Coronavirus (Covid-19)

Find the latest local information and advice from Buckinghamshire Council

Visit NHS England for health information on Coronavirus (Covid-19)

The Stoke Poges Good Neighbour Scheme is ready and willing to provide assistance to parishioners who are self-isolating. Their advice is to try online shopping in the first instance but if you cannot then contact: SPGNS [Email address: SPGNS #AT# outlook.com - replace #AT# with @ ] or 07591 350159

Pinewood Nurseries farm shop (Wexham Street) is offering a pre-order and delivery service for food supplies. It may be useful for relatives who live some distance from Stoke Poges to make arrangements for parishioners. Follow the link below for further information and a downloadable order form.

http://pinewoodnurseries.co.uk/farmshop/

If you are an individual experiencing financial hardship you may wish to contact the Stoke Poges Charities

If you have a business and need information on government help and support visit Bucks Business First

If you wish to contact Stoke Poges Parish Council please use the form below

Update on Office and Meetings

Due to Government Guidelines the Parish Office is temporarily closed. Please email any queries to theclerk [Email address: theclerk #AT# stokepogesparishcouncil.gov.uk - replace #AT# with @ ] All meetings for April 2020 are cancelled, Full Parish on Monday 6th April 2020, Planning on Monday 20 April 2020 and including the Annual Meeting of Electorate on Thursday 23 April 2020. May meetings are to be decided at a later date and an update will follow.

Minutes Planning Committee Meeting Monday 16 March 2020

MINUTES

MINUTES of the Meeting of the Planning Committee held on Monday 16 March 2020 at 7.30pm in the Lionel Rigby Room at the Village Centre,

Present:-  Cllr Carter (Chair), Cllr Crocker, Mr Duncombe & Cllr Hoskins.

In Attendance:-  Mrs J Simmonds (Clerk)

094/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment

None

095/PL/20            Apologies for Absence

APOLOGIES were received and accepted for Cll Finan and Mr Harris.

096/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

097/PL/20            Minutes

RESOLVED to approve  the Minutes of the Planning Meeting held on 17 February 2020 which were signed by the Chairman.

098/PL/20            Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

099/PL/20            NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

100/PL/20            NOTED Outstanding Enforcements See Appendix 4.

101/PL/20            Correspondence.

NOTED letter sent to highways regarding Red Lion Cottages as agree last month, and the response.  RESOLVED to agree to respond.

102/PL/20            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  20 April 2020

Meeting ended at 8.10pm

Signed/Chairman                                                                                                               Dated

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/20/0412/FA                   The House, Larchmoor Park, Gerrards Cross Road, Stoke Poges, SL2 4EY

Parish Comments:-  Object, policies TR5 (a) & (c) also EP3 (f) all apply.  

The development, if permitted, would lead to the creation of a new private access on a section of busy route, in an area that is devoid of such features. The slowing and turning of vehicles associated with the use of the access would lead to conflict and interference with the free flow of traffic on the highway and be detrimental to highway safety. 

The dwelling already enjoys a vehicular access and a second access at this point would unnecessarily add to the danger and inconvenience inherent in accesses to the highway. 

We believe this is also contrary to GB1 (i) by virtue of the part demolition of an antique brick wall.

We believe this is also contrary to GB1 (i) by virtue of the part demolition of an antique brick wall.

PL/19/4130/FA                   16 Deans Close, Stoke Poges, Bucks, SL2 4JX

Erection of single storey rear/side extension.  Loft conversion incorporating rear dormer and front roof lights.  New front porch and new side window.

Parish Comments:-  Object to the dormer which is not in-keeping.  Policies GB10, H9 (a) & (b) and EP3 (a), (b) & (c) all apply.  This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and the aims and objectives of the Green Belt Policy.

Amended, change of design, size of dormer, and emended roof to single storey element.

Parish Comments:-  No Comment

PL/20/0682/FA                   43 Rogers Lane, Stoke Poges, Bucks, SL2 4LE

Retention of front brick boundary wall and brick piers.  Proposed hedge behind front wall.

Parish Comments:-  Object. Out of keeping.  The proposed front boundary wall, if permitted, would result in a visually intrusive road-side feature that would appear prominent in the street scene, the predominant existing roadside features of which are mostly soft vegetative boundaries rather than formal engineered structures.  This would have an urbanising impact on the locality and would have a detrimental impact on the character and appearance of the street scene.  As such it is considered that this element of the proposal is contrary to policy EP3 of the SBD local plan.

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Rogers Lane, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

Rogers Lane should be treated as a Woodland Road in accordance with the South Bucks Townscape Character Study, a wall of this nature does not respect vocabulary of the boundary treatment in such a Woodland Road

AMENDED PLANS FOR INFORMATION

NOTED APPENDIX 3

PLANNING DECISIONS

PL/19/4467/KA                  The Old Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Felling of a eucalyptus tree (Framewood Road Conservation Area)

Parish Comments:-  No Objection subject to the arboriculture report.

No TPO Required, work can commence.

PL/19/3693/FA                   Craylands, West End Lane, Stoke Poges, Bucks, SL2 4ND

Single storey rear extension and extension to existing first floor terrace with associated parking.

Parish Comments: – We have no comment for the single storey rear extension; however the extension to the first floor terrace causes us concerns of overlooking.

Hereby Permits

PL/19/3144/HB                  Focus School, Stoke Poges Campus, School Lane, Stoke Poges, Bucks, SL2 4QA

Listed Building Consent for Erection of a multi-purpose space and ancillary rooms and refurbishment of Grade II Listed Sefton Park School.

Parish Comments: – We have no objections as far as the refurbishment of the Grade II Listed building is concerned.  However we OBJECT to the addition of the multi-purpose space as we believe its design is totally out of keeping in this historically sensitive location.

Hereby Grants Listed Building Consent

PL/19/4443/TP                   Montebello, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Beech (T5) fell.  Silver Birch (T21) fell.  (SBDC TPO 18/2013)

Parish Comments:-  No Objection subject to the arboriculture report.

