Full Parish Council - Meeting Minutes

Monday 13th October 2025

Introduction

MINUTES OF THE FULL PARISH COUNCIL MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 13 OCTOBER 2025 AT 7.30PM IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES BUCKS, SL2 4LP.

Present: Cllr Carter (Chair), Cllr Bassi, Cllr Crocker, Cllr Finan, Cllr Harwood, Cllr Pritchard and Cllr Wilson

Also Present: Three members of public.

Agenda Items

091/PC/25 - Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and 15 minutes will be reserved, if required, for public comment on items on the agenda.

Three members of the public were present and had come to discuss Farnham Park/South Bucks golf course. Cllr Carter agreed to put the item on the next PC agenda.

092/PC/25 - Apologies and Acceptance for Absence.

APOLOGIES were recorded from the Clerk Mrs J Simmonds. Cllr Crocker took the minutes.

093/PC/25 - Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct adopted 2021. If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.

None

094/PC/25 - Minutes

RESOLVED to approve the minutes of the Council meeting held on 8 September 2025 which were signed by the Chair.

095/PC/25 – Southeast Bucks Board

Update from Cllr Bassi on the Southeast Bucks Board Meeting held on 10 September 2025 in person.

Cllr Bassi reported that there had been a brainstorming session at the meeting. They had been told what the priorities were and only those would be able to get any funding. They are:

Community Cohesion

Environmental Protection

Anti-Social Behaviour

Active Transport.

Parishes had been grouped together, and Cllr Bassi will keep in touch with others in the group going forward.

Cllr Carter commented that our priority would be to map footpaths as detailed in the Neighbourhood Plan. This would require and lot of work and there would now be no opportunity to apply for funding. Cllr Bassi confirmed there will be no applications for any other funding going forward.

096/PC/25 - Buckinghamshire Council Report

There was no report from Buckinghamshire Council

097/PC/25 – Chairman’s/Councilor’s Update from last meeting.

Cllr Bassi reported that she was unable to attend the Buckinghamshire Highways event because the deadline for applications had passed.

Cllr Finan apologised for not having sorted the MVAS.

Cllr Carter reported that she had received lots of calls from residents in Templewood Lane regarding the latest proposed plan for the piece of land where the horses are. The residents had been informed we have not received a planning application so cannot comment.

098/PC/25 – Sefton Business Park

Cllr Carter said the planned presentation was just a courtesy. She also reported that there is interest from a Data Centre company and this is also being considered. This plan also includes 50 houses.

099/PC/25 – Request to locate a Telecom Hop Tower

Request to locate a Telecom Hope Tower on land East of Duffield Lane, to Decide. Meeting not taken place to agree to remove from agenda until we hear more.

Still heard nothing regarding this request

100/PC/25 – Rose & Crown

RESOLVED to agree to re-apply for the renomination of the Rose and Crown public house having Community Asset Value with Buckinghamshire Council. It was agreed to re-apply. Cllr Pritchard proposed and was seconded by Cllr Harwood. All Agreed

101/PC/25 – Threeways Surgery

It had been agreed to have the first meeting of the new group on 16 October, but the content of the meeting had not been sorted. The meeting on the 16 will now be with all interested parties to decide on new dates and format.

Cllr Carter reported that the PPG is to be resurrected. Cllr Carter and Cllr Crocker and been told they could not be members but could join the meetings going forward. All members of the PC were happy with this arrangement.

102/PC/25 – Plough Lane Medical Centre

Offer to purchase the freehold. This item was discussed and it was decided we needed to see the terms of the lease and therefore bring it back to the November meeting.

103/PC/25 – Practioners Conference 28/29 January 2025

Cllr Crocker proposed that the Clerk should attend the Conference in 2026, this was seconded by Cllr Finan. RESOLVED all agreed.

104/PC/25 – Allotment Agreement

To agree changes/additions to the agreement for the new year 2026, including taking a large deposit from new tenants to encourage them to give back the plot in a good state. suggestions in red.

This item was discussed at length, and it was agreed to adopt all of the changes set out in red. Cllr Carter proposed that we ask for a deposit of £250 from new plot holders. This was agreed by all.

