TRRO Road Closure for Carols on the Green 7 December 2018

Road closure for Carols on the Green
THE BUCKINGHAMSHIRE COUNTY COUNCIL
(VARIOUS ROADS, Stoke Poges) (TEMPORARY PROHIBITION OF THROUGH TRAFFIC) (SPECIAL EVENT) ORDER, 2018
BUCKINGHAMSHIRE COUNTY COUNCIL has made an Order under Section 16A of the Road Traffic Regulation Act 1984, which will temporarily prohibit any vehicle from proceeding, except for access, in those lengths of various roads in Stoke Poges as specified in the Schedule below.
Map data © Google Terms of Use
The closures are required to facilitate the holding of the Stoke Poges Village Carols, which is being organised by Stoke
Poges Parish Council
The Department for Transport approved the making of this Order on approval date as the affected lengths of road have already been subject to a Section 16A Order within the current calendar year.
The Order will be in operation when the appropriate signs are lawfully displayed between 18:40 and 19:30 on 7th December 2018.
Penalties for not observing these restrictions will be as prescribed by the Road Traffic Regulation Act 1984 and the Road Traffic Act 1991.
SCHEDULE
Rogers Lane
Bells Hill Green Pennyletts Green Hazel Way Duffield Lane

https://apps.roadworks.org/downloads/tm/ttro-special-event-new-111543489-3127799.pdf

Agenda Finance & General Purposes Monday 12 November 2018

YOU ARE SUMMONED TO ATTEND A MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL  TO BE HELD ON MONDAY 12 NOVEMBER 2018 AT APPROXIMATELY 8.30 P.M. FOLLOWING THE FULL PARISH COUNCIL MEETING IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, STOKE POGES, SL2 4LP

to deal with the following business:-

Julie Simmonds

Clerk

6 November 2018

___________________________________________________________________________

A G E N D A

006/F/18          Apologies for Absence

        

007/F/18           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

 

008/F/18          Minutes

To approve the minutes of the meeting held on 11 June 2018 – previously circulated.

 

009/F/18          Budget 2019/2020

To consider amounts to be included in the budgets for 2019/2020 (R & E items already agreed) and put forward a recommendation for the Parish Council Meeting to be held on 3 December 2018. Circulated.

 

010/F/18          Precept

To decide the recommended Precept requirement for 2019/20 for approval by the Parish Council Meeting to be held on 3 December 2018.

011/F/18          Projects/Reserves/General Fund

To consider monies held in the General Fund and Reserves & Consider any new projects.  To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held. Circulated.       

012/F/18         Date of next meeting:- June 2019 Date TBA

 013/F/18         Exclusion of the Press & Public

 Public Bodies (Admission to Meetings) Act 1960 To Resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

014/F/18          Clerks Appraisal/Update

015/F/18          Clerks Salary

 

 

 

Agenda Full Parish Council Monday 12 November 2018

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 12 NOVEMBER 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

To deal with the following business:

___________________________________________________________________________

AGENDA

154/PC/18 – Police

To receive a report from the police.

155/PC/18 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

156/PC/18 – Apologies for Absence

157/PC/18 – Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

158/PC/18 – Minutes

To approve the minutes of the Council meeting held on 8 October 2018 (previously circulated).

159/PC/18 – County Councillor’s Report

160/PC/18 – District Councillors’ Report

161/PC/18 – Chairman’s Update from last meeting.

162/PC/18 – Khalsa School

Update from Cllr Carter.

163/PC/18 – Vine Road Verges

Item deferred from last meeting and bring back after discussions with the bus company.  To discuss and decide any action.

164/PC/18 – Footpath on Hollybush Hill   

Deferred from last meeting regarding maintenance. Cllr Bagge investigating ownership.  To discuss and decide.

165/PC/18 – Stone

Cllr Carter to table a quote to removing stone from Bells Hill Green and relocate at the Village Centre, to be approved as agreed at the last meeting.

166/PC/18 – Registered Land

To agree to defer again.

167/PC/18 – Pennylets Green/Bollards

Brought back from last meeting after Cllr Bagge agreed to discuss further with County.

168/PC/18 – Parking Enforcement

Brought back from last meeting as Cllr Bagge was still waiting for the procedures to be sent to him.

169/PC/18 – Persimmon Homes

Brought back from last meeting.  Update on whether Cllr Carter has managed to arrange a meeting.

170/PC/18 – Information Board  

Brought back from last meeting regarding the new information board, with consultation details on what to have and where to place the board.

171/PC/18 – Carols on the Green

Update on event.  To agree to purchase a number of large pop up gazebo’s to be used yearly at this event (and others) to alleviate the need for borrowing large marquees which require specialist help in setting up.  Details and quotes circulated.

To agree where to donate the collection this year, suggestion by R & E to put towards a defibrillator somewhere in the village.

172/PC/18 – Pavilion

To note and agree that the scouts would like to hold a fundraising race night on 2 March 2019 at the pavilion to raise funds for a member to attend the Scout World Jamboree in the USA next year.

173/PC/18 – Office

To note that the clerk’s office is currently being cleared to comply with the GDPR and the SLCC guidelines for keeping accounts and data.  To agree that the office can be decorated to match the recent decoration in the LRR.  Reserve funds for the office were transferred back into the General Fund at the end of March 2018.

174/PC/18 – Litter picking for 2019

To agree dates for next year between spring and autumn so that they can be advertised on the notice boards and the next SPN editions. Circulated.

175/PC/18 – Christmas Lights

Request from the Village Centre Manager to use our electrical supply to power their Christmas Lights which will be supplied by the same Company as the Parish Council use, to agree if the Parish Council should pay for the power.

176/PC/18 – Lionel Rigby Room

Request from the Village Centre Manager about a new picture to go into the room.

177/PC/18 – Christmas Hampers

Request from the school about Parish Council involvement in a year six project to make hampers for the elderly.

178/PC/18 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

(1)     Planning Minutes – 17 September 2018 – Signed 15 October 2018

(2)     Recreation & Environment Minutes – 25 June 2018 – Signed 22 October 2018

179/PC/18 – Finance

(1) Statement of Accounts – October 2018. Circulated

(2) To approve list of cheques/Bacs for signature October 2018 £ (subject to additions) – Circulated

(3) Bank reconciliations – October 2018 – Circulated

(4) Budget monitoring – October 2018 – Circulated

180/PC/18 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

181/PC/18 – Dates of Future Meetings

Planning Meeting – 19 November 2018

Full Parish Council3 December 2018

182/PC/18 Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

183/PC/18 – Nettleship Wood

Frank Solari grazing lease update.