Hereby Grants Consent

PL/19/4255/FA                   West End House, West End Lane, Stoke Poges, Bucks, SL2 4NE

Erection of a new projecting portico, alterations to fenestration and garage doors, roof alterations, addition of a dormer to front elevation of house, front and rear dormers and addition of a first floor to garage, single storey rear veranda and associated works.

Parish Comments:-  Object Policy H12 applies.  Concerned that this will form the basis of a self-contained annex.  Contrary to Appendix 8, 8.2 & 8.3

Hereby Permits

PL/19/2701/FA                   Site of Linkswood, West End Lane, Stoke Poges, Bucks,

Erection of boundary wall and gate.

Parish Comments:-  OBJECT The proposed front boundary wall, if permitted, would result in a visually intrusive road-side feature that would appear prominent in the street scene, the predominant existing roadside features of which are mostly soft vegetative boundaries rather than formal engineered structures.  This would have an urbanising impact on the locality and would have a detrimental impact on the character and appearance of the street scene.  As such it is considered that this element of the proposal is contrary to policy EP3 of the SBD local plan.

Paragraph 3.3 of  the Townscape Study refers to Woodland Roads and actually has a picture of West End Lane clearly showing it as a Woodland Road!

If minded to approve we believe that this would lead to a precursor which would change the nature of this lovely Woodland Road.

Hereby Permits

Minutes Full Parish Council Meeting Monday 9 March 2020

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 9 MARCH 2020 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Present: – Cllr Carter (Chair), Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Hoskins, Cllr Knox-Scott & Cllr Lynch.

In Attendance: – Mrs J Simmonds (Clerk)

Also Present: – Cllr Egleton & 4 members of public

___________________________________________________________________________

249/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

Four members of public came to ask about the possibility of reducing the speed limit on Stoke Green from 40mph to 30mph.  Several options were discussed and taken away for investigation.

250/PC/20 – Apologies for Absence

APOLOGIES were received from Cllr Bagge.

251/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
None

252/PC/20 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 10 February 2020 which were signed by the Chairman.

253/PC/20 – County Councillors’ Report  

Reported from Cllr Bagge tabled:-

County Councillor’s report

Corona virus (Covid-19) – the County Council has responsibility for Public Health and is playing a lead role in coordinating the response to this threat. It is using all its social media channels to relay the messages to minimise risk by frequent hand washing, use of sanitisers, remaining aware of risk factors when in public, avoiding touching your face (and especially the eyes) and self-isolating if you suspect you have the symptoms. At the time of writing, 96 Bucks residents have been tested with no positives found. The situation will change rapidly and due to the lag between infection and the symptoms presenting there is a significant risk that people may unintentionally spread the virus.

On Tuesday 25 February I attended the Council’s ‘Workplace Hero’ awards at the Gateway Theatre, Aylesbury, in my role as Deputy Portfolio Holder for Resources (which includes human resources). This event, sponsored by a number of key suppliers, recognised council staff members who go above and beyond expectations in helping residents. Some of the achievements were remarkable – a park ranger who found and talked round a suicidal man in Langley Park, an officer who is so passionate about mental health issues that he pays for leaflets to be printed from his own pocket and visits community venues like pubs and clubs in his own time to promote the options that are available to help people.

The Shadow Authority met on Thursday 27 February and agreed the corporate plan, the budget for next year and the three-year financial plan for the new Buckinghamshire Council and the Council’s constitution. The report pack was nearly 800 pages! As I have said previously, all current services are being copied and pasted across to the new authority. Rationalising the senior leadership compared to the five current councils will save £2.5m, which is being reallocated to service delivery. In addition there will be some one-off new money – the highlights include extra funding for road repairs; £5m for climate change mitigation and £2m for the 19 Community Boards, which is an order of magnitude increase in funding compared to the LAFs. The medium term financial plan forecasts savings of £18.5m per year will be achieved after 3 years. I would expect members would want this extra money to be used to alleviate pressure on services rather than freezing or reducing Council Tax.

I attended the Property Board on 3 March. A scheme for a new motorway service area in the Ivers has been announced – this will be a new source of income for the Council. There is an interesting and prestigious commercial development on Council-owned land coming forward for Handy Cross (High Wycombe) which is supported by members. A refurb of Marlow Library, which will accommodate the Town Council upstairs, has also been agreed. The income from the new rent money is being used to fund additional opening hours, including on Sundays! A new country park site has been acquired, between Marlow and Bourne End, which will be leased to a film company next year as an outdoor location.

I have been active in chasing reactive repairs to potholes, getting enforcement action against mud deposition on roads and drainage works prioritised. Our LAT is currently overwhelmed with reports from Fix My Street, due to the persistent heavy rain in February and last week which has caused lots of new potholes to appear in our roads.

I’m aware of three significant drainage issues locally, which link to item 261. Its first worth setting the scene that officers have been focused on protecting property in the Chesham area which was under real threat of being under water. The priority flooding/drainage issues that I have communicated to TfB are: 1) Hollybush Hill near Broom Hill. The gulley cleaner has been out and emptied the gulley which has not solved the problem. Officers believe there is a flow capacity issue on the pipe which feeds a pond in Sefton Park. This will require a new scheme to be designed. 2) Willow Park. Again, the gulley has been emptied and the problems persist. It is suspected that an outfall (on private land) into the pond to the rear of the houses has been blocked causing the flow to back up. TfB are following an enforcement route to gain access to homes to inspect and address this. (I suspect that residents don’t appreciate the function the pond plays in helping surface water to drain away down the hill, which results in the flow being blocked on both sides of the pond). 3) Duffield Lane – I have requested that TfB bring a JCB to dig out the ditch along the length of the road. I have been assured this will happen.

Due to annual leave/etc. I wasn’t able to arrange a meeting between me, Cllr Carter and the TfB engineers about the Rogers Lane LAF scheme until Monday 9 March. Cllr Carter  will update the Council following our meeting earlier today.

