Plans:-  Alteration to materials and amended application form.

PL/20/3700/EU                 126 Vine Road, Stoke Poges, Bucks, SL2 4DN

Lawful Developments certificate for an existing use or operation or activity including those in breach of a planning condition.

Certificate of Lawfulness for existing use of a single storey rear extension as bed/sitting room ancillary to main dwelling house.

PL/20/3791/FA                  Pinewood Nurseries, Wexham Street, Stoke Poges, Bucks, SL3 6NB

Change of use of land for the parking of private ambulances (retrospective)

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/20/2902/FA                  Somerville, Duffield Park, Stoke Poges, Bucks, SL2 4HY

Single storey rear extension and garage conversion.

Parish Comments:-  No comment subject to the Green Belt 50% rules.

Hereby Permits

PL/20/2985/FA                  Khalsa Secondary Acadamy, Pioneer House, Hollybush Hill, Stoke Poges SL2 4QB

New pedestrian access into and out of the Academy grounds which is compatible with Disability legislation.  The proposed scheme widens, straightens and levels this path and extends it through to the cark park up to the Academy building entrance.  The works also include changes to the existing railings and gates needed to accommodate the upgraded path.

Parish Comments:-  We do not object to having a disabled access but we do object to the loss of trees.  The tree report is from 2017 supporting a previous application we would recommend re-planting to replace the loss of trees on this sensitive green belt site.  Proposed fencing is an urbanising feature and not compatible with the Green Belt.

Herby Permits

PL/20/3140/TP                  29 Freemans Close, Stoke Poges, Bucks, SL2 4ER

T1 Oak, Crown reduce by a third or 2-5 meters (SBDC TPO 12 of 2003)

Parish Comments:-  No objection subject to the tree officers report.

Hereby Grants Consent

PL/20/0985/FA                  Anvil House, Park Road, Stoke Poges, Bucks, SL2 4PG

Two storey front and side extension, single storey side extension, additional windows to side elevation and changes to fenestration/doors.

Parish Comments:-  No comments, but subject to the Green Belt 50% rules.

Hereby Permits

PL/20/2554/FA                  Little Oaks, West End Lane, Stoke Poges, Bucks, SL2 4ND

Two storey rear extension, front entrance canopy, loft conversion/extension with front/rear facing dormer/roof windows and alterations to fenstrations.

Parish Council Comments:   Object.  This proposed further extension to the property would result in a large,

bulky and unattractive structure of excessive depth.  The design is symmetrical and monolithic in its appearance

and would appear out of character in this woodland road.

We refer you to the “Built Form” section of the “Townscape Character Study” where the second bullet point states, “Range of individual architect designed houses of varied architectural styles, materials and detailing and generally an asymmetrical, informal architectural composition”.

We would also ask you to be mindful of the following clauses from the NPPF document:

 “Are visually attractive as a result of good architecture, layout and appropriate and effective landscaping”

 “Are sympathetic to local character and history, including the surrounding built environment and landscape setting, while not preventing or discouraging appropriate innovation change”.

 We believe the following policies to be relevant to this application EP3, EP5 a, b and c, H9 a and b and H11.

WITHDRAWN

APPEALS

Agenda Full PArish Council Meeting Monday 7 December at 7.30pm Via Zoom:-https://zoom.us/j/99398328679?pwd=VnNGSDRHcDMvUGw4RTV3Y205TXlKdz09 Meeting ID: – 993 9832 8679 Password: – 050015

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 7 DECEMBER 2020 AT 7.30 P.M. VIA ZOOM USING THIS LINK: –  https://zoom.us/j/99398328679?pwd=VnNGSDRHcDMvUGw4RTV3Y205TXlKdz09

Meeting ID: – 993 9832 8679 Password: – 050015

To deal with the following business: –              

_______________________________________________________________________________

AGENDA

117/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

Brief presentation from Oneill Homer on Neighbourhood Plans.

118/PC/20 – Apologies for Absence

119/PC/20 – Declarations of interest              

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

120/PC/20 – Minutes

To approve the minutes of the Council meeting held on 9 November 2020 (previously circulated). 

122/PC/20 – Neigbourhood Plan

Following presentation from consultancy (in Public Session Time) regarding Neighbourhood Plans to discuss and decide whether to proceed.