184/PC/18 – Tennis Club Lease Expiration

Lease update

 

Julie Simmonds

Clerk to the Council

6 November 2018

 

 

Minutes Recreation & Environment 22 October 2018

MINUTES OF THE MEETING OF THE RECREATION AND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL  HELD ON MONDAY 22 OCTOBER 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE,

Present:-  Cllr Carter (Chair), Cllr Bagge, Cllr Cox & Cllr Crocker.

In Attendance:-  Mrs J Simmonds

Also present:-  One member of public.

___________________________________________________________________________

019/RE/18       Items by Members of Public Present 7.30pm-7.45pm

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

One member of public at the meeting to listen to the comments made on item 028.

 

020/RE/18  Apologies for absence.

APOLOGIES were received from Cllr Fox, Cllr Hoskins & Cllr Lynch.

 

021/RE/18  Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.

None

 

022/RE/18  Minutes

RESOLVED to approve the minutes of the R&E Committee held on 25 June 2018 which were signed by the Chairman.

 

023/RE/18  Football Bells Hill

DSICUSSED the trial of teas and coffees being served and AGREED to extend the trial until the next

meeting in February 19.

NOTED the football manager is nearly ready to introduce kid’s football on a Sunday and is happy to

continue to pay for the slot.

NOTED that they sometimes use a Sunday morning to video some football techniques for their

website and use the changing rooms for this purpose.

 

024/RE/18  Nettleship Wood

RESOLVED to agree all in favour to continue to investigate using an agent to rent out the Frank Solari field, and to bring back to Full council with details.

025/RE/18           Bells Hill and Plough Lane Recreation Grounds

MUGA to agree to do something about the rattling of the MUGA walls which disturbs the neighbours. Wooden sleepers have rotted away, to agree to them being replaced with re-cycled sleepers.  Quote tabled for this work and all Playground Inspection work to be carried out, total cost approximately £6k to be taken from the maintenance budget for the recreation grounds.  Cllr Cox proposed to accept the quote, seconded by Cllr Crocker, RESOLVED to agree all in favour.

 

NOTED jogging trail finished 14 September 2018.

 

026/RE/18  Pavilion

NOTED cleaning of the fascia boards and painting the inside of the pavilion hall has been carried out satisfactorily over the summer months.

 

027/RE/18  Bells Hill Green

Friends of Bells Hill working party is now a properly formed constitution allowing them to apply for

grants of their own.  All final decisions to be made by the Parish Council.  RESOLVED to agree all in favour up to £50 to be spent on winter flowers to be placed around the flag pole.

 

028/RE/18           Allotments

Cllr Cox reported that there were few problems at present; most walkways had been cleared as requested.  He asked if a piece of hedgerow could be cut back to allow pedestrians to walk around the gate to gain easier access to the lock, this was AGREED by all.

 

NOTED that the gate is continuously left open or unlocked even though the padlock and keys have been changed to make locking much easier.

 

RESOLVED to agree all in favour to add to the allotment agreement that the gate must always be kept closed and locked at all times.

 

NOTED that the clerk is constantly asked if the top barrier can be opened to allow chippings to be delivered.  AGREED all in favour that Cllr Cox only could open the top barrier to allow chippings to be delivered at an agreed time with an agreed supplier and only occasionally.

 

NOTED a meeting is to be held by the Chairman, Vice Chairman and Clerk to discuss breaches and decide action to be taken.

 

029/RE/18  Tree Inspections on Duffield Lane

NOTED that tree works are still being carried out as agreed at the last meeting.

 

030/RE/18           Christmas Lights Ceremony/Bells Hill Green

NOTED that lights will be installed and switched on before or no later than 1 December 2018.

NOTED All paper work and risk assessments and road closures are in place for the ceremony on Friday 7 December 2018, event is exactly the same as last year as agreed in January 2018.

RESOLVED to agree all in favour to replace both tyres on the trailer this year.

RESOLVED to agree to ask Full Council in November about having a defibrillator in the village and if they agree to donate any monies collected towards it as this year’s donation from the event.

 

031/RE/18  Litter Picking Event

RESOLVED to agree to have a six months list of litter picking dates each year from spring to autumn and have them advertised on the notice boards six months in advance. Dates to be reported at the November meeting.

 

032/RE/18  Outdoor Cinema 7 September 2019

NOTED that the contract is signed for 7 September 2019. DECIDED to leave the film choice until next year.  Full council to decide.

 

033/RE/18  125 Year Anniversary – Picnic in the park.

RESOLVED to agree all in favour to make the event as simple as possible, no outside caterers etc., people to bring everything themselves.

 

034/RE/18 – Cllr Crocker proposed a 3% increase on rent increases for the following for 2019/2020

this was seconded by Cllr Cox, RESOLVED to agree all in favour.

 

Football Teams

annual rent costs for 2019/20 for budgets for all teams.

Paddocks

Rent costs for grazing contracts and annual increase for 2019/20 for budget.

Pavilion

Annual rent costs for 2019/20 in new pavilion for budgets for all

Uniformed groups.

Allotments

Rent costs and annual increase for 2019 for budget.

Tennis Club

Rent costs and annual increase for 2019/20 for budget.

 

035/RE/18 – Cllr Crocker proposed a 3% increase on payment increases for the following for 2019/2020 which was seconded by Cllr Cox, RESOLVED to agree all in favour.

 

Playground Inspections/Litter Picking

Annual increase for 2019/20 for budget.

Pavilion Management

Annual increase for 2019/20 for budget.

 

036/RE/18  Grass Cutting Contracts

Cllr Carter proposed to accept the agree yearly rolling contract rates for 2019/20 from Albert Huber Ltd

this was seconded by Cllr Bagged, RESOLVED to agree all in favour.

 

037/PC/18  Weed Killing 2019/20

Cllr Bagge proposed to agree to continue with verge weed killing twice yearly at £450 per application.

Quotation through Progress Services and work carried out by The Whitby Partnership via our preferred

Method, to be agreed yearly, this was seconded by Cllr Carter, RESOLVED to agree all in favour.

 

038/PC/18  Re siting of Benches

Cllr Carter proposed to accept quote from Mayflower landscape to re install the benches from Bells Hill

Green into the recreation grounds, and one on Hollybush Hill quote £495, this was seconded by Cllr

Crocker, RESOLVED to agree all in favour.  NOTED that the contractor is going to upgrade the benches free of charge.

