Minutes Full PArish Council Meeting Monday 8 June 2020

MINUTES OF THE MEETING OF THE

STOKE POGES PARISH COUNCIL HELD ON

MONDAY 8 JUNE 2020 AT 7.30 P.M. VIA ZOOM USING THIS LINK:-

Meeting ID:-  939 1795 2996 Password:- 757890

Present:-  Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Fox, Cllr Knox-Scott (at 8.15pm) & Cllr Lynch.

In Attendance:-  Mrs J Simmonds (Clerk)

Also Present:-  Cllr Egleton and one member of public.

_______________________________________________________________________________

MINUTES

001/PC/20 – Public Session Time (7.30 pm-7.45 pm).

One member of public asked about working to reduce the speed limit near Fox and Pheasant Pub and Collum Green Road from Templewood Lane traffic lights.  Cllr Bagge agreed to take this away and speak to the Road Safety Team and bring back.

002/PC/20 – Apologies for Absence

APOLOGIES were received from:-  Cllr Finan and Cllr Hoskins.

003/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

None

004/PC/20 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 9 March 2020 which will be signed by the Chairman.

005/PC/20 – To Ratify Covid-19 Agreements

Cllr Carter proposed to Ratify that this Parish Council agreed not to hold virtual meetings during lockdown up until the end of May 2020, and to suspend the Annual Parish Meeting of Electorate until 2021 as advised by legislation, and delegate decisions to the Clerk during lockdown.  Also agreed not to hold an Annual Meeting of the Council usually held in May to re-elect Chairman, Vice Chairman and Committees and to continue as we are until May 2021 including two vacancies,  as new legislation now allows.  To note that both non-councilor members of the Planning Committee are happy to continue until May 2021.  This was seconded by Cllr Crocker, RESOLVED to agree all in favour.

006/PC/20 – Buckinghamshire Council Report  

Cllr Bagge reported that the work of the officers for Covid-19 had been huge and that 4000 officers have successfully been working from home.  The Planning Inspectorate has asked for the Chiltern and South Bucks Local Plan to be withdrawn.  The Council believes that they have misread the laws and are taking legal advice.

Collum Green Road is due to be repaired this month.

Cllr Egleton reported that the first virtual meeting of the Planning Committee will be held this week with him as Chairman, it will be available to view on webcast.  Cllr Egleton read out some new rules and regulations on the new planning procedure.

007/PC/20 – Chairman’s Update from last meeting.

Cllr Bagge reported that business continuation grants were made available during lockdown and the clerk applied on behalf of the Parish and the pavilion and the Parish Council was awarded £10k. 

Cllr Bagge asked to acknowledge and congratulate Cllr Lynch and the Good Neighbour Scheme which was nominated for an award, sadly she did not win but the nomination was appreciated. 

Cllr Bagge also thank the Church, Cllr Carter, Bal from the chemist and everyone else involved in the Store Cupboard which has been a huge success, allowing for bonus gift hampers to also be delivered, so far 100 plus.  This was co-ordinated with Bal and medicine deliveries to save two journeys to the same person.  Well done was said to all on such a brilliant service.

At 8.15pm – Cllr Knox-Scott joined the meeting.

008/PC/20 – Beeches Community Board

Cllr Bagge and Cllr Carter explained about the original scheme and councillors not being sure, they then met with officers who agreed that they would take on board what this Council was looking for in the scheme and would work towards it.  They agreed that at any time we could pull out of the deal.  Cllr Carter proposed to fund up to £6500 which is half of the estimated costs, this was seconded by Cllr Knox-Scott, RESOLVED to agree 5 for and 2 abstained.

009/PC/20 – Litter Picking

NOTED litter picking event on 13 May 2020 did not take place due to Covid-19

NOTED next event is 11 July 2020 10am-12noon and will go ahead with social distancing in place.

010/PC/20 – Tennis Lease

NOTED lease was signed and in place by the 1st May 2020 deadline.

011/PC/20 – Parking at Hastings Meadow

NOTED that clerk wrote to resident asking for diary of events and log of vehicle details etc. as evidence, not heard back!  RESOLVED to agree all in favour to remove from the agenda and bring back when more information is available.

012/PC/20 – HS2 Road Safety Fund (RSF)

NOTED and agreed not eligible and relevant for this council.

013/PC/20 – Recommended Allowances for Parish and Town Councillors

RESOLVED to agree all in favour not to change anything regarding allowances.

014/PC/20 – Stoke Green

NOTED that the Community Speedwatch and the police volunteer that records the data have been unable to operate during Covid-19 lockdown period.

015/PC/20 – Speeding GX Road

RESOLVED to agree as per the public session to look at speeding issues near Fox and Pheasant Pub and Collum Green Road from Templewood Lane traffic lights, Cllr Bagge agreed to take this away and speak to the Road Safety Team and bring back.

016/PC/20 – Uniformed Groups/Pavilion

Cllr Carter proposed to resolve to agree not to charge groups for last term due to Covid-19 and not charge again until they start back at the pavilion, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

017/PC/20 – Co-Opt onto Planning Committee             

RESOLVED to agree, all in favour  to co-opt Cllr Knox-Scott onto the Planning Committee.

018/PC/2 – Accounts for Year Ended 31st March 2020

1)  RESOLVED to AGREE, all in favour and RECEIVED, APPROVED and  SIGNED the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising, signed by the Chairman of the Council and the RFO.

(2)  RESOLVED to AGREE, all in favour and RECEIVED, APPROVED and  SIGNED the annual return signed by the Chairman the Council and the RFO and receive and APPROVED bank reconciliation and statement of significant variations.

019/PC/20 – Review of Standing Orders, Financial Regulations, Financial Risk Assessment for 20/21.

REVIEWED and AGREE NO changes to any of the above, all in favour.

 020/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes Monday 17 February 2020 – Signed Monday 16 March 2020

021/PC/20 – Finance

 (1) RECEIVED Financial Summary & Statement Cashbook – March, April & May 2020

 (2) RESOLVED to approve list of cheques/Bacs for signature March 2020 – £4778.87  April 2020 – £4639.99 & May 2020    £9480.44.

