Finance & General Purposes Meeting Monday 8 June 2020 following Full Parish Council Meeting at Approximately 8.15-8.30pm Via Zoom Link:- https://zoom.us/j/93879661630?pwd=V3JoWEROWjZZLytBQnNJeVczWVBwUT09

YOU ARE SUMMONED TO ATTEND A MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL

TO BE HELD ON MONDAY 08 JUNE 2020 AT APPROXIMATELY 8.30 P.M. FOLLOWING THE FULL PARISH COUNCIL MEETING, VIA ZOOM USING THIS LINK:-  https://zoom.us/j/93879661630?pwd=V3JoWEROWjZZLytBQnNJeVczWVBwUT09

Meeting ID:- 938 7966 1630 Password:-  978379

to deal with the follow business:-

Julie Simmonds

Clerk

  2 June 2020

________________________________________________________________________________

                                                                                             A G E N D A

001/F/20               Public Session Time (15 Minutes)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

002/F/20               Apologies for Absence

003/F/20              Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

004/F/20               Minutes

To approve the minutes of the meeting held on 11 November 2019 – previously circulated.

005/F/20               Projects/Reserves/General Fund

To consider monies held in the General Fund and Reserves & Consider any new projects.  To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held. Circulated.               

006/F/20               SPN

                                To decide if the rates and other costs for the SPN require any increases.

007/F/20               Date of next meeting:-  9 November 2020

Full Parish Council Meeting Monday 8 June 2020 at 7.30pm, Via Zoom Link:- https://zoom.us/j/93917952996?pwd=VmhsSjVMVWtERkVwalRTYWVSZkU4dz09

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE

STOKE POGES PARISH COUNCIL TO BE HELD ON

MONDAY 8 JUNE 2020 AT 7.30 P.M. VIA ZOOM USING THIS LINK:-

https://zoom.us/j/93917952996?pwd=VmhsSjVMVWtERkVwalRTYWVSZkU4dz09

Meeting ID:-  939 1795 2996 Password:- 757890

To deal with the following business:-              

_______________________________________________________________________________

AGENDA

001/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

002/PC/20 – Apologies for Absence

003/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

004/PC/20 – Minutes

To approve the minutes of the Council meeting held on 9 March  2020 (previously circulated). 

005/PC/20 – To Ratify Covid-19 Agreements

To Ratify that this Parish Council agreed not to hold virtual meetings during lockdown up until the end of May 2020, and to suspend the Annual Parish Meeting of Electorate until 2021 as advised by legislation, and delegate decisions to the Clerk during lockdown.  Also agreed not to hold an Annual Meeting of the Council usually held in May to re-elect Chairman, Vice Chairman and Committees and to continue as we are until May 2021 including two vacancies,  as new legislation now allows.  To note that both non-councillor members of the Planning Committee are happy to continue until May 2021.

006/PC/20 – Buckinghamshire Council Report  

007/PC/20 – Chairman’s Update from last meeting.

008/PC/20 – Beeches Community Board

Brought back from March meeting.  Request from Highways asking if we wish to proceed with Rogers Lane study.  To decide.

009/PC/20 – Litter Picking

To Note litter picking event on 13 May 2020 did not take place due to Covid-19

To Note next event is 11 July 2020 10am-12noon.

010/PC/20 – Tennis Lease

To note lease was signed and in place by the 1st May 2020 deadline.

011/PC/20 – Parking at Hastings Meadow

To note that clerk wrote to resident asking for diary of events and log of vehicle details etc as evidence, not heard back!

012/PC/20 – HS2 Road Safety Fund (RSF)

Information circulated to decide whether to apply.

013/PC/20 – Recommended Allowances for Parish and Town Councillors

Information circulated, to decide.

014/PC/20 – Stoke Green

Brought back from March 2020 meeting.  To note that the Community Speedwatch and the police volunteer that records the data have been unable to operate during Covid-19 lockdown period.

015/PC/20 – Speeding GX Road

Request from resident to look at speeding issues near Fox and Pheasant Pub and Collum Green Road from Templewood Lane traffic lights, to discuss and decide any action.

016/PC/20 – Uniformed Groups/Pavilion

To resolve to agree not to charge groups for last term due to Covid-19.

