Full Parish Council - Meeting Minutes

Monday 12th October 2026

Introduction

MINUTES OF THE FULL PARISH COUNCIL MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 12 OCTOBER 2026 AT 7.30PM IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES BUCKS, SL2 4LP.

Present: Cllr Finan (Chair), Cllr Bassi, Cllr Harwood & Cllr Wilson

In Attendance: Cllr Dhillon.

Agenda Items

Meeting started at 7.40pm and in the absence of the Chair and Vice Chair, Cllr Finan proposed himself to Chair the meeting, this was AGREED by all. Cllr Bassi kindly took the minutes.

104/PC/26 - Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public, and press and 15 minutes will be reserved, if required, for public comments on items on the agenda.

None

105/PC/26 - Apologies and Acceptance for Absence.

APOLOGIES were received and accepted from Cllr Carter, Cllr Crocker, Cllr Pritchard and Mrs

Simmonds (Clerk).

106/PC/26 - Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct adopted 2021. If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.

None.

107/PC/26 - Minutes

RESOLVED to approve the minutes of the Council meeting held on 14 September 2026 which were signed by the Chairman.

108/PC/26 – Southeast Bucks Board

Minutes will be circulated. The meeting was focused around past projects and an update on ongoing projects. The little libraries are still being built. A youth club meeting was suggested for the 21 Oct 4pm at Burnham youth club.

We’ve been asked what we want to do around community cohesion and what support we require.

109/PC/26 – SBALC

Cllr Carter had submitted notes which were read out.

110/PC/26 - Buckinghamshire Council Report

- Will attend planning due to concerns on Wycombe wanders

- Call in applications has changed and unless it reaches a certain threshold.

- Bucks traffic officer will attend site with a camera – potentially Nov.

- Reported parking Rogers Lane and Duffield.

111/PC/26 – Chairman’s/Councilor’s Update from last meeting.

-Cllr Carters notes were read out.

-Cllr Pritchard on long-term sick.

112/PC/26 – Buckinghamshire Land Sales/Lease

NOTED Officer working on our request to investigate the purchase of Bells Hill Green area, and we have asked them to designate this on the Common Land and Town/Village Green register, held at Buckinghamshire, for extra protection.

113/PC/26 – Conservation Areas

NOTED that Buckinghamshire officers are still working on this. Report from Purcell regarding Stoke Park area review identified extra land to go into the Stoke Green area and will be added to the phase two of the public consultation.

114/PC/26 – Parking on Junctions

NOTED that we are awaiting a quotation for scheme 1 as agreed at the last meeting. The Parish would not be able to undertake this work themselves, and it will go out to tender if agreed.

115/PC/26 –Recreation Grounds

NOTED that the zip wire structure that failed in Plough Lane Recreation ground is being replaced under warranty. They will not cover the installation costs, but Greyhound have said they will carry this out free of charge. The Clerk has approved renewal of the cables and gears which are five years old now and this will make the piece brand new. NOTED and AGREED cost of no more than £1000 under maintenance.

116/PC/26 – Carols on the Green

NOTED all paperwork submitted. Stalls are being purchased. Reindeer Ordered, Tree Ordered, Rock choir ordered, Lights agreed. To decide about having a procession and awaiting additional help offer from OCU. Bring back to Carols meeting.

NOTED 20 Stalls booked.

117/PC/26 MVAS Signs

Tue to time constraints on councillors Cllr Harwood proposed to agree to the MVAS signs being moved around and battery changing etc. by our Grounds Maintenance Company who have quoted £100 for every two weeks, so £200 per month, and that they will also try to undertake the data retrieval as well in that cost. To be taken from the MVAS maintenance budget, this was seconded by Cllr Wison, RESOLVED to agree all in favour.

118/PC/25 – Rolling Contracts

Cllr Wilson proposed to agree the spend and to continue with the yearly rolling contracts for Bells Hill Green Maintenance and Grass cutting/Maintenance, this was seconded by Cllr Harwood,

RESOLVED to agree all in favour.

119/PC/26 – Wycombe Wanderers Application

Cllr Wilson proposed to ratify spend of £3450.00 from CIL money to pay for consultant representation, including traffic consultancy, previously agreed by all Councillors on email, this was seconded by Cllr Harwood, RESOLVED to agree all in favour.

120/PC/26 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

Planning Committee Meeting 17 August 2026 – Signed 21 September 2026

121/PC/26 – Finance

RECEIVED Financial Summary & Statement Cashbook – September 2026

RESOLVED to approve list of cheques/Bacs for signature – September 2026 - £24295.13

RECEIVED Bank reconciliations – September 2026.

122/PC/26 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.