105/PC/25 – Carols on the Green 29 November 2025

DSICUSSED and made decisions below about the event.

Update about SP Singers attending. Stoke Poges Singers have agreed to sing at Carols on the Green. Cllr Carter to send our song sheet for them to see and decide if that is what they want to use or to use their own.

The following was agreed for Carols on the Green:

The procession would start at 17.45 and as soon as it returned the grotto would be opened.

The Clerk to contact the Rose & Crown to ask if they wanted to pay for the mulled wine.

The Clerk to contact Superspeed to ask if they wanted to pay for the grotto presents.

The Clerk to write to the Coop to ask if they would be willing to supply the mince pies.

Cllr Finan agreed to source the marshalls. Cllr Carter to send last year’s list.

Cllr Carter confirmed that Terrafirma Sound would sort the electrics.

Cllr Carter confirmed that 23 stalls had signed up. The decision on whether to use the hall will be made when we have final numbers.

A resident known to the council has agreed that his van can be used to put out and collect signage.

It was agreed that Santa should be ticketed, and younger children should go first. A sign will be put on the door with timings.

106/PC/25 – Conservation Areas

Update upon receipt of Clerks letter sent as agreed last month. It was agreed that Cllr Carter and Cllr Harwood would put together a robust response to the email received.

107/PC/25 – Farnham Park Golf Course

Brought back from last month with update from Farnham Parish Council. Cllr Carter reported that she had sent the task force information to Farnham Common Parish Council, and they were going to discuss it at their next meeting. They want to see the plans and if the need arises, they will work with us. Cllr Carter will find out if they would like a meeting.

108/PC/25 – Rolling Contracts

RESOLVED to agree to continue with the yearly rolling contracts for Bells Hill Green Maintenance and Grass cutting/Maintenance. Cllr Finan proposed that we continue with the rolling contracts. This was seconded by Cllr Wilson. All agreed

109/PC/25 – Buckinghamshire Council Local Plan

To discuss and decide comments for public consultation which ends 29th October. To discuss information from consultants pertaining to the public consultation and documents from Buckinghamshire Council, to be read prior to the meeting. To agree to engage our consultant to write a response at a maximum cost of £2550.00.

Cllr Carter reported that Buckinghamshire Council had skipped steps in the Local Plan currently out for consultation. She reported she had met with Fulmer Parish Council and spoken to Farnham

Common Parish Council. Stoke Poges have asked our consultant to help with a response, and they have agreed that if three Parish Councils want help the charge to Stoke Poges would be £1,050 +VAT. If Stoke Poges go ahead on their own the cost would be £2,550 +VAT. Cllr Finan proposed that we allocate £3,500 which was seconded by Cllr Wilson. RESOLVED and agreed by all.

110/PC/25 – Tennis Lease/Football Lease

To note quotes from solicitor to re-do tennis lease up for renewal in 2026 and re-write a hire agreement for any prospective Football teams. To decide.

Cllr Harwood thought that the fee for the football agreement seemed high given that we had supplied the Terms and Conditions. It was agreed to ask the Clerk to query with the solicitor. This should then be brought back to the next meeting.

It was agreed that the Tennis Club agreement needs rewriting, and it should include clauses to say that the power cables and sewage are not our responsibility. It was agreed to allocate £2,500 for this work. This was proposed by Cllr Harwood and seconded by Cllr Bassi. RESOLVED and all agreed.

111/PC/25 – 11/11

To agree 11/11 service at the Green and to agree to ask the Rose and Crown to offer tea/coffee after.

It was noted that Terrafirma Sound has agreed to provide the sound system, and the wreaths had been sorted. Cllr Carter will put together something for the actual event.

112/PC/25 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

Planning Committee Meeting 18 August 2025 – Signed 15 September 2025

113/PC/25 – Finance

RECEIVED Financial Summary & Statement Cashbook –September 2025.

RESOLVED to approve list of cheques/Bacs for signature – September 2025 - £8269.69

RECEIVED Bank reconciliations – September 2025.

NOTED SLCC percentage increase on salary scales of 3.2%.

114/PC/25 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.