017/PC/20 – Co-Opt onto Planning Committee             

To Resolve to agree to co-opt Cllr Knox-Scott onto the Planning Committee.

018/PC/2 Accounts for Year Ended 31st March 2020

1)  Receive, approve and sign the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising, to be signed by the Chairman of the Council and the RFO. Circulated.

(2)  Receive and approve the annual return to be signed by the Chairman the Council and the RFO and receive and approve bank reconciliation and statement of significant variations. Circulated

019/PC/20 – Review of Standing Orders, Financial Regulations, Financial Risk Assessment for 20/21.

To review and agree any changes to any of the above.  Circulated by email.

 020/PC/20 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes Monday 17 February 2020 – Signed Monday 16 March 2020

021/PC/20 – Finance

 (1) Financial Summary & Statement Cashbook – March, April & May 2020 circulated.

 (2) To approve list of cheques/Bacs for signature March 2020 – £4778.87  April 2020 – £4639.99 & May 2020    £9493.04 circulated. (subject to additions)

 (3) Bank reconciliations – March, April & May 2020 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – March, April & May 2020 circulated.

022/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

None

023/PC/20 – Dates of Future Meetings

Planning Meeting – 15 June 2020

Full Parish Council Meeting – 6 July 2020

Recreation & Environment Meeting – 6 July 2020

024/PC/20 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

025/PC/20 – Plough Lane Medical Centre

Request to change lease details.

Julie Simmonds

Clerk to the Council

2 June 2020

Further Update On Office and meetings for May 2020

Due to Government Guidelines the Parish Office is continuing to be temporarily closed. The Clerk is still working so please email any queries to theclerk [Email address: theclerk #AT# stokepogesparishcouncil.gov.uk - replace #AT# with @ ] or leave a message on 01753 644803 which will be returned. All meetings for May 2020 are suspended until further Government Guidance.

Update on Office and Meetings

Due to Government Guidelines the Parish Office is temporarily closed. Please email any queries to theclerk [Email address: theclerk #AT# stokepogesparishcouncil.gov.uk - replace #AT# with @ ] All meetings for April 2020 are cancelled, Full Parish on Monday 6th April 2020, Planning on Monday 20 April 2020 and including the Annual Meeting of Electorate on Thursday 23 April 2020. May meetings are to be decided at a later date and an update will follow.

Coronavirus (Covid-19)

Find the latest local information and advice from Buckinghamshire Council

Visit NHS England for health information on Coronavirus (Covid-19)

The Stoke Poges Good Neighbour Scheme is ready and willing to provide assistance to parishioners who are self-isolating. Their advice is to try online shopping in the first instance but if you cannot then contact: SPGNS [Email address: SPGNS #AT# outlook.com - replace #AT# with @ ] or 07591 350159

Pinewood Nurseries farm shop (Wexham Street) is offering a pre-order and delivery service for food supplies. It may be useful for relatives who live some distance from Stoke Poges to make arrangements for parishioners. Follow the link below for further information and a downloadable order form.

http://pinewoodnurseries.co.uk/farmshop/

If you are an individual experiencing financial hardship you may wish to contact the Stoke Poges Charities

If you have a business and need information on government help and support visit Bucks Business First

If you wish to contact Stoke Poges Parish Council please use the form below

Minutes Planning Committee Meeting Monday 16 March 2020

MINUTES

MINUTES of the Meeting of the Planning Committee held on Monday 16 March 2020 at 7.30pm in the Lionel Rigby Room at the Village Centre,

Present:-  Cllr Carter (Chair), Cllr Crocker, Mr Duncombe & Cllr Hoskins.

In Attendance:-  Mrs J Simmonds (Clerk)

094/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment

None

095/PL/20            Apologies for Absence

APOLOGIES were received and accepted for Cll Finan and Mr Harris.

096/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

None

097/PL/20            Minutes

RESOLVED to approve  the Minutes of the Planning Meeting held on 17 February 2020 which were signed by the Chairman.

098/PL/20            Planning Applications

(i) RESOLVED to approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii) RESOLVED to consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

099/PL/20            NOTED Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

100/PL/20            NOTED Outstanding Enforcements See Appendix 4.