123/PC/20 – Buckinghamshire Council Report  

124/PC/20 – Chairman’s Update from last meeting.

125/PC/20 – Khalsa School

Update from Cllr Carter

126/PC/20 – Beeches Community Board

Update from Cllr Egleton.

To Ratify and Agree that an Application for funding for pedestrian-friendly measures on Hollybush Hill be put forward as a project in 2021/22, the deadline for applications has been extended until 31 December 2020.

127/PC/20 – Email Addresses

Update on obtaining individual email addresses for councillors, and to agree costs in terminating existing mail provider to enable domain name for emails to be transferred. Circulated.

128/PC/20 – Paperless

To re-discuss and decide about going paperless as much as possible, predominantly agendas, after being paperless for the lockdown 2.

129/PC/20 – Thames Valley Heartbeat

Donation of another Defibrillator from TVH to be sited on Wexham Street side of the Village. Along with donations from two local businesses we require another £200 towards the cabinet.  To decide to add to the funds and where to locate the device.

130/PC/20 – Bus Lanes       

Request from resident to asking for Councillors thoughts on Slough’s recent introduction of the bus lane on the A4 – circulated.

131/PC/20 – Bus Service

Update from Cllr Egleton and Cllr Bagge about updating the timetables at the bus stops.

132/PC/20 – To Ratify decisions made by Finance & General Purposes on 9 November 2020.  Minutes previously distributed

012/F/20         Projects/Reserves/General Fund

RESOLVED to consider monies held in the General Fund and Reserves & Consider any new projects.  To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held. Circulated.          (Note already decided at last meeting:- Cllr Bagge proposed that £70k from the general fund at the end of March 2020 be transferred into the Green Belt Protection Fund Reserve, he also proposed that £10k from the general fund at the end of March 2020 be transferred into the Pavilion maintenance fund, these were seconded by Cllr Carter, RESOLVED to agree all in favour.) 

Cllr Carter proposed that £20k be added to the reserved under Playground Replacement and another £10k be added to the Green Belt Protection Fund, this was seconded by Cllr Bagge, RESOLVED to agree all in favour.    

015/F/20         Budget 2021/2022

CONSIDERED amounts to be included in the budgets for 2021/2022, Cllr Bagge proposed a recommendation be put forward for the Parish Council Meeting to be held on 7 December 2020, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

016/F/20         Precept

Cllr Finan proposed that the recommended Precept requirement for 2021/22 be £212985.83 and put forward for approval by the Parish Council Meeting to be held on 7 December 2020, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.

133/PC/20 Bank Accounts 

Update from Cllr Bagge about banks accounts to spread funds, to decide which ones to use

134/PC/20 Carols on the Green

Update by Cllr Carter on ways to still make Christmas as special as possible 

135/PC/20      Pinewood Planning Application

To decide what mitigation this Parish Council would like to see in the village if and when this application is decided

136/PC/20 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes 19 October 2020 – Agreed/Signed 16 November 2020
  2. Finance & General Purposed Minutes 8 June 2020 – Agreed/Signed 9 November 2020

137/PC/20 – Finance

 (1) Financial Summary & Statement Cashbook – November 2020 circulated.

 (2) To approve list of cheques/Bacs for signature November 2020    circulated. (subject to additions)

 (3) Bank reconciliations – November 2020 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – November 2020 circulated.

138/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence: –

None

139/PC/20 – Dates of Future Meetings

Planning Meeting – 14 December 2020

Full Parish Council Meeting – 11 January 2021

Julie Simmonds

Clerk to the Council

2 December 2020

Minutes Planning Committee Meeting Monday 16 November 2020 at 7.30pm Via Zoom.

MINUTES

MINUTES of the Meeting of the Planning Committee held on 16 November 2020 at 7.30pm Via Zoom – Meeting Link: – https://zoom.us/j/93178056615?pwd=VU5SOEl6SlE4andOOUlCcy9uWjFOZz09

Meeting ID: – 931 7805 6615     Password: –  520539

Present: – Cllr Carter (Chair), Cllr Crocker, Mr Duncombe, Cllr Finan & Cllr Knox-Scott

In Attendance: – Mrs J Simmonds (Clerk)

Absent: – Mr J Harris                                                                               

038/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

039/PL/20            Apologies for Absence

None

040/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

041/PL/20           Minutes

RESOLVED to approve the Minutes of the Planning Meeting held on 19 October 2020 which will be signed by the Chairman.

