Agenda Planning Committee Monday 16 July 2018

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on Monday 16 July 2018 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges

                                                                                                                    Julie Simmonds

                                                                                                                     Clerk

                                                                                                                     11 July 2018

 

023/PL/18            Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

024/PL/18            Apologies for Absence

025/PL/18         Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

026/PL/18            Minutes

Approval of the Minutes of the Planning Meeting held on 18 June 2018 (previously circulated)      

027/PL/18            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

028/PL/18            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

029/PL/18            Outstanding Enforcements See Appendix 4.                                      

030/PL/18            Correspondence.

031/PL/18            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  20 August 2018

 

APPENDIX 1

DELEGATED DECISIONS

 

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

 

18/00905/FUL                    Heatherset, Farthing Green Lane, Stoke Poges, SL2 4JH

Part single, part two storey rear, first floor front extensions.

 

18/00937/FUL                    Site of Linkswood, West End Lane, Stoke Poges, Bucks

Proposed new front gates to front of property.

 

18/00865/FUL                    Firs Field Storage Building, Duffield Lane, Stoke Poges, Bucks,

Erection of a detached single storey dwelling following with demolition of the existing storage building.

 

18/00676/FUL                    Brookdale, Bells Hill, Stoke Poges, Bucks, SL2 4ED

Redevelopment of site to provide 7 dwellings a=with associated parking and access.

 

18/00582/FUL                    Stoke Park Ltd, Park Road, Stoke Poges, Bucks

Redevelopment of site to provide 2 detached dwellings and 6 apartments with associated hardstanding and landscaping.

 

PL/189/2127/FA                                Glencairn, Duffield Park, Stoke Poges, Bucks, SL2 4HY

Single storey rear extension, two storey front infill extension.  Demolition of garage and erection of a single storey side extension.  Alterations to fenestration.

 

18/00919/FUL                    1 Ash Grove, Stoke Poges, Bucks, SL2 4AG

Single storey side, part single/part two storey side extensions.

 

PL/18/2237/KA                  Little Mount, Duffield Lane, Stoke Poges, Bucks, SL2 4AA

T1 – Sycamore Crown reduce to previous pruning points, T2 – Sycamore Fell, T3 – Poplar Fell, grind out stumps,. T5- Sycamore Fell grind out stump, T6 – Scots Pine remove storm damaged limb, hung up branch and deadwood.

 

PL/18/2117/FA                   Gateside, Park Road, Stoke Poges, Bucks, SL2 4PG

Two storey rear extension and loft conversion.

 

PL/18/2144/FA                   Oak Acre, Templewood Lane, Stoke Poges, SL2 4BG

New Vehicular entrance with wall and gate and a drop kerb off Templewood Lane.

 

PL/18/2143/FA                   Oak Acre, Templewood Lane, Stoke Poges, SL2 4BG

Detached double garage with wood store at rear.

 

PL/18/2156/FA                   The Grey House, 61 Plough Lane, Stoke Poges, Bucks, SL2 4JP

Single storey rear/side extension.

 

PL/18/2061/FA                   8 Cherry Orchard, Stoke Poges, Bucks, SL2 4PY

Two storey infill extension to front, detached garage changes to fenestration and internal alterations.

 

18/00922/FUL                    South Bucks Golf Acadamy, Stoke Road, Stoke Poges, Bucks, SL2 4NL

Proposed Country Park involving the demolition of the driving range and remodelling of the former golf course and driving range with creation of a sculptured landscape with informal and formal sports and recreational facilities, including construction of a mountain bike trail, BMX pump trail, bike circuit, children’s play area and amphitheatre.  Demolition of the water tank and former club house and construction of a single storey building comprising ancillary café, meeting space and retail unit.  Creation of additional car parking and associated landscaping and infrastructure.

 

PL/18/2275/FA                   11 Clevehurst Close, Stoke Poges, Bucks, SL2 4EP

Replacement of front porch, conversion of carport to garage.  Single storey side to rear extension, partial demolition of existing garage.  First floor rear extension.  Raise ridge height of existing roof including two rooflights in rear roof slope.

 

18/00834/FUL                    31 Hazell Way, Stoke Poges, Bucks, SL2 4DD

Part two storey, part single storey rear extension and front canopy.

 

AMENDED PLANS FOR INFORMATION

 

APPENDIX 3

PLANNING DECISIONS

Minutes Recreation & Environment Monday 25 June 2018

MINUTES OF THE MEETING OF THE RECREATION AND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 25 JUNE 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE,

Present:-  Cllr Carter (Chair), Cllr Crocker and Cllr Cox until 8pm when Cllr Bagge arrived.