254/PC/20 – District Councillors’ Report

Report from Cllr Bagge tabled:-

At last Wednesday’s Planning Committee, the Khalsa School application was considered and a site visit undertaken. Members were not convinced that very special circumstances justify the construction of the 300 square meter multi-function hall which would harm the openness of the Green Belt. We asked for more information and for an education specialist to assess the totality of space available (including Pioneer House) with and without the proposed new building in relation to the numbers on roll, the number of classes and the curriculum. The committee could have refused the application on the ground of insufficient evidence in support of Very Special Circumstances. However, it decided to defer a decision pending more detailed information, and an analysis be an education specialist of the space available and required, so that a decision will be made on stronger evidence.

The Country Park site on Stoke Road. The wet weather has made it difficult for HGVs to leave the site without depositing material on the roads. Apparently the wheel wash was unserviceable for a day or two. The site management hired in a third road washer/sweeper and has been continually sweeping Stoke Road. However, the sweepers have struggled to keep up. At a meeting two weeks ago, I raised this with the Leader, and Trevor supported me. The Leader agreed to challenge the Directors at a meeting last Friday. At that meeting officers committed to take action to improve the situation and it was agreed to review again on Friday 6 March.

255/PC/20 – Chairman’s Update from last meeting.

Report from Cllr Bagge was tabled:-

I emailed colleagues the good news on the day it was done that Stoke Park had cut back the overgrown grass and weeds in Gray’s Field. I have inspected it and they have done a very good job – it is unrecognisable now compared to the state it was in and I hope neighbouring residents and users of this great amenity are now content. Stoke Park has committed to a second cut in May.

256/PC/20 – Khalsa School

Cllr Carter reported that Enforcement at SBDC are onto the events and weddings complaints.

257/PC/20 – Brockhurst Wood

Update from Cllr Carter and NOTED that letters have been sent to all owners of plots from the solicitor regarding the TPO on the land and that it is an ancient woodland etc, any unauthorised activity could lead to prosecution.  NOTED report from Chiltern Woodland project after initial visit, AGREED to write to other organisations listed to gain further help in protecting the woodland.

258/PC/20 – Local Area Forum

Brought back from January & February meeting, Cllr Bagge & Cllr Carter met today with officers from TfB Highways for a two hour meetings.  It was a successful meeting and lots of advice was given to the Parish Council to carry out several of the surveys themselves to save costs.  Once done they can then submit the information to TfB for further discussions on what can be done.

259/PC/20 – Defibrillator

NOTED SSE have agreed siting of defibrillator on the substation at the green.  Quote from electrical contractor to install tabled, Cllr Fox proposed to accept the quote for £290 this was seconded by Cllr Carter RESOLVED to agree all in favour.  NOTED that money raised for the third defibrillator by the Fox & Pheasant was stolen in an armed robbery and it was not insured.  They will start again and won’t be beaten.

260/PC/20 – Litter Picking

NOTED 22 bags of rubbish were collection at the litter picking event on 7 March 2020.

261/PC/20 – Survey of Drains, Gullies, Ditches & Gutters

Request from Cllr Carter to resolve to write to Buckinghamshire Council’s Head of Highways and Transportation, identifying locations where highway drainage has not coped with recent rainfall and seeking a time-bounded action plan for flooding in each location to be mitigated.  RESOLVED to agree all in favour to check roads and report back which needed work:-

Cllr Finan – Sefton Close, Rogers Lane and Hazell Way. Cllr Crocker – Upper part of Duffield Lane. Cllr Knox-Scott – Pennylets Green and Bunby Road, Cllr Fox – TBA, Cllr Cox – Freemans Close and Gerrards Cross Road, Cllr Lynch – Lower Duffield Lane and Wakefield Cresent, Cllr Carter – TBA, Cllr Bagge – TBA

262/PC/20 – Meeting Dates 2020/2021       

NOTED and AGREED meeting dates May 2020 to April 2021, all in favour.

263/PC/20 – MUGA

CONSIDERED quotation to secure the MUGA from people being able to climb up and over the top when it is locked, Cllr Carter proposed to accept quote of £1320 to be taken from maintenance budget to place razor barb and signage, this was seconded by Cllr Hoskins, RESOLVED to agree all in favour.

264/PC/20 – Tennis Lease

NOTED lease is in process of being signed.

265/PC/20 – Best Kept Village Competition                  

NOTED that the Recreation and Environment committee agreed to enter this year’s competition.  RESOLVED to agree to set up a subcommittee to agree details and bring back to next meeting, committee members Cllr Carter, Cllr Knox-Scott, Cllr Lynch.

266/PC/20 – Parking at Bells Hill Recreation Ground

NOTED that quotes have been obtained for signage, bollards and yellow lines at the entrance to the recreation ground. NOTED that resident requesting work has not responded to three emails asking for input and details of contribution to work, RESOLVED to agree all in favour that problem has obviously gone away and not to continue with work, clerk to write to resident.

267/PC/20 – Parking at Hastings Meadow

NOTED request from resident who has been advised by County to contact Parish Council about issues at Hastings Meadow.  RESOLVED to agree to ask resident to start a diary of events and log all vehicle details etc. as evidence. Bring back.

268/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  1. Recreation & Environment Minutes Monday 10 October 2019 – Signed Monday 10 February 2020
  2. Planning Committee Minutes Monday 20 January 2020 – Signed Monday 17 February 2020

269/PC/20 – Finance

 (1) RECEIVED & NOTED Financial Summary & Statement Cashbook – February 2020.

 (2) RESOLVED to approve list of cheques/Bacs for signature February 2020 £6777.96

 (3) RECEIVED & NOTED Bank reconciliations – February 2020.