 

039/PC/18  Bells Hill Recreation Ground Charity

NOTED that we will not be opening a bank account for the recreation ground.

 

040/PC/18  Finance Budgets 19/20

NOTED and Cllr Bagge proposed a 3% increase all on income and expenditure budgets for R & E for 2019/20, this was seconded by Cllr Crocker.  RESOLVED to agree all in favour.  To be ratified at Full Council in November.

 

041/RE/18  NOTED Date of next meeting:- 

25 February 2019

 

Meeting ended at 8.52pm

Minutes Planning Committee 15 October 2018

MINUTES

MINUTES of the Meeting of the Planning Committee held on Monday 15 October 2018 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges

Present:-  Cllr Crocker (Chair), Mr Duncombe, Mr Harris, Cllr Hoskins & Cllr Taylor.

In attendance:-  Mrs J Simmonds (Clerk)

 

 

 

050/PL/18            Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

 

051/PL/18            Apologies for Absence

APOLOGIES were received from Cllr Carter.

 

052/PL/18         Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

 

053/PL/18            Minutes

RESOLVED to Approve the Minutes of the Planning Meeting held on 17 September 2018 which were signed by the Chairman.

 

054/PL/18            Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

 

055/PL/18            NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

 

056/PL/18            Outstanding Enforcements See Appendix 4.

                                               

057/PL/18            Correspondence.

 

058/PL/18            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

 

NOTED Next meeting date:  19 November 2018

 

Meeting ended at 8.20pm

 

 

 

 

 

Signed/Chairman                                                                                                                               Dated

APPENDIX 1

DELEGATED DECISIONS

 

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

 

PL/18/3148/FA                   Khalsa Secondary Academy Part, Pioneer House, Hollybush Hill, Stoke Poges

The installation of temporary classrooms arranged in a single block and a double storey block for a temporary period until 1 March 2019.

Parish Comments:-  OBJECT in Green Belt.  Policies GB1, EP3 (a), (b), (c) & (d) all apply as well as TR5 & TR7 as we are assuming they are required to house students that cannot be accommodated in the existing building.  This will result in more traffic which the surrounding areas cannot accommodate.   The 50% Green Belt rules also apply.  If minded to approve there must be strict conditions that they come down in March 2019 and permission is NOT extended.   These temporary buildings are sighted close to neighbouring properties and will lead to loss of privacy and an increase in noise disturbance.  Therefore if minded to approve we ask that the blocks be reversed so that the single block is nearest the boundary and the two storey sited nearest the existing building so that the double block does not overlook  into the neighbouring properties and cause them loss of privacy.  We would ask that the trees remain undisturbed.  These temporary buildings will, in our view, negatively impact the open nature of the area.

 

PL/18/3166/FA                   35 Bunby Road, Stoke Poges, Bucks, SL2 4BS

Single storey side and rear extension.

Parish Comments:-  No Comment

 

PL/18/3296/FA                   The Grey House, 61 Plough lane, Stoke Poges, Bucks, SL2 4JP

Detached garage.

Parish Comments:-  Object, the Green Belt 50% rules apply.  This property is already under enforcement for illegal outbuildings and solar panels both of which have no planning permission.  There was already an orginal garage which was converted, this application should not be allowed for these reasons.

 

PL/18/3350/FA                   Leven House, Park Road, Stoke Poges, Bucks, SL2 5PA

Redevelopment of site to provide three storey building with 5 apartments and demolition of existing dwelling.

Parish Comments:-  Object policy TR5 applies.  This is a renowned junction for accidents and speeding and there will be too much extra traffic movement which will be dangerous.

 

PL/18/3198/FA                   32 Deans Close, Stoke Poges, Bucks, SL2 4JX

New Vehicle crossover.

Parish Comments:-  No Comment

 

PL/18/3459/FA                   Dower House, Stoke Court Drive, Stoke Poges, Bucks, SL2 4LU

Single Storey infill ground floor rear extension.

Parish Comments:-  No Objection subject to the 50% Green Belt Rules.

 

PL/18/3506/FA                   The Clock House, Park Road, Stoke Poges, Bucks, SL2 4PE

Creation of a wildlife pond.

Parish Comments:-  No Comment

 

PL/18/3507/SA                   51 Plough Lane, Stoke Poges, Bucks, SL2 4JP

Application for a Certificate of Lawfulness for proposed: Single Storey side/rear extension and loft conversion.

Parish Comments:-  No Comment

 

AMENDED PLANS FOR INFORMATION

 

NOTED APPENDIX 3

PLANNING DECISIONS

 

PL/18/2061/FA                   8 Cherry Orchard, Stoke Poges, Bucks, SL2 4PY

Two storey infill extension to front, detached garage changes to fenestration and internal alterations.

Parish Comments:-  No Comment

Determined

 

PL/18/2747/FA                   83 Hazell Way, Stoke Poges, Bucks, SL2 4DG

Single storey side and rear extension.

Parish Council Comments:   No Comment

Determined

 

PL/18/2904/FA                   4 Hazell Way, Stoke Poges, Bucks, SL2 4BN

Erection of single storey rear extension to existing integral garage and front porch extension.

Parish Council Comments:   No comment

Determined

 

18/00679/OUT                    St. Andrews Church Centre, Rogers Lane, Stoke Poges, Bucks, SL2 4LN

Outline application for:  First floor extension to provide 4 x 2 bedroom flats.

Parish Comments:-  Concerns by opening up the spare parking area will existing spaces be lost to create new

parking?  Concerns of overdevelopment of an already congested area next to the school, church and village hall,

also this is in a conservation area.  The flats will also be overlooking the school playground.

Determined

 

18/00865/FUL                    Firs Field Storage Building, Duffield Lane, Stoke Poges, Bucks,

Erection of a detached single storey dwelling following with demolition of the existing storage building.

Parish Comments:-  Our Previous Comments Still Apply which were:-

Object Policies GB2 ( a),( b), (c) & ( d) and (giii) , and GB1all apply!

It is not considered that the existing farm building is of ‘substantial’ construction and capable of conversion into a dwelling without major re-construction. In addition the resulting dwelling and its associated garden/residential curtilage would have an urbanising impact on this rural setting and would erode the openness of the Green Belt and conflict with its purposes of safeguarding the countryside from encroachment. The proposal would constitute inappropriate development in the Green Belt which by definition is harmful and would be contrary to the aims of saved policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and the guidance set out in the NPPF. 2. The application has failed to provide adequate survey information relating to bats and reptiles on the site. As such it has not possible to properly assess the impact of the proposed development on these protected species. In addition the application has failed to demonstrate how net gain for biodiversity will be obtained. The application is therefore contrary to Core Policy CP9 of the South Bucks Core Strategy (adopted February 2011) and the guidance set out of the NPPF.