In Attendance:- Mrs J Simmonds (Clerk)

Also present:- 1 member of public

___________________________________________________________________________

MINUTES

001/RE/18       To Elect a Chairman for R & E for the coming year 18/19.

Cllr Crocker proposed that Cllr Carter be Chairman for the coming year, this was seconded by Cllr Cox, RESOLVED to agree, all in favour 

002/RE/18       To Elect a Vice Chairman for R & E for the coming year 18/19.

Cllr Crocker proposed that Cllr Cox be Vice Chairman for the coming year, this was seconded by Cllr Carter, RESOLVED to agree, all in favour.

003/RE/18       Items by Members of Public Present 7.30pm-7.45pm

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

One member of public present to listen to decisions on item 012.

004/RE/18  Apologies for absence.

APOLOGIES were received from Cllr Hoskins, Cllr Fox, Cllr Lynch and Cllr Bagge who would be late.

005/RE/18  Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.

None

006/RE/18  Minutes

RESOLVED to approve the minutes of the R&E Committee held on 5 March 2018 which were signed by the Chairman.

007/RE/18  Football Bells Hill

To Decide on requests from football team manager to:-

  1. Buy new goal posts themselves and remove them after each game to the rear of the pavilion.

AGREED providing our contractor removes the old posts and that they purchase the correct sockets and covers to adhere to health and safety requirements at all times.

  1. Buy a line machine themselves and do the white lines themselves rather than our contractor

doing them.

AGREED

  1. Have a key (Manager only) to the hall in the pavilion to use on occasion.

AGREED providing the clerk is given prior notice of use of the hall and that it is left clean and tidy at all times and no-one else must be given the key apart from the manager.

  1. Use the pitches as usual during August for their pre-season friendlies.

AGREED must respect work being carried out in recreation ground during August 2018.

  1. To use the kitchen weekly to supply teas/coffees and bacon rolls to spectators.

AGREED to trial this for three months between September and December, the kitchen must be left immaculate each time otherwise it will be stopped.

Cllr Carter proposed a limit of £500 to be spent on a checker plate to go on the outside wall of the pavilion and to agree a signs saying no boots allowed inside the building and another outside each of the changing rooms, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

008/RE/18  Nettleship Wood

Update on Frank Solari tenant and paddocks tenant. NOTED all good.

009/RE/18           Bells Hill and Plough Lane Recreation Grounds

NOTED Playground reports received from new company.  NOTED only minor works identified to be carried out as routine. Clerk to get price for matting to be replaced as per report.

Cllr Carter reported on works being carried out in readiness of WW1 event previously agreed, all in hand.

NOTED  jogging trail start date 6 August 2018.

010/RE/18  Pavilion

NOTED cleaning of the fascia boards and painting the inside of the pavilion hall has been agreed by Full Council, works to take place on fascia boards next week, and painting in the summer holidays.

011/RE/18  Bells Hill Green

NOTED all planting is complete and the green is being watered each day by a volunteer.  A clean up

will take place before 1/7/18 event and before 7/7/18 event.  The benches are delayed.

Cllr Bagge arrived at 8pm.

AGREED to get Full Council approval on opening bank accounts for the Bells Hill Rec and for the

Bells Hill Green working party to enable them to apply for grants.

012/RE/18           Allotments

Cllr Cox update that upon attending the allotments on Sunday lunchtime there was no-one there and the gate was open and unlocked.  There are a number of untidy plots which the clerk will write to the plot holders.

Cllr Cox explained the problems being encountered by the allotment holders with the lock on the new height barrier/lower gate.  After discussion and to maintain security Cllr Bagge proposed and new padlock with a longer hasp be purchased which uses a key at the bottom of the padlock and snaps shut without using a key to lock it, and to replace all holders keys with a new key so long as they return their old one, this was seconded by Cllr Cox, RESOLVED to agree all in favour.

NOTED that the clerk, one councilor and the council chairman were contacted by an allotment holder to make a decision on allowing scalping’s from Duffield Lane roadworks to be loaded into the allotments by BCC to be used on the car park.  All refused to give permission without council approval.