042/PL/20           Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus, amended plans for information only.

043/PL/20           NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

044/PL/20           NOTED Outstanding Enforcements See Appendix 4.

045/PL/20           Correspondence.

NOTED Acknowledgement receipt of comments regarding planning application PL/20/3280/OA – Land South of Pinewood Studios, Pinewood Road, Iver Heath, Bucks, SL0 0HN – Circulated.

046/PL/20           Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 RESOLVEDto exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items: – To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  14 December 2020

Meeting ended at 8.18pm

Signed/Chairman                                                                                                                      Dated

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/20/3222/FA                  Magnolia Cottage, Wexham Street, Stoke Poges, Bucks, SL3 6NB

Single storey side extension

Parish Comments: – No comments so long as that does not breach the Green Belt 50% rules.

PL/20/3226/FA                  The Chimes, Chapel Lane, Stoke Poges, Bucks, SL2 4QJ

Extension of existing dropped kerb and resurfacing of existing driveway and front garden.

Parish Comments:-  Object, This property is in a Lane in the Green Belt which has certain character properties in line with the Woodland Townscape Character Study, and we do not feel it necessary to remove a complete verge as it would become an urbanising feature, a dropped kerb would be enough.  This will have a detrimental impact on the neighbours, and they will have no-where to place their refuse bins weekly.

PL/20/2990/FA                  8 Rogers Lane, Stoke Poges, Bucks, SL2 4LD

Single storey rear and side extension.

Parish Comments: – No Comment.

PL/20/3451/FA                  Woodlands, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

New dormer window at front and raise the ridge height of roof at rear.

Parish Comments:-  We have concerns about the plans submitted as they do not fully explain the layout of this and the adjoining properties, the plans allude to a detached property which it is not, and it is therefore unclear and very difficult to comment.

17/01905/FUL                   Stoke Court, Rogers Lane, Stoke Poges, Bucks, SL2 4LY

Part demolition at the rear and residential conversion of the existing Stoke Court mansion house and re-development of site to provide 61 residential units and associated access, parking and landscaping.

Additional Plans & Images

Parish Comments: – No Comment

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/20/2544/FA                  4 Journeys End, Stoke Poges, Bucks, SL2 4NT

Part two storey, part single storey front extension and alterations to the vehicular access.

Parish Council Comments:   No Comment.

Hereby Permits

PL/19/4068/FA                  Arbory Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Single storey rear infill extension, replacement of side window and door with bi-fold doors, formation of a new window opening to side and replace existing extension pitched roof with a flat roof.

Parish Comments: – No Comment.

Herby Permits

PL/20/2466/FA                  70 Vine Road, Stoke Poges, Bucks, SL2 4DN

New Timber boundary fence and gates (to replace existing) at side/front/rear of existing house.

Parish Council Comments:   No Comment.

Withdrawn

PL/20/1990/FA                  Heather Ridge, Lakeside Drive, Stoke Poges, Bucks, SL2 4LX

Erection of an indoor swimming pool to the rear of the property. (amendment to Planning permission on PL/20/0857/FA)

Parish Comments: – No Comment

Hereby Permits

PL/20/1529/FA                  The Cedars, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Single storey side extensions.

Parish Comments:-  Object, based on the fact that the original building is still standing and has not been demolished, and the applicant has not been asked to demolish the building, therefore the new property and its extension will breach the GB 50% rules!

Hereby Permits

PL/20/3005/KA                 East Lodge, Park Road, Stoke Poges, Bucks, SL2 4PG

T1 – Davidia involucrate – reduce crown by 1 meter (conservation areas Stoke Park)

Parish Comments: – No objection subject to the tree officers report.

TO TPO required, works can go ahead.

PL/20/2710/FA                  14 Rogers Lane, Stoke Poges, Bucks, SL2 4LD

Two storey rear infill extension with alterations to roof, doors and windows including addition of rear dormer and front rooflight.