This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and the aims and objectives of the Green Belt Policy.

The Design and Access statement associated with this application states that the existing building is clad in corrugated metal.  We disagree strongly with this statement.  This is not a clad building it is an unstable structure primarily constructed of corrugated sheets.

We also disagree with the statement on page 18 of this application that the site has existing vehicular access.  There is currently no road or access suitable for vehicles.

The elevations and floor plans of the existing structure provided with this application are extremely inaccurate and falsely give the impression of a permanent and substantial structure.

We find the fact that this building has B use extremely strange.  It has never been used as any form of employment.

The application site is located within the Metropolitan Green Belt wherein there is a general presumption against inappropriate development except in very special circumstances. It has not been demonstrated that the existing building to be converted is of permanent and substantial construction and capable of conversion without major or complete re-construction. In addition the associated use of the land would detract from the open and undeveloped character of the Green Belt. The proposal constitutes inappropriate development within the Green Belt, which by definition is harmful, and no very special circumstances have been advanced sufficient to warrant an exception to Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 9 (Protecting Green Belt Land) of the NPPF. 2.

The proposed development would result in an intensification of use of an existing access at a point where visibility is substandard and would lead to danger and inconvenience to people using it and to highway users in general. The development is therefore contrary to saved policy TR5 of the South Buicks District Local Plan (adopted March 1999), the aims of the Buckinghamshire’s Local Transport Plan 4 and the guidance set out in the NPPF.

 

Also the existing drawings DO NOT reflect a true picture of what is currently there!!

Determined

 

APPEALS

 

 

18/00097/FUL                    The Baobab, Framewood Road, Stoke Poges, Bucks, SL3 6PG

Conversion of the existing ancillary outbuilding into a self-contained residential dwelling and new vehicular access.

Parish Comments:-  Object this is contrary to Policies GB1 & GB2, and section 9 of the NPPF and TR5, as

outlined and reference to SBDC Refusal comments to the last application 17/01099/FUL, nothing has changed and

all of those refusal comments still apply.

Refusal Full Planning Permission

Written Reps by 10 September 2018

Appeal Dismissed

 

18/00676/FUL                    Brookdale, Bells Hill, Stoke Poges, Bucks, SL2 4ED

Redevelopment of site to provide 7 dwellings a=with associated parking and access.

Parish Comments:-  Our Previous comments still apply which were:-

Concerns of overdevelopment.  Although statutory parking spaces have been met there are

concerns about visitor parking as the only other place to park is the main road B416 which suffers from speeding

traffic.

Also policies H9 (a), (b) & section 840, and TR7 (d) & (b), and EP3 (a), (b) & (d) all apply.

Refusal of Planning Permission

Written Reps by 15 October 2018

 

 

 

 

 

Agenda Recreation & Environment Monday 22 October 2018

YOU ARE SUMMONED TO A MEETING OF THE RECREATION AND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 22 OCTOBER 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE,

to deal with the following business:

Julie Simmonds

Clerk

16 October 2018

___________________________________________________________________________

A G E N D A

 

019/RE/18       Items by Members of Public Present 7.30pm-7.45pm

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

 

020/RE/18  Apologies for absence.

 

021/RE/18  Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.

 

022/RE/18  Minutes

To approve the minutes of the R&E Committee held on 25 June 2018 (previously distributed)

 

023/RE/18  Football Bells Hill

To discuss trial of teas and coffees being extended until end of the season as not started yet!

To note the football manager is nearly ready to introduce kid’s football on a Sunday and is happy to continue to pay for the slot.

To note that they sometimes use a Sunday morning to video some football techniques for their website and use the changing rooms for this purpose.

 

024/RE/18  Nettleship Wood

Update on Frank Solari field and agree what to do with it next.

 

025/RE/18           Bells Hill and Plough Lane Recreation Grounds

MUGA to agree to do something about the rattling of the MUGA walls which disturbes the neighbours.  Quote to be tabled.

Wooden sleepers have rotted away, to agree to them being replaced with re-cycled sleepers, quote to be tabled.

 

To note jogging trail finished 14 September 2018.

 

 

026/RE/18  Pavilion

To note cleaning of the fascia boards and painting the inside of the pavilion hall has been carried out satisfactorily over the summer months.

 

027/RE/18  Bells Hill Green

Update on Friends of Bells Hill working party.

 

To decide any further works and costs.

 

028/RE/18           Allotments

Update from Cllr Cox on allotments.

 

To note that the gate is contiuously left open or unlocked even though the padlock and keys have been changed to make locking much easier.  To decide any action.

 

To agree to add to the allotment agreement that the gate must always be kept closed and locked at all times.

 

To note that the clerk is constantly asked if the top barrier can be opened to allow chippings to be delivered.  It was agreed never to open the top unless in an emergency situation, to decide if this can be allowed.

 

029/RE/18  Tree Inspections on Duffield Lane

To note that tree works are still being carried out as agreed at the last meeting.

 

030/RE/18           Christmas Lights Ceremony/Bells Hill Green

To note that lights will be installed and switched on before or no later than 1 December 2018.

All paper work and risk assessments and road closures are in place for the ceremony on Friday 7 December 2018, event is exactly the same as last year as agreed in January 2018.

To decide to refurbish the sleigh and agree an amount to spend.

To decide any further action.

 

031/RE/18  Litter Picking Event

To decide on any more litter picking dates.

 

032/RE/18  Outdoor Cinema 7 September 2019

To note that the contract is signed for 7 September 2019. To decide on any film choices to take to Full Council for decision.

 

033/RE/18  125 Year Anniversary – Picnic in the park.

To make any further decisions for 7 July 2019.

 

034/RE/18 – To agree any rent increases for the following for 2019/2020

 

Football Teams

To consider and decide annual rent costs for 2019/20 for budgets for all teams.

Paddocks

To consider and decide rent costs for grazing contracts and annual increase for 2019/20 for budget.

Pavilion

To consider and decide annual rent costs for 2019/20 in new pavilion for budgets for all Uniformed groups.

Allotments

To consider and decide rent costs and annual increase for 2019 for budget.

Tennis Club

To consider and decide rent costs and annual increase for 2019/20 for budget.

