Agenda Planning Committee Monday 20 January 2020

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on Monday 20 January 2020 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges, SL2 4LP

Julie Simmonds

Clerk

15 January 2020

075/PL/19           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

076/PL/19            Apologies for Absence

077/PL/19           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

078/PL/19            Minutes

Approval of the Minutes of the Planning Meeting held on 18 November 2019 and 9 December 2019 (MEETING CANCELLED) (previously circulated)       

079/PL/19            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

080/PL/19            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

081/PL/19            Outstanding Enforcements See Appendix 4.

082/PL/19            Correspondence.

Letter from resident regarding Red Lion Cottages, to discuss and decide any further action from the Planning Committee.

083/PL/19            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  17 February 2020

APPENDIX 1

DELEGATED DECISIONS

PL/19/4093/TP                   Sefton Park, bells Hill, Stoke Poges, Bucks

T29 – Red oak – Remove major deadwood, crown lift to 3 meters and reduce back from property giving 2.5m clearance (SBDC TPO 12, 1998).

Parish Comments: – No objection subject to the arboriculturalists report.

PL/19/3956/RM                 Singh Sabha Sports Ground, Stoke Poges lane, Stoke Poges, Bucks

Installation of a 17m lattice tower supporting 6 antennas and 2 dishes, the installation of 3 cabinets and a meter cabinet within a fenced equipment compound and ancillary development.

Parish Comments: – No Comment

PL/19/3968/FA                   Hollybush Farm, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Demolition of existing single storey rear, erection of a replacement single storey rear extension with balcony, erection of a two storey front elevation porch, garage conversion, additional and alterations/changes to fenestration/doors.

Parish Comments: – Object The proposals would be detrimental to the character and appearance of the dwelling, the street scene and the visual amenities of the locality in general and as such are contrary to Policies EP3 and H11 of the South Bucks District Local Plan (adopted March 1999), Core Policy 8 of the Core Strategy (adopted February 2011) as well as the recommendations of the Townscape Character Study Part 2 adopted July 2015.

Policies EP3 (a), (d), (f).  H9 (a) & GB10 (A), (b) & (d) also apply.

PL/19/3831/FA                   Top Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4PX

Demolition of existing cottage and garage and erection of a new dwelling and outbuilding.

Parish Comments: – Object GB11 (b), (c), (d) & (e) As well as:-

South Bucks Townscape Character Study Part 2 Revision A.

The location of the proposed development falls within the village of Stoke Poges, identified on pages 18 and 19 of the above document. Although the road itself is short, it reflects the characteristics of  Woodland Road within which the architectural styles are defined as being asymmetrical and informal. The proposed design is perfectly symmetrical and is out of character both with the existing architecture of neighbouring properties and threatens the character of the road. Furthermore, should this proposal be approved, it would set an unfortunate precedent for other developments which will threaten the character of the village.

South Bucks District Local Plan – Policy EP3 The Use, Design and Layout of Development.

The proposed development fails to comply with Policy EP3 in several respects. The most significant, however, is in relation to section (d) Building Form, Design and Fenestration. This proposal clearly fails to respect and harmonise with surrounding properties and buildings which in the main are diverse in design and asymmetrical in nature. The regimented form of this proposal is wholly out of keeping in this location and fails to respect adjacent properties and the locality in general.

South Bucks District Local Plan – Policy H9 Residential Layout and Design.

The proposed development fails to comply with Policy H9 sections (a) & (b) in that the development is not compatible with the character of the surrounding area  in terms of layout and design and would adversely affect the character and amenity of nearby properties.

PL/19/4006/FA                   Carrillon, Hollybush Hill, Stoke Poges, Bucks, SL2 4PX

Erection of detached house and new vehicular access adjacent to existing house.

Parish Comments: – Object EP3 (a), (b), (c), (d), (e) & (f) and H9 (a), (b), (c), (d) & (e) all apply.

PL/19/4052/FA                   South Croft, Duffield Lane, Stoke Poges, Bucks, SL2 4AA

Two bay semi-detached garage with first floor study to replace existing garage.

PL/19/4051/FA                   Ashcroft, Duffield Lane, Stoke Poges, Bucks, SL2 4AA

Erection of two bay detached garage with first floor gymnasium to replace existing garage.

Parish Comments: – OBJECT: Policies EP3, EP5, EP6, C1, H9 & H12 all apply.

Over development/ Over dominant/ Out of character with the surrounding area

Loss of character to the conservation area

Loss of light and sunlight/ Loss of privacy to neighbouring property on Rogers Lane

Will lead to easier access to property on Rogers Lane, thus threat of crime.

Can be used as a separate dwelling as not attached or accessed to main houses.

Ashcroft has double yellow lines outside as do some of the terraced properties on Rogers Lane. meaning that these properties park on Duffield Lane on a dangerous bend. We believe that these proposals will lead to further parking on the road.

PL/19/4443/TP                   Montebello, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Beech (T5) fell.  Silver Birch (T21) fell.  (SBDC TPO 18/2013)

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/3473/FA                   Woodside, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Single storey side/rear extension, front canopy and window changes following demolition of garage and front porch.

Parish Comments: – Object, Policies EP3 (d) & (e), GB1 (3), H9 (a) & (b), H11 (a) (b) & (c) all apply.  Also concerns that this does not comply with the Green Belt 50% rules.

Herby Permits

Amendment:-

Reduction of extension

PL/19/4350/KA                  The Old Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Acacia – remove.  Magnolia – prune.  Fir Tree – remove and replace with smaller tree not yet determined.  Remove limb from large fir tree.  (Conservation Area).

PL/19/2119/FA                   Thames House, Bells Hill, Stoke Poges, Bucks, SL2 4EH

Demolition of the existing car showroom and the erection of a 2 and a half storey mixed use building comprising a car showroom at ground level, and 8 x 2 bed flats on the first and second floors.  Retention of existing workshop to the rear with 2 MOT bays.  Provision of car parking spaces, cycle storage area, and bin store.

Parish Comments: – Parish Comments: – OBJECT. 

Policies EP3 (a), (b), (c), (d) & (f), EP4 (c), EP5 (a) & (b), H9 (a), (b) & (c), TR 7 (d) EP16,  NPPF 124 all apply.

The applicant uses EP6 which we believe is NOT relevant to this application.