 (3) RECEIVED AND NOTED Bank reconciliations – March, April & May 2020

 (4) RECEIVED AND NOTED Income & Expenditure Heading Detail/Budget Monitoring – March, April & May 2020

022/PC/20 – NOTED Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

None

023/PC/20 – NOTED Dates of Future Meetings

Planning Meeting – 15 June 2020

Full Parish Council Meeting – 6 July 2020

Recreation & Environment Meeting – 6 July 2020

024/PC/20 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

025/PC/20 – Plough Lane Medical Centre

Cllr Carter proposed name changes to the lease go ahead, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

Meeting ended at 8.39pm.

Minutes Finance Committee Monday 8 JUne 2020

MINUTES OF THE MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL

HELD ON MONDAY 08 JUNE 2020 AT APPROXIMATELY 8.30 P.M. FOLLOWING THE FULL PARISH COUNCIL MEETING, VIA ZOOM USING THIS LINK:-  https://zoom.us/j/93879661630?pwd=V3JoWEROWjZZLytBQnNJeVczWVBwUT09

Meeting ID:- 938 7966 1630 Password:-  978379

Present:-  Cllr Fox (Chair), Cllr Bagge, Cllr Carter, Cllr Crocker, Cllr Fox and Cllr Lynch.

In Attendance:- Mrs J Simmonds (Clerk)

________________________________________________________________________________

                                                                                               MINUTES

001/F/20               Public Session Time (15 Minutes)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

None

002/F/20               Apologies for Absence

                                APOLOGIES were received from Cllr Finan and Cllr Hoskins

003/F/20              Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 006 and will leave the room during the discussion for editorial costs.

004/F/20               Minutes

            RESOLVED to approve the minutes of the meeting held on 11 November 2019 which will be signed by the Chairman

005/F/20               Projects/Reserves/General Fund

            CONSIDERED monies held in the General Fund and Reserves & Consider any new projects and to make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held. Cllr Bagge proposed that £70k from the general fund at the end of March 2020 be transferred into the Green Belt Protection Fund Reserve, he also proposed that £10k from the general fund at the end of March 2020 be transferred into the Pavilion maintenance fund, these were seconded by Cllr Carter, RESOLVED to agree all in favour.             

006/F/20               SPN

                                To decide if the rates and other costs for the SPN require any increases.

Cllr Bagge proposed that advertising rates be increased by 2%, this was seconded by Cllr Lynch, RESOLVED to agree 3 for and 2 against.

Cllr Bagge left the room to the waiting room.

Cllr Lynch proposed that editorial, layout and delivery costs be increased by 2%, Cllr Carter seconded this, RESOLVED to agree 3 for and 1 abstained.

Cllr Bagge returned.

007/F/20               NOTED Date of next meeting:-  9 November 2020

Meeting ended at 9.05pm

Signed/Chairman                                                                                                               Dated

Minutes Planning Meeting Monday 15 June 2020

MINUTES

MINUTES of the Meeting of the Planning Committee held on

15 June 2020 at 7.30pm Via Zoom – Meeting Link:-

https://zoom.us/j/99547216103?pwd=aG5YSU90d0ZaeEhHOG9HazcrSEVHUT09

Meeting ID:-  995 4721 6103  Password:-  334095

Present:-  Cllr Carter (Chair), Cllr Crocker, Mr Duncombe, Cllr Finan, Mr Harris & Cllr Knox-Scott

In Attendance:-  Mrs J Simmonds (Clerk)

001/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

None

002/PL/20            Apologies for Absence

APOLOGIES were received from Cllr Hoskins.

003/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

004/PL/20            Minutes

RESOLVED to approve the Minutes of the Planning Meeting held on 16 March 2020 which were signed by the Chairman.   

005/PL/20            Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

006/PL/20            NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

007/PL/20            NOTED Outstanding Enforcements See Appendix 4.

008/PL/20            Correspondence.

  1. NOTED letter not yet sent to highways regarding Red Lion Cottages as agree at the last meeting on 16 March 2020.  RESOLVED to agree all in favour to respond once more for the record that the Parish Council were not happy with the highways misleading them and leave it at that.
  2. NOTED Buckinghamshire Council – Important Notice with regards to public speaking from April 2020
  3. NOTED Buckinghamshire Council – Parish & Town Council’s involvement in Planning Applications 
  4.  

009/PL/20            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  20 July 2020

Meeting ended at 8.50pm.

Signed/Chairman                                                                                                               Dated

APPENDIX 1

NOTED AND RATIFIED, DELEGATED DECISIONS DURING COVID-19 (email agreements)

PL/20/0857/FA                   Heather Ridge, Lakeside Drive, Stoke Poges, Bucks, SL2 4LX

Erection of an indoor swimming pool to the rear of the property.

Parish Comments:-  No Comment

PL/20/0873/FA                   27 Broom Hill, Stoke Poges, Bucks, SL2 4PU

Conversion of garage into habitable room and external alterations to create three parking spaces.

Parish Comments:-  Object: Planning history: 

Originally 1 house

Application for 4 terraced, Refused

Application for 3 terraced, Refused

Application for 2 houses, Granted SBDC acknowledged that houses were elevated so appeared higher in the street scene

Over development H9 EP3

PL/20/0656/FA                   27 Bunby Road, Stoke Poges, Bucks, SL2 4BS

Single storey side infill extension.

Parish Comments:-  Object.  The proposed development, by virtue of a combination of its size, scale, massing, style and proximity to the sites flank boundaries, would appear over dominant, obtrusive and out of keeping, as well as appearing as a cramped overdevelopment of the site. As such, it would have an adverse impact on the street scene and the character and visual amenities of the area. Therefore the proposal is contrary to policies H9 and EP3 of the South Bucks District Local Plan (adopted March 1999), and policy CP8 of the South Bucks Core Strategy (adopted February 2011), and the NPPF. Furthermore, the proposed development would not reflect the form or height of existing buildings on this designated Formal Suburban Road, to the detriment of its appearance and character and contrary to the content of the South Bucks Townscape Character Study.