 (4) RECEIVED & NOTED Income & Expenditure Heading Detail/Budget Monitoring – February 2020

270/PC/20 – NOTED Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

None

271/PC/20 – NOTED Dates of Future Meetings

Planning Meeting – 16 March 2020

Reception – 20 March 2020

Full Parish Council Meeting – 6 April 2020

Meeting ended at: – 9.22pm

Agenda Planning Committee Monday 16 March 2020

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on Monday 16 March 2020 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges, SL2 4LP

Julie Simmonds

 Clerk

11 March 2020

094/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

095/PL/20            Apologies for Absence

096/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

097/PL/20            Minutes

Approval of the Minutes of the Planning Meeting held on 17 February 2020 (previously circulated)              

098/PL/20            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

099/PL/20            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

100/PL/20            Outstanding Enforcements See Appendix 4.

101/PL/20            Correspondence.

To note letter sent to highways regarding Red Lion Cottages as agree last month, and the response, circulated.

102/PL/20            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  20 April 2020

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/20/0412/FA                   The House, Larchmoor Park, Gerrards Cross Road, Stoke Poges, SL2 4EY

Vehicular access to Gerrards Cross Road.

PL/19/4130/FA                   16 Deans Close, Stoke Poges, Bucks, SL2 4JX

Erection of single storey rear/side extension.  Loft conversion incorporating rear dormer and front roof lights.  New front porch and new side window.

Parish Comments:-  Object to the dormer which is not in-keeping.  Policies GB10, H9 (a) & (b) and EP3 (a), (b) & (c) all apply.  This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and the aims and objectives of the Green Belt Policy.

Amended, change of design, size of dormer, and emended roof to single storey element.

PL/20/0682/FA                   43 Rogers Lane, Stoke Poges, Bucks, SL2 4LE

Retention of front brick boundary wall and brick piers.  Proposed hedge behind front wall.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/19/4467/KA                  The Old Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Felling of a eucalyptus tree (Framewood Road Conservation Area)

Parish Comments:-  No Objection subject to the arboriculture report.

No TPO Required, work can commence.

PL/19/3693/FA                   Craylands, West End Lane, Stoke Poges, Bucks, SL2 4ND

Single storey rear extension and extension to existing first floor terrace with associated parking.

Parish Comments: – We have no comment for the single storey rear extension; however the extension to the first floor terrace causes us concerns of overlooking.

Hereby Permits

PL/19/3144/HB                  Focus School, Stoke Poges Campus, School Lane, Stoke Poges, Bucks, SL2 4QA

Listed Building Consent for Erection of a multi-purpose space and ancillary rooms and refurbishment of Grade II Listed Sefton Park School.

Parish Comments: – We have no objections as far as the refurbishment of the Grade II Listed building is concerned.  However we OBJECT to the addition of the multi-purpose space as we believe its design is totally out of keeping in this historically sensitive location.

Hereby Grants Listed Building Consent

PL/19/4443/TP                   Montebello, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Beech (T5) fell.  Silver Birch (T21) fell.  (SBDC TPO 18/2013)

Parish Comments:-  No Objection subject to the arboriculture report.

Hereby Grants Consent

PL/19/4255/FA                   West End House, West End Lane, Stoke Poges, Bucks, SL2 4NE

Erection of a new projecting portico, alterations to fenestration and garage doors, roof alterations, addition of a dormer to front elevation of house, front and rear dormers and addition of a first floor to garage, single storey rear veranda and associated works.

Parish Comments:-  Object Policy H12 applies.  Concerned that this will form the basis of a self-contained annex.  Contrary to Appendix 8, 8.2 & 8.3

Hereby Permits

PL/19/2701/FA                   Site of Linkswood, West End Lane, Stoke Poges, Bucks,

Erection of boundary wall and gate.

Parish Comments:-  OBJECT The proposed front boundary wall, if permitted, would result in a visually intrusive road-side feature that would appear prominent in the street scene, the predominant existing roadside features of which are mostly soft vegetative boundaries rather than formal engineered structures.  This would have an urbanising impact on the locality and would have a detrimental impact on the character and appearance of the street scene.  As such it is considered that this element of the proposal is contrary to policy EP3 of the SBD local plan.

Paragraph 3.3 of  the Townscape Study refers to Woodland Roads and actually has a picture of West End Lane clearly showing it as a Woodland Road!

If minded to approve we believe that this would lead to a precursor which would change the nature of this lovely Woodland Road.

Hereby Permits

TREE PRESERVATION ORDERS

APPEALS

Agenda Full Parish Council Monday 9 March 2020

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 9 MARCH 2020 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

To deal with the following business:-              

___________________________________________________________________________

AGENDA

249/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

250/PC/20 – Apologies for Absence

251/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

252/PC/20 – Minutes

To approve the minutes of the Council meeting held on 10 February 2020 (previously circulated). 

253/PC/20 – County Councillors’ Report  

254/PC/20 – District Councillors’ Report

255/PC/20 – Chairman’s Update from last meeting.

256/PC/20 – Khalsa School

Update

257/PC/20 – Brockhurst Wood

Update from Cllr Carter and to note that letters have been sent.  Report from Chiltern Woodland project after initial visit, to discuss and decide further options.

258/PC/20 – Local Area Forum

Brought back from January & February meeting, Cllr Bagge to update on another site meeting for confirmation of Rogers Lane Feasibility Study – To agree the scheme and costs to the Parish Council.

259/PC/20 – Defibrillator

To note SSE have agreed siting of defibrillator on the substation at the green.  Quote from electrical contractor to install tabled, to decide.

260/PC/20 – Litter Picking

Update on litter picking event on 7 March 2020.

261/PC/20 – Survey of Drains, Gullies, Ditches & Gutters

Request from Cllr Carter to resolve to write to Buckinghamshire Council’s Head of Highways and Transportation, identifying locations where highway drainage has not coped with recent rainfall and seeking a time-bounded action plan for flooding in each location to be mitigated.

262/PC/20 – Meeting Dates 2020/2021       

To note and agree meeting dates May 2020 to April 2021. Circulated.

263/PC/20 – MUGA

To consider quotation to secure the MUGA from people being able to climb up and over the top when it is locked.  Circulated.

264/PC/20 – Tennis Lease

To note lease is in process of being signed.