The proposed extensions would result in the creation of a large, bulky and unattractive structure of excessive depth, and with a large expanse of the roof at high level. The dwelling would be lacking in pleasing proportions and would fail to respect the traditional character. The excessive depth of the extended building would be apparent in angled views from the road, and would result in an unduly bulky appearance that would be at odds with the traditional proportions of the existing building and would be out of keeping with the general character of this residential area.

This is contrary to the NPPF 124, Not a good design and an urbanising feature, it is too far forward of the existing building line.

The size, bulk, height is incongruent with its surroundings and the design layout and fenestrations are in keeping with an urbanised development, Stoke Poges is classified as a semi-rural village.

EP16 does not fit with residential use from a safety perspective.  There are hazardous substances fundamental to the business such as oil storage etc., and there appears to be no fire escape other than the front entrance.

The lay of the land is on a hill so the development is over dominant in relation to the houses on Rogers Lane, 129, 127, 125, 123 & 121 leading to loss of amenity and privacy. 

The lack of landscaping will also contribute massively to the appearance of an urban development.

Amendment:-

Amended design and housing quantum.

PL/19/4467/KA                  The Old Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Felling of a eucalyptus tree (Framewood Road Conservation Area)

PL/19/4336/FA                   Windward, Grays Park Road, Stoke Poges, Bucks, SL2 4JG

Part two storey part first floor side extension.

PL/19/4255/FA                   West End House, West End Lane, Stoke Poges, Bucks, SL2 4NE

Erection of a new projecting portico, alterations to fenestration and garage doors, roof alterations, addition of a dormer to front elevation of house, front and rear dormers and addition of a first floor to garage, single storey rear veranda and associated works.

PL/19/4068/FA                   Arbory Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Single storey rear infill extension, replacement of side window and door with bi-fold doors, formation of a new window opening to side and replace existing extension pitched roof with a flat roof.

PL/19/4069/HB                  Arbory Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed Building Consent for:-  Single storey rear infill extension, replacement of side window and door with bi-fold doors, formation of a new window opening to side and replace existing extension pitched roof with a flat roof.

PL/19/4130/FA                   16 Deans Close, Stoke Poges, Bucks, SL2 4JX

Erection of single storey rear/side extension.  Loft conversion incorporating rear dormer and front roof lights.  New front porch and new side window.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/19/3258/FA                   Somerville,  Duffield Park, Stoke Poges, Bucks, SL2 4HY

Single storey rear extension and garage conversion and alterations to windows and doors.  Erection of detached 3 car garage with habitable accommodation on the first floor.

Parish Comments:-  No Objection subject to the Green Belt 50% rules.

Withdrawn

PL/19/3077/FA                   14 Templewood Lane, Stoke Poges, Bucks, SL2 4BH

Replacement Garage and Garden Room

Parish Comments:-  The plans are very difficult to read and understand, we have no objections subject to the Green Belt 50% rules.

Hereby Permits

PL/19/3322/TP                   Noahs Ark, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Beech T15 in report – fell.  Large cavity on main stem likely to cause failure, Beech tree T18 in report – fell.  Large side branch is placing stress on the main stem and tree could fail,  Beech tree T19 in report – fell. Kretschmarie deusta identified at base and tree could fail (SBDC TPO SBDC 19, 1997).

Parish Comments:-  No objection subject to the arboriculturalist’s report.

report.

Hereby Grants Consent

PL/19/3205/FA                   Home Farm Barn, School Lane, Stoke Poges, Bucks, SL2 4QA

Alterations to dwelling approved under pp 14/00549/FUL to include enlarged kitchen and changes to windows.

Parish Comments:-  No Comment

Hereby Permits

PL/18/4806/FA                   Spring Cottage, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Erection of dwelling house, demolition of existing house and outbuildings.  Retention of existing garage.

Parish Comments:-  We have no objection in theory, however we have concerns over the use of the applications permitted development buildings in calculation!  We believe that if planning permission is granted then the permitted development rights should be removed. 

We object to the style of the proposal which is contrary to the South Bucks Townscape Character Study dated July 2015 in particular to section 3.3 Woodland Roads.  The character of the homes within these settings are in general to be of an asymmetrical and informal architectural composition and this is not!!  Policies EP3 (f) and H9 (a) apply.

This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and the aims and objectives of the Green Belt Policy.

Hereby Refuse Permission

PL/19/3344/FA                   Fairfield Lodge, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Demolition of existing and erection of a new dwelling.

Parish Comments:-  No Comment

Hereby Refuse Permission

PL/19/3002/FA                   35 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Construction of chalet bungalow. Amended and Altered plans showing subdivision of plot for form new independent dwelling and to include the proposed access.

Parish Comments: – Object, our previous comments apply which were: – Parish Comments: – Object.  Policies H13 (a), (b), (c), (f) & (g) appendix 8.2 and 8.3 and EP3 all apply.  We have noted residents’ concerns and there appears to be another building already on the land exactly where they want to build this?

We have noted and object to the new access across Bells Hill Green highway and feel that the removal of the grass verge would be a loss of amenity.

Withdrawn

Agenda Full Planning Committee Monday 13 January 2020

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 13 JANUARY 2020 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

To deal with the following business:-              

___________________________________________________________________________

AGENDA

202/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

203/PC/20 – Apologies for Absence

204/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

205/PC/20 – Minutes

To approve the minutes of the Council meeting held on 2 December 2020 (previously circulated). 

206/PC/20 – County Councillor’s Report  

207/PC/20 – District Councillors’ Report

208/PC/20 – Chairman’s Update from last meeting.

209/PC/20 – Khalsa School

Update

210/PC/20 – High Interest Account

Brought back from December meeting, Cllr Bagge checking whether this account is open to Parish Councils.

211/PC/20 – Gray’s Field

Update from Cllr Bagge and Stoke Park regarding the maintenance of the field and the fence, brought back from December meeting.

212/PC/20 – Brockhurst Wood

Response from Arboriculturist on exactly what type of survey is required, to decide how to proceed.  Update from Cllr Bagge with regards to South Bucks District Council writing to plot holders.

213/PC/20 – Container/Sleigh

Brought back from last meeting to discuss and consider dependent on size and costs.

214/PC/20 – Website

Update from Cllr Bagge from  last meeting on Clerks training on the website, to make any further decisions.