013/RE/18  Tree Inspections on Duffield Lane

NOTED that the tree report has been received and identified a large amount of work required.  Cllr Bagge proposed that all of the works are carried out in line with Health and Safety and that the fund come from the R & E budget and the surplus of £4500 comes from the community library reserve on health and safety grounds; this was seconded by Cllr Carter.  RESOLVED to agree all in favour.

014/RE/18           Christmas Lights Ceremony/Bells Hill Green

NOTED that during tree works on the Hollybush Hill side of the road and the felling of trees some lights had to be removed and disconnected by Lamps and Tubes and taken back to their depot for storage.  Cllr Cox proposed that the quote to dig  a new trench to take the electric supply to the next nearest tree and installation of new cables be accepted and taken from the budget for Xmas Lights this was seconded by Cllr Carter, RESOLVED to agree all in favour.

015/RE/18  Litter Picking Event

RESOLVED to agree to take to Full Council to decide on any more litter picking dates.

016/RE/18  Outdoor Cinema 7 September 2018

NOTED Grease is the film that has been booked.

017/RE/18 Tennis Club Lease Expiration

NOTED that the lease expires 2020.  Club has contacted to clerk to enquire about how to extend, but has not responded since March 2018.  RESOLVED to agree to investigate further over the summer about renewing the lease and bring back to Full Council in a part II for discussion.

018/RE/18  NOTED Date of next meeting:- 

22 October 2018

Meeting ended at 8.28pm

 

 

 

 

 

 

 

 

 

 

 

Agenda Full Parish Council Monday 9 July 2018

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCILTO BE HELD ON MONDAY 9 JULY 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

To deal with the following business:

___________________________________________________________________________

AGENDA

064/PC/18 – Police

To receive a report from the police.

065/PC/18 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

066/PC/18 – Apologies for Absence

067/PC/18 – Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

068/PC/18 – Minutes

To approve the minutes of the Council meeting held on 11 June 2018 (previously circulated).

069/PC/18 – County Councillor’s Report

070/PC/18 – District Councillors’ Report

071/PC/18 – Chairman’s Update from last meeting.

072/PC/18 – Khalsa School

Update from Cllr Carter.

073/PC/18 – WW1 Celebration

Update on event held on 7/7/18

074/PC/18 – Vine Road Verges

Item deferred from last meeting and bring back after discussions with the bus company.  To discuss and decide any action.

075/PC/18 – Beeches Local Area Forum

Deferred from last meeting. Request for bids for 2019/20 to Paul Hodson by 31 August 2018.  To decide.

076/PC/18 – Footpath on Hollybush Hill   

Deferred from last meeting regarding a footpath on Hollybush Hill that belongs to no-one and needs maintenance. Cllr Bagge investigating ownership.  To discuss and decide.

077/PC/18 – Weed Killing

Deferred from last meeting. To discuss and decide about the weed killing along parish roads. To note second application previously agreed to take place by a preferred method.

078/PC/18 – Pavilion

Further information from uniformed groups regarding storage at the rear of the pavilion. To be tabled.  To decide.

079/PC/18 – Grant Funding           

To agree to Bells Hill Recreation Ground and Friends of Bells Hill Green opening bank accounts to meet grant funders’ eligibility criteria.

080/PC/18 – Litter Picking

To agree on future dates for litter picking events.

081/PC/18 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

(1)     Planning Minutes – 22 May  2018 – Signed 18 June 2018

(2)     Finance Minutes – 13 November 2017 – Signed 11 June 2018

(3)     Recreation & Environment – 5 March 2018 – Signed 25 June 2018

082/PC/18 – Finance

(1) Statement of Accounts – June 2018. Tabled

(2) To approve list of cheques/Bacs for signature June 2018 £ (subject to additions) – Tabled

(3) Bank reconciliations – June 2018 – Tabled

(4) Budget monitoring – June 2018 – Tabled

083/PC/18 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

  1. Email from Dominic Grieve – Have your say on Local Government in Bucks – circulated.
  2. Thank you letter from resident regarding flowers on green and the war memorial – circulated.
  3. Email from Mark Averill regarding Devolved Services – circulated.
  4. CDC & SBDC Joint Housing Strategy Consultation – circulated.

084/PC/18 – Dates of Future Meetings

Planning Meeting – 16 July 2018

Planning Meeting – 20 August 2018

Full Parish Council 10 September 2018

085/PC/18 Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To Resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

086/PC/18 – Solicitors Letter/Unauthorised Gate

To discuss response and decide how to proceed. Circulated

Julie Simmonds

Clerk to the Council

28 June 2018

Minutes Planning Committee Monday 18 June 2018

MINUTES

MINUTES of the Meeting of the Planning Committee held on Monday 18 June 2018 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges

Present:-  Cllr Carter (Chair), Cllr Hoskins, Mr Harris & Cllr Taylor.