265/PC/20 – Best Kept Village Competition                  

To note that the Recreation and Environment committee agreed to enter this year’s competition, details circulated.  To discuss and decide a time line for getting ready etc.

266/PC/20 – Parking at Bells Hill Recreation Ground

To note that quotes have been obtained for signage, bollards and yellow lines at the entrance to the recreation ground. Circulated. To decide.

267/PC/20 – Parking at Hastings Meadow

Request from resident who has been advised by County to contact Parish Council about issues at Hastings Meadow.  Correspondence circulated.

268/PC/20 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Recreation & Environment Minutes Monday 10 October 2019 – Signed Monday 10 February 2020
  2. Planning Committee Minutes Monday 20 January 2020 – Signed Monday 17 February 2020

269/PC/20 – Finance

 (1) Financial Summary & Statement Cashbook – February 2020 circulated.

 (2) To approve list of cheques/Bacs for signature February 2020 circulated. (subject to additions)

 (3) Bank reconciliations – February 2020 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – February 2020 circulated.

270/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

None

271/PC/20 – Dates of Future Meetings

Planning Meeting – 9 March 2020

Reception – 20 March 2020

Full Parish Council Meeting – 6 April 2020

Julie Simmonds

Clerk to the Council

4 March 2020

Minutes Planning Committee Monday 17 February 2020

MINUTES

MINUTES of the Meeting of the Planning Committee held on Monday 17 February 2020 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges, SL2 4LP

Present:-  Cllr Carter (Chair), Mr Duncombe, Cllr Hoskins & Mr Harris.

In Attendance:- Mrs J Simmonds (Clerk)

084/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

085/PL/20            Apologies for Absence

APOLOGIES were received from Cllr Crocker and Cllr Finan.

086/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

087/PL/20            Minutes

RESOLVED to approve the Minutes of the Planning Meeting held on 20 January 2020 which were signed by the Chairman.

088/PL/20            Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

089/PL/20            NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

090/PL/20            NOTED Outstanding Enforcements See Appendix 4.

091/PL/20            Correspondence.

NOTED update on letter being sent to highways regarding Red Lion Cottages as agree last month, which is being sent this week.

092/PL/20           Community Infrastructure Levy

Update from clerk after a Clerks meeting at SBDC, CIL comes into force today.

093/PL/20            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  16 March 2020

Meeting ended at 8.55pm

Signed/Chairman                                                                                                               Dated

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/2617/FA                   7 Red Lion Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HP

Vehicular Access, construction of hardstanding and gate posts (part retrospective)

Amendment:- Change of description and red edge.

Parish Comments:-  Our previous comments apply which were:-  OBJECT Policies C1 (a) No. 2, C1 (b) No. 7, C6 (a), (b), (c), (d) & (e) all apply!   With reference to the County Council Highways stating there are no parking restrictions on Stoke Green is completely wrong, the whole road is subject to double yellow lines making this report incorrect!!

With the addition of:-

C1 – 1, 2 & 3 and GB3 which also apply!

The proposed hard standing, if permitted, would result in a visually intrusive road-side feature that would appear prominent in the street scene, the predominant existing roadside features of which are mostly soft vegetative boundaries rather than formal engineered structures.  This would have an urbanising impact on the locality and would have a detrimental impact on the character and appearance of the street scene.  Policy TR5 (c) also applies.  Red Lion cottages has existing off road parking by arrangement with Stoke Green Cricket Club.

PL/20/0226/FA                   12 Mobbs Close, Stoke Poges, Bucks, SL2 4FF

Re-location of front door and addition of a new front window and rear bi-fold doors and internal changes.

Parish Comments:-  Object Policy EP3 (d), GB1 1 & 3 apply.  This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

PL/20/0216/OA                  Spring Cottage, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Outline planning permission for construction of two detached dwellings (all matters reserved).

Parish Comments:-  Object, policy GB1 and GB11 apply as well as NPPF Clause 144 & 145.  This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.  This proposal would, by virtue of the resultant size and scale of the buildings when considered in relation to the original buildings and its potential intrusive impact upon its setting in the landscape, contribute to the erosion of the Green Belt which, individually and when considered in the context of an accumulation of similar proposals, would detrimentally affect the aims and objectives of the Green Belt. As such, the proposal is contrary to policies GB1 of the South Bucks District Local Plan (adopted March 1999) which seek to ensure that extensions to dwellings within the Green Belt are, inter alia, of a small scale in relation to the size of the original dwelling, and to section 9 of the NPPF (Protecting Green Belt Land). 

The application site is located within the Metropolitan Green Belt wherein there is a general presumption against inappropriate development except in very special circumstances.  The proposed conversion of the existing residential out building, into a self-contained dwellinghouse, and use of the surrounding land as a separate residential curtilage would cause harm to the openness of the Green Belt and the purposes of including land within it by virtue of the increase in the density of housing, and the associated siting of domestic paraphernalia, permanent boundary treatments, curtilage buildings, and an increase in the intensity at which the site would be used, including vehicular movements within the Green Belt, which by definition is harmful.  No very special circumstances have been advanced sufficient to warrant an exception to the normal operation of Green Belt policy.  As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (protecting Green Belt Land) of the NPPF.

We do not accept the argument set out within the planning statement, concerning either limited infilling in villages, nor do we accept the premise that the site is well connected to the village of Stoke Poges.  Stoke Wood is not physically a part of the village.  The suggestion it is a 30 minute walk from the village centre is an exaggeration for most people.

PL/20/0213/TP                   Copperfield House, Stoke Court Drive, Stoke Poges, Bucks, SL2 4LU

T1-Cedar – Fell. T5-Horse Chestnut – Crown Reduction. (SBDC TPO 02/1963)

Parish Comments:-  No objection subject to the arboriculturalists report.

PL/20/0139/FA                   Beltrees, Park Road, Stoke Poges, bucks, SL2 4PA

Amendments to front porch and single storey rear infill extensions (Retrospective)

Parish Comments:-  No Comment

PL/20/0187/FA                   Land of Pinewood Nurseries, Wexham Street, Stoke Poges, Bucks, SL3 6NB

New agricultural building and glasshouse.