215/PC/20 – Local Area Forum

Confirmation of Rogers Lane Feasibility Study – To agree the scheme and costs to the Parish Council.

216/PC/20 – Buckingham Town Council

Letter from this Town Council regarding the Buckinghamshire Unitary Authority: Community Boards and asking for a response, to decide.

217/PC/20 – Defibrillator

Update on donated defibrillator and to discuss where to site it.  To note that a £420.88 surplus was made at the Carols event to go towards the cabinet. The Manager of the Fox & Pheasant has expressed an interest in having a defibrillator outside the pub to facilitate that end of the village, to decide how the Parish Council feel about this, and discuss how they might help financially.

218/PC/20 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 18 November  2019 – (December) Meeting Cancelled

219/PC/20 – Finance

 (1) Financial Summary & Statement Cashbook – November & December 2019 circulated.

 (2) To approve list of cheques/Bacs for signature December 2019 circulated. £10179.37 (subject to additions)

 (3) Bank reconciliations – November & December 2019 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – November & December 2019 circulated.

220/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

(1) Letter from resident regarding Red Lion Cottages

221/PC/20 – Dates of Future Meetings

Planning Meeting – 20 January 2020

Full Parish Council Meeting – 10 February 2020

222/PC/20 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

223/PC/20 – Tennis Club

Lease update.

224/PC/20 – Brockhurst Wood

Update

Julie Simmonds

Clerk to the Council

8 January 2020

Minutes Full Parish Council Meeting 2 December 2019

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 2 DECEMBER 2019 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Present: – Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Fox & Cllr Knox-Smith.

In Attendance: – Mrs J Simmonds (Clerk)

Also Present: – 3 members of public

___________________________________________________________________________

MINUTES

178/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

None

179/PC/19 – Apologies for Absence

APOLOGIES were received from Cllr Hoskins and Cllr Lynch

180/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 186 as Chairman of the District Council Planning Committee; he would

take part but not vote

181/PC/19 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 11 November 2019 which were signed by the Chairman.

182/PC/19 – Co-option

Cllr Bagge asked if the meeting should be adjourned for questions to and from the candidate, which was declined.  The candidate left the room.  Cllr Carter proposed that the candidate be considered for Co-Option, this was seconded by Cllr Finan, and a written ballot took place.  RESOLVED to Co-opt Maggie Knox-Smith as a councilor 5 for and one abstention.  Maggie Knox-Smith returned to the room, was welcomed by the Chairman, signed a declaration of acceptance of office and joined the committee.

183/PC/19 – County Councillor’s Report

Cllr Bagge updated the committee on his recent activity, including membership of the Council’s Pensions Committee. He had met with officers to prioritise the roads for resurfacing within the Council’s rolling Capital Maintenance Programme – Collum Green Road and the junction of Bells Hill/Hollybush Hill/Pennylets Green have been prioritised. Cllr Bagge has been appointed to the Heathrow Community Noise Forum where he will be influencing Heathrow Airport Limited’s noise mitigation policy which is a statutory requirement of the Development Consent Order for the airport’s expansion.

Cllr Bagge is a member of the Buckinghamshire Council Shadow Authority Overview and Scrutiny Committee. The committee has been busy preparing to scrutinise the draft budget for the new council, which comes into being in April 2020 – the budget scrutiny meetings are due to be held in January.

184/PC/19 – District Councillors’ Report

Cllr Bagge reported that at the Council’s most recent meeting, the Chief Constable and the Deputy Police and Crime Commissioner from Thames Valley Police presented. Overall crime figures are down and the Chief Constable is optimistic that government funding will provide additional officers on the beat. He is restructuring the service to move investigation back to the local areas (it was centralised by his predecessor). 

185/PC/19 – Chairman’s Update from last meeting.

Cllr Bagge reported that the Speedwatch Camera had been delivered.  The SPN had been circulated in time for the Carols event.  The Carols event was a big success and thanked Cllr Carter and all who helped to organise it!

186/PC/19 – Khalsa School

Cllr Carter reported that there seemed to be a lack of engagement now from the school with the Parish Council! Cllr Bagge agreed to follow up with SBDC Enforcement about a recent job advert intimating that the school plans to hold many functions at the school.

187/RE/19     Christmas Lights Ceremony/Bells Hill Green

Cllr Carter reported that the event was a huge success, very busy and all profits will go towards the defibrillator cabinet.  There was a need to re-think the event as it is so big now.  It was RESOLVED all in favour to hold the event on a Saturday next year and a date of 28 November 2020 was agreed.  Feedback came in on how wonderful Santa was, and again the reindeer.  It was agreed to cover the petrol costs of the kind participant who supplied the vehicle to tow the sleigh.

188/PC/19 – High Interest Account

New information came in and was tabled from Cllr Hoskins that the very best account is the BLME bank and that it should be re-considered.  Cllr Bagge agreed to check if it is eligible for Parish Councils, bring back to January meeting.

189/PC/19 – CCLA – SP Recreation Ground.

RESOLVED to agree, all in favour to leave the funds where they are as they are very likely to grow.

190/PC/19 – Grays Field

Cllr Bagge had contacted Stoke Park regarding the maintenance of the field and the fence, but has had no reply, to pursue and bring back to January meeting.

191/PC/19 – Brockhurst Wood

RESOLVED to agree that a quote to undertake a survey in the location of the plots sold is required.  Agreed to ask the arboriculturalist from SBDC the most cost effective and best way to catalogue what is on the plots.  Cllr Bagge to discuss with SBDC about writing to each plot holder.

192/PC/19 – Container/Sleigh

RESOLVED to agree to defer to next meeting to discuss and consider dependent on size and costs.

193/PC/19 – Website

DISCUSSED and Cllr Bagge confirmed that the website was compliant with the new legislation. AGREED that the clerk be fully trained to enable her to update the site at all times, Cllr Bagge agreed to carry out the training.  To be brought back to next meeting with an update.

194/PC/19 – Cllr Finan proposed to RATIFY decisions made by Finance & General Purposes on 11 November 2019, this was seconded by Cllr Carter, RESOLVED to agree all in favour.

012/F/19               Projects/Reserves/General Fund

            CONSIDERED monies held in the General Fund and Reserves & Consider any new projects. RESOLVED to AGREE to make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held as below:-

            Cllr Fox proposed to add two further reserves, Green Belt Protection and Anti-Littering Measurers to the list, as well as the agreed line at the June 2019 meeting for Jogging Trail Maintenance, this was seconded by Cllr Carter, RESOLVED to agree all in favour.