PL/20/0959/HB                  Stoke House, Grays Park Road, Stoke Poges, Bucks, SL2 4HX

Internal and external alterations to Stoke House.

Parish Comments:-  No Comment.

PL/20/0934/FA                   Magnolia Cottage, Wexham Street, Stoke Poges, Bucks, SL3 6NB

Two storey side extension

Parish Comments:-  Object.  We would like to draw your attention to the fact that previous applications on this property were under the name of Pinewood Nurseries so not Magnolia Cottage, and is therefore misleading.  The garage has already been turned into habitable accommodation and then later permission was granted to build a detached garage!!

This proposal, together with previous extensions that have been carried out to the dwelling house would, by virtue of the resultant size and scale of the building when considered in relation to the original building and its potentially intrusive impact upon its setting in the landscape, contribute to the erosion of the Greenbelt which, individually and when considered in the context of accumulation of other similar proposals, would detrimentally affect the aims objectives of the Greenbelt. As such, the proposal is contrary to Policies GB1 and GB10 of the SBDC Local Plan (adopted March 1999)

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

The application site is located within the Metropolitan Green Belt. The proposed extension by virtue of its increase in floor space and size in combination with previous additions would constitute a disproportionate addition to the original dwelling. As such, it constitutes inappropriate development, which is by definition harmful to the Metropolitan Green Belt. As well as being unacceptable in principle, the proposed extension, by virtue of its height and size results in a physical intrusion into the Green Belt which detracts from the openness of the Green Belt and its setting. No very special circumstances have been advanced sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposed development is contrary to policies GB1 and GB10 of the South Bucks District Local Plan (adopted in March 1999) and section 9 (Protecting Green Belt Land) of the NPPF.

PL/20/0985/FA                   Anvil House, Park Road, Stoke Poges, Bucks, SL2 4PG

Two storey front and side extension, single storey side extension, additional windows to side elevation and changes to fenestration/doors.

Parish Comments:-  No comments, but subject to the Green Belt 50% rules.

PL/20/0785/FA                   Calladown, Fir Tree Avenue, Stoke Poges, Bucks, SL2 4NN

Part two storey/part single storey read and side extensions, rear balcony and new front porch extension with alterations to fenestration.

Parish Comments:- Object, inappropriate/inadequate design, plain unadorned elevation which is over dominant and fails to harmonise with the existing dwelling.  Green Belt so would question the 50% Green Belt Rules.

PL/20/0886/FA                   Yew Tree Cottage, Wexham Street, Stoke Poges, Bucks, SL3 6NB

Alteration to existing residential studio to allow for a self-contained dwelling.

Parish Comments:-  Object. Policies H9 a) & b), H12 generally, GB2 b) & C) and EP3 a), b) & d) all apply as well as Appendix 8.

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

PL/19/4051/FA                   Ashcroft, Duffield Lane, Stoke Poges, Bucks, SL2 4AA

Erection of two bay detached garage with first floor gymnasium to replace existing garage.

Parish Comments:-  Object our previous comments apply which were:-

OBJECT: Policies EP3, EP5, EP6, C1, H9 & H12 all apply.

Over development/ Over dominant/ Out of character with the surrounding area

Loss of character to the conservation area

Loss of light and sunlight/ Loss of privacy to neighbouring property on Rogers Lane

Will lead to easier access to property on Rogers Lane, thus threat of crime.

Can be used as a separate dwelling as not attached or accessed to main houses.

Ashcroft has double yellow lines outside as do some of the terraced properties on Rogers Lane. meaning that these properties park on Duffield Lane on a dangerous bend. We believe that these proposals will lead to further parking on the road.

Also the proposed development, by virtue of a combination of its size, scale, massing, style and proximity to the sites flank boundaries, would appear over dominant, obtrusive and out of keeping, as well as appearing as a cramped overdevelopment of the site. As such, it would have an adverse impact on the street scene and the character and visual amenities of the area. Therefore the proposal is contrary to policies H9 and EP3 of the South Bucks District Local Plan (adopted March 1999), and policy CP8 of the South Bucks Core Strategy (adopted February 2011), and the NPPF. Furthermore, the proposed development would not reflect the form or height of existing buildings on this designated Formal Suburban Road, to the detriment of its appearance and character and contrary to the content of the South Bucks Townscape Character Study.

Also policies Appendix 8 and H12 apply.

There has also been removal of trees which we believe to be a breech.

PL/20/1081/FA                   Windward, Grays Park Road, Stoke Poges, Bucks, SL2 4JG

Two storey side link extension (revision of PL/19/4336/FA)

Parish Comments:-  The proposed extensions would result in the creation of a large, bulky and unattractive structure of excessive depth, with flank walls unrelieved by any setbacks. The extended dwelling would be lacking in pleasing proportions and would fail to respect the traditional character of the existing dwelling. The excessive depth of the extended building and the unbroken flank elevations would be apparent in angled views from the road, and would result in an unduly bulky appearance that would be at odds with the traditional proportions of the existing dwelling and would be out of keeping with the general character of this residential area. In terms of design and scale, the proposed extensions and alterations cannot be considered to accord with the principles set out in policies EP3 and H11 of the South Bucks District Local Plan, and the standard of design would not comply with advice in Appendix 8 of the Plan. The development would therefore not be in accordance with guidance set out in the NPPF (2019).

PL/19/4052/FA – South Croft, Duffield Lane, Stoke Poges, Bucks, SL2 4AA

Parish Comments:-  Object, our previous comments apply which were:-  Parish Comments: – OBJECT: Policies EP3, EP5, EP6, C1, H9 & H12 all apply.

Over development/ Over dominant/ Out of character with the surrounding area

Loss of character to the conservation area

Loss of light and sunlight/ Loss of privacy to neighbouring property on Rogers Lane

Will lead to easier access to property on Rogers Lane, thus threat of crime.

Can be used as a separate dwelling as not attached or accessed to main houses.