In Attendance:-  Mrs J Simmonds

 

012/PL/18 – To Elect a Chairman for the coming year.

Cllr Crocker proposed that Cllr Carter be Chairman for the coming year, this was seconded by Cllr Taylor,  RESOLVED to agree, all in favour.

013/PL/18 –   To Elect a Vice Chairman for the coming year.

Cllr Hoskins proposed that Cllr Crocker be Vice Chairman for the coming year, this was seconded by Cllr Carter,  RESOLVED to agree, all in favour.

014/PL/18            Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

015/PL/18            Apologies for Absence

APOLOGIES were received from Mr Duncombe.

016/PL/18         Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

017/PL/18            Minutes

RESOLVED to approve the Minutes of the Planning Meeting held on 22 May 2018 which were signed by the Chairman

018/PL/18            Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

019/PL/18            NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

020/PL/18            NOTED Outstanding Enforcements See Appendix 4.                                                

021/PL/18            Correspondence.

NOTED Submission of Bucks Minerals and Waste Local Plan.

022/PL/18            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  16 July 2018

Meeting ended at 7.55pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Signed/Chairman                                                                                                               Dated

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX 1

DELEGATED DECISIONS

 

 

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

18/00834/FUL                    31 Hazell Way, Stoke Poges, Bucks, SL2 4DD

Part two storey, part single storey rear extension, pitched roof over garage, dormer windows and front canopy.

Parish Comments:-  Object, Polices EP3 (a), (b), (d) & (f).  H9 (a) & (b). H11 (a), (b) & (d) all apply!

 

18/00845/FUL                    The Cedars, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Single storey side extensions.

Parish Comments:-  No objection subject to the Green Belt 50% rules.

 

18/00774/FUL                    Lake View, Lakeside Drive, Stoke Poges, Bucks, SL2 4LX

Three storey front, part two/part single storey side, single storey rear first floor extensions, roof alteration to facilitate loft

conversion incorporating rear dormer.

Parish Comments:-  We have concerns that the floor space is not subordinate to the existing dwelling, Appendix 8,

8.1 applies.

 

AMENDED PLANS FOR INFORMATION

 

NOTED APPENDIX 3

PLANNING DECISIONS

 

18/00369/FUL                    2 Stoke Place Farm Cottages, Stoke Road, Stoke Poges Bucks, SL2 4NY

Single storey rear extension, front porch canopy.

Parish Comments:-  No objection subject to the 50% Green Belt rules.

Full Planning Permission

 

18/100601/FUL                  Southfork, Church Lane, Stoke Poges, Bucks, SL2 4PB

Single storey rear extension, single storey front infill extension and garage conversion.

Parish Comments:-  This house has previously been extended so subject to the 50% GB rules.

Full Planning Permission

 

18/00539/FUL                    4 Deans Close, Stoke Poges, Bucks, SL2 4JX

Widening of existing vehicular access and construction of entrance gates with brick piers.

Parish Comments:-  No Comment

Full Planning Permission

 

18/00561/FUL                    Retreat, Church Lane, Stoke Poges, Bucks, SL2 4NZ

Two storey side extension incorporating front dormer and replacement porch.

Parish Comments:-  No Objection subject to the Green Belt 50% rules.

Full Planning Permission

 

18/00909/NMA                   9 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Non-material amendment to PP 18/00247/FUL to allow: Changes to the roof.

Non-Material Amendment to PP

 

18/00345/FUL                    Khalsa Secondary Acadamy, Pioneer House, Hollybush Hill, Stoke Poges, SL2 4QP

Erection of temporary classrooms on hard standing to the south of the main school building for a temporary period of 15

weeks.

Parish Comments:-  Object, Policies TR7 (b) (c) & (d).  Concerns about possible lack of parking spaces.  Existing

contractors are already parking on Hollybush Hill and smaller lanes, blocking pavements causing the refuse truck

to have difficulty passing.  Construction generally overruns.  If this was the case what measures will SBDC take to

monitor this?

Full Planning Permission

 

18/00518/FUL                    Orchard House, 3 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Erection of a single dwelling and the demolition of an existing standalone garage and the existing front extension of the

existing dwelling house including sub division of plot at 3 Freemans Close.  Amendment to current approval

17/01661/FUL to include an additional bedroom on the first floor, moving the property 0.8m west to accommodate with

no 3 Freemans Close and simplifying of the proposed roof structure.