 

035/RE/18 – To agree any payment increases for the following for 2019/2020

 

Playground Inspections/Litter Picking

To consider and decide on any annual increase for 2019/20 for budget.

Pavilion Management

To consider and decide on any annual increase for 2019/20 for budget.

 

036/RE/18  Grass Cutting Contracts

To agree yearly rolling contract rates for 2019/20 from Albert Huber Ltd. Circulated.

 

037/PC/18  Weed Killing 2019/20

To agree to continue with verge weed killing twice yearly at £450 per application.  Quotation through

Progress Services and work carried out by The Whitby Partnership via our preferred method.  To agree whether to continue yearly or bring back each October for decision.

 

038/PC/18  Re siting of Benches

To agree to accept quote from Mayflower landscape to re install the benches from Bells Hill Green into the recreation grounds, quote £495 circulated.  To note that the contractor is going to upgrade the benches free of charge prior to installation if accepted.

 

039/PC/18  Bells Hill Recreation Ground Charity

To note that we will not be opening a bank account for the recreation ground.

 

040/PC/18  Finance Budgets 19/20

To note and agree budgets for 19/20. Circulated

 

041/RE/18  Date of next meeting:- 

25 February 2019

 

 

 

 

Agenda Planning Committee Monday 15 October 2018

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on Monday 15 October 2018 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges, SL2 4LP

                                                                                                              Julie Simmonds

                                                                                                              Clerk

                                                                                                              10 October 2018

 

050/PL/18            Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

 051/PL/18            Apologies for Absence

 052/PL/18         Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

 053/PL/18            Minutes

Approval of the Minutes of the Planning Meeting held on 17 September 2018 (previously circulated)           

 054/PL/18            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

 055/PL/18            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

 056/PL/18            Outstanding Enforcements See Appendix 4.

 057/PL/18            Correspondence.

058/PL/18            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

 

Next meeting date:  19 November 2018

 

 

 

 

 

 

 

 

 

 

 

APPENDIX 1

DELEGATED DECISIONS

 

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

 

PL/18/3148/FA                   Khalsa Secondary Academy Part, Pioneer House, Hollybush Hill, Stoke Poges

The installation of temporary classrooms arranged in a single block and a double storey block for a temporary period until 1 March 2019.

 

PL/18/3166/FA                   35 Bunby Road, Stoke Poges, Bucks, SL2 4BS

Single storey side and rear extension.

 

PL/18/3296/FA                   The Grey House, 61 Plough lane, Stoke Poges, Bucks, SL2 4JP

Detached garage.

 

PL/18/3350/FA                   Leven House, Park Road, Stoke Poges, Bucks, SL2 5PA

Redevelopment of site to provide three storey building with 5 apartments and demolition of existing dwelling.

 

PL/18/3198/FA                   32 Deans Close, Stoke Poges, Bucks, SL2 4JX

New Vehicle crossover.

 

PL/18/3459/FA                   Dower House, Stoke Court Drive, Stoke Poges, Bucks, SL2 4LU

Single Storey infill ground floor rear extension.

 

PL/18/3506/FA                   The Clock House, Park Road, Stoke Poges, Bucks, SL2 4PE

Creation of a wildlife pond.

 

PL/18/2507/SA                   51 Plough Lane, Stoke Poges, Bucks, SL2 4JP

Application for a Certificate of Lawfulness for proposed: Single Storey side/rear extension and loft conversion.

 

AMENDED PLANS FOR INFORMATION

 

APPENDIX 3

PLANNING DECISIONS

 

PL/18/2061/FA                   8 Cherry Orchard, Stoke Poges, Bucks, SL2 4PY

Two storey infill extension to front, detached garage changes to fenestration and internal alterations.

Parish Comments:-  No Comment

Determined

 

PL/18/2747/FA                   83 Hazell Way, Stoke Poges, Bucks, SL2 4DG

Single storey side and rear extension.

Parish Council Comments:   No Comment

Determined

 

PL/18/2904/FA                   4 Hazell Way, Stoke Poges, Bucks, SL2 4BN

Erection of single storey rear extension to existing integral garage and front porch extension.

Parish Council Comments:   No comment

Determined

 

18/00679/OUT                    St. Andrews Church Centre, Rogers Lane, Stoke Poges, Bucks, SL2 4LN

Outline application for:  First floor extension to provide 4 x 2 bedroom flats.

Parish Comments:-  Concerns by opening up the spare parking area will existing spaces be lost to create new

parking?  Concerns of overdevelopment of an already congested area next to the school, church and village hall,

also this is in a conservation area.  The flats will also be overlooking the school playground.

Determined

 

18/00865/FUL                    Firs Field Storage Building, Duffield Lane, Stoke Poges, Bucks,

Erection of a detached single storey dwelling following with demolition of the existing storage building.

Parish Comments:-  Our Previous Comments Still Apply which were:-

Object Policies GB2 ( a),( b), (c) & ( d) and (giii) , and GB1all apply!

It is not considered that the existing farm building is of ‘substantial’ construction and capable of conversion into a dwelling without major re-construction. In addition the resulting dwelling and its associated garden/residential curtilage would have an urbanising impact on this rural setting and would erode the openness of the Green Belt and conflict with its purposes of safeguarding the countryside from encroachment. The proposal would constitute inappropriate development in the Green Belt which by definition is harmful and would be contrary to the aims of saved policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and the guidance set out in the NPPF. 2. The application has failed to provide adequate survey information relating to bats and reptiles on the site. As such it has not possible to properly assess the impact of the proposed development on these protected species. In addition the application has failed to demonstrate how net gain for biodiversity will be obtained. The application is therefore contrary to Core Policy CP9 of the South Bucks Core Strategy (adopted February 2011) and the guidance set out of the NPPF.

This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and the aims and objectives of the Green Belt Policy.

The Design and Access statement associated with this application states that the existing building is clad in corrugated metal.  We disagree strongly with this statement.  This is not a clad building it is an unstable structure primarily constructed of corrugated sheets.

We also disagree with the statement on page 18 of this application that the site has existing vehicular access.  There is currently no road or access suitable for vehicles.

The elevations and floor plans of the existing structure provided with this application are extremely inaccurate and falsely give the impression of a permanent and substantial structure.

We find the fact that this building has B use extremely strange.  It has never been used as any form of employment.