101/PL/20            Correspondence.

NOTED letter sent to highways regarding Red Lion Cottages as agree last month, and the response.  RESOLVED to agree to respond.

102/PL/20            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

NOTED Next meeting date:  20 April 2020

Meeting ended at 8.10pm

Signed/Chairman                                                                                                               Dated

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/20/0412/FA                   The House, Larchmoor Park, Gerrards Cross Road, Stoke Poges, SL2 4EY

Parish Comments:-  Object, policies TR5 (a) & (c) also EP3 (f) all apply.  

The development, if permitted, would lead to the creation of a new private access on a section of busy route, in an area that is devoid of such features. The slowing and turning of vehicles associated with the use of the access would lead to conflict and interference with the free flow of traffic on the highway and be detrimental to highway safety. 

The dwelling already enjoys a vehicular access and a second access at this point would unnecessarily add to the danger and inconvenience inherent in accesses to the highway. 

We believe this is also contrary to GB1 (i) by virtue of the part demolition of an antique brick wall.

We believe this is also contrary to GB1 (i) by virtue of the part demolition of an antique brick wall.

PL/19/4130/FA                   16 Deans Close, Stoke Poges, Bucks, SL2 4JX

Erection of single storey rear/side extension.  Loft conversion incorporating rear dormer and front roof lights.  New front porch and new side window.

Parish Comments:-  Object to the dormer which is not in-keeping.  Policies GB10, H9 (a) & (b) and EP3 (a), (b) & (c) all apply.  This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and the aims and objectives of the Green Belt Policy.

Amended, change of design, size of dormer, and emended roof to single storey element.

Parish Comments:-  No Comment

PL/20/0682/FA                   43 Rogers Lane, Stoke Poges, Bucks, SL2 4LE

Retention of front brick boundary wall and brick piers.  Proposed hedge behind front wall.

Parish Comments:-  Object. Out of keeping.  The proposed front boundary wall, if permitted, would result in a visually intrusive road-side feature that would appear prominent in the street scene, the predominant existing roadside features of which are mostly soft vegetative boundaries rather than formal engineered structures.  This would have an urbanising impact on the locality and would have a detrimental impact on the character and appearance of the street scene.  As such it is considered that this element of the proposal is contrary to policy EP3 of the SBD local plan.

This proposal, if permitted would be likely to act as a precursor of further applications for similar types of development within this part of the Rogers Lane, which the Planning Authority would find increasingly difficult to resist and which, which, cumulatively, would seriously prejudice the openness of the Greenbelt and the aims and objectives of Greenbelt policy.

Rogers Lane should be treated as a Woodland Road in accordance with the South Bucks Townscape Character Study, a wall of this nature does not respect vocabulary of the boundary treatment in such a Woodland Road

AMENDED PLANS FOR INFORMATION

NOTED APPENDIX 3

PLANNING DECISIONS

PL/19/4467/KA                  The Old Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Felling of a eucalyptus tree (Framewood Road Conservation Area)

Parish Comments:-  No Objection subject to the arboriculture report.

No TPO Required, work can commence.

PL/19/3693/FA                   Craylands, West End Lane, Stoke Poges, Bucks, SL2 4ND

Single storey rear extension and extension to existing first floor terrace with associated parking.

Parish Comments: – We have no comment for the single storey rear extension; however the extension to the first floor terrace causes us concerns of overlooking.

Hereby Permits

PL/19/3144/HB                  Focus School, Stoke Poges Campus, School Lane, Stoke Poges, Bucks, SL2 4QA

Listed Building Consent for Erection of a multi-purpose space and ancillary rooms and refurbishment of Grade II Listed Sefton Park School.

Parish Comments: – We have no objections as far as the refurbishment of the Grade II Listed building is concerned.  However we OBJECT to the addition of the multi-purpose space as we believe its design is totally out of keeping in this historically sensitive location.

Hereby Grants Listed Building Consent

PL/19/4443/TP                   Montebello, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Beech (T5) fell.  Silver Birch (T21) fell.  (SBDC TPO 18/2013)

Parish Comments:-  No Objection subject to the arboriculture report.