Parish Comments:-  Object GB1.  This proposal would, by virtue of the resultant size and scale of the building when considered in relation to the original building and its potential intrusive impact upon its setting in the landscape, contribute to the erosion of the Green Belt which, individually and when considered in the context of an accumulation of similar proposals, would detrimentally affect the aims and objectives of the Green Belt. As such, the proposal is contrary to policies GB1 and GB10 of the South Bucks District Local Plan (adopted March 1999) which seek to ensure that extensions to dwellings within the Green Belt are, inter alia, of a small scale in relation to the size of the original dwelling, and to section 9 of the NPPF (Protecting Green Belt Land).

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

The applicant had a previous application which was for a change of use from a glasshouse to a storage facility; it appears that the applicant now wants to replace that lost glasshouse with a new replacement!

PL/20/0193/FA                   12 Fircroft Close, Stoke Poges, bucks, SL2 4DS

Demolition of garage and construction of single storey front side and rear extension.

Parish Comments:-  No Comment

PL/19/4443/TP                   Montebello, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Beech T5 Fell.  Sliver Birch T21 Fell. (SBDCTPO 18.2013)

Parish Comments:-  No objection subject to the arboriculturalists report

PL/20/0420/FA                   23 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Single storey front/side extension and first floor side/rear extension.

Parish Commenets:-  No Comment

AMENDED PLANS FOR INFORMATION

NOTED APPENDIX 3

PLANNING DECISIONS

PL/19/2876/TP                   Woodlands, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Works to trees subject to a TPO.  T1 Oak – Lighten split stem/branch by at least 50% (SBDC TPO 04, 1956)

Parish Comments: – No Objection subject to the arboriculturalists report.

Hereby Grants Consent

PL/19/3473/FA                   Woodside, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Single storey side/rear extension, front canopy and window changes following demolition of garage and front porch.

Parish Comments: – Object, Policies EP3 (d) & (e), GB1 (3), H9 (a) & (b), H11 (a) (b) & (c) all apply.  Also concerns that this does not comply with the Green Belt 50% rules.

Hereby Permits

PL/19/3599/FA                   Macs Farm, Farthing Green Lane, Stoke Poges, Bucks, SL2 4JQ

Change of use of the existing ancillary outbuilding to an independent dwelling (Use Class C3).

Parish Comments: – Our previous comments still apply which were: – Subject to waiving of previous approval: PL/18 4398 FA also subject to confirmation that the conversions have not been undertaken.

Also the proposal constitutes inappropriate development within the Green Belt, which by definition is harmful. No very special circumstances have been advanced sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (Protecting Green Belt Land) of the NPPF.

Hereby Refuse Permission

PL/19/3604/FA                   The Hermitage, West End Lane, Stoke Poges, Bucks, SL2 4ND

Demolition of existing and erection of a new dwelling, external alterations to existing detached garage.

Parish Comments: – Object Policies EP3 (a) (b) (c) (d) & (f), H9 (a) & (b) all apply.  Also the South Bucks Townscape Character Study Part 2 Revision A, July 2015 says West End Lane falls within the definition of a Woodland Road under section 3.3.  Also falls under section 3.3.2 

This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and

the aims and objectives of the Green Belt Policy.

The application has failed to provide adequate survey information relating to bats and reptiles on the site. As such it has not possible to properly assess the impact of the proposed development on these protected species. In addition the application has failed to demonstrate how net gain for biodiversity will be obtained. The application is therefore contrary to Core Policy CP9 of the South Bucks Core Strategy (adopted February 2011) and the guidance set out of the NPPF.

Hereby Refuse Permission

PL/19/3648/FA                   68 Vine Road, Stoke Poges, Bucks, SL2 4DP

Erection of a detached outbuilding.

Parish Comments: – Object, Policies EP3 & H9 & H13 (b) (c) (d) & (f) all apply.  We note residents’ concerns over trees, and the building appears larger than a cumulative size of the main dwelling.

Hereby Permits

PL/19/3784/FA                   Purbeck, 4 Stoke Court Drive, Stoke Poges, Bucks, SL2 4LT

Single storey front and rear extensions, extension to front dormer, replacement of doors, windows and front canopy, cladding of dormers.

Parish Comments: – No Comment

Hereby Permits

PL/19/3809/KA                  Stoke Poges Memorial Gardens, Church Lane, Stoke Poges, Bucks, SL2 4PB

Tree works.

Parish Comments: – No Objection subject to the arboriculturalists report.

No TPO Required, work can commence.

PL/19/3831/FA                   Top Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4PX

Demolition of existing cottage and garage and erection of a new dwelling and outbuilding.

Parish Comments: – Object GB11 (b), (c), (d) & (e) As well as:-                 

South Bucks Townscape Character Study Part 2 Revision A.

The location of the proposed development falls within the village of Stoke Poges, identified on pages 18 and 19 of the above document. Although the road itself is short, it reflects the characteristics of Woodland Road within which the architectural styles are defined as being asymmetrical and informal. The proposed design is perfectly symmetrical and is out of character both with the existing architecture of neighbouring properties and threatens the character of the road. Furthermore, should this proposal be approved, it would set an unfortunate precedent for other developments which will threaten the character of the village.

South Bucks District Local Plan – Policy EP3 The Use, Design and Layout of Development.

The proposed development fails to comply with Policy EP3 in several respects. The most significant, however, is in relation to section (d) Building Form, Design and Fenestration. This proposal clearly fails to respect and harmonise with surrounding properties and buildings which in the main are diverse in design and asymmetrical in nature. The regimented form of this proposal is wholly out of keeping in this location and fails to respect adjacent properties and the locality in general.

South Bucks District Local Plan – Policy H9 Residential Layout and Design.

The proposed development fails to comply with Policy H9 sections (a) & (b) in that the development is not compatible with the character of the surrounding area  in terms of layout and design and would adversely affect the character and amenity of nearby properties.

