HR Committee - Meeting Minutes
Wednesday 30th July 2025
Introduction
MINUTES OF THE STOKE POGES HR COMMITTEE MEETING HELD ON WEDNESDAY 30 JULY 2025 AT 4.00PM, IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP.
Present: Cllr Harwood (Chair), Cllr Carter & Cllr Crocker
In Attendance: Mrs J Simmonds (Clerk)
Agenda Items
001/HR/25- To Elect a Chairman for the coming year.
Cllr Carter proposed Cllr Harwood to be Chairman, this was seconded by Cllr Crocker. RESOLVED to agree all in favour.
002/HR/25 - To Elect a Vice Chairman for the coming year.
Cllr Carter proposed Cllr Crocker to be Vice Chair, this was seconded by Cllr Harwood.
RESOLVED to agree all in favour.
003/HR/25 - Public Session Time (15 Minutes)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comments on items on the agenda.
None
004/HR/25 - Apologies and Acceptance for Absence
None
005/HR/25 - Declarations of Interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2021. If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.
None
006/HR/25 – HR Committee Terms of Reference & Meeting times.
(1). Draft Terms of Reference circulated. Cllr Carter proposed to accept and adopt the draft terms of reference; this was seconded by Cllr Crocker. RESOLVED to agree all in favour.
(2). RESOLVED to agree that the committee should meet twice per year officially in October and May prior to the Finance meetings, the first meeting to be held on 8 October 2025, plus any additional working party meetings as and when required.
007/HR/25 Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960 RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
008/HR/25 – Review Procedure Documents. To discuss and make any decisions.
Job Description Clerk & RFO. – Reviewed and AGREED to draft for future agreement.
Contract current and proposed and The Green Book – Reviewed and AGREED to draft for future agreement.
Outside advice. AGREED to get quotes.
009/HR/25 – Policies and Standing Orders
AGREED to review and update all council policies and Standing Orders and add new policies if required after presentation from BMKALC in November 2025.
010/HR/25 – Pension
Item brought back from the Finance meeting November 2024. DISCUSSED AND DECIDED.
011/HR 25 – NOTED Date of next meeting: - 8 October 2024.
Meeting ended at 4.59pm