Parish Comments: – No Comment

Hereby Permits

PL/20/2757/SA                  The Ledgers, Park Road, Stoke Poges, Bucks, SL2 4PG

Application for Certificate of Lawfulness for proposed: Single storey rear extension and the insertion of side facing dormer window and enlargement of dormer window.

Refusal of Certificate of Lawfulness

PL/20/2973/PNE               22 Pennylets Green, Stoke Poges, Bucks, SL2 4BT

Single storey rear extension (depth extending from the original rear wall of 4.0 metres, maximum height 3.35 metres, eaves height 2.7 metres.

Prior Approval Not Required.

PL/20/2758/SA                  The Annexe, The Ledgers, Park Road, Stoke Poges, Bucks, SL2 4PG

Application for Certificate of Lawfulness for proposed: Single storey side extension and the insertion of two side facing dormer windows.

Refusal of Certificate of Lawfulness/Planning Permission Application Required.      

PL/20/3054/FA                  Stoke Park Ltd, Stoke Park House, Stoke Poges, Bucks

Construction of Security Gatehouse, entrance gates, re-aligned driveway and estate fencing.

Parish Comments: – No Comment

Hereby Permits

APPEALS

PL/19/1634/FA & PL/19/3599/FA               Macs Farm, Farthing Green Lane, Stoke Poges, Bucks, SL2 4JQ

Change of use of the existing ancillary outbuilding to an independent dwelling (Use Class C3).

Parish Comments: – Our previous comments still apply which were: – Subject to waiving of previous approval: PL/18 4398 FA also subject to confirmation that the conversions have not been undertaken.

Also, the proposal constitutes inappropriate development within the Green Belt, which by definition is harmful. No very special circumstances have been advanced sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (Protecting Green Belt Land) of the NPPF.

Refusal of Permission

Appeal Lodged 27/4/2020 – APP/N0410/W/20/3245197

Parish Comments to Appeal Process and Planning Inspectorate: –

Amendment written reps to original comments by 1st June 2020. As this is an appeal, we believe our previous comments as above are still valid.

This proposal constitutes inappropriate development within the Green Belt, which by definition is harmful. No very special circumstances have been demonstrated sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (Protecting Green Belt Land) of the NPPF. 2.

26/10/2020 – Virtual Hearing Date 10am on 10 November 2020, anticipated to last two days.

27/10/2020 – Hearing deferred due to exceptional circumstances.

PL/18/3787/OA                 Land on the North Side of Templewood lane, Stoke Poges, Bucks

Outline application for siting of 8 gypsy and traveller pitches (all matters reserved)

Parish Council comments: Object GB1, TR5c, NPPF 143-146. There is no caravan currently on the site. This development will lead to a multi occupancy and is not a minor intensification. The applicant has not demonstrated any special circumstances. There is no public transport along Templewood Lane.

Under the Townscape Policy para 3.3this lane is classed as a Woodland lane, it is a semi natural landscape that should be protected against intensification and other forms of development. There is no mature tree line along the curtilage so no obscurity can be offered. Traffic lights were installed to ease the volume and speed of the traffic approaching the B416 as this lane is used as a cut through to avoid Slough.

Refusal of Permission

Appeal Lodged 27/4/2020 – APP/N0410/W/20/3244183

Parish Comments to Appeal Process and Planning Inspectorate: –

Written Reps – By 1 June 2020; Our previous comments still apply which were as follows: –

Object GB1, TR5c, NPPF 143-146. There is no caravan currently on the site. This development will lead to a multi occupancy and is not a minor intensification. The applicant has not demonstrated any special circumstances. There is no public transport along Templewood Lane. Under the Townscape Policy para 3.3this lane is classed as a Woodland lane, it is a semi natural landscape that should be protected against intensification and other forms of development. There is no mature tree line along the curtilage so no obscurity can be offered. Traffic lights were installed to ease the volume and speed of the traffic approaching the B416 as this lane is used as a cut through to avoid Slough. 

Appeal Dismissed.

Minutes Finance & General Purposes Meeting Following Full Parish Council Meeting at 9.10pm on Monday 9 November 2020 Via Zoom.