Hereby Refuses Permission

PL/19/3844/TP                   42 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Robina Tree – Remove Tree (SBDC TPO 12, 2003)

Parish Comments: – No Objection subject to the arboriculturalists report.

Hereby Grants Consent

PL/19/3968/FA                   Hollybush Farm, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Demolition of existing single storey rear, erection of a replacement single storey rear extension with balcony, erection of a two storey front elevation porch, garage conversion, additional and alterations/changes to fenestration/doors.

Parish Comments: – Object The proposals would be detrimental to the character and appearance of the dwelling, the street scene and the visual amenities of the locality in general and as such are contrary to Policies EP3 and H11 of the South Bucks District Local Plan (adopted March 1999), Core Policy 8 of the Core Strategy (adopted February 2011) as well as the recommendations of the Townscape Character Study Part 2 adopted July 2015.

Policies EP3 (a), (d), (f).  H9 (a) & GB10 (A), (b) & (d) also apply.

Hereby Permits

PL/19/3956/RM                 Singh Sabha Sports Ground, Stoke Poges lane, Stoke Poges, Bucks

Installation of a 17m lattice tower supporting 6 antennas and 2 dishes, the installation of 3 cabinets and a meter cabinet within a fenced equipment compound and ancillary development.

Parish Comments: – No Comment

Refused

PL/19/3975/SA                   The Lodge, Fir Tree Avenue, Stoke Poges, Bucks, SL2 4NN

Application for Certificate of Lawfulness:- Log Cabin

Hereby Refuse to Certify.  Planning Permission Required.

PL/19/4093/TP                   Sefton Park, bells Hill, Stoke Poges, Bucks

T29 – Red oak – Remove major deadwood, crown lift to 3 meters and reduce back from property giving 2.5m clearance (SBDC TPO 12, 1998).

Parish Comments: – No objection subject to the arboriculturalists report.

Hereby Grants Consent

Minutes Recreation & Environment Committee Monday 10 February 2020

MINUTES OF THE MEETING OF THE RECREATION AND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 10 FEBRUARY 2020 AT 9.05 P.M. FOLLOWING THE FULL PARISH COUNCIL MEETING IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, BUCKS, SL2 4LP

Present: – Cllr Carter (Chair), Cllr Cox, Cllr Crocker, Cllr Fox & Cllr Lynch.

In Attendance: – Mrs J Simmons (Clerk)

___________________________________________________________________________

MINUTES

030/RE/20            Items by Members of Public Present

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment. 

None 

031/RE/20     Apologies for absence.

APOLOGIES were received from Cllr Bagge.

032/RE/20     Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.

None

033/RE/20     Minutes

RESOLVED to approve the minutes of the R&E Committee held on 10 October 2019 which were signed by the Chairman.

034/RE/20     Football Bells Hill

RESOLVED to agree all in favour that the cleaning of changing rooms and mud issues caused by the teams now playing on Saturdays and Sundays, be addressed by both Teams paying for 2 hours cleaning so 4 hours in total, this is how long it now takes the cleaner on a Monday.  Clerk to write to the manager, and it was also agreed to give notice to remove the old goal posts until end February 2020, if not removed the Parish Council will have them taken away and re-charge the club.  NOTED another team is interested in Sundays.

035/RE/20     Nettleship Wood

NOTED all running smoothly at the Frank Solari field and other paddocks.  

036/RE/20     Bells Hill and Plough Lane Recreation Grounds

NOTED no action or decisions required.

037/RE/20     Pavilion

NOTED no action or decisions required.

NOTED request to use jogging trail for kids running and storage at pavilion.  RESOLVED to agree all in favour to agree however it must be made clear that this is a public space and cannot be exclusive, also must have their own insurance and cannot use the Parish Council insurance for this group, storage is not available in the Pavilion.

038/RE/20     Allotments

NOTED from Cllr Cox that all is running smoothly at the allotments.

DISCUSSED and DECIDED that the rules on incinerators and the decision that the site should have one allotment association incinerator only should remain and the allotment agreement not be changed.  Fires remain banned.

039/RE/20     Playground Inspections

RoSPA training certificate runs out in February 2020.  Cllr Crocker proposed to agree to book a new course for the inspector on June 9, cost £350, seconded by Cllr Fox, RESOLVED to agree all in favour.

040/RE/20     MUGA

RESOLVED to agree to arrange a meeting with our contractors to discuss upgrading the noise issues on the MUGA and also installing anti climb rollers!  Clerk to message everyone in group to decide when to start locking and unlocking the MUGA.

041/RE/20  Bells Hill Green

NOTED update on Friends of Bells Hill Green working party and work to start commencing soon. Clerk to get

details on best kept village competition and bring back to Full Council.

042/RE/20     Christmas Lights Ceremony/Bells Hill Green

Cllr Carter proposed that a quote tabled for reindeer be accepted at £1200, this was seconded by Cllr Fox, RESOLVED to agree 4-1 in favour.

043/RE/20     NOTED Litter Picking Event

To note litter picking dates are:-

Saturday 7 March 2020 – 10am – 12 noon

Wednesday 13 May 2020 6pm-8pm

Saturday 11 July 2020 10am-12 noon

Wednesday 9 September 2020 6pm-8pm

044/RE/20     NOTED Date of next meeting:- 

6 July 2020 tbc

Meeting ended at 9.50pm

Minutes Full Parish Council 10 February 2020

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 10 FEBRUARY 2020 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Present:-Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Fox, Cllr Hoskins, Cllr Knox-Scott & Cllr Lynch   

In attendance:-Mrs J Simmonds (Clerk)

Also Present: – Two members of public.          

___________________________________________________________________________

MINUTES

225/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

One member of public was at the meeting to explain the need for space as covered under item 236.  It was agreed to bring item 236 and 237 forward.

226/PC/20 – Apologies for Absence

APOLOGIES were received from Cllr Finan.