           Cllr Fox proposed to transfer £10k from the General Fund at the end of March 2019 into the Anti-Littering Measurers reserve, and transfer the remaining balance of £62641k from the General Fund at the end of March 2019 into the Green Belt Protection reserve along with the current balance at the end of March 2019 in the Community Library Fund of £94650k.  Thus cancelling the current arrangement to transfer the remainder of the General Fund each year into the Community Library reserve.  This was seconded by Cllr Lynch, RESOLVED to agree all in favour. 

013/F/19               Budget 2020/2021

RESOLVED to consider and agree amounts to be included in the budgets for 2020/2021 and put forward a recommendation for the Parish Council Meeting to be held on 2 December 2019. Circulated.

014/F/19               Precept

            Cllr Fox proposed to agree the Precept requirement for 2020/21 be £206782.36, this was seconded by Cllr Lynch, RESOLVED to agree all in favour and be put forward for approval by the Parish Council Meeting to be held on 2 December 2019.

195/PC/19 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 21 October  2019 – Signed 18 November 2019
  • Finance & General Purposes Minutes – 10 June 2019 – Signed 11 November 2019

196/PC/19 – Finance

 (1) Financial Summary & Statement Cashbook – November 2019 to be circulated with January 2020 agenda.

 (2) RESOLVED to approve list of cheques/Bacs for signature November 2019.  £15945.04

 (3) Bank reconciliations – November 2019. To be circulated with January 2020 agenda.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – November 2019. To be circulated with 2020 agenda.

197/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

198/PC/19 – NOTED Dates of Future Meetings

Planning Meeting – 9 December 2019

Full Parish Council Meeting – 13 January 2020

199/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

Cllr Carter proposed to RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business, seconded by Cllr Finan, RESOLVED to agree all in favour.

200/PC/19 – Tennis Club

Lease update given by the Clerk

201/PC/19 – Brockhurst Wood

Update given.

Meeting ended at 8.40pm

Agenda Planning Committee Monday 9 December 2019

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on Monday 9 December 2019 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges, SL2 4LP

Julie Simmonds

 Clerk

4 December 2019

066/PL/19           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

067/PL/19            Apologies for Absence

068/PL/19           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

069/PL/19            Minutes

Approval of the Minutes of the Planning Meeting held on 18 November 2019 (previously circulated)           

070/PL/19            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

071/PL/19            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

072/PL/19            Outstanding Enforcements See Appendix 4.

073/PL/19            Correspondence.

074/PL/19            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  29 January 2020

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/4093/TP                   Sefton Park, bells Hill, Stoke Poges, Bucks

T29 – Red oak – Remove major deadwood, crown lift to 3 meters and reduce back from property giving 2.5m clearance (SBDC TPO 12, 1998).

PL/19/4052/FA                   South Croft, Duffield Lane, Stoke Poges, Bucks, SL2 4AA

Two bay semi-detached garage with first floor study to replace existing garage.

PL/19/3956/RM                 Singh Sabha Sports Ground, Stoke Poges lane, Stoke Poges, Bucks

Installation of a 17m lattice tower supporting 6 antennas and 2 dishes, the installation of 3 cabinets and a meter cabinet within a fenced equipment compound and ancillary development.

PL/19/3968/FA                   Hollybush Farm, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Demolition of existing single storey rear, erection of a replacement single storey rear extension with balcony, erection of a two storey front elevation porch, garage conversion, additional and alterations/changes to fenestration/doors.

PL/19/3831/FA                   Top Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4PX

Demolition of existing cottage and garage and erection of a new dwelling and outbuilding.

PL/19/4006/FA                   Carrillon, Hollybush Hill, Stoke Poges, Bucks, SL2 4PX

Erection of detached house and new vehicular access adjacent to existing house.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/19/3258/FA                   Somerville,  Duffield Park, Stoke Poges, Bucks, SL2 4HY

Single storey rear extension and garage conversion and alterations to windows and doors.  Erection of detached 3 car garage with habitable accommodation on the first floor.

Parish Comments:-  No Objection subject to the Green Belt 50% rules.

Withdrawn

PL/19/3077/FA                   14 Templewood Lane, Stoke Poges, Bucks, SL2 4BH

Replacement Garage and Garden Room

Parish Comments:-  The plans are very difficult to read and understand, we have no objections subject to the Green Belt 50% rules.

Hereby Permits

PL/19/3322/TP                   Noahs Ark, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Beech T15 in report – fell.  Large cavity on main stem likely to cause failure, Beech tree T18 in report – fell.  Large side branch is placing stress on the main stem and tree could fail,  Beech tree T19 in report – fell. Kretschmarie deusta identified at base and tree could fail (SBDC TPO SBDC 19, 1997).

Parish Comments:-  No objection subject to the arboriculturalist’s report.

report.

Hereby Grants Consent

PL/19/3205/FA                   Home Farm Barn, School Lane, Stoke Poges, Bucks, SL2 4QA

Alterations to dwelling approved under pp 14/00549/FUL to include enlarged kitchen and changes to windows.

Parish Comments:-  No Comment

Hereby Permits

PL/18/4806/FA                   Spring Cottage, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Erection of dwelling house, demolition of existing house and outbuildings.  Retention of existing garage.

Parish Comments:-  We have no objection in theory, however we have concerns over the use of the applications permitted development buildings in calculation!  We believe that if planning permission is granted then the permitted development rights should be removed. 

We object to the style of the proposal which is contrary to the South Bucks Townscape Character Study dated July 2015 in particular to section 3.3 Woodland Roads.  The character of the homes within these settings are in general to be of an asymmetrical and informal architectural composition and this is not!!  Policies EP3 (f) and H9 (a) apply.

This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and the aims and objectives of the Green Belt Policy.

Hereby Refuse Permission

PL/19/3344/FA                   Fairfield Lodge, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Demolition of existing and erection of a new dwelling.

Parish Comments:-  No Comment

Hereby Refuse Permission

PL/19/3002/FA                   35 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Construction of chalet bungalow. Amended and Altered plans showing subdivision of plot for form new independent dwelling and to include the proposed access.