MINUTES OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL  HELD ON MONDAY 9 NOVEMBER 2020 AT 9.10 P.M. FOLLOWING THE FULL PARISH COUNCIL MEETING, VIA ZOOM USING THIS LINK:-  https://zoom.us/j/99439924865?pwd=Z2trcWhUYWRBVW9MdFk4WnJwb1FnUT09

Meeting ID: – 994 3992 4865 Password: – 862145

Present: – Cllr Fox (Chair), Cllr Bagge, Cllr Carter, Cllr Crocker, Cllr Finan & Cllr Lynch

_______________________________________________________________________________

                                                                                         MINUTES

008/F/20              Public Session Time (15 Minutes)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

None

009/F/20              Apologies for Absence

 None

010/F/20              Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

None

011/F/20              Minutes

RESOLVED to approve the minutes of the meeting held on 11 November 2019 which will be signed by the chairman.

012/F/20              Projects/Reserves/General Fund

RESOLVED to consider monies held in the General Fund and Reserves & Consider any new projects.  To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held. Circulated.          (Note already decided at last meeting:- Cllr Bagge proposed that £70k from the general fund at the end of March 2020 be transferred into the Green Belt Protection Fund Reserve, he also proposed that £10k from the general fund at the end of March 2020 be transferred into the Pavilion maintenance fund, these were seconded by Cllr Carter, RESOLVED to agree all in favour.)  

Cllr Carter proposed that £20k be added to the reserved under Playground Replacement and another £10k be added to the Green Belt Protection Fund, this was seconded by Cllr Bagge, RESOLVED to agree all in favour.  

013/F/20              Toddler Playground Fencing        

Both recreation ground toddler areas need the fencing and gates replaced as per several years of playground reports, there is a reserve in place of £10000.

Quote to replace both areas with like for like fencing but using composite posts and including replacement of all gates is approximately £22000.  To agree to add extra to the reserve or to add a new budget line for 2021-2022 and agree to the work being carried out. Cllr Bagge proposed to accept the quotation circulated and add £15000 to the budget for next year to cover the costs, this was seconded by Cllr Carter, RESOLVED to agree all in favour.

014/F/20              Bank Accounts

Cllr Bagge proposed that the funds should be transferred into further accounts in £85k blocks to spread the risk, Cllr Bagge agreed to ask at County what organisation’s they use and it should be agreed on email to go ahead and open as soon as possible, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.

015/F/20              Budget 2021/2022

CONSIDERED amounts to be included in the budgets for 2021/2022, Cllr Bagge proposed a recommendation be put forward for the Parish Council Meeting to be held on 7 December 2020, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

016/F/20              Precept

Cllr Finan proposed that the recommended Precept requirement for 2021/22 be £212985.83 and put forward for approval by the Parish Council Meeting to be held on 7 December 2020, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.

017/F/20              Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960 RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

018/F/20              Clerks Appraisal

NOTED clerk’s appraisal has been carried out successfully

019/F/20              Clerks Salary

RESOLVED to agree honorarium for services in 2020, all in favour.

NOTED Date of next meeting: -May 2021 (after election) date to be decided.

Meeting ended at 10.05pm

Minutes Full PArish Council Meeting Monday 9 November 2020 Via Zoom.

MINUTES OF THE MEETING OF THE

STOKE POGES PARISH COUNCIL TO BE HELD ON

MONDAY 9 NOVEMBER 2020 AT 7.30 P.M. VIA ZOOM USING THIS LINK: – https://zoom.us/j/98967170647?pwd=Z0FVT1l0a3VDNUJtVjlhaHJrSGdwdz09

Meeting ID:-  989 6717 0647  Password:-  460165

Present:- Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Egleton, Cllr Finan, Cllr Fox, Cllr Knox-Scott & Cllr Lynch.

In Attendance:-  Mrs J Simmonds (Clerk)

Also present:- 3 Members of Public.

_______________________________________________________________________________

MINUTES

090/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

One member of public read out a statement in relation to agenda item 097.  Cllr Bagge reminded her that the R & E committee were tasked with working on the item and it would be brought back to the next R & E meeting in February 2021.

