Full Parish Council Annual Meeting - Meeting Agenda
Monday 12th May 2025
Introduction
YOU ARE SUMMONED TO ATTEND THE ANNUAL FULL PARISH COUNCIL MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 12 MAY 2025 AT 7.30PM IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES BUCKS, SL2 4LP.
Julie Simmonds
Clerk to the Council
To deal with the following business: 30 April 2025
Agenda Items
001/PC/25- To Elect a Chairman for the coming year.
and to receive declaration of acceptance of office.
002/PC/25 - To Elect a Vice Chairman for the coming year.
and to receive declaration of acceptance of office.
003/PC/25 - Vacancy Co-Option
Applications Circulated. (1) & (2)
To adjourn the meeting to allow two applicants to speak and for councillor’s to ask questions.
Co-option process will be followed as per Standing Orders. Circulated.
To vote and agree a show of hands or paper ballot to be taken.
Applicants, if successful may sign a declaration of office and join the meeting.
004/PC/25 - Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and 15 minutes will be reserved, if required, for public comment on items on the agenda.
005/PC/25 - Apologies and Acceptance for Absence.
006/PC/25 - Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct adopted 2021. If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.
007/PC/25 - Minutes
To approve the minutes of the Council meeting held on 7 April 2025 (previously circulated).
008/PC/25– Review of Standing Orders, Financial Regulations, Financial Risk Assessment for 25/26 and all adopted Policies.
To review and agree any changes to any of the above. Circulated by request.
009/PC/25 - To Appoint Committees (Current list circulated).
To decide whether to continue for the time being with the committees or amalgamate into the Full Parish meeting until we have more members.
(a) Recreation & Environment Committee
(6 members plus Chairman ex officio)
(b) Planning Committee
(6 members plus Chairman ex officio)
To resolve to agree to co-opt one resident of Stoke Poges who sits on this committee.
(c) Finance & General Purposes Committee
(6 members plus Chairman ex officio)
010/PC/25 - Fix times of meetings (every month except August at 7.30pm.)
Full Council - second Monday except July and December (first Monday sometimes) and if a bank holiday falls on second Monday, then it will be the previous week.
Planning Committee - Every third Monday at 7.30pm (including August)
Recreation and Environment committee - fourth Monday three a year June, October (Finance), February.
Finance Committee – fourth Monday twice a year May and November.
Subject to change by the Clerk.
To agree any changes to other bodies:- (Existing representatives circulated).
To agree Parish Council representative on the Village Centre Committee – up for renewal.
011/PC/25 – Beeches Community Board
General update from Cllr Bassi.
Update on the Simply Walking initiative meetings held on 1 April 2025 and 30 April 2025.
012/PC/25 - Buckinghamshire Council Report
013/PC/25 – Chairman’s/Councilor’s Update from last meeting.
014/PC/25– Neighbourhood Plan
Update
To ratify item from Planning Meeting as below:
145/PL/25 Neighbourhood Plan
Following the External Examiners report of our Neighbourhood Plan Bucks Council have decided to push back on Policy SP5. They have said:
“To be consistent with other neighbourhood plans such as for Penn and Westbury, we shall need to propose a further modification to your plan. This is to Policy SP5: Addressing the Performance Gap.
We shall start a six-week consultation on this proposed modification tomorrow. This should still enable us to hold the referendum for your plan in June, subject to the capacity of our Electoral Services team to run it.”
What this means is that under government Policy developers can be tested post occupancy on new build Passivhaus standards. BC are saying they do not have the expertise or staff to uphold this policy.
We are very keen to get the plan to referendum and have been advised by our consultants to go with what BC wants. Post referendum we can, if we choose, ask for a review with the intention of getting SP5 reinstated.
Cllr Carter proposed that we go with the advice of our consultants and bring back to the May Full Parish meeting to ratify, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.
015/PC/25 - VE Day (80 Years) 8 May 2025 – VJ Day (80 Years) 15 August 2025
Update on event.
016/PC/25 – Electronic Notice Board
Update on results of the questionnaire. To decide whether to go forward with the idea. To be tabled.
017/PC/25 – Sefton Park
Update on meeting held with agent.
018/PC/25 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
Planning Committee Meeting 17 March 2025 – Signed 14 April 2025
019/PC/25 – Finance
Financial Summary & Statement Cashbook –April 2025 - To be sent prior to the meeting either electronically or tabled.
To approve list of cheques/Bacs for signature - April 2025 - To be sent prior to the meeting either electronically or tabled.
Bank reconciliations – April 2025 - To be sent prior to the meeting either electronically or tabled.
020/PC/25 – Accounts for Year Ended 31 March 2025
To Note that the accounts have been audited with no issues.
Receive, Approve and Sign the summary income and expenditure account, balance sheet, supporting statement and assets, auditor's matters arising, to be signed by the Chairman of this meeting and the RFO. Circulated.
Receive and Approve the Annual Return to be signed by the Chairman of this meeting and the RFO and receive and approve bank reconciliation and statement of significant variations. Circulated.
021/PC/25 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
022/PC/25 - Dates of Future Meetings
Planning Committee Meeting – 19 May 2025
Full Parish Council Committee – 9 June 2025