Parish Comments: – Object, our previous comments apply which were: – Parish Comments: – Object.  Policies H13 (a), (b), (c), (f) & (g) appendix 8.2 and 8.3 and EP3 all apply.  We have noted residents’ concerns and there appears to be another building already on the land exactly where they want to build this?

We have noted and object to the new access across Bells Hill Green highway and feel that the removal of the grass verge would be a loss of amenity.

Withdrawn

Agenda Full Parish Council Monday 2 December 2019

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 2 DECEMBER 2019 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

To deal with the following business:-              

___________________________________________________________________________

AGENDA

178/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

179/PC/19 – Apologies for Absence

180/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

181/PC/19 – Minutes

To approve the minutes of the Council meeting held on 11 November 2019 (previously circulated). 

182/PC/19 – Co-option

Request from resident to be co-opted onto the council. To consider to co-opt onto the Parish Council. Details circulated.

183/PC/19 – County Councillor’s Report  

184/PC/19 – District Councillors’ Report

185/PC/19 – Chairman’s Update from last meeting.

186/PC/19 – Khalsa School

Update

187/RE/19     Christmas Lights Ceremony/Bells Hill Green

Update on event held on 29 November.

188/PC/19 – High Interest Account

Update from Cllr Hoskins and any other findings of a higher interest account with easy access, to discuss and consider.

189/PC/19 – CCLA

Brought back from last meeting regarding funds and make any decision on whether to leave them or withdraw. Details of fund circulated.

190/PC/19 – Grays Field

Update from Cllr Bagge and Stoke Park regarding the maintenance of the field and the fence.

191/PC/19 – Brockhurst Wood

Update for a tree survey in the woods. To clarify exactly what type of survey is required.

192/PC/19 – Container/Sleigh

Brought back from last meeting to discuss and consider dependent on size and costs.

193/PC/19 – Website

To discuss and consider outsourcing and setting up a new website and for the clerk to be fully trained to update at all times, following clerk’s appraisal, finance meeting and new legislation. Circulated.

194/PC/19 – To Ratify decisions made by Finance & General Purposes on 11 November 2019.  Minutes previously distributed.

012/F/19               Projects/Reserves/General Fund

            CONSIDERED monies held in the General Fund and Reserves & Consider any new projects. RESOLVED to AGREE to make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held as below:-

            Cllr Fox proposed to add two further reserves, Green Belt Protection and Anti-Littering Measurers to the list, as well as the agreed line at the June 2019 meeting for Jogging Trail Maintenance, this was seconded by Cllr Carter, RESOLVED to agree all in favour.

           Cllr Fox proposed to transfer £10k from the General Fund at the end of March 2019 into the Anti-Littering Measurers reserve, and transfer the remaining balance of £62641k from the General Fund at the end of March 2019 into the Green Belt Protection reserve along with the current balance at the end of March 2019 in the Community Library Fund of £94650k.  Thus cancelling the current arrangement to transfer the remainder of the General Fund each year into the Community Library reserve.  This was seconded by Cllr Lynch, RESOLVED to agree all in favour. 

013/F/19               Budget 2020/2021

RESOLVED to consider and agree amounts to be included in the budgets for 2020/2021 and put forward a recommendation for the Parish Council Meeting to be held on 2 December 2019. Circulated.

014/F/19               Precept

            Cllr Foxproposed to agree the Precept requirement for 2020/21 be £206782.36, this was seconded by Cllr Lynch, RESOLVEDto agree all in favour and be put forward for approval by the Parish Council Meeting to be held on 2 December 2019.

195/PC/19 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 21 October  2019 – Signed 18 November 2019
  • Finance & General Purposes Minutes – 10 June 2019 – Signed 11 November 2019

196/PC/19 – Finance

 (1) Financial Summary & Statement Cashbook – November 2019 to be tabled.

 (2) To approve list of cheques/Bacs for signature November 2019. To be tabled. £ (subject to additions)

 (3) Bank reconciliations – November 2019. To be tabled.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – November 2019. To be tabled.

197/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

198/PC/19 – Dates of Future Meetings

Planning Meeting – 9 December 2019

Full Parish Council Meeting – 13 January 2020

199/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

200/PC/19 – Tennis Club

Lease update.

201/PC/19 – Brockhurst Wood

Update

Julie Simmonds

Clerk to the Council

26 November 2019

Minutes Planning Committee 18 November 2019

MINUTES

MINUTES of the Meeting of the Planning Committee held on Monday 18 November 2019 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges, SL2 4LP

Present:- Cllr Carter (Chair), Mr Duncombe, Mr Harris & Cllr Hoskins

In Attendance:- Mrs J Simmonds (Clerk)

Also Present:-  One Member of Public

057/PL/19           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

058/PL/19            Apologies for Absence

APOLOGIES were received from Cllr Crocker and Cllr Finan.

059/PL/19           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

060/PL/19            Minutes

RESOLVED to approve the Minutes of the Planning Meeting held on 21 October 2019 which were signed by the Chairman.

061/PL/19            Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

062/PL/19            NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

063/PL/19            NOTED Outstanding Enforcements See Appendix 4.

064/PL/19            Correspondence.

065/PL/19            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items: – To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  9 December 2019

Meeting ended at 8.20pm

Signed/Chairman                                                                                                                               Dated

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/3604/FA                   The Hermitage, West End Lane, Stoke Poges, Bucks, SL2 4ND

Demolition of existing and erection of a new dwelling, external alterations to existing detached garage.

Parish Comments: – Object Policies EP3 (a) (b) (c) (d) & (f), H9 (a) & (b) all apply.  Also the South Bucks Townscape Character Study Part 2 Revision A, July 2015 says West End Lane falls within the definition of a Woodland Road under section 3.3.  Also falls under section 3.3.2 

This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and

the aims and objectives of the Green Belt Policy.

The application has failed to provide adequate survey information relating to bats and reptiles on the site. As such it has not possible to properly assess the impact of the proposed development on these protected species. In addition the application has failed to demonstrate how net gain for biodiversity will be obtained. The application is therefore contrary to Core Policy CP9 of the South Bucks Core Strategy (adopted February 2011) and the guidance set out of the NPPF.

PL/19/3809/KA                  Stoke Poges Memorial Gardens, Church Lane, Stoke Poges, Bucks, SL2 4PB

Tree works.