Ashcroft has double yellow lines outside as do some of the terraced properties on Rogers Lane. meaning that these properties park on Duffield Lane on a dangerous bend. We believe that these proposals will lead to further parking on the road.

As well as although reduced in scale we still believe this is an effort to create two self-contained annexe facilities. Therefore we object Policies H12 generally and the Local Plan Appendix 8 paragraph 8.

PL/20/0802/HB – The Clock House, Park Road, Stoke Poges, Bucks, SL2 4PE

Parish Comments:-  No objections other than we think that the removal and filling of the doorway on the west elevation looks incongruous given that the porch structure remains. We would like to see a window retained at this point.

PL/20/0995/FA – Jasmine Lodge, Keens Acre, Stoke Poges, Bucks, SL2 4QA

Parish Comments:- No comment

PL/20/0710/FA – 29 Vine Road, Stoke Poges, Bucks, SL2 4DW

Parish Comments:-  No comment.

PL/20/1019/AV – Stoke Park, Park Road, Stoke Poges, Bucks, SL2 

Parish Comments:-  If the Local Authority are minded to approve we are concerned that adding floodlights into a woodland road setting may not be fitting therefore request that that be turned off at a reasonable time.

PL/20/1160/FA – The Hermitage, West End Lane, Stoke Poges, Bucks, SL2 4ND 

Parish Comments: No Comment

PL/20/1257/FA – 89 Vine Road, Stoke Poges, Bucks, SL2 4DQ

Parish Comments:- No comment.

PL/20/1261/FA – The Chimes, Chapel Lane, Stoke Poges, Bucks, SL2 4QJ

Parish Comments:- Object – Drawings are very hard to read, we believe better drawings should have been submitted for validation. Chapel Lane is a small quiet country lane with a mixed design of smaller houses that are in keeping with a village lane. If this development was permitted it would likely act as a pre curser for future developments which would change the character of this lane. The dormer window is likely to overlook the properties to the northeast. We have have concerns about the 2.0m high garden wall and its effect on the amenity of neighbouring properties. Policy EP3 Applies.

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

The proposed development, by virtue of a combination of its size, scale, massing, style and proximity to the sites flank boundaries, would appear over dominant, obtrusive and out of keeping, as well as appearing as a cramped overdevelopment of the site. As such, it would have an adverse impact on the street scene and the character and visual amenities of the area. Therefore the proposal is contrary to policies H9 and EP3 of the South Bucks District Local Plan (adopted March 1999), and policy CP8 of the South Bucks Core Strategy (adopted February 2011), and the NPPF. Furthermore, the proposed development would not reflect the form or height of existing buildings on this designated Formal Suburban Road, to the detriment of its appearance and character and contrary to the content of the South Bucks Townscape Character Study.

NOTED AND RATIFIED, DELEGATED COMMENTS ON APPEALS

PL/19/1634/FA & PL/19/3599/FA                                Macs Farm, Farthing Green Lane, Stoke Poges, Bucks, SL2 4JQ

Change of use of the existing ancillary outbuilding to an independent dwelling (Use Class C3).

Parish Comments: – Our previous comments still apply which were: – Subject to waiving of previous approval: PL/18 4398 FA also subject to confirmation that the conversions have not been undertaken.

Also the proposal constitutes inappropriate development within the Green Belt, which by definition is harmful. No very special circumstances have been advanced sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (Protecting Green Belt Land) of the NPPF.

Refusal of Permission

Appeal Lodged 27/4/2020 – APP/N0410/W/20/3245197

Parish Comments to Appeal Process and Planning Inspectorate:-

Amendment written reps to original comments by 1st June 2020. As this is an appeal we believe our previous comments as above are still valid.

This proposal constitutes inappropriate development within the Green Belt, which by definition is harmful. No very special circumstances have been demonstrated sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (Protecting Green Belt Land) of the NPPF. 2 

PL/18/3787/OA                  Land on the North Side of Templewood lane, Stoke Poges, Bucks

Outline application for siting of 8 gypsy and traveller pitches (all matters reserved)

Parish Council comments: Object GB1, TR5c, NPPF 143-146. There is no caravan currently on the site. This development will lead to a multi occupancy and is not a minor intensification. The applicant has not demonstrated any special circumstances. There is no public transport along Templewood Lane.

Under the Townscape Policy para 3.3this lane is classed as a Woodland lane, it is a semi natural landscape that should be protected against intensification and other forms of development. There is no mature tree line along the curtilage so no obscurity can be offered. Traffic lights were installed to ease the volume and speed of the traffic approaching the B416 as this lane is used as a cut through to avoid Slough.

Refusal of Permission

Appeal Lodged 27/4/2020 – APP/N0410/W/20/3244183

Parish Comments to Appeal Process and Planning Inspectorate:-

Written Reps – By 1 June 2020; Our previous comments still apply which were as follows:-

Object GB1, TR5c, NPPF 143-146. There is no caravan currently on the site. This development will lead to a multi occupancy and is not a minor intensification. The applicant has not demonstrated any special circumstances. There is no public transport along Templewood Lane. Under the Townscape Policy para 3.3this lane is classed as a Woodland lane, it is a semi natural landscape that should be protected against intensification and other forms of development. There is no mature tree line along the curtilage so no obscurity can be offered. Traffic lights were installed to ease the volume and speed of the traffic approaching the B416 as this lane is used as a cut through to avoid Slough. 

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/20/1114/FA                   West End Cottage, West End Lane, Stoke Poges, Bucks, SL2 4NE

Replacement of detached dwelling incorporating attic space with domers, detached garage and construction of vehicular access.  Including the retention of existing garden room

Parish Comments:-  No comment subject to all of the previously applied conditions being retained.

PL/20/1169/FA                   Grays Mead, park Road, Stoke Poges, Bucks, SL2 4PA

Installation of 2m high Electric Gates at the front of the property.

Parish Comments:-  Object.  This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

This is also contrary to the ethos of the South Bucks Townscape Character Study section 3.3 – Woodland Roads.

PL/20/1353/FA                   Stoke End Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Single storey rear extension.