The application site is located within the Metropolitan Green Belt wherein there is a general presumption against inappropriate development except in very special circumstances. It has not been demonstrated that the existing building to be converted is of permanent and substantial construction and capable of conversion without major or complete re-construction. In addition the associated use of the land would detract from the open and undeveloped character of the Green Belt. The proposal constitutes inappropriate development within the Green Belt, which by definition is harmful, and no very special circumstances have been advanced sufficient to warrant an exception to Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 9 (Protecting Green Belt Land) of the NPPF. 2.

The proposed development would result in an intensification of use of an existing access at a point where visibility is substandard and would lead to danger and inconvenience to people using it and to highway users in general. The development is therefore contrary to saved policy TR5 of the South Buicks District Local Plan (adopted March 1999), the aims of the Buckinghamshire’s Local Transport Plan 4 and the guidance set out in the NPPF.

 

Also the existing drawings DO NOT reflect a true picture of what is currently there!!

Determined

 

APPEALS

 

 

18/00097/FUL                    The Baobab, Framewood Road, Stoke Poges, Bucks, SL3 6PG

Conversion of the existing ancillary outbuilding into a self-contained residential dwelling and new vehicular access.

Parish Comments:-  Object this is contrary to Policies GB1 & GB2, and section 9 of the NPPF and TR5, as

outlined and reference to SBDC Refusal comments to the last application 17/01099/FUL, nothing has changed and

all of those refusal comments still apply.

Refusal Full Planning Permission

Written Reps by 10 September 2018

Appeal Dismissed

 

18/00676/FUL                    Brookdale, Bells Hill, Stoke Poges, Bucks, SL2 4ED

Redevelopment of site to provide 7 dwellings a=with associated parking and access.

Parish Comments:-  Our Previous comments still apply which were:-

Concerns of overdevelopment.  Although statutory parking spaces have been met there are

concerns about visitor parking as the only other place to park is the main road B416 which suffers from speeding

traffic.

Also policies H9 (a), (b) & section 840, and TR7 (d) & (b), and EP3 (a), (b) & (d) all apply.

Refusal of Planning Permission

Written Reps by 15 October 2018

 

 

 

 

 

Minutes Planning 17 September 2018

MINUTES
MINUTES of the Meeting of the Planning Committee held on
Monday 17 September 2018 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges

Present:- Cllr Carter (Chair), Cllr Crocker, Mr Duncombe & Cllr Taylor.
In Attendance:- Cllr Crocker took the Minutes.
Also present:- 1 member of public.

041/PL/18 Items by Members of Public Present.
The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for
public comment. One member of public came to talk about a house in Plough Lane.

042/PL/18 Apologies for Absence
APOLOGIES were received from the Clerk Mrs Simmonds also Cllr Hoskins and Mr Harris.

043/PL/18 Declarations of Interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007. If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.
None

044/PL/18 Minutes
RESOLVED TO Approve the Minutes of the Planning Meeting held on 20 August 2018 which were signed by the Chairman.

045/PL/18 Planning Applications
(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting. See Appendix 1.
(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

046/PL/18 NOTED Planning Decisions, Enforcements and Appeals.
District Decisions made since the last Planning Committee Meeting. See Appendix 3.

047/PL/18 Outstanding Enforcements See Appendix 4.

048/PL/18 Correspondence.

049/PL/18 Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960 RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business. Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date: 15 October 2018

Meeting ended at:- 8.30pm

Signed/Chairman Dated
APPENDIX 1
DELEGATED DECISIONS

APPENDIX 2
NEW PLANNING APPLICATIONS RECEIVED

PL/18/2828/FA 18 Clevehurst Close, Stoke Poges, Bucks, SL2 4EP
Erection of an attached single garage.
Parish Council Comments: No comment

PL/18/2904/FA 4 Hazell Way, Stoke Poges, Bucks, SL2 4BN
Erection of single storey rear extension to existing integral garage and front porch extension.
Parish Council Comments: No comment

PL/18/2747/FA 83 Hazell Way, Stoke Poges, Bucks, SL2 4DG
Single storey side and rear extension.
Parish Council Comments: No Comment

PL/18/2385/VRC Pine Grove/Islay/Aramghar, Park Road, Stoke Poges, Bucks, SL2 4PJ
Variation of conditions of pp 10/00810/FUL (Redevelopment of site to provide 3 detached dwellings with detached garages. Construction of vehicular access to allow an amendment to the design of the dwellings known as Islay and Pine Grove.
Parish Council Comments: Object. This development is contrary to H9a and b and EP3d. It does not harmonise
with or enhance the character of the surrounding area. The South Bucks Townscape Character Study states that
in woodland roads the architecture should generally be of asymmetrical and informal composition. They are
not. Also, in our view, they are inappropriately embellished.

PL/18/28001/FA 6 Cherry Orchard, Stoke Poges, Bucks, SL2 4PY
Detached double garage with store.
Parish Comments:- No comment

PL/18/3073/FA Craylands, West End Lane, Stoke Poges, Bucks, SL 4ND
Construction of detached garage to front and outbuilding to rear garden, extension of driveway, addition of side gate.
Parish Council Comments: Object . We believe that the proposed outbuilding and garage are contrary to
Appendix 8 of the Local Plan and in particular Sections 8.2 and 8.3. With regard to the garage we also believe
this is contrary to Sections 9.1 and 9.3. The buildings also contravene Clause H12.

AMENDED PLANS FOR INFORMATION

NOTED APPENDIX 3
PLANNING DECISIONS
PL/18/2653/FA 16 Bunby Road, Stoke Poges, Bucks, SL2 4BP
Single storey front extension.
Parish Comments:- No Comment
Determined

PL/18/2588/TP 34 Freemans Close, Stoke Poges, Bucks, SL2 4ER
T1 & T2 Scots Pine – Fell to ground level (SBDC TPO 12, 2003)
Parish Comments:- No Objection subject to the arboriculturalists report.
Determined

PL/18/2550/FA 41 Freemans Close, Stoke Poges, Bucks, SL2 4ER
Two storey front extension, first floor side extension, single storey rear extension with rooflights and sun pipes to roof.
Parish Comments:- No Comment
Determined

PL/18/2552/FA Lanterns, Hollybush Hill, Stoke Poges, SL2 4PX
Dropperd kerb to change vehicular access.
Parish Comments:- Concern on the impact on the trees due to the increase of hard standing due to the new driveway.
Determined

PL/18/2512/FA 18 Bunby Road, Stoke Poges, Bucks, SL2 4BP
Two storey rear extension and extended drop kerb (Revision to approved scheme 18/00180/FUL)
Parish Comments:- No Comment
Determined
APPEALS

Agenda Full Parish Council Monday 8 October 2018

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 8 OCTOBER 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES,BUCKS SL2 4LP

To deal with the following business:

___________________________________________________________________________

AGENDA

122/PC/18 – Police

To receive a report from the police.