Hereby Grants Consent

PL/19/4255/FA                   West End House, West End Lane, Stoke Poges, Bucks, SL2 4NE

Erection of a new projecting portico, alterations to fenestration and garage doors, roof alterations, addition of a dormer to front elevation of house, front and rear dormers and addition of a first floor to garage, single storey rear veranda and associated works.

Parish Comments:-  Object Policy H12 applies.  Concerned that this will form the basis of a self-contained annex.  Contrary to Appendix 8, 8.2 & 8.3

Hereby Permits

PL/19/2701/FA                   Site of Linkswood, West End Lane, Stoke Poges, Bucks,

Erection of boundary wall and gate.

Parish Comments:-  OBJECT The proposed front boundary wall, if permitted, would result in a visually intrusive road-side feature that would appear prominent in the street scene, the predominant existing roadside features of which are mostly soft vegetative boundaries rather than formal engineered structures.  This would have an urbanising impact on the locality and would have a detrimental impact on the character and appearance of the street scene.  As such it is considered that this element of the proposal is contrary to policy EP3 of the SBD local plan.

Paragraph 3.3 of  the Townscape Study refers to Woodland Roads and actually has a picture of West End Lane clearly showing it as a Woodland Road!

If minded to approve we believe that this would lead to a precursor which would change the nature of this lovely Woodland Road.

Hereby Permits

Minutes Full Parish Council Meeting Monday 9 March 2020

MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 9 MARCH 2020 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

Present: – Cllr Carter (Chair), Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Hoskins, Cllr Knox-Scott & Cllr Lynch.

In Attendance: – Mrs J Simmonds (Clerk)

Also Present: – Cllr Egleton & 4 members of public

___________________________________________________________________________

249/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

Four members of public came to ask about the possibility of reducing the speed limit on Stoke Green from 40mph to 30mph.  Several options were discussed and taken away for investigation.

250/PC/20 – Apologies for Absence

APOLOGIES were received from Cllr Bagge.

251/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
None

252/PC/20 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 10 February 2020 which were signed by the Chairman.

253/PC/20 – County Councillors’ Report  

Reported from Cllr Bagge tabled:-

County Councillor’s report

Corona virus (Covid-19) – the County Council has responsibility for Public Health and is playing a lead role in coordinating the response to this threat. It is using all its social media channels to relay the messages to minimise risk by frequent hand washing, use of sanitisers, remaining aware of risk factors when in public, avoiding touching your face (and especially the eyes) and self-isolating if you suspect you have the symptoms. At the time of writing, 96 Bucks residents have been tested with no positives found. The situation will change rapidly and due to the lag between infection and the symptoms presenting there is a significant risk that people may unintentionally spread the virus.

On Tuesday 25 February I attended the Council’s ‘Workplace Hero’ awards at the Gateway Theatre, Aylesbury, in my role as Deputy Portfolio Holder for Resources (which includes human resources). This event, sponsored by a number of key suppliers, recognised council staff members who go above and beyond expectations in helping residents. Some of the achievements were remarkable – a park ranger who found and talked round a suicidal man in Langley Park, an officer who is so passionate about mental health issues that he pays for leaflets to be printed from his own pocket and visits community venues like pubs and clubs in his own time to promote the options that are available to help people.

The Shadow Authority met on Thursday 27 February and agreed the corporate plan, the budget for next year and the three-year financial plan for the new Buckinghamshire Council and the Council’s constitution. The report pack was nearly 800 pages! As I have said previously, all current services are being copied and pasted across to the new authority. Rationalising the senior leadership compared to the five current councils will save £2.5m, which is being reallocated to service delivery. In addition there will be some one-off new money – the highlights include extra funding for road repairs; £5m for climate change mitigation and £2m for the 19 Community Boards, which is an order of magnitude increase in funding compared to the LAFs. The medium term financial plan forecasts savings of £18.5m per year will be achieved after 3 years. I would expect members would want this extra money to be used to alleviate pressure on services rather than freezing or reducing Council Tax.