Parish Comments: – No Objection subject to the arboriculturalists report.

PL/19/3784/FA                   Purbeck, 4 Stoke Court Drive, Stoke Poges, Bucks, SL2 4LT

Single storey front and rear extensions, extension to front dormer, replacement of doors, windows and front canopy, cladding of dormers.

Parish Comments: – No Comment

PL/19/3693/FA                   Craylands, West End Lane, Stoke Poges, Bucks, SL2 4ND

Single storey rear extension and extension to existing first floor terrace with associated parking.

Parish Comments: – We have no comment for the single storey rear extension; however the extension to the first floor terrace causes us concerns of overlooking.

PL/19/3002/FA                   35 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Construction of chalet bungalow. Amended and Altered plans showing subdivision of plot for form new independent dwelling and to include the proposed access.

Parish Comments: – Object, our previous comments apply which were: – Parish Comments: – Object.  Policies H13 (a), (b), (c), (f) & (g) appendix 8.2 and 8.3 and EP3 all apply.  We have noted residents’ concerns and there appears to be another building already on the land exactly where they want to build this?

We have noted and object to the new access across Bells Hill Green highway and feel that the removal of the grass verge would be a loss of amenity.

PL/19/3648/FA                   68 Vine Road, Stoke Poges, Bucks, SL2 4DP

Erection of a detached outbuilding.

Parish Comments: – Object, Policies EP3 & H9 & H13 (b) (c) (d) & (f) all apply.  We note residents’ concerns over trees, and the building appears larger than a cumulative size of the main dwelling.

PL/19/3473/FA                   Woodside, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Single storey side/rear extension, front canopy and window changes following demolition of garage and front porch.

Parish Comments: – Object, Policies EP3 (d) & (e), GB1 (3), H9 (a) & (b), H11 (a) (b) & (c) all apply.  Also concerns that this does not comply with the Green Belt 50% rules.

PL/19/2876/TP                   Woodlands, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Works to trees subject to a TPO.  T1 Oak – Lighten split stem/branch by at least 50% (SBDC TPO 04, 1956)

Parish Comments: – No Objection subject to the arboriculturalists report.

PL/19/1702/FA                   Bolds Court, Rogers Lane, Stoke Poges, Bucks, SL2 4LR

Amendment to layout and design of dwellings, parking and access.  Demolition of existing 22 elderly care flats and construction of 5 two bed houses and 7 three bed house incorporating parking, hardstanding and amenity areas.

Parish Comments: – Object, Our previous comments apply which were: – Object EP3 a,c,d&e, H9a&b. This site is adjacent to a conservation area. We do not believe that the proposed materials are in keeping and do not harmonise with surrounding buildings and are of an urbanising appearance.

PL/19/3391/DE                  Autologic Systems.  Brockhurst Park, Rickmans Lane, Stoke Poges, SL2 4AF

Application for reserved matters following outline planning permission 17/01996/OUT (Redevelopment of site to provide three detached dwellings with detached garages) for access, appearance, landscaping, layout and scale.

Parish Comments: – Noted the comment re site clearance and are concerned that trees may have already been removed.

PL/19/3599/FA                   Macs Farm, Farthing Green Lane, Stoke Poges, Bucks, SL2 4JQ

Change of use of the existing ancillary outbuilding to an independent dwelling (Use Class C3).

Parish Comments: – Our previous comments still apply which were: – Subject to waiving of previous approval: PL/18 4398 FA also subject to confirmation that the conversions have not been undertaken.

Also the proposal constitutes inappropriate development within the Green Belt, which by definition is harmful. No very special circumstances have been advanced sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (Protecting Green Belt Land) of the NPPF.

PL/19/3844/TP                   42 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Robina Tree – Remove Tree (SBDC TPO 12, 2003)

Parish Comments: – No Objection subject to the arboriculturalists report.

AMENDED PLANS FOR INFORMATION

NOTED APPENDIX 3

PLANNING DECISIONS

PL/19/3265/KA                  Stoke Green Farmhouse, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Willow – removal of dead branch to safe height and reduce remaining branches to an equal height (about 3-4 metres) (Stoke Green Conservation Area).

Parish Comments: – No objection subject to the arboriculturalist’s report.

Consent Granted with clause to re-plant a new tree within 1 year.

PL/19/1470/FA                   Brookdale, Bells Hill, Stoke Poges, Bucks, SL2 4ED

Redevelopment of the site to provide 4 dwellings with associated parking and landscaping.

Parish Comments: – OBJECT Policies EP3 (a), (c), (d) & H9 all apply.

Hereby Permits

PL/19/2725/SA                   Pioneer House, Hollybush Hill, Stoke Poges, Bucks, SL2 4QP

Certificate of Lawfulness for proposed change of use of first floor room to civil ceremony room (Use Class: Sui Generis) with associated parking and access.

Refusal of Certificate of Lawfulness

PL/19/3167/TP                   Trelawney, 2 Hampden Close, Stoke Poges, Bucks, SL2 4JF

T1 Tulip – trimmed by approximately 15% (3.5 metres) (SBDC TPO 868)

Parish Comments: – No objection subject to the arboriculturalist’s report.

Hereby Grants Consent

Minutes Full Parish Council Meeting 11 November 2019

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 11 NOVEMBER 2019 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Present: – Cllr Carter (Chair), Cllr Cox, Cllr Fox, Cllr Hoskins & Cllr Lynch

In Attendance: – Mrs. J Simmonds (Clerk)

Also present: – 3 members of public.              

___________________________________________________________________________

MINUTES

149/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

One member of public mentioned a door seller asking to charge their mobile phone which could be scary for elderly people to say no!  Advised to call 999 if threatened or 101 to report.

Two members of public tabled photos of the footpath/pavements in Hartley Close and along Wexham Street towards Tubwell Road.  Agreed that the clerk would speak to Cllr Bagge who was investigating this last year and also ask the LAT to have a look and report back. 

150/PC/19 – Apologies for Absence

APOLOGIES were received from Cllr Bagge, Cllr Crocker and Cllr Finan.

151/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

None

152/PC/19 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 14 October 2019 which were signed by the Chairman.