 

123/PC/18 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

 

124/PC/18 – Apologies for Absence

 

125/PC/18 – Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

 

126/PC/18 – Minutes

To approve the minutes of the Council meeting held on 10 September 2018 (previously circulated).

 

127/PC/18 – County Councillor’s Report

 

128/PC/18 – District Councillors’ Report

 

129/PC/18 – Chairman’s Update from last meeting.

 

130/PC/18 – Khalsa School

Update from Cllr Carter.

 

131/PC/18 – Vine Road Verges

Item deferred from last meeting and bring back after discussions with the bus company.  To discuss and decide any action.

 

132/PC/18 – Footpath on Hollybush Hill   

Deferred from last meeting regarding maintenance. Cllr Bagge investigating ownership.  To discuss and decide.

 

 

133/PC/18 – Stone

Update from Cllr Carter on removing stone from Bells Hill Green to Village Centre, brought back from last meeting.

 

134/PC/18 – 11/11

Update from Cllr Carter on event.

 

135/PC/18 – 125 Anniversary of the Parish Council

Update from Cllr Crocker on information sought from County (docs circulated), to discuss and decide event to be held and when.

 

136/PC/18 – Decies Way

Update from Cllr Carter on central green area in Decies Way, brought back from last meeting.

 

137/PC/18 – Registered Land

Brought back from last meeting regarding PC registering any land they own not previously registered, Clerk to investigate with solicitors.

 

138/PC/18 – Adopting Grass Verges

Request from Cllr Carter to discuss the possibility of an adopt your grass verge campaign, brought back from last meeting.

 

139/PC/18 – Pennylets Green/Bollards

Brought back from last meeting after Cllr Bagge agreed to discuss further with County.

 

140/PC/18 – Parking Enforcement

Brought back from last meeting as Cllr Bagge was still waiting for the procedures to be sent to him.

 

141/PC/18 – Jogging/Walking Trail

To note that the trail is complete and that final reports have been sent to both funders.

 

142/PC/18 – Persimmon Homes

Brought back from last meeting.  Update on whether a meeting has been brokered.

 

143/PC/18 – Information Board  

Brought back from last meeting regarding the new information board, Cllr Carter to table quotes.

 

144/PC/18 – Outdoor Cinema       

To note date for next year Saturday 7 September 2019 and agree to go ahead.

 

145/PC/18 – Bells Hill Green/Trees            

To agree to get the trees on the green crown lifted and pruned, quote to be tabled.

 

146/PC/18 – TfB Devolution of Highway Services 2019-2022

To decide if the Parish Council wants to look into taking on any devolved services for this period.

 

147/PC/18 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

(1)     Planning Minutes – 20 August 2018 – Signed 17 September 2018

 

148/PC/18 – Finance

(1) Statement of Accounts – September 2018. Circulated

(2) To approve list of cheques/Bacs for signature September 2018 £ (subject to additions) – Circulated

(3) Bank reconciliations – September 2018 – Circulated

(4) Budget monitoring – September 2018 – Circulated

(5) To Note external auditors have signed off the Annual Return with one comment. Circulated

 

 

 

 

149/PC/18 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

  1. Letter from Help for Heroes thanking PC for donation from the WW1 event. Circulated
  2. Verbal thanks from Royal British Legion for donation from the WW1 event.

 

150/PC/18 – Dates of Future Meetings

Planning Meeting – 15 October 2018

Recreation & Environment – 22 October 2018

Full Parish Council & Finance12 November 2018

 

151/PC/18 Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

 

152/PC/18 – Nettleship Wood

Frank Solari grazing lease update.

 

153/PC/18 – Tennis Club Lease Expiration

Lease expires in 2020.

 

 

Julie Simmonds

Clerk to the Council

3 October 2018

 

 

Minutes Full Parish Council 10 September 2018

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 10 SEPTEMBER 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

Present:- Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Fox, Cllr Lynch & Cllr Taylor.

In Attendance:- Mrs J Simmonds

Also Present:- 6 members of public, PCSO Benawra

___________________________________________________________________________

MINUTES

087/PC/18 – Police

RECEIVED a report from the police, which was read out by PCSO Benawra.

 

088/PC/18 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

2 members of public asked about the footways on Hartley Close and Wexham Street and if anything could be done to get them repaired.  Cllr Bagge said that his budget was not big enough to carry out the works but he has already looked at the problem and has asked for it to be put into the capital works programme for next year from April 19.

3 members of public explained about issues with regards to the grass area in the middle of Decies Way which has been taken off L & Q Maintenance programme and they have said that the land is not registered to them.  Cllr Carter explained that she had looked into this and item 103 relates to it and asked if it could be brought forward for the residents to listen to, all agreed.

 

1 member of public asked questions about the grass crete on Pennylets Green.  Councillor Bagge said that he would pick up these comments as county councillor and forward them to the County Council for action, and would get back to resident with their responses.

 

089/PC/18 – Apologies for Absence

APOLOGIES were received from Cllr Finan and Cllr Hoskins

 

090/PC/18 – Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared a personal interest in item 095.  As a member of SBDC planning committee he would chair this item but would not express views or take part in any vote.

 

103/PC/18 – Decies Way                                                     

Request from Cllr Carter to discuss central green area in Decies Way.

Cllr Carter explained that she had tried to establish who owns the green area checking with BCC, SBDC and the LAT and after land registry checks it appears the land is not registered.  Cllr Carter has asked officers at SBDC to check the transfer of the houses from SBDC to L & Q years ago and see what happened about that piece of land.  No response so far.  Cllr Bagge agreed to escalate.

 

091/PC/18 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 9 July 2018 which were signed by the chairman.

 

092/PC/18 – County Councillor’s Report

Cllr Bagge reported that the medium term finance planning sessions have been taking place over the summer period.

 

093/PC/18 – District Councillors’ Report

Cllr Bagge reported that Stoke Poges is part of the Community Governance Review currently taking place and advised all councillors to respond to the consultation.

Planning Permission has been given for the multi story car park in Gerrards Cross.

Farnham Park Playing Fields are currently very expensive to run, plans to remove buildings and add another new building are being studied to see if it will make it more viable, and to incorporate some of the South Buckinghamshire golf course land.

 

094/PC/18 – Chairman’s Update from last meeting.