227/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 232 as Chairman of the District Council Planning Committee he would

take part but not vote and item 236 as a personal friend of the member of public present for this item.

228/PC/20 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 13 January 2020 which were signed by the Chairman.

236/PC/20 –Stoke Poges Fete

RESOLVED to agree all in favour to see if the Parish Council can help with storage ideas for the fete’s marquees and equipment and to decide if the container under item 237 can accommodate and be a solution.

237/PC/20 – Container/Sleigh

Cllr Carter proposed that two 20’ containers are purchased and owned by the Parish Council, and kept at the allotments,  however one of them be given over to the fete committee for exclusive use for as long as necessary, in thanks for all of their past and continuous help with Parish Council events.  The quote tabled be accepted for £3660 for both to be taken from the general fund, and the fete committee to pay for and arrange the infrastructure to house both containers and pay for the delivery of both, this was seconded by Cllr Crocker, RESOLVED to agree all in favour. 

229/PC/20 – County Councillor’s Report  

Cllr Bagge reported that he had sat on the following committees:-

Shadow Authority Budget Scrutiny task and finish group, which critiqued the draft budget for the new Buckinghamshire Council which is set for agreement by the Shadow Authority on 27.2.2020.

A Treasury Management review to ensure that the County’s cash balances are being invested effectively.

A Crisis Meeting to review progress to resolve an ICT problem which has slowed down the Council’s systems response times.

Property Board Meeting – the highlight being agreement to spend £500k on developing plans for a new residential respite care facility for the county, to be sited in Aylesbury, accommodating clients with learning disabilities and autism.

The Standing Committee for Religious Education in Bucks, which ensures that an agreed syllabus is taught in all primary and secondary schools in the county,

Also following three years of battling the bureaucracy, Cllr Bagge has finally secured the correct signage to be installed at the ends of Farthing Green Lane showing a weight restriction for vehicles.

230/PC/20 – District Councillors’ Report

South Bucks District Council has now adopted the community infrastructure levy (CIL) charge which is now live for all new planning applications.

Cllr Bagge has also been on the joint staffing committee for both Chiltern District Council and South Bucks District Council, both of which have been nominated for national awards in recognition of the councils’ work on mental health and wellbeing.

Cllr Bagge chaired the Pinewood Community Liaison meeting for Iver Heath/Iver/Fulmer and Pinewood have put in Planning Permission to widen Sevenhills Road, hopefully resulting in less traffic using Church Lane and Pinewood Green to get to the studios.

Cllr Bagge also attended South East England Councils’ all member meeting where Homes England presented on their work in delivering housing growth and a think tank (Localis) presented their report on how councils can be part of the solution to climate emergency.

231/PC/20 – Chairman’s Update from last meeting.

Cllr Bagge reported that the Stoke Poges News spring edition was complete and had been sent to the printers with a hopeful delivery date of 27 February 2020.

232/PC/20 – Khalsa School

Cllr Carter reported that Enforcement was now involved with the breaches being made on outside events being held at the school.

233/PC/20 – High Interest Account

Cllr Fox proposed that the 95 day Nationwide account be opened and £85k transferred in, this was seconded by Cllr Hoskins, RESOLVED to agree all in favour.

234/PC/20 – Gray’s Field

Cllr Bagge met with the Managing Director of Stoke Park regarding the maintenance of the field and the fence, they walked the whole site and it was agreed that work was required, and two cuts per year would be done at both ends of the growing season. The proposed access for the tractors would be via the Gray’s Monument car park.

235/PC/20 – Brockhurst Wood

Cllr Carter reported that the solicitor could write to each plot holder, total cost would be £650 this was proposed to be accepted by Cllr Crocker, seconded by Cllr Knox-Scott, RESOLVED to agree all in favour to be taken from the professional services/contingency budgets.

Cllr Hoskins proposed to accept the quote for obtaining photographic/video evidence, one day’s work in total approximated £480 to be taken from the Nettleship Wood maintenance budget, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

238/PC/20 – Local Area Forum

Cllr Bagge is trying to secure a meeting date with TfB for confirmation of Rogers Lane Feasibility Study to agree the scheme and costs to the Parish Council. Bring back to next meeting.

239/PC/20 – Defibrillator

Cllr Crocker is in touch with the SSE about siting the donated defibrillator on the substation on the Green.  RESOLVED to agree, all in favour to place it there if they agree and if not have it freestanding on the Green just in front of the substation.  RESOLVED to agree all in favour, to accept the funds raised from the Fox & Pheasant public house and purchase and own the defibrillator and be sited at the pub.  RESOLVED to agree all in favour to pay to have the sponsor details on each defibrillator at a nominal cost for each. 

240/PC/20 – Litter Picking

NOTED litter picking date of 7 March 2020.

241/PC/20 – Elections

NOTED elections have been called for on 7 May 2020 for Parish Councils and Unitary Authority.  Further information given by clerk as heard at a clerks meeting today. 

242/PC/20 – Reception/Cups

NOTED Reception date is Friday 20 March.  RESOLVED to agree all in favour to give the Jubilee Cup to ‘Friends of Bells Hill Green’ and the Caldecourt Cup to Bal Bahra from Hedgerail Pharmacy.

243/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

None

244/PC/20 – Finance

 (1) RECEIVED Financial Summary & Statement Cashbook – January 2020

 (2) RESOLVED to approve list of cheques/Bacs for signature January 2020 -£3984.94

 (3) RECEIVED & NOTED Bank reconciliations – January 2020

 (4) RECEIVED & NOTED Income & Expenditure Heading Detail/Budget Monitoring – January 2020

245/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

  • NOTED Letter Lloyds Bank – Gerrards Cross branch closing.

246/PC/20 – NOTED Dates of Future Meetings

Planning Meeting – 17 February 2020

Full Parish Council Meeting – 9 March 2020

247/PC/20 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

248/PC/20 – Tennis Club

NOTED Lease details agreed and being drafted for renewal by 1 May 2020.

Meeting ended:- 9.03pm