Parish Comments:-  No Comment

PL/20/1354/HB                  Stoke End Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed Building Consent for Single storey rear extension.

Parish Comments:-  No Comment

PL/20/1529/FA                   The Cedars, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Single storey side extensions.

Parish Comments:-  Object, based on the fact that the original building is still standing and has not been demolished, and the applicant has not been asked to demolish the building, therefore the new property and its extension will breach the GB 50% rules!

PL/20/1525/TP                   Sefton Park, Bells Hill, Stoke Poges, Bucks, SL2

T304 silver birch – fell; T223 beech tree crown lift to 3m above ground level, reduce crown spread to northern aspect to reduce away from fairway, reduce by maximum 3m back to appropriate pruning points and remove major deadwood in lower crow.  Trees protected by TPO 1, 1947.

Parish Comments:-  No objection subject to the arboriculturalists report.

PL/20/1430/FA                   7 Journeys End, Stoke Poges, Bucks, SL2 4NT

Single storey side extension.

Parish Comments:-  No Comment

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

TREE PRESERVATION ORDERS

APPEALS

Planning Agenda Monday 15 June 2020 at 7.30pm – Via Zoom:- Link:- https://zoom.us/j/99547216103?pwd=aG5YSU90d0ZaeEhHOG9HazcrSEVHUT09 – Meeting ID:- 995 4721 6103 Password:- 334095

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on15 June 2020 at 7.30pm Via Zoom – Meeting Link:-

https://zoom.us/j/99547216103?pwd=aG5YSU90d0ZaeEhHOG9Haz

Meeting ID:-  995 4721 6103  Password:-  334095

Julie Simmonds

Clerk

9 June 2020

001/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

002/PL/20            Apologies for Absence

003/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

004/PL/20            Minutes

Approval of the Minutes of the Planning Meeting held on 16 March 2020 (previously circulated)  

005/PL/20            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

006/PL/20            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

007/PL/20            Outstanding Enforcements See Appendix 4.

008/PL/20            Correspondence.

  1. To note letter not yet sent to highways regarding Red Lion Cottages as agree at the last meeting on 16 March 2020 to discuss and decide any further action in this matter.
  • Buckinghamshire Council – Important Notice with regards to public speaking from April 2020 – circulated.
  • Buckinghamshire Council – Parish & Town Council’s involvement in Planning Applications  circulated.

009/PL/20            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  20 July 2020

APPENDIX 1

DELEGATED DECISIONS DURING COVID-19 (email agreements)

PL/20/0857/FA                   Heather Ridge, Lakeside Drive, Stoke Poges, Bucks, SL2 4LX

Erection of an indoor swimming pool to the rear of the property.

Parish Comments:-  No Comment

PL/20/0873/FA                   27 Broom Hill, Stoke Poges, Bucks, SL2 4PU

Conversion of garage into habitable room and external alterations to create three parking spaces.

Parish Comments:-  Object: Planning history: 

Originally 1 house

Application for 4 terraced, Refused

Application for 3 terraced, Refused

Application for 2 houses, Granted SBDC acknowledged that houses were elevated so appeared higher in the street scene

Over development H9 EP3

PL/20/0656/FA                   27 Bunby Road, Stoke Poges, Bucks, SL2 4BS

Single storey side infill extension.

Parish Comments:-  Object.  The proposed development, by virtue of a combination of its size, scale, massing, style and proximity to the sites flank boundaries, would appear over dominant, obtrusive and out of keeping, as well as appearing as a cramped overdevelopment of the site. As such, it would have an adverse impact on the street scene and the character and visual amenities of the area. Therefore the proposal is contrary to policies H9 and EP3 of the South Bucks District Local Plan (adopted March 1999), and policy CP8 of the South Bucks Core Strategy (adopted February 2011), and the NPPF. Furthermore, the proposed development would not reflect the form or height of existing buildings on this designated Formal Suburban Road, to the detriment of its appearance and character and contrary to the content of the South Bucks Townscape Character Study.

PL/20/0959/HB                  Stoke House, Grays Park Road, Stoke Poges, Bucks, SL2 4HX

Internal and external alterations to Stoke House.

Parish Comments:-  No Comment.

PL/20/0934/FA                   Magnolia Cottage, Wexham Street, Stoke Poges, Bucks, SL3 6NB

Two storey side extension

Parish Comments:-  Object.  We would like to draw your attention to the fact that previous applications on this property were under the name of Pinewood Nurseries so not Magnolia Cottage, and is therefore misleading.  The garage has already been turned into habitable accommodation and then later permission was granted to build a detached garage!!

This proposal, together with previous extensions that have been carried out to the dwelling house would, by virtue of the resultant size and scale of the building when considered in relation to the original building and its potentially intrusive impact upon its setting in the landscape, contribute to the erosion of the Greenbelt which, individually and when considered in the context of accumulation of other similar proposals, would detrimentally affect the aims objectives of the Greenbelt. As such, the proposal is contrary to Policies GB1 and GB10 of the SBDC Local Plan (adopted March 1999)

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

The application site is located within the Metropolitan Green Belt. The proposed extension by virtue of its increase in floor space and size in combination with previous additions would constitute a disproportionate addition to the original dwelling. As such, it constitutes inappropriate development, which is by definition harmful to the Metropolitan Green Belt. As well as being unacceptable in principle, the proposed extension, by virtue of its height and size results in a physical intrusion into the Green Belt which detracts from the openness of the Green Belt and its setting. No very special circumstances have been advanced sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposed development is contrary to policies GB1 and GB10 of the South Bucks District Local Plan (adopted in March 1999) and section 9 (Protecting Green Belt Land) of the NPPF.

PL/20/0985/FA                   Anvil House, Park Road, Stoke Poges, Bucks, SL2 4PG

Two storey front and side extension, single storey side extension, additional windows to side elevation and changes to fenestration/doors.

Parish Comments:-  No comments, but subject to the Green Belt 50% rules.