153/PC/19 – County Councillor’s Report  

Report tabled by Cllr Bagge as follows:-

Since last month’s meeting, the heavy rain caused severe flooding on Hollybush Hill, near the junction with Broom Hill. I asked TfB to look into the cause and to find a solution. They have emptied the gulley’s and catch pots, which they acknowledge is a temporary fix and are getting the Capital Drainage Team involved to design an upgrade with capacity to drain the road. This will require them to trace the drainage route through Sefton Park and increase capacity where most effective.

About 18 months ago, in my role on the Health and Adult Care Selection Committee, we did an investigation into childhood obesity. One of the recommendations we made was for BCC to make available healthy cooking/eating workshop sessions for school children. These are to be funded by LAFs. I was pleased to see that this has now been done and a good offer was introduced in the last round of LAF meetings. I have passed on information to The Stoke Poges School.

Verge developments. I have raised three fairly prominent cases with Street works. Two appear to be ok (i.e. not extending across their own curtilage) however, the one on Park Road is in breach and will be subject to enforcement action.

Unitary.  I have been working in a task and finish group writing the Planning section for the new council’s constitution. Our recommendation is that there will be one strategic committee covering major developments (500+ homes), minerals and waste and four area committees. These will be very similar to the four district committees. It looks as though parish councils will have their own slot in public speaking if they wish to use it.

154/PC/19 – District Councillors’ Report

Everything is progressing on plan. Three major projects: Bath Road temporary accommodation for homeless families is now on stream and occupied; GX police station is on schedule for summer/autumn completion and the golf course/country park is progressing well.

155/PC/19 – Chairman’s Update from last meeting.

It was great to see so many people at the Remembrance events yesterday and today. Thank you to Saera for liaising with the Vicar. 

Stoke Poges News is complete and went to the printers on time.  Delivery is expected for w/e of 22 November and the front cover promotes ‘Carols on the Green’ as usual.

156/PC/19 – Khalsa School

Nothing to update.

157/RE/19  Bells Hill Green

Bulbs donated have been planted on green and across the road on the verge.  Year six children were invited to help at the Green and also planted bulbs. Knitted poppies were made and secured all along the railings for the 11/11.

158/RE/19     Christmas Lights Ceremony/Bells Hill Green

NOTED event in place for 29 November.

159/PC/19 – High Interest Account

NOTED Documents received from CCLA and being signed.

NOTED Nationwide Business 1 year Saver Account was no longer available, DISCUSSED AND DECIDED all in favour not to go with BLME.  AGREED that Cllr Hoskins would look around for something else to be brought back to the next meeting, along with anything other councillors might find.

160/PC/19 – CCLA

AGREED to defer to next meeting, regarding funds and make any decision on whether to leave them or withdraw.

161/PC/19 – Grays Field

AGREED to defer to next meeting, update from Cllr Bagge and Stoke Park regarding the maintenance of the field and the fence.

162/PC/19 – Unattended parking in entrance to Bells Hill Recreation Ground

AGREED to speak to LAT about posts on verge and to obtain costs for a sign, posts and yellow lines.  To bring back costings when obtained.

163/PC/19 – Brockhurst Woods

AGREED to defer to next meeting update on getting quotes for a tree survey in the woods.

164/PC/19 – Container/Sleigh

Costs for containers range between £1k to £3k depending on size.  AGREED to bring back to next meeting.

165/PC/19 – Information Board

AGREED all in favour to remove for now and bring back another time.

166/PC/19 – MUGA

NOTED Quotes circulated for noise reduction and for prevention methods for climbing over the top, to decide. AGREED to arrange a meeting with fencing company to discuss further and bring back.

167/PC/19 – Outdoor Cinema

RESOLVED to AGREE not to hold another event in 2020 and review again for the following year if there is feedback from the village that the event was missed.

168/PC/19 – VE Day – 8 May Bank Holiday Event

RESOLVED to AGREE reluctantly not to hold and event for VE day due to past events not having a great turnout and because of elections happening around the same time.  AGREED to purchase bunting and any flag for the event and put up on the Green.

169/PC/19 – Asset of Community Value

Update given by Cllr Carter and the Clerk from a meeting held to discuss public houses in the village becoming an asset of community value.  Cllr Carter proposed to go ahead and submit an application for the Rose & Crown stating the Parish Council as the group leading; this was seconded by Cllr Hoskins.  RESOLVED to agree all in favour.

170/PC/19 – Defibrillator

RESOLVED to AGREE all in favour to accept the offer from Thames Valley Heartbeat to purchase another defibrillator for Stoke Poges.

171/PC/19 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 16 September  2019 – Signed 21 October 2019
  • Recreation & Environment Minutes – 24 June 2019 – Signed 14 October 2019

172/PC/19 – Finance

 (1) RECEIVED Financial Summary & Statement Cashbook – October 2019.

 (2) RESOLVED to approve list of cheques/Bacs for signature October Circulated. £6736.41

 (3) RECEIVED & NOTED Bank reconciliations – October 2019

 (4) NOTED Income & Expenditure Heading Detail/Budget Monitoring – October 2019

173/PC/19 – NOTED Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

  1.  NOTED Chiltern & South Bucks Community Infrastructure Levy Draft Charging Schedules
  2.  NOTED London Luton Airport – Consultation

174/PC/19 – NOTED Dates of Future Meetings

Planning Meeting – 18 November 2019

Full Parish Council Meeting – Monday 2 December 2019

175/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

176/PC/19 – Tennis Club

Updated information given, to write to club and bring back to next meeting.

177/PC/19 – Brockhurst Woods

Update given, to bring back to next meeting.

Meeting ended at 9.10pm

Minutes Finance Meeting Monday 11 November 2019

MINUTES OF THE MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 11 NOVEMBER 2019 AT 9.13 P.M. FOLLOWING THE FULL PARISH COUNCIL MEETING IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, STOKE POGES, SL2 4LP

Present: – Cllr Fox (Chair), Cllr Carter and Cllr Lynch.

In attendance: – Mrs. J Simmonds (Clerk)

___________________________________________________________________

                                                  MINUTES

008/F/19               Public Session Time (15 Minutes)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

None

009/F/19               Apologies for Absence

                                APOLOGIES were received from Cllr Bagge, Cllr Crocker, Cllr Finan and cllr Hoskins.

010/F/19              Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

None

011/F/19               Minutes

            RESOLVED to approve the minutes of the meeting held on 10 June 2019 which were signed by the Chairman.