I attended the Property Board on 3 March. A scheme for a new motorway service area in the Ivers has been announced – this will be a new source of income for the Council. There is an interesting and prestigious commercial development on Council-owned land coming forward for Handy Cross (High Wycombe) which is supported by members. A refurb of Marlow Library, which will accommodate the Town Council upstairs, has also been agreed. The income from the new rent money is being used to fund additional opening hours, including on Sundays! A new country park site has been acquired, between Marlow and Bourne End, which will be leased to a film company next year as an outdoor location.

I have been active in chasing reactive repairs to potholes, getting enforcement action against mud deposition on roads and drainage works prioritised. Our LAT is currently overwhelmed with reports from Fix My Street, due to the persistent heavy rain in February and last week which has caused lots of new potholes to appear in our roads.

I’m aware of three significant drainage issues locally, which link to item 261. Its first worth setting the scene that officers have been focused on protecting property in the Chesham area which was under real threat of being under water. The priority flooding/drainage issues that I have communicated to TfB are: 1) Hollybush Hill near Broom Hill. The gulley cleaner has been out and emptied the gulley which has not solved the problem. Officers believe there is a flow capacity issue on the pipe which feeds a pond in Sefton Park. This will require a new scheme to be designed. 2) Willow Park. Again, the gulley has been emptied and the problems persist. It is suspected that an outfall (on private land) into the pond to the rear of the houses has been blocked causing the flow to back up. TfB are following an enforcement route to gain access to homes to inspect and address this. (I suspect that residents don’t appreciate the function the pond plays in helping surface water to drain away down the hill, which results in the flow being blocked on both sides of the pond). 3) Duffield Lane – I have requested that TfB bring a JCB to dig out the ditch along the length of the road. I have been assured this will happen.

Due to annual leave/etc. I wasn’t able to arrange a meeting between me, Cllr Carter and the TfB engineers about the Rogers Lane LAF scheme until Monday 9 March. Cllr Carter  will update the Council following our meeting earlier today.

254/PC/20 – District Councillors’ Report

Report from Cllr Bagge tabled:-

At last Wednesday’s Planning Committee, the Khalsa School application was considered and a site visit undertaken. Members were not convinced that very special circumstances justify the construction of the 300 square meter multi-function hall which would harm the openness of the Green Belt. We asked for more information and for an education specialist to assess the totality of space available (including Pioneer House) with and without the proposed new building in relation to the numbers on roll, the number of classes and the curriculum. The committee could have refused the application on the ground of insufficient evidence in support of Very Special Circumstances. However, it decided to defer a decision pending more detailed information, and an analysis be an education specialist of the space available and required, so that a decision will be made on stronger evidence.

The Country Park site on Stoke Road. The wet weather has made it difficult for HGVs to leave the site without depositing material on the roads. Apparently the wheel wash was unserviceable for a day or two. The site management hired in a third road washer/sweeper and has been continually sweeping Stoke Road. However, the sweepers have struggled to keep up. At a meeting two weeks ago, I raised this with the Leader, and Trevor supported me. The Leader agreed to challenge the Directors at a meeting last Friday. At that meeting officers committed to take action to improve the situation and it was agreed to review again on Friday 6 March.

255/PC/20 – Chairman’s Update from last meeting.

Report from Cllr Bagge was tabled:-

I emailed colleagues the good news on the day it was done that Stoke Park had cut back the overgrown grass and weeds in Gray’s Field. I have inspected it and they have done a very good job – it is unrecognisable now compared to the state it was in and I hope neighbouring residents and users of this great amenity are now content. Stoke Park has committed to a second cut in May.

256/PC/20 – Khalsa School

Cllr Carter reported that Enforcement at SBDC are onto the events and weddings complaints.

257/PC/20 – Brockhurst Wood

Update from Cllr Carter and NOTED that letters have been sent to all owners of plots from the solicitor regarding the TPO on the land and that it is an ancient woodland etc, any unauthorised activity could lead to prosecution.  NOTED report from Chiltern Woodland project after initial visit, AGREED to write to other organisations listed to gain further help in protecting the woodland.

258/PC/20 – Local Area Forum

Brought back from January & February meeting, Cllr Bagge & Cllr Carter met today with officers from TfB Highways for a two hour meetings.  It was a successful meeting and lots of advice was given to the Parish Council to carry out several of the surveys themselves to save costs.  Once done they can then submit the information to TfB for further discussions on what can be done.