PL/20/0785/FA                   Calladown, Fir Tree Avenue, Stoke Poges, Bucks, SL2 4NN

Part two storey/part single storey read and side extensions, rear balcony and new front porch extension with alterations to fenestration.

Parish Comments:- Object, inappropriate/inadequate design, plain unadorned elevation which is over dominant and fails to harmonise with the existing dwelling.  Green Belt so would question the 50% Green Belt Rules.

PL/20/0886/FA                   Yew Tree Cottage, Wexham Street, Stoke Poges, Bucks, SL3 6NB

Alteration to existing residential studio to allow for a self-contained dwelling.

Parish Comments:-  Object. Policies H9 a) & b), H12 generally, GB2 b) & C) and EP3 a), b) & d) all apply as well as Appendix 8.

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

PL/19/4051/FA                   Ashcroft, Duffield Lane, Stoke Poges, Bucks, SL2 4AA

Erection of two bay detached garage with first floor gymnasium to replace existing garage.

Parish Comments:-  Object our previous comments apply which were:-

OBJECT: Policies EP3, EP5, EP6, C1, H9 & H12 all apply.

Over development/ Over dominant/ Out of character with the surrounding area

Loss of character to the conservation area

Loss of light and sunlight/ Loss of privacy to neighbouring property on Rogers Lane

Will lead to easier access to property on Rogers Lane, thus threat of crime.

Can be used as a separate dwelling as not attached or accessed to main houses.

Ashcroft has double yellow lines outside as do some of the terraced properties on Rogers Lane. meaning that these properties park on Duffield Lane on a dangerous bend. We believe that these proposals will lead to further parking on the road.

Also the proposed development, by virtue of a combination of its size, scale, massing, style and proximity to the sites flank boundaries, would appear over dominant, obtrusive and out of keeping, as well as appearing as a cramped overdevelopment of the site. As such, it would have an adverse impact on the street scene and the character and visual amenities of the area. Therefore the proposal is contrary to policies H9 and EP3 of the South Bucks District Local Plan (adopted March 1999), and policy CP8 of the South Bucks Core Strategy (adopted February 2011), and the NPPF. Furthermore, the proposed development would not reflect the form or height of existing buildings on this designated Formal Suburban Road, to the detriment of its appearance and character and contrary to the content of the South Bucks Townscape Character Study.

Also policies Appendix 8 and H12 apply.

There has also been removal of trees which we believe to be a breech.

PL/20/1081/FA                   Windward, Grays Park Road, Stoke Poges, Bucks, SL2 4JG

Two storey side link extension (revision of PL/19/4336/FA)

Parish Comments:-  The proposed extensions would result in the creation of a large, bulky and unattractive structure of excessive depth, with flank walls unrelieved by any setbacks. The extended dwelling would be lacking in pleasing proportions and would fail to respect the traditional character of the existing dwelling. The excessive depth of the extended building and the unbroken flank elevations would be apparent in angled views from the road, and would result in an unduly bulky appearance that would be at odds with the traditional proportions of the existing dwelling and would be out of keeping with the general character of this residential area. In terms of design and scale, the proposed extensions and alterations cannot be considered to accord with the principles set out in policies EP3 and H11 of the South Bucks District Local Plan, and the standard of design would not comply with advice in Appendix 8 of the Plan. The development would therefore not be in accordance with guidance set out in the NPPF (2019).

PL/19/4052/FA – South Croft, Duffield Lane, Stoke Poges, Bucks, SL2 4AA

Parish Comments:-  Object, our previous comments apply which were:-  Parish Comments: – OBJECT: Policies EP3, EP5, EP6, C1, H9 & H12 all apply.

Over development/ Over dominant/ Out of character with the surrounding area

Loss of character to the conservation area

Loss of light and sunlight/ Loss of privacy to neighbouring property on Rogers Lane

Will lead to easier access to property on Rogers Lane, thus threat of crime.

Can be used as a separate dwelling as not attached or accessed to main houses.

Ashcroft has double yellow lines outside as do some of the terraced properties on Rogers Lane. meaning that these properties park on Duffield Lane on a dangerous bend. We believe that these proposals will lead to further parking on the road.

As well as although reduced in scale we still believe this is an effort to create two self-contained annexe facilities. Therefore we object Policies H12 generally and the Local Plan Appendix 8 paragraph 8.

PL/20/0802/HB – The Clock House, Park Road, Stoke Poges, Bucks, SL2 4PE

Parish Comments:-  No objections other than we think that the removal and filling of the doorway on the west elevation looks incongruous given that the porch structure remains. We would like to see a window retained at this point.

PL/20/0995/FA – Jasmine Lodge, Keens Acre, Stoke Poges, Bucks, SL2 4QA

Parish Comments:- No comment

PL/20/0710/FA – 29 Vine Road, Stoke Poges, Bucks, SL2 4DW

Parish Comments:-  No comment.

PL/20/1019/AV – Stoke Park, Park Road, Stoke Poges, Bucks, SL2 

Parish Comments:-  If the Local Authority are minded to approve we are concerned that adding floodlights into a woodland road setting may not be fitting therefore request that that be turned off at a reasonable time.

PL/20/1160/FA – The Hermitage, West End Lane, Stoke Poges, Bucks, SL2 4ND 

Parish Comments: No Comment

PL/20/1257/FA – 89 Vine Road, Stoke Poges, Bucks, SL2 4DQ

Parish Comments:- No comment.

PL/20/1261/FA – The Chimes, Chapel Lane, Stoke Poges, Bucks, SL2 4QJ

Parish Comments:- Object – Drawings are very hard to read, we believe better drawings should have been submitted for validation. Chapel Lane is a small quiet country lane with a mixed design of smaller houses that are in keeping with a village lane. If this development was permitted it would likely act as a pre curser for future developments which would change the character of this lane. The dormer window is likely to overlook the properties to the northeast. We have have concerns about the 2.0m high garden wall and its effect on the amenity of neighbouring properties. Policy EP3 Applies.

