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Stoke Poges Parish Council

Full Parish Council - Meeting Minutes

Monday 10th January 2022



Present:- Cllr Bagge (Chair), Cllr Bassi, Cllr Carter, Cllr Cox, Cllr Flower, Cllr Knox-Scott, Cllr Moore and Cllr Pritchard.

In Attendance:- Mrs J Simmonds (Clerk)

Also Present:- 2 Members of Public

Agenda Items

162/PC/22 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

One member of public addressed the Council about a Planning application and possible breaches, they were advised to attend the Parish Planning Meeting the following week, and also it was explained that any breaches could only be dealt with by Buckinghamshire Council Planning/Enforcement departments. 

163/PC/22 – Apologies for Absence

APOLOGIES were received from Cllr Crocker, Cllr Egleton and Cllr Finan.

164/PC/22 – Declarations of interest    

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.


165/PC/22 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 6 December 2021 which were signed by the Chairman. 

166/PC/22 – Beeches Community Board

Cllr Pritchard said that the last meeting was cancelled, so no update.

Cllr Knox-Scott proposed that we ask for funding for a static 30 mph speed sign to be put on Gerrards Cross Road as you approach the village and the 30mph section, this was seconded by Cllr Pritchard, RESOLVED to agree all in favour.

167/PC/22 – Buckinghamshire Council Report

Cllr Bagge reported that this week the budget scrutiny committee was meeting all week to finalise the budgets for next year.  Cllr Bagge was informed of a safeguarding issue in the village where the phone line at County was not answered for days on end. Cllr Bagge requested further information to be provided so that he can follow up with the Council.

168/PC/22 – Chairman’s Update from last meeting

Nothing to update.

169/PC/22 – Neighbourhood Plan

Cllr Carter updated that a neighbourhood plan heritage meeting was being held on 11/1/22 on Zoom and then a full meeting being held on 13/1/22.  Momentum was lost for a while due to works not being carried out and could delay the process by a couple of months.

170/PC/22 – Email Addresses

AGREED that the clerk would liaise with the new webmaster for help.

171/PC/22 – Footpath to Recreation Ground alongside Aldridge Place

No update as yet.

172/PC/22 – Wildlife Signage

NOTED that County have not agreed to extra signage for wildlife crossing on incoming roads to the village.  AGREED that this is the end of the matter and Clerk to inform residents who requested this.

173/PC/22 – Planning Committee

NOTED that one councillor has resigned from this committee and no replacement required.

174/PC/22 – Land Registry

Cllr Carter proposed that we get quotes from the solicitor into to looking at registering all Parish Council owned land, this was seconded by Cllr Moore, RESOLVED to agree all in favour, bring back quotes.

175/PC/22 – Reception 2022

AGREED all in favour to update the invitation list and bring back to February meeting to decide whether or not to go ahead with the Reception on  March 25, 2022.

176/PC/22 – Cups 2022

AGREED to go away and think about cup recipients and bring back to February meeting to decide.

177/PC/22 – Carol on the Green Debrief

Cllr Bassi gave a quick debrief about the event held on 27 November 2021, the weather was a big factor and she agreed that the event should be 2 hour and not 4 hours next time.  It was mentioned that the school were unhappy with the Parish Council for not allowing the event to be held on their premises which was worrying to some councillors. Clerk to write to the Head Teacher to explore further. 

Cllr Moore proposed that the finances and amount to be paid to the School PTA Steam Cabin fund were correct and that the Clerk should write to the PTA to inform them that the funds would be paid upon them receiving planning permission and when works commence, this was seconded by Cllr Bassi, RESOLVED to agree all in favour.

AGREED all in favour date for next event Saturday 26 November 2022.

178/PC/22 – Pond

NOTED email received from a resident who backs onto the pond.  Cllr Carter had spoken with the experts on ponds and dredging.  It was agreed to get the company out to look at dredging and explore options on maintenance going forward.  It was agreed that any maintenance costs must be borne by all owners of the pond.  Clerk to write back to resident who complained, and all neighbours involved to inform them what is happening.

179/PC/22 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes 15 November 2021 – Agreed/Signed 13 December 2021

180/PC/22 – Finance

  1. RECEIVED & NOTED Financial Summary & Statement Cashbook – December 2021.
  2. RESOLVED to approve list of cheques/Bacs for signature December 2021 
  3. RECEIVED & NOTED Bank reconciliations – December 2021.
  4. RECEIVED & NOTED Income & Expenditure Heading Detail/Budget Monitoring – December 2021.

181/PC/22 – Circulars List/Correspondence and Items received by clerk but not on agenda

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence: –

182/PC/22 – NOTED Dates of Future Meetings

  • Planning Meeting – 17 January 2022
  • Full Parish Council Meeting – 14 February 2022

Meeting ended at 8.51pm