One member of public asked the council about speed limits on Hollybush Hill and what could be done to reduce speed, Cllr Bagge explained that a Community Speedwatch Group was set up but unable to function at present due the data not being uploaded to the police due to Covid-19.  Cllr Cox would look up data from the MVAS on Hollybush Hill.

091/PC/20 – Apologies for Absence

None

092/PC/20 – Declarations of interest      

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

None

093/PC/20 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 12 October 2020 which will be signed by the Chairman.

094/PC/20 – Buckinghamshire Council Report

Cllr Egleton reported:-

  1. The Council have responded to the Governments consultation on “Planning For the Future” and a press release was issued today with the brief details on the proposed reforms and the Council’s response which are mainly negative and express their grave concern on the centralising nature of these and the pro development approach without any regard to the local views or protection for residents. The only good news is that the duty to cooperate with neighbouring authorities to assist in their housing need is to be abolished. We await to see if this is finally included in legislation.
  2. The Pinewood Experience Hub planning application will be decided by the Strategic Sites Planning Committee and has been called in by two Iver Councillors so it will go to the committee and be heard in public. Cllr Egleton has registered to speak at the committee meeting and awaits to see how many councillors are allowed to speak. The Wexham & Ivers Community Board have set up a Pinewood Working Group to consider what mitigation we would like to see should the application be approved. It will comprise representation from Buckinghamshire Councillors, adjoining Parishes, Iver resident groups and Pinewood employees. I have been appointed Chairman and Stoke Poges Parish are invited to send a representative.
  3. The Beeches Community Board has asked the members to ratify setting up an emergency fund of £20,000 to provide supplies and support to vulnerable residents in our area during the current lockdown with a maximum grant of £2000 per request. It will be reviewed by the chairman and support officer so to avoid any delay I suggest Ralph and myself apply for a grant for the Stoke Poges store cupboard and delivery service thus avoiding going through the process with the Parish Council as the news was too late for the agenda.
  4. The Buckinghamshire Council has started the process of developing a council wide Local Plan and briefing for members are scheduled for the near future. A working party has been set up to oversee the process and I have been invited to be a member.
  5. The South Buckinghamshire Planning Committee last meeting refused a planning application for five houses on land south of Rowley Lane in the green belt, supported the officer’s recommendation to refuse an infill house in the green belt in Burnham. Clearly demonstrating that the committee is taking any development proposals in South Bucks Green Belt very seriously and that they are opposed to its development. We are throughout the area now seeing increasing challenges to the boundaries of the green belt by developers as our local plan has been withdrawn.

Cllr Bagge reported:-

  1.  The Beeches board for infrastructure and highways subcommittee group have invited me to Chair the committee.  Two items discussed at the last meeting were flooding on the roads, and major highways improvements required which can’t be funded from community board funds. The subgroup is asking representatives to notify the coordinator of recurring flooding locations and to submit details of transformational road schemes which can be assessed for developer infrastructure payments. The board coordinator will compile a register.
  2. An application has been submitted for the Covid Relief Fund on behalf of the Stoke Poges Store Cupboard.

095/PC/20 – Chairman’s Update from last meeting.

Next year the Stoke Poges Society will be commemorating the 250th anniversary of Thomas Gray’s death in 1771, and Art Exhibition is planned to be hosted at St Giles’ Church.

Wreaths and posies were laid at the church on Remembrance Sunday 8 November and another wreath will be laid at the flagpole on Wednesday 11November.  All socially distanced.

096/PC/20 – Zoom Meeting Rules

Complaint received from a member of the Planning Committee about behaviour and conduct by a member of public at the last Planning Meeting.  Cllr Carter proposed that during Zoom meetings unless dialling in from a telephone the video of attendees must be on and must show the person and not be a blank screen, failure to do so will result in that person being put back into the waiting room by the host. That conduct must be the same as expected in a face to face meeting and will remain respectful, this was seconded by Cllr Egleton, RESOLVED to agree all in favour.

097/PC/20 –Allotment Contract.

NOTED that this item is being worked on by members of the Recreation & Environment Committee and as per last month’s decision will be taken back to the next Recreation & Environment meeting which is in February 2021 for further discussion and a decision/proposal from the committee to be taken back to the following Full Parish Council meeting. NOTED Work is on going

098/PC/20 – Allotment Agreement

Cllr Cox proposed to resolve to agree to ratify wording changes to item 14, 18, 18.1, 18.2, 23 and 25.5 also Schedule 1 and Schedule 2, as agreed to change by the Recreation and Environment committee in time for the allotment renewals in January 2021, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.