Parish Comments:-  No Comment

Full Planning Permission

 

NOTED APPEALS

 

17/01848/RVC                    The Grey House, 61 Plough Lane, Stoke Poges, SL2 4JP

Removal of condition 7 of pp 16/02423/FUL (replacement dwelling) to allow permitted development rights to be reinstated.

Parish Comments:- Object.  SBDC removed the permitted development rights and we see absolutely no reason for them to be re-instated.

Refusal of Removal/Variation of Condition

Written Reps

Appeal Dismisse

 

 

Minutes Finance & General Purposes Meeting Monday 11 June 2018

MINUTES OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL  HELD ON MONDAY 11 JUNE 2018 AT 9.11PM FOLLOWING THE FULL PARISH COUNCIL MEETING IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, STOKE POGES, SL2 4LP

 Present:-  Cllr Fox (Chair), Cllr Bagge, Cllr Carter, Cllr Crocker, Cllr Finan and Cllr Lynch.

___________________________________________________________________________

MINUTES

001/F/18          To Elect a Chairman for Finance for the coming year 18/19.

Cllr Finan proposed that Cllr Fox be Chairman for the coming year, this was seconded by Cllr Carter, RESOLVED to agree, all in favour

002/F/18          To Elect a Vice Chairman for Finance for the coming year 18/19.

Cllr Crocker proposed that Cllr Lynch be Vice Chairman for the coming year, this was seconded by Cllr Carter,  RESOLVED to agree, all in favour.

003/F/18          Apologies for Absence

APOLOGIES were received from Cllr Hoskins.   

004/F/18           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

None.

005/F/18          Minutes

RESOLVED to approve the minutes of the meeting held on 13 November 2018 which were signed by the Chairman.

006/F/18          Accounting Package

NOTED that the clerk has today received her final training session on the package and will now be using it full time.

007/F/18          Projects/Reserves/General Fund

CONSIDERED monies held in the General Fund and Reserves & Consider any new projects.  To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held. RESOLVED to agree all in favour to make no cancellations or changes.

008/F/18          NOTED Date of next meeting:- 12 November 2018

 

Meeting ended at 9.20pm

 

 

 

 

Signed/Chairman                                                                                             Dated

 

 

Minutes Full Parish Council Monday 11 June 2018

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 11 JUNE 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

Present:-  Cllr Bagge, Cllr Carter, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Lynch & Cllr Taylor.

In Attendance:- Mrs J Simmonds (Clerk)

Also Present:- 3 member of public

___________________________________________________________________________

036/PC/18 – Police

RECEIVED a written report from the police which was tabled.

037/PC/18 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

Three members of public asked the council questions regarding the grasscrete trial in Pennylets Green which has been installed by the County Council.  After discussion with councillors it was concluded that the trial would run its course over four seasons to assess how it works, and that Cllr Bagge would make enquiries about engineering works to prevent vehicles parking with all four wheels on the footway/verge.

038/PC/18 – Apologies for Absence

APOLOGIES were received from Cllr Cox, Cllr Hoskins and the Police.

039/PC/18 – Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 044.  As a member of the SBDC planning committee he would chair this item but would not express views or take part in any vote.

040/PC/18 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 14 May 2018 which were signed by the Chairman.

041/PC/18 – County Councillor’s Report

Cllr Bagge reported that it is budget planning time and that is the main focus at present.

042/PC/18 – District Councillors’ Report

Cllr Bagge reported that he had spoken with Ben Robinson the Planning manager for South Bucks planning department about their reluctance to extend consultations. It was explained that they had experienced delays validating new applications on their new IT system which meant that some applications were late going out for consultation, so there was no leeway before the applications were required to be determined.  This should now be resolved.

043/PC/18 – Chairman’s Update from last meeting.

Cllr Bagge had nothing new to report.

044/PC/18 – Khalsa School

Cllr Carter reported that the noise report was going nowhere at present and that communications with the SBDC officer had dried up.