259/PC/20 – Defibrillator

NOTED SSE have agreed siting of defibrillator on the substation at the green.  Quote from electrical contractor to install tabled, Cllr Fox proposed to accept the quote for £290 this was seconded by Cllr Carter RESOLVED to agree all in favour.  NOTED that money raised for the third defibrillator by the Fox & Pheasant was stolen in an armed robbery and it was not insured.  They will start again and won’t be beaten.

260/PC/20 – Litter Picking

NOTED 22 bags of rubbish were collection at the litter picking event on 7 March 2020.

261/PC/20 – Survey of Drains, Gullies, Ditches & Gutters

Request from Cllr Carter to resolve to write to Buckinghamshire Council’s Head of Highways and Transportation, identifying locations where highway drainage has not coped with recent rainfall and seeking a time-bounded action plan for flooding in each location to be mitigated.  RESOLVED to agree all in favour to check roads and report back which needed work:-

Cllr Finan – Sefton Close, Rogers Lane and Hazell Way. Cllr Crocker – Upper part of Duffield Lane. Cllr Knox-Scott – Pennylets Green and Bunby Road, Cllr Fox – TBA, Cllr Cox – Freemans Close and Gerrards Cross Road, Cllr Lynch – Lower Duffield Lane and Wakefield Cresent, Cllr Carter – TBA, Cllr Bagge – TBA

262/PC/20 – Meeting Dates 2020/2021       

NOTED and AGREED meeting dates May 2020 to April 2021, all in favour.

263/PC/20 – MUGA

CONSIDERED quotation to secure the MUGA from people being able to climb up and over the top when it is locked, Cllr Carter proposed to accept quote of £1320 to be taken from maintenance budget to place razor barb and signage, this was seconded by Cllr Hoskins, RESOLVED to agree all in favour.

264/PC/20 – Tennis Lease

NOTED lease is in process of being signed.

265/PC/20 – Best Kept Village Competition                  

NOTED that the Recreation and Environment committee agreed to enter this year’s competition.  RESOLVED to agree to set up a subcommittee to agree details and bring back to next meeting, committee members Cllr Carter, Cllr Knox-Scott, Cllr Lynch.

266/PC/20 – Parking at Bells Hill Recreation Ground

NOTED that quotes have been obtained for signage, bollards and yellow lines at the entrance to the recreation ground. NOTED that resident requesting work has not responded to three emails asking for input and details of contribution to work, RESOLVED to agree all in favour that problem has obviously gone away and not to continue with work, clerk to write to resident.

267/PC/20 – Parking at Hastings Meadow

NOTED request from resident who has been advised by County to contact Parish Council about issues at Hastings Meadow.  RESOLVED to agree to ask resident to start a diary of events and log all vehicle details etc. as evidence. Bring back.

268/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  1. Recreation & Environment Minutes Monday 10 October 2019 – Signed Monday 10 February 2020
  2. Planning Committee Minutes Monday 20 January 2020 – Signed Monday 17 February 2020

269/PC/20 – Finance

 (1) RECEIVED & NOTED Financial Summary & Statement Cashbook – February 2020.

 (2) RESOLVED to approve list of cheques/Bacs for signature February 2020 £6777.96

 (3) RECEIVED & NOTED Bank reconciliations – February 2020.

 (4) RECEIVED & NOTED Income & Expenditure Heading Detail/Budget Monitoring – February 2020

270/PC/20 – NOTED Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

None

271/PC/20 – NOTED Dates of Future Meetings

Planning Meeting – 16 March 2020

Reception – 20 March 2020

Full Parish Council Meeting – 6 April 2020

Meeting ended at: – 9.22pm

Agenda Planning Committee Monday 16 March 2020

AGENDA

You are summoned to attend a Meeting of the Planning Committee to be held on Monday 16 March 2020 at 7.30pm in the Lionel Rigby Room at the Village Centre, Rogers Lane, Stoke Poges, SL2 4LP

Julie Simmonds

 Clerk

11 March 2020

094/PL/20           Items by Members of Public Present.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.