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Greenbelt, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

The proposed development, by virtue of a combination of its size, scale, massing, style and proximity to the sites flank boundaries, would appear over dominant, obtrusive and out of keeping, as well as appearing as a cramped overdevelopment of the site. As such, it would have an adverse impact on the street scene and the character and visual amenities of the area. Therefore the proposal is contrary to policies H9 and EP3 of the South Bucks District Local Plan (adopted March 1999), and policy CP8 of the South Bucks Core Strategy (adopted February 2011), and the NPPF. Furthermore, the proposed development would not reflect the form or height of existing buildings on this designated Formal Suburban Road, to the detriment of its appearance and character and contrary to the content of the South Bucks Townscape Character Study.

DELEGATED COMMENTS ON APPEALS

PL/19/1634/FA & PL/19/3599/FA                                Macs Farm, Farthing Green Lane, Stoke Poges, Bucks, SL2 4JQ

Change of use of the existing ancillary outbuilding to an independent dwelling (Use Class C3).

Parish Comments: – Our previous comments still apply which were: – Subject to waiving of previous approval: PL/18 4398 FA also subject to confirmation that the conversions have not been undertaken.

Also the proposal constitutes inappropriate development within the Green Belt, which by definition is harmful. No very special circumstances have been advanced sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (Protecting Green Belt Land) of the NPPF.

Refusal of Permission

Appeal Lodged 27/4/2020 – APP/N0410/W/20/3245197

Parish Comments to Appeal Process and Planning Inspectorate:-

Amendment written reps to original comments by 1st June 2020. As this is an appeal we believe our previous comments as above are still valid.

This proposal constitutes inappropriate development within the Green Belt, which by definition is harmful. No very special circumstances have been demonstrated sufficient to warrant an exception to the normal operation of Green Belt policy. As such the proposal is contrary to policies GB1 and GB2 of the South Bucks District Local Plan (adopted March 1999) and section 13 (Protecting Green Belt Land) of the NPPF. 2 

PL/18/3787/OA                  Land on the North Side of Templewood lane, Stoke Poges, Bucks

Outline application for siting of 8 gypsy and traveller pitches (all matters reserved)

Parish Council comments: Object GB1, TR5c, NPPF 143-146. There is no caravan currently on the site. This development will lead to a multi occupancy and is not a minor intensification. The applicant has not demonstrated any special circumstances. There is no public transport along Templewood Lane.

Under the Townscape Policy para 3.3this lane is classed as a Woodland lane, it is a semi natural landscape that should be protected against intensification and other forms of development. There is no mature tree line along the curtilage so no obscurity can be offered. Traffic lights were installed to ease the volume and speed of the traffic approaching the B416 as this lane is used as a cut through to avoid Slough.

Refusal of Permission

Appeal Lodged 27/4/2020 – APP/N0410/W/20/3244183

Parish Comments to Appeal Process and Planning Inspectorate:-

Written Reps – By 1 June 2020; Our previous comments still apply which were as follows:-

Object GB1, TR5c, NPPF 143-146. There is no caravan currently on the site. This development will lead to a multi occupancy and is not a minor intensification. The applicant has not demonstrated any special circumstances. There is no public transport along Templewood Lane. Under the Townscape Policy para 3.3this lane is classed as a Woodland lane, it is a semi natural landscape that should be protected against intensification and other forms of development. There is no mature tree line along the curtilage so no obscurity can be offered. Traffic lights were installed to ease the volume and speed of the traffic approaching the B416 as this lane is used as a cut through to avoid Slough. 

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/20/1114/FA                   West End Cottage, West End Lane, Stoke Poges, Bucks, SL2 4NE

Replacement of detached dwelling incorporating attic space with domers, detached garage and construction of vehicular access.  Including the retention of existing garden room

PL/20/1169/FA                   Grays Mead, park Road, Stoke Poges, Bucks, SL2 4PA

Installation of 2m high Electric Gates at the front of the property.

PL/20/1353/FA                   Stoke End Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Single storey rear extension.

PL/20/1354/HB                  Stoke End Cottage, Stoke Green, Stoke Poges, Bucks, SL2 4HN

Listed Building Consent for Single storey rear extension.

PL/20/1529/FA                   The Cedars, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Single storey side extensions.

PL/20/1525/TP                   Sefton Park, Bells Hill, Stoke Poges, Bucks, SL2

T304 silver birch – fell; T223 beech tree crown lift to 3m above ground level, reduce crown spread to northern aspect to reduce away from fairway, reduce by maximum 3m back to appropriate pruning points and remove major deadwood in lower crow.  Trees protected by TPO 1, 1947.

PL/20/1430/FA                   7 Journeys End, Stoke Poges, Bucks, SL2 4NT

Single storey side extension.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

TREE PRESERVATION ORDERS

APPEALS

Finance & General Purposes Meeting Monday 8 June 2020 following Full Parish Council Meeting at Approximately 8.15-8.30pm Via Zoom Link:- https://zoom.us/j/93879661630?pwd=V3JoWEROWjZZLytBQnNJeVczWVBwUT09

YOU ARE SUMMONED TO ATTEND A MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL

TO BE HELD ON MONDAY 08 JUNE 2020 AT APPROXIMATELY 8.30 P.M. FOLLOWING THE FULL PARISH COUNCIL MEETING, VIA ZOOM USING THIS LINK:-  https://zoom.us/j/93879661630?pwd=V3JoWEROWjZZLytBQnNJeVczWVBwUT09

Meeting ID:- 938 7966 1630 Password:-  978379

to deal with the follow business:-

Julie Simmonds

Clerk

  2 June 2020

________________________________________________________________________________

                                                                                             A G E N D A

001/F/20               Public Session Time (15 Minutes)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

002/F/20               Apologies for Absence

003/F/20              Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

004/F/20               Minutes

To approve the minutes of the meeting held on 11 November 2019 – previously circulated.

005/F/20               Projects/Reserves/General Fund

To consider monies held in the General Fund and Reserves & Consider any new projects.  To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held. Circulated.               

006/F/20               SPN

                                To decide if the rates and other costs for the SPN require any increases.