045/PC/18 – WW1 Celebration

Cllr Carter reported that in her opinion the cost of the Silent Soldier campaign could not be justifed, all agreed.  The sculpture for the green was being delivered tomorrow at lunchtime.  There is an issue with production of the benches but hopefully will be delivered around 18 June to be installed by our approved contractor.  The planting will be completed soon in red, white and blue.  The timeline for the day was finalised.  The Deputy Lord Lieutenant is attending and speaks fluent French; he also suggested that the Royal British Legion attend with their standards accompanied by the standards from Etricourt-Manancourt.  The French guests will be served a classic afternoon tea.  Everyone will be presented with a packet of poppy seeds in a commemorative envelope.  The visiting guests will also receive a handmade chocolate heart in a box with both flags on and pin badges.  The programme is being designed and laid out.

046/PC/18 – Jogging Trail

NOTED that work on the jogging trail will now start on August 6 2018.

047/PC/18 – Vine Road Verges

Cllr Carter has spoken to the principal of Jeakins Bus Company and had a constructive conversation, agreed to defer until more information is gathered.

048/PC/18 – Beeches Local Area Forum

Request for bids for 2019/20 to Paul Hodson by 31 August 2018, agreed to defer decisions until July meeting.

049/PC/18 – Sculpture Opening/Event

Posters and advertisement in SPN for the event at 2pm on 1 July.

050/PC/18 – Bells Hill Green Working Party

Cllr Carter said they are making great progress helped by the installation of the water and tap.

051/PC/18 – Footpath on Hollybush Hill      

Item requested by Cllr Fox regarding a footpath on Hollybush Hill that belongs to no-one and needs maintenance.  Cllr Bagge to ask County about ownership, defer to July.

052/PC/18 – Pavilion Storage

Request from Guiding to install a container behind the pavilion for storage.  Concerns were raised about the size and style etc. of the container.  To get more information and bring back.

053/PC/18 – Seafarers UK

NOTED Merchant Navy Day 3 September 2018, to agree to fly the flag and have a small ceremony at the flagpole like last year, all in favour.

054/PC/18 – Weed Killing

Agreed to defer to July meeting after hearing about a trial on road sweepers that can also spray.  To note that current contractor is going ahead with agreed second weed killing using our preferred method.

055/PC/18 – Stone

DISCUSSED and decided not to move the Jubilee stone onto the Main Green, but to ask the Village Centre if it could be placed on the grass where the Christmas tree sits each year.  Cllr Carter proposed to take this to their committee, seconded by Cllr Taylor, RESOLVED to agree all in favour.  Cllr Bagge, Fox & Carter all declared an interest in this item as members of the Village Centre committee.

056/PC/18 – Bells Hill Green Benches

RESOLVED to agree to re-use the benches from the green in Plough Lane and Bells Hill Recs, two in Plough Lane, one in Bells Hill, all in favour.

057/PC/18 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

(1)   Planning Minutes – 16 April  2018 – Signed 22 May 2018

058/PC/18 – Finance

(1) NOTED Statement of Accounts – May 2018.

(2) RESOLVED to approve list of cheques/Bacs for signature May 2018 £11691.79

(3) RECEIVED Bank reconciliations – May 2018

(4) NOTED Budget monitoring – May 2018

059/PC/18 – Accounts for Year Ended 31st March 2018

1)  RECEIVED, APPROVED and SIGNED the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising, which were signed by the Chairman of the Council and the RFO. RESOLVED to agree all in favour.

(2)  RECEIVED & APPROVED the annual return which was signed by the Chairman the Council and the RFO and RECEIVED & APPROVED bank reconciliation and statement of significant variations. RESOLVED to agree all in favour.

060/PC/18 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

061/PC/18 – NOTED Dates of Future Meetings

Planning Meeting – 18 June 2018

Recreation & Environment – 25 June 2018

Full Parish Council 9 July 2018

062/PC/18 Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

063/PC/18 – Solicitors Letter/Unauthorised Gate

DISCUSSED and deferred to July meeting

 

Meeting ended at 9.05pm

Agenda Recreation & Environment 25 June 2018

YOU ARE SUMMONED TO A MEETING OF THE RECREATION AND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 25 JUNE 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE,

to deal with the following business:

Julie Simmonds

Clerk

20 June 2018

___________________________________________________________________________

A G E N D A

 

001/RE/18       To Elect a Chairman for R & E for the coming year 18/19.

002/RE/18       To Elect a Vice Chairman for R & E for the coming year 18/19.

003/RE/18       Items by Members of Public Present 7.30pm-7.45pm

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

004/RE/18  Apologies for absence.

005/RE/18  Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.