012/F/19               Projects/Reserves/General Fund

            CONSIDERED monies held in the General Fund and Reserves & Consider any new projects. RESOLVED to AGREE to make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held as below:-

            Cllr Fox proposed to add two further reserves, Green Belt Protection and Anti-Littering Measurers to the list, as well as the agreed line at the June 2019 meeting for Jogging Trail Maintenance, this was seconded by Cllr Carter, RESOLVED to agree all in favour.

           Cllr Fox proposed to transfer £10k from the General Fund at the end of March 2019 into the Anti-Littering Measurers reserve, and transfer the remaining balance of £62641k from the General Fund at the end of March 2019 into the Green Belt Protection reserve along with the current balance at the end of March 2019 in the Community Library Fund of £94650k.  Thus cancelling the current arrangement to transfer the remainder of the General Fund each year into the Community Library reserve.  This was seconded by Cllr Lynch, RESOLVED to agree all in favour.  

013/F/19               Budget 2020/2021

RESOLVED to consider and agree amounts to be included in the budgets for 2020/2021 and put forward a recommendation for the Parish Council Meeting to be held on 2 December 2019.

014/F/19               Precept

            Cllr Foxproposed to agree the Precept requirement for 2020/21 be £206782.36, this was seconded by Cllr Lynch, RESOLVEDto agree all in favour and be put forward for approval by the Parish

                                Council Meeting to be held on 2 December 2019.

015/F/19               NOTED Date of next meeting: – 8 June 2020

016/F/19               Exclusion of the Press & Public

                                Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

017/F/19               Clerks Appraisal/Update

                                NOTED clerks appraisal has been carried out successfully.

018/F/19               Clerks Salary/to decide

RESOLVED to agree clerk’s salary, Cllr Fox proposed one scale point increase, this was seconded by Cllr Carter, RESOLVEDto agree all in favour.

NOTED Date of next meeting: – 8 June 2020

Meeting ended at 10.13pm.

Agenda Planning Committee Monday 18 November 2019, 7.30pm

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on Monday 18 November 2019 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges, SL2 4LP

Julie Simmonds           Clerk                                                                                   

13 November 2019

057/PL/19           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

058/PL/19            Apologies for Absence

059/PL/19           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

060/PL/19            Minutes

Approval of the Minutes of the Planning Meeting held on 21 October 2019 (previously circulated)

061/PL/19            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

062/PL/19            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

063/PL/19            Outstanding Enforcements See Appendix 4.

064/PL/19            Correspondence.

065/PL/19            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  9 December 2019

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/19/3604/FA                   The Hermitage, West End Lane, Stoke Poges, Bucks, SL2 4ND

Demolition of existing and erection of a new dwelling, external alterations to existing detached garage.

PL/19/3809/KA                  Stoke Poges Memorial Gardens, Church Lane, Stoke Poges, Bucks, SL2 4PB

Tree works.

PL/19/3784/FA                   Purbeck, 4 Stoke Court Drive, Stoke Poges, Bucks, SL2 4LT

Single storey front and rear extensions, extension to front dormer, replacement of doors, windows and front canopy, cladding of dormers.

PL/19/3693/FA                   Craylands, West End Lane, Stoke Poges, Bucks, SL2 4ND

Single storey rear extension and extension to existing first floor terrace with associated parking.

PL/19/3002/FA                   35 Penn Meadow, Stoke Poges, Bucks, SL2 4EB

Construction of chalet bungalow. Amended and Altered plans showing subdivision of plot for form new independent dwelling and to include the proposed access.

PL/19/3648/FA                   68 Vine Road, Stoke Poges, Bucks, SL2 4DP

Erection of a detached outbuilding.

PL/19/3473/FA                   Woodside, Templewood Lane, Stoke Poges, Bucks, SL2 4AN

Single storey side/rear extension, front canopy and window changes following demolition of garage and front porch..

PL/19/2876/TP                   Woodlands, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Works to trees subject to a TPO.  T1 Oak – Lighten split stem/branch by at least 50% (SBDC TPO 04, 1956)

PL/19/1702/FA                   Bolds Court, Rogers Lane, Stoke Poges, Bucks, SL2 4LR

Amendment to layout and design od dwellings, parking and access.  Demolition of existing 22 elderly care flats and construction of 5 two bed houses and 7 three bed house incorporating parking, hardstanding and amenity areas.

PL/19/3391/DE                  Autologic Systems.  Brockhurst Park, Rickmans Lane, Stoke Poges, SL2 4AF

Application for reserved matters following outline planning permission 17/01996/OUT (Redevelopment of site to provide three detached dwellings with detached garages) for access, appearance, landscaping, layout and scale.

PL/19/3599/FA                   Macs Farm, Farthing Green Lane, Stoke Poges, Bucks, SL2 4JQ

Change of use of the existing ancillary outbuilding to an independent dwelling (Use Class C3).

PL/19/3844/TP                   42 Freemans Close, Stoke Poges, Bucks, SL2 4ER

Robina Tree – Remove Tree (SBDC TPO 12, 2003)

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/19/3265/KA                  Stoke Green Farmhouse, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Willow – removal of dead branch to safe height and reduce remaining branches to an equal height (about 3-4 metres) (Stoke Green Conservation Area).

Parish Comments:-  No objection subject to the arboriculturalist’s report.

Consent Granted with clause to re-plant a new tree within 1 year.

PL/19/1470/FA                   Brookdale, Bells Hill, Stoke Poges, Bucks, SL2 4ED

Redevelopment of the site to provide 4 dwellings with associated parking and landscaping.

Parish Comments:-  OBJECT Policies EP3 (a), (c), (d) & H9 all apply.

Hereby Permits

PL/19/2725/SA                   Pioneer House, Hollybush Hill, Stoke Poges, Bucks, SL2 4QP

Certificate of Lawfulness for proposed change of use of first floor room to civil ceremony room (Use Class: Sui Generis) with associated parking and access.

Refusal of Certificate of Lawfulness

PL/19/3167/TP                   Trelawney, 2 Hampden Close, Stoke Poges, Bucks, SL2 4JF

T1 Tulip – trimmed by approximately 15% (3.5 metres) (SBDC TPO 868)

Parish Comments:-  No objection subject to the arboriculturalist’s report.

Hereby Grants Consent

TREE PRESERVATION ORDERS

APPEALS