095/PL/20            Apologies for Absence

096/PL/20           Declarations of Interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2007.  If that interest is a prejudicial interest as defined in the Code, the member should withdraw from the meeting for that item.

097/PL/20            Minutes

Approval of the Minutes of the Planning Meeting held on 17 February 2020 (previously circulated)              

098/PL/20            Planning Applications

(i) To approve delegated decisions submitted for Planning Applications for which the response date was prior to this Committee Meeting.   See Appendix 1.

(ii)To consider and formulate a response to new Planning Applications received. See Appendix 2. Plus amended plans for information only.

099/PL/20            Planning Decisions, Enforcements and Appeals.

District Decisions made since the last Planning Committee Meeting.  See Appendix 3.

100/PL/20            Outstanding Enforcements See Appendix 4.

101/PL/20            Correspondence.

To note letter sent to highways regarding Red Lion Cottages as agree last month, and the response, circulated.

102/PL/20            Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960  To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.  Part two items:- To discuss any possible unlawful buildings or business’s which have not been granted enforcement notices and therefore are not public.

Next meeting date:  20 April 2020

APPENDIX 1

DELEGATED DECISIONS

APPENDIX 2

 NEW PLANNING APPLICATIONS RECEIVED

PL/20/0412/FA                   The House, Larchmoor Park, Gerrards Cross Road, Stoke Poges, SL2 4EY

Vehicular access to Gerrards Cross Road.

PL/19/4130/FA                   16 Deans Close, Stoke Poges, Bucks, SL2 4JX

Erection of single storey rear/side extension.  Loft conversion incorporating rear dormer and front roof lights.  New front porch and new side window.

Parish Comments:-  Object to the dormer which is not in-keeping.  Policies GB10, H9 (a) & (b) and EP3 (a), (b) & (c) all apply.  This proposal, if permitted, would be likely to act as a precursor of further applications for similar types of development within this part of the Green Belt, which the District Planning Authority would find increasingly difficult to resist and which, cumulatively, would further seriously prejudice the openness of the Green Belt and the aims and objectives of the Green Belt Policy.

Amended, change of design, size of dormer, and emended roof to single storey element.

PL/20/0682/FA                   43 Rogers Lane, Stoke Poges, Bucks, SL2 4LE

Retention of front brick boundary wall and brick piers.  Proposed hedge behind front wall.

AMENDED PLANS FOR INFORMATION

APPENDIX 3

PLANNING DECISIONS

PL/19/4467/KA                  The Old Cottage, Hollybush Hill, Stoke Poges, Bucks, SL2 4QN

Felling of a eucalyptus tree (Framewood Road Conservation Area)

Parish Comments:-  No Objection subject to the arboriculture report.

No TPO Required, work can commence.

PL/19/3693/FA                   Craylands, West End Lane, Stoke Poges, Bucks, SL2 4ND

Single storey rear extension and extension to existing first floor terrace with associated parking.

Parish Comments: – We have no comment for the single storey rear extension; however the extension to the first floor terrace causes us concerns of overlooking.

Hereby Permits

PL/19/3144/HB                  Focus School, Stoke Poges Campus, School Lane, Stoke Poges, Bucks, SL2 4QA

Listed Building Consent for Erection of a multi-purpose space and ancillary rooms and refurbishment of Grade II Listed Sefton Park School.

Parish Comments: – We have no objections as far as the refurbishment of the Grade II Listed building is concerned.  However we OBJECT to the addition of the multi-purpose space as we believe its design is totally out of keeping in this historically sensitive location.

Hereby Grants Listed Building Consent

PL/19/4443/TP                   Montebello, Stoke Wood, Stoke Poges, Bucks, SL2 4AU

Beech (T5) fell.  Silver Birch (T21) fell.  (SBDC TPO 18/2013)

Parish Comments:-  No Objection subject to the arboriculture report.

Hereby Grants Consent

PL/19/4255/FA                   West End House, West End Lane, Stoke Poges, Bucks, SL2 4NE

Erection of a new projecting portico, alterations to fenestration and garage doors, roof alterations, addition of a dormer to front elevation of house, front and rear dormers and addition of a first floor to garage, single storey rear veranda and associated works.