006/RE/18  Minutes

To approve the minutes of the R&E Committee held on 5 March 2018 (previously distributed)

007/RE/18  Football Bells Hill

To Decide on requests from football team manager to:-

  1. Buy new goal posts themselves and remove them after each game to the rear of the pavilion.
  2. Buy a line machine themselves and do the white lines themselves rather than our contractor doing them.
  3. Have a key (Manager only) to the hall in the pavilion to use on occasion.
  4. Use the pitches as usual during August for their pre-season friendlies.
  5. To use the kitchen weekly to supply teas/coffees and bacon rolls to spectators.

To agree price for a checker plate to go on the outside wall of the pavilion and to agree a sign saying no boots allowed inside the building and another outside each of the changing rooms.

008/RE/18  Nettleship Wood

Update on Frank Solari tenant and paddocks tenant.

009/RE/18           Bells Hill and Plough Lane Recreation Grounds

Playground reports received from new company.  To note only minor works identified to be carried out as routine.

Update on works being carried out in readiness of WW1 event previously agreed.

To note jogging trail start date 6 August 2018.

010/RE/18  Pavilion

To note cleaning of the fascia boards and painting the inside of the pavilion hall has been agreed by Full Council, works to take place on fascia boards next week, and painting in the summer holidays.

011/RE/18  Bells Hill Green

Update on Friends of Bells Hill working party.

To decide any further works and costs.

012/RE/18           Allotments

Update from Cllr Cox on allotments.

Request from allotment holders to do something with the lock on the new height barrier/lower gate.  Difficult to get to and to unlock due to the nature of the padlock.  Suggestion from supplier is to cut open or remove the lock-box giving free access to the padlock; however this removes a large element of security allowing the padlock to be easily cut off for illegal entry.  You also have to climb under the gate to access the lock which is proving difficult for some holders.  To decide whether or not to change the current set up and how.  To decide whether or not to replace the padlock and keys for every allotment holder and whether to make a walk through access next to the gate to get to the padlock.

To note that the clerk and the council chairman were contacted by an allotment holder to make a decision on allowing scalping’s from Duffield Lane roadworks to be loaded into the allotments by BCC to be used on the car park.  Both refused to give permission without council approval.

013/RE/18  Tree Inspections on Duffield Lane

To note that tree report has been received and identified a large amount of work required.  To decide which works are priority and agree to the costs for those to be carried out.  To decide on when to schedule in not so urgent works and agree costs.

014/RE/18           Christmas Lights Ceremony/Bells Hill Green

To note that during tree works on the Hollybush Hill side of the road and the felling of trees some lights had to be removed and disconnected by Lamps and Tubes and taken back to their depot for storage.  This means that a new trench needs to be dug to take the supply to the next nearest tree and installation of new cables.  Quote circulated to be approved.

015/RE/18  Litter Picking Event

To decide on any more litter picking dates.

016/RE/18  Outdoor Cinema 7 September 2018

Update

017/RE/18 Tennis Club Lease Expiration

To note that the lease expires 2020.  Club has contacted to clerk to enquire about how to extend, but has not responded since March 2018.  To agree renewing the lease and details.

018/RE/18  Date of next meeting:- 

22 October 2018

Agenda Planning Committee Monday 18 June 2018

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on Monday 18 June 2018 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges

                                                                                                                    Julie Simmonds

                                                                                                                     Clerk

                                                                                                                     13 June 2018

 

 

012/PL/18 – To Elect a Chairman for the coming year.

 

013/PL/18 –   To Elect a Vice Chairman for the coming year.

 

014/PL/18            Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for

public comment.

 

015/PL/18            Apologies for Absence

 

016/PL/18         Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

 

017/PL/18            Minutes

Approval of the Minutes of the Planning Meeting held on 22 May 2018 (previously circulated)      

 

018/PL/18            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

 

019/PL/18            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

 

020/PL/18            Outstanding Enforcements See Appendix 4.

                                               

021/PL/18            Correspondence.

Submission of Bucks Minerals and Waste Local Plan. (circulated)

 

022/PL/18            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

 

Next meeting date:  16 July 2018

 

APPENDIX 1

DELEGATED DECISIONS

 

 

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

18/00834/FUL                    31 Hazell Way, Stoke Poges, Bucks, SL2 4DD

Part two storey, part single storey rear extension, pitched roof over garage, dormer windows and front canopy.

 

18/00845/FUL                    The Cedars, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Single storey side extensions.

 

18/00774/FUL                    Lake View, Lakeside Drive, Stoke Poges, Bucks, SL2 4LX

Three storey front, part two/part single storey side, single storey rear first floor extensions, roof alteration to facilitate loft

conversion incorporating rear dormer.