007/F/20               Date of next meeting:-  9 November 2020

Full Parish Council Meeting Monday 8 June 2020 at 7.30pm, Via Zoom Link:- https://zoom.us/j/93917952996?pwd=VmhsSjVMVWtERkVwalRTYWVSZkU4dz09

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE

STOKE POGES PARISH COUNCIL TO BE HELD ON

MONDAY 8 JUNE 2020 AT 7.30 P.M. VIA ZOOM USING THIS LINK:-

https://zoom.us/j/93917952996?pwd=VmhsSjVMVWtERkVwalRTYWVSZkU4dz09

Meeting ID:-  939 1795 2996 Password:- 757890

To deal with the following business:-              

_______________________________________________________________________________

AGENDA

001/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

002/PC/20 – Apologies for Absence

003/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

004/PC/20 – Minutes

To approve the minutes of the Council meeting held on 9 March  2020 (previously circulated). 

005/PC/20 – To Ratify Covid-19 Agreements

To Ratify that this Parish Council agreed not to hold virtual meetings during lockdown up until the end of May 2020, and to suspend the Annual Parish Meeting of Electorate until 2021 as advised by legislation, and delegate decisions to the Clerk during lockdown.  Also agreed not to hold an Annual Meeting of the Council usually held in May to re-elect Chairman, Vice Chairman and Committees and to continue as we are until May 2021 including two vacancies,  as new legislation now allows.  To note that both non-councillor members of the Planning Committee are happy to continue until May 2021.

006/PC/20 – Buckinghamshire Council Report  

007/PC/20 – Chairman’s Update from last meeting.

008/PC/20 – Beeches Community Board

Brought back from March meeting.  Request from Highways asking if we wish to proceed with Rogers Lane study.  To decide.

009/PC/20 – Litter Picking

To Note litter picking event on 13 May 2020 did not take place due to Covid-19

To Note next event is 11 July 2020 10am-12noon.

010/PC/20 – Tennis Lease

To note lease was signed and in place by the 1st May 2020 deadline.

011/PC/20 – Parking at Hastings Meadow

To note that clerk wrote to resident asking for diary of events and log of vehicle details etc as evidence, not heard back!

012/PC/20 – HS2 Road Safety Fund (RSF)

Information circulated to decide whether to apply.

013/PC/20 – Recommended Allowances for Parish and Town Councillors

Information circulated, to decide.

014/PC/20 – Stoke Green

Brought back from March 2020 meeting.  To note that the Community Speedwatch and the police volunteer that records the data have been unable to operate during Covid-19 lockdown period.

015/PC/20 – Speeding GX Road

Request from resident to look at speeding issues near Fox and Pheasant Pub and Collum Green Road from Templewood Lane traffic lights, to discuss and decide any action.

016/PC/20 – Uniformed Groups/Pavilion

To resolve to agree not to charge groups for last term due to Covid-19.

017/PC/20 – Co-Opt onto Planning Committee             

To Resolve to agree to co-opt Cllr Knox-Scott onto the Planning Committee.

018/PC/2 Accounts for Year Ended 31st March 2020

1)  Receive, approve and sign the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising, to be signed by the Chairman of the Council and the RFO. Circulated.

(2)  Receive and approve the annual return to be signed by the Chairman the Council and the RFO and receive and approve bank reconciliation and statement of significant variations. Circulated

019/PC/20 – Review of Standing Orders, Financial Regulations, Financial Risk Assessment for 20/21.

To review and agree any changes to any of the above.  Circulated by email.

 020/PC/20 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes Monday 17 February 2020 – Signed Monday 16 March 2020

021/PC/20 – Finance

 (1) Financial Summary & Statement Cashbook – March, April & May 2020 circulated.

 (2) To approve list of cheques/Bacs for signature March 2020 – £4778.87  April 2020 – £4639.99 & May 2020    £9493.04 circulated. (subject to additions)

 (3) Bank reconciliations – March, April & May 2020 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – March, April & May 2020 circulated.

022/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

None

023/PC/20 – Dates of Future Meetings

Planning Meeting – 15 June 2020

Full Parish Council Meeting – 6 July 2020

Recreation & Environment Meeting – 6 July 2020

024/PC/20 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

025/PC/20 – Plough Lane Medical Centre

Request to change lease details.

Julie Simmonds

Clerk to the Council

2 June 2020

Further Update On Office and meetings for May 2020

Due to Government Guidelines the Parish Office is continuing to be temporarily closed. The Clerk is still working so please email any queries to theclerk [Email address: theclerk #AT# stokepogesparishcouncil.gov.uk - replace #AT# with @ ] or leave a message on 01753 644803 which will be returned. All meetings for May 2020 are suspended until further Government Guidance.

Update on Office and Meetings

Due to Government Guidelines the Parish Office is temporarily closed. Please email any queries to theclerk [Email address: theclerk #AT# stokepogesparishcouncil.gov.uk - replace #AT# with @ ] All meetings for April 2020 are cancelled, Full Parish on Monday 6th April 2020, Planning on Monday 20 April 2020 and including the Annual Meeting of Electorate on Thursday 23 April 2020. May meetings are to be decided at a later date and an update will follow.

Coronavirus (Covid-19)

Find the latest local information and advice from Buckinghamshire Council

Visit NHS England for health information on Coronavirus (Covid-19)

The Stoke Poges Good Neighbour Scheme is ready and willing to provide assistance to parishioners who are self-isolating. Their advice is to try online shopping in the first instance but if you cannot then contact: SPGNS [Email address: SPGNS #AT# outlook.com - replace #AT# with @ ] or 07591 350159

Pinewood Nurseries farm shop (Wexham Street) is offering a pre-order and delivery service for food supplies. It may be useful for relatives who live some distance from Stoke Poges to make arrangements for parishioners. Follow the link below for further information and a downloadable order form.

http://pinewoodnurseries.co.uk/farmshop/

If you are an individual experiencing financial hardship you may wish to contact the Stoke Poges Charities

If you have a business and need information on government help and support visit Bucks Business First

If you wish to contact Stoke Poges Parish Council please use the form below