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Stoke Poges Parish Council

Full Parish Council - Meeting Minutes

Monday 9th October 2023



Present: - Cllr Carter (Chair), Cllr Cox, Cllr Finan, Cllr Pritchard & Cllr Webster

In Attendance: - Mrs. J Simmonds

Also Present: - One member of public.

Agenda Items

101/PC/23 - Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment on items on the agenda.

One member of the public asked about services for roads, highway cutting and other services. Cllr Carter

explained what services County are responsible for and what services the Parish are responsible for. The

member of the public thanked the Council and offered their services as a volunteer for any PC events.

102/PC/23 - Apologies for Absence

APOLOGIES were received from Cllr Bagge, Cllr Bassi, Cllr Crocker, Cllr Flower and Cllr Knox-Scott.

103/PC/23 - Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct adopted 2021. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.


104/PC/23 - Minutes

RESOLVED to approve the minutes of the Council meeting held on 11 September 2023 which were signed by the Chairman.

105/PC/23 – Beeches Community Board

Cllr Bassi not present but had circulated the Minutes from last meeting with the agenda.

Cllr Egleton, who chairs the Beeches forum had left a message to say that looking after the elderly was a priority and that the grant may be given to the Friday Club.

106/PC/23 - Buckinghamshire Council Report


107/PC/23 – Chairman’s/Councillors' Update from last meeting.

The Speedwatch group have had a new site approved by the police near the Stag pub northbound.

Cllr Carter reported that she and Cllr Moore, as trustees of the Village Centre Executive Committee, had been approached about possibly asking the Parish Council for a contribution towards utilities for the Parish Office and the Lionel Rigby Room. Councillor Carter went back to them with historical information about the building and the loan and grants etc. and left it with them to decide about asking.

Cllr Finan reported that the United Charity requires more trustees.

Cllr Carter reported that two residents had approached her about a planning application.

108/PC/23 – Neighbourhood Plan

Update on information received during regulation 14 consultation period.

Regulation 14 is designed to flush out landowners. Sefton Park had come forward and a meeting is being held between them and the consultant and the working party on 10 October.

To decide on consultation dates and who will front them. RESOLVED to agree to have one consultation on Saturday 21st October 2023 from 11am to 1pm in the Lionel Rigby Room at the Centre. Cllr Finan and Cllr Pritchard agreed to attend, Clerk to ask other councillors.

109/PC/23 – Pond

Update on pond works now taken place.

The Willows have been removed and the Cypress tree had to come out as well because the roots were wrapped around the drain and bedding into the pathway. One Willow was completely rotten inside the trunk. The mulch was removed and taken to the allotments to be re-used.

A quote for new drains to be considered was circulated to all councillors three days prior to this meeting. Cllr Finan proposed to accept the quote to replace the drainage system this was seconded by Cllr Webster, total £5425.00 to be taken from the general fund, RESOLVED to agree all in favour. It was AGREED to ask the same company to quote to repair the grasscrete and the car park which is badly damaged by the flooding, bring back to R & E or Full Council.

110/PC/23 – Culvert

NOTED that Highways have consulted their legal department and have been advised that the landowner must ensure access to the culvert at all times. Highways will take this up with the landowner and keep us informed. Circulated.

111/PC/23 – Bells Hill Footpath Repairs

Bells Hill Recreation Ground – Footpath Resurfacing – To note and agree new quote to do repairs quote.

circulated prior to the meeting. AGREED by all to get a further quote to extend the path from the tennis club to the jogging trail and then approve all three quotes at the same time, either at R & E or Full Council.

112/PC/23 – Bus Shelter Hastings Meadow

To note and discuss and possibly agree quotes for a small brick-built bus shelter, plus other types.

AGREED to defer as the Clerk has applied for a licence from highways to put a bus shelter there prior to asking for quotes.

113/PC/23 – Carols on the Green

Update from Cllr Carter and to agree some positions and other items for the event as discussed at the September meeting. 

AGREED by all that the clerk should send out again by email to remind Councillors what jobs they were assigned and agreed to do, if your initials are next to a job then you have agreed to undertake the whole of that job from start to finish, there are only six weeks left to the event. Councillors are encouraged to liaise with Cllr. Carter and Crocker to ensure they are confident about what needs to be done.

Cllr Webster proposed that the charity this year should be The Friday Club, this was seconded by Cllr Pritchard, RESOLVED to agree all in favour.

114/PC/23 – Fox & Pheasant Public House

NOTED that the Clerk has obtained the listing of the Fox and Pheasant public house as an asset of community value. The listing is for five years until 27 September 2028. All councillors thanked the Clerk as this has taken two years to obtain.

115/PC/23 – D-Day 6 June 2024 – 80th Anniversary

NOTED that this date will be celebrated across the country to include lighting the beacon. Cllr Finan agreed to organise the lighting of the beacon and obtain the gas etc.

To decide if the Council wants to have an event. The fete is being held on the 8 June 2024. AGREED that all should go away and think about any possible event and bring back to the November meeting.

116/PC/23 – Music Event

Request from Cllr Finan to discuss holding a music event in 2024. Cllr Finan explained what he was thinking about, and it was AGREED by all to bring back to the November meeting.

117/PC/23 – Litter Picks

Item brought from last meeting to decide whether to continue with litter picks next year. RESOLVED to agree by all to continue with litter picks next year and hold all on Saturdays. It was also agreed that these litter picks are supposed to be Parish Council led therefore it is important that they are supported by councillors or not

organised at all.

118/PC/23 - RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

Planning Committee Minutes 17 July 2023 – Agreed/Signed 14 August 2023

Planning Committee Minutes 14 August 2023 – Agreed/Signed 18 September 2023

119/PC/23 – Finance

RECEIVED Financial Summary & Statement Cashbook – August 2023 & September 2023

RESOLVED to approve list of cheques/Bacs for signature August 2023 & September 2023

RECEIVED Bank reconciliations – August 2023 & September 2023

(4) RECEIVED Income & Expenditure Heading Detail/Budget Monitoring - August 2023 & September 2023

120/PC/23 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

NOTED Letter from pond owner.

NOTED Review of Polling Districts and locations

NOTED Email received from resident in response to previous emails already discussed.

NOTED Letter from resident regarding Ready Mixed Concrete, Rowley Lane

NOTED Letter from resident regarding the continuing danger at the crossing on Rogers Lane.

121/PC/23 – NOTED Dates of Future Meetings

Planning Committee Meeting – 16 October 2023

Recreation & Environment Meeting – 30 October 2023

Full Parish Council Meeting – 13 November 2023

Meeting closed at 9.04pm