 

AMENDED PLANS FOR INFORMATION

 

APPENDIX 3

PLANNING DECISIONS

 

18/00369/FUL                    2 Stoke Place Farm Cottages, Stoke Road, Stoke Poges Bucks, SL2 4NY

Single storey rear extension, front porch canopy.

Parish Comments:-  No objection subject to the 50% Green Belt rules.

Full Planning Permission

 

18/100601/FUL                  Southfork, Church Lane, Stoke Poges, Bucks, SL2 4PB

Single storey rear extension, single storey front infill extension and garage conversion.

Parish Comments:-  This house has previously been extended so subject to the 50% GB rules.

Full Planning Permission

 

18/00539/FUL                    4 Deans Close, Stoke Poges, Bucks, SL2 4JX

Widening of existing vehicular access and construction of entrance gates with brick piers.

Parish Comments:-  No Comment

Full Planning Permission

 

18/00561/FUL                    Retreat, Church Lane, Stoke Poges, Bucks, SL2 4NZ

Two storey side extension incorporating front dormer and replacement porch.

Parish Comments:-  No Objection subject to the Green Belt 50% rules.

Full Planning Permission

 

18/00909/NMA                   9 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Non-material amendment to PP 18/00247/FUL to allow: Changes to the roof.

Non-Material Amendment to PP

 

18/00345/FUL                    Khalsa Secondary Acadamy, Pioneer House, Hollybush Hill, Stoke Poges, SL2 4QP

Erection of temporary classrooms on hard standing to the south of the main school building for a temporary period of 15

weeks.

Parish Comments:-  Object, Policies TR7 (b) (c) & (d).  Concerns about possible lack of parking spaces.  Existing

contractors are already parking on Hollybush Hill and smaller lanes, blocking pavements causing the refuse truck

to have difficulty passing.  Construction generally overruns.  If this was the case what measures will SBDC take to

monitor this?

Full Planning Permission

 

18/00518/FUL                    Orchard House, 3 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Erection of a single dwelling and the demolition of an existing standalone garage and the existing front extension of the

existing dwelling house including sub division of plot at 3 Freemans Close.  Amendment to current approval

17/01661/FUL to include an additional bedroom on the first floor, moving the property 0.8m west to accommodate with

no 3 Freemans Close and simplifying of the proposed roof structure.

Parish Comments:-  No Comment

Full Planning Permission

 

APPEALS

 

17/01848/RVC                    The Grey House, 61 Plough Lane, Stoke Poges, SL2 4JP

Removal of condition 7 of pp 16/02423/FUL (replacement dwelling) to allow permitted development rights to be reinstated.

Parish Comments:- Object.  SBDC removed the permitted development rights and we see absolutely no reason for them to be re-instated.

Refusal of Removal/Variation of Condition

Written Reps

Appeal Dismissed

Council-supported Rural Bus Service Survey 2018

Dear town or parish council, we are launching a survey this week regarding the county council supported routes in small towns, villages and rural areas in Buckinghamshire. We want to understand how current bus

services are being used. We’ll use this information to review how future services can better meet people’s travel patterns, and this may include revising existing routes and timetables or looking at alternatives such as community transport or other flexible transport services.

The survey can be found on our website www.buckscc.gov.uk/bussurvey or I have attached a printed version for those not online. There is also an ‘easy-read’ version available which I’ll send through shortly. It is important to emphasise that this survey is not about all buses, many services are operated commercially by the bus companies and receive no financial support from the County Council. I have therefore also attached a list of services whose passengers we wish to hear from.

We want to encourage as many passengers as possible to take part in the survey, so I have attached a poster for those with parish notice boards and digital version for those with screens. 

I have also have printed some postcards about the survey which I can send you. Please let me know how many you require?

If you’ll like a few printed copies of the survey let me know too.

Many thanks for your help with this.

Kind regards

Amanda

Amanda Covington

Public Transport Team

Transport, Economy and Environment

Buckinghamshire County Council

County Hall

Walton Street

Aylesbury HP20 1UY

 

Tel: 01296 387671

Email: acovington [Email address: acovington #AT# buckscc.gov.uk - replace #AT# with @ ]

 

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Small change – BIG difference. Are you ready to take your first step to a healthier future? Register online today

LWSW

Buckinghamshire County Council

Visit our Web Site : http://www.buckscc.gov.uk

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