099/PC/20 – Making Councillors’ addresses public’

DISCUSSED about councillors’ information being public including notice boards and the directory in SPN. Cllr Finan proposed that phone numbers, addresses and email addresses no longer be published on the website, notice boards or in the SPN, and anyone wanting to contact a Parish Council must contact the Clerk in the first instance, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

100/PC/20 – Notice of Withdrawal of the Publication Version of the Chiltern and South Bucks Local Plan 2036.

NOTED.

101/PC/20 – Neighbourhood Plan

DISCUSSED and DECIDED to invite the consultants that Denham and Iver Parish Councils used to come to a meeting with a proposal to develop a Neighbourhood Plan, RESOLVED to agree all in favour.

102/PC/20 – Khalsa School

Cllr Carter reported that a response had been received to the letter that was sent to Dame Dethridge but received too late to circulate with the agenda.

103/PC/20 – Beeches Community Board

Update from Cllr Egleton. NOTED that the Application for funding for projects in 2021/22 was not applicable for the scheme suggested of supporting the elderly with technology, it was for highways and transport schemes only.  However the Beeches have other schemes and are happy to look at helping via another route.

104/PC/20 – Litter Picking

NOTED litter picking poster and dates for 2021.

105/PC/20 – Resurrection of home deliveries for the vulnerable.

NOTED working party have met to look at continued support during lockdown 2 and have recruited five new volunteers.

106/PC/20 – Carols on the Green

Update by Cllr Carter on ways to still make Christmas as special as possible – singing on doorstep on 28 November to be persued by Cllr Carter, as agreed at last meeting.

NOTED that a Christmas display is being erected on the green. Lights and Tree should all be lit around 18 November 2020. NOTED the admins of the We All Live in Stoke Poges Facebook Group have organised a virtual Christmas Market for Fri 20th Nov

107/PC/20 – 11/11 Service on Green

Cllr Bagge to lay a wreath at the flagpole on 11/11.

108/PC/20 – Buckinghamshire and Milton Keynes Association of Local Councils (BMKALC)

NOTED that Cllr Carter was unable to attend the last Parish Liaison meeting and is awaiting details of the next one.

109/PC/20 – Bus Service

Cllr Egleton not heard back yet about updating the timetables at the bus stops.

110/PC/20 – Grass Cutting/Maintenance Contract

Cllr Egleton proposed to accept that the current contractor who is happy to proceed on a yearly rolling contract with reduced rate of 1.5% increase to current charges for 2021 be accepted, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

111/PC/20 – Bells Hill Green Maintenance Contract

Cllr Cox proposed to accept that the current contractor happy to proceed on a yearly rolling contract with a 0% increase to current charges for 2021, and then continue on with the increase based on the RPI from each previous December, this was seconded by Cllr Egleton, RESOLVED to agree all in favour.

112/PC/20 – Weed Killing 2021/22

Cllr Bagge to update whether County are now carrying out this work, if not to agree to continue with verge weed killing twice yearly at £450 per application.  Quotation through current contractor and via our preferred method.  Agreed to bring back each October for decision. Cllr Bagge does not have the information yet, bring back to next meeting.

113/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes 21 September 2020 – Agreed/Signed 19 October 2020
  2. Recreation & Environment Minutes 6 July 2020 – Agreed/Signed 19 October 2020

114/PC/20 – Finance

 (1) RECEIVED & NOTED Financial Summary & Statement Cashbook – October 2020

 (2) RESOLVED to approve list of cheques/Bacs for signature October 2020 – £10862.10

 (3) RECEIVED & NOTED Bank reconciliations – October 2020

 (4) RECEIVED & NOTED Income & Expenditure Heading Detail/Budget Monitoring – October 2020

115/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence: –

None

116/PC/20 – NOTED Dates of Future Meetings

Planning Meeting – 16 November 2020

Full Parish Council Meeting – 7 December 2020

Meeting ended at:-9.05pm