Cllr Bagge asked for thanks to be passed on to the Village Centre for decorating the Lionel Rigby Room.

Cllr Bagge has lost count of the amount of thanks passed onto the Parish Council for the WW1 Memorial on the Green and also the WW1 Spirit of Victory event, and also the Open Air Cinema event; residents are thrilled with them all.

Cllr Bagge welcomed the new Vicar, Revd Natasha Brady to the village, who has already become very involved in the community.

Cllr Bagge reported that the speedwatch volunteers have held two sessions on Bells Hill so far, resulting in a total of 68 vehicles receiving letters from the police about their speeding.

 

095/PC/18 – Khalsa School

Cllr Carter reported that there is no change in the noise issues and that the officer in charge of the Traffic Management Plan has not made any contact or responded to any requests!  Cllr Bagge to chase.

 

096/PC/18 – Vine Road Verges

Item deferred from last meeting and bring back after discussions with the bus company.  Mr Jeakins from the bus company sent his apologies and has not managed to do anything as yet, he asked for a reminder in a couple of weeks and Cllr Carter agreed to do.  Bring back to October meeting.

 

097/PC/18 – Footpath on Hollybush Hill   

Still no response from the Rights of Way team, Cllr Bagge to continue to chase, bring back to October meeting.

 

098/PC/18 – Litter Picking 12 September 2018

AGREED arrangements for event.

 

099/PC/18 – Fencing/Hedgerow Bells Hill Recreation Ground

Cllr Crocker proposed to accept the quote tabled to repair and replace fencing in Bells Hill Recreation Ground, this was seconded by Cllr Carter.  RESOLVED to agree all in favour.

 

100/PC/18 – Stone

AGREED Cllr Carter to write to the Village Centre Chairman to request removing stone from Bells Hill Green to Village Centre, to be taken to their next meeting in October.  Bring back with response.

 

101/PC/18 – 11/11

Cllr Bagge reported that the Church is keen to hold this year’s 11/11 service on the green at the new war memorial.  Cllr Bagge and Cllr Carter to liaise with the new vicar.  Cllr Carter proposed that we spend up to £300 on bunting and decorations for the event; this was seconded by Cllr Fox. RESOLVED to agree 6-1 to be taken from the donation budget S137.

102/PC/18 – 125 Anniversary of the Parish Council

Cllr Carter informed the councillors of the anniversary and suggested we hold some sort of celebration.  Cllr Crocker agreed to go away and investigate from County records dates and details.  Bring back to October.

 

104/PC/18 – Registered Land

RESOLVED to agree to the PC liaising with our solicitors to find out the procedure for registering any land that we own not previously registered. Bring back to October.

 

105/PC/18 – Adopting Grass Verges

Cllr Carter reported no response from County to discuss the possibility of an adopt your grass verge campaign, bring back to October.

 

106/PC/18 – Pennylets Green/Bollards

Cllr Carter asked should the Parish Council consider trialing the addition of bollards on the grasscrete allowing 2 wheels on and 2 wheels off, after much discussion no conclusion was reached and Cllr Bagge agreed to take this up with TFB.  Bring back to October.

 

107/PC/18 – Parking Enforcement

Cllr Bagge is awaiting the procedures to be sent.  Bring back to October.

 

108/PC/18 – Jogging/Walking Trail

Update given by Cllr Carter, the trail has about two weeks left to get finished.

 

109/PC/18 – Persimmon Homes

Request from Cllr Carter to discuss an approach to Persimmon Homes regarding the empty units, AGREED to try to broker a meeting with them.

 

110/PC/18 – Insurance

Renewal details circulated from Came & Company with three quotes.  To decide which quote to accept and agree amount quoted.  Cllr Carter proposed to accept the quote for three years from Ecclesiastical £3970.59 this was seconded by Cllr Taylor, RESOLVED to agree all in favour.

 

111/PC/18 – Notice Board/Information Board        

DSICUSSED replacing the temporary notice board at Bells Hill Green Shops with a much nicer sturdier board and moving it onto the green area.  AGREED to leave the notice board position where it is and to bring back prices.  DISCUSSED having an information board to match in the green area which will cost approximately £2k. Cllr Carter to get quotes and bring back to October meeting.

CONSIDERED changing the boards at the Village Centre and Tubwell Road as well AGREED to bring back prices.

 

112/PC/18 – Speeding Traffic Park Road

NOTED request from resident about speeding traffic on bend of Park Road by West End Lane, AGREED that the Parish Council have exhausted every option with regards to the speed in that area, we can’t have an MVAS on that bend or use the Community Speedwatch in a 40mph zone at this time.

 

113/PC/18 – Waldon Telecom Ltd

NOTED Consultation – MBNL (EE UK) Ltd and H3G (UK) Ltd, proposed replacement electronic communications base station, land on the west side of Wexham Street. Tabled at Planning Meeting 20 August 2018 and Noted. – AGREED No Objection.

 

114/PC/18 – Catesby Estates Plc

NOTED Meeting request regarding land of Gerrards Cross Road and Rogers Lane.  Tabled at Planning Meeting on 20 August 2018 and Noted to bring to Full Council with the recommendation that no meeting takes place until plans are in place.  RESOLVED to agree all in favour NOT to agree to a meeting at this stage.

 

115/PC/18 – Community Governance Review

NOTED that Stoke Poges Parish Council is to have a Community Governance Review in time for the next election in 2019.  Cllr Bagge urged all councillors to respond to the consultation.

 

116/PC/18 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

(1)     Planning Minutes – 18 June  2018 – Signed 16 July 2018

(2)     Planning Minutes – 16 July 2018 – Signed 20 August 2018

 

117/PC/18 – Finance

(1) NOTED Statement of Accounts – June/July/August 2018.

(2) RESOLVED to approve list of cheques/Bacs for signature July/August 2018 £18659.25

(3) RECEIVED Bank reconciliations – June/July/August 2018

(4) NOTED Budget monitoring – June/July/August  2018

 

118/PC/18 – NOTED Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

  1. Letter from resident regarding car parking over slope at Bells Hill Green.
  2. Email from Bucks CC regarding Priority List Database.
  3. BCC Household Recycling Centre’s

 

119/PC/18 – NOTED Dates of Future Meetings

Planning Meeting – 17 September 2018

Full Parish Council 8 October 2018

 

120/PC/18 Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

 

121/PC/18 – Nettleship Wood

NOTED Frank Solari grazing lease update, bring back to next meeting.

 

 

Meeting ended at 10.00pm