Parish Comments:-  Object Policy H12 applies.  Concerned that this will form the basis of a self-contained annex.  Contrary to Appendix 8, 8.2 & 8.3

Hereby Permits

PL/19/2701/FA                   Site of Linkswood, West End Lane, Stoke Poges, Bucks,

Erection of boundary wall and gate.

Parish Comments:-  OBJECT The proposed front boundary wall, if permitted, would result in a visually intrusive road-side feature that would appear prominent in the street scene, the predominant existing roadside features of which are mostly soft vegetative boundaries rather than formal engineered structures.  This would have an urbanising impact on the locality and would have a detrimental impact on the character and appearance of the street scene.  As such it is considered that this element of the proposal is contrary to policy EP3 of the SBD local plan.

Paragraph 3.3 of  the Townscape Study refers to Woodland Roads and actually has a picture of West End Lane clearly showing it as a Woodland Road!

If minded to approve we believe that this would lead to a precursor which would change the nature of this lovely Woodland Road.

Hereby Permits

TREE PRESERVATION ORDERS

APPEALS

Agenda Full Parish Council Monday 9 March 2020

YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 9 MARCH 2020 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP

To deal with the following business:-              

___________________________________________________________________________

AGENDA

249/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

250/PC/20 – Apologies for Absence

251/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

252/PC/20 – Minutes

To approve the minutes of the Council meeting held on 10 February 2020 (previously circulated). 

253/PC/20 – County Councillors’ Report  

254/PC/20 – District Councillors’ Report

255/PC/20 – Chairman’s Update from last meeting.

256/PC/20 – Khalsa School

Update

257/PC/20 – Brockhurst Wood

Update from Cllr Carter and to note that letters have been sent.  Report from Chiltern Woodland project after initial visit, to discuss and decide further options.

258/PC/20 – Local Area Forum

Brought back from January & February meeting, Cllr Bagge to update on another site meeting for confirmation of Rogers Lane Feasibility Study – To agree the scheme and costs to the Parish Council.

259/PC/20 – Defibrillator

To note SSE have agreed siting of defibrillator on the substation at the green.  Quote from electrical contractor to install tabled, to decide.

260/PC/20 – Litter Picking

Update on litter picking event on 7 March 2020.

261/PC/20 – Survey of Drains, Gullies, Ditches & Gutters

Request from Cllr Carter to resolve to write to Buckinghamshire Council’s Head of Highways and Transportation, identifying locations where highway drainage has not coped with recent rainfall and seeking a time-bounded action plan for flooding in each location to be mitigated.

262/PC/20 – Meeting Dates 2020/2021       

To note and agree meeting dates May 2020 to April 2021. Circulated.

263/PC/20 – MUGA

To consider quotation to secure the MUGA from people being able to climb up and over the top when it is locked.  Circulated.

264/PC/20 – Tennis Lease

To note lease is in process of being signed.

265/PC/20 – Best Kept Village Competition                  

To note that the Recreation and Environment committee agreed to enter this year’s competition, details circulated.  To discuss and decide a time line for getting ready etc.

266/PC/20 – Parking at Bells Hill Recreation Ground

To note that quotes have been obtained for signage, bollards and yellow lines at the entrance to the recreation ground. Circulated. To decide.

267/PC/20 – Parking at Hastings Meadow

Request from resident who has been advised by County to contact Parish Council about issues at Hastings Meadow.  Correspondence circulated.

268/PC/20 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Recreation & Environment Minutes Monday 10 October 2019 – Signed Monday 10 February 2020
  2. Planning Committee Minutes Monday 20 January 2020 – Signed Monday 17 February 2020

269/PC/20 – Finance

 (1) Financial Summary & Statement Cashbook – February 2020 circulated.

 (2) To approve list of cheques/Bacs for signature February 2020 circulated. (subject to additions)

 (3) Bank reconciliations – February 2020 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – February 2020 circulated.

270/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

None

271/PC/20 – Dates of Future Meetings

Planning Meeting – 9 March 2020

Reception – 20 March 2020

Full Parish Council Meeting – 6 April 2020

Julie Simmonds

Clerk